Sharp FO-5800 User manual

OPERATION MANUAL
MODE D'EMPLOI
FACSIMILE
TÈLÈCOPIEUR
MODEL
MODÈLE
FO-5800
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Special Functions
6. Option Settings
7. Printing Reports and Lists
8. Maintenance
9. Troubleshooting
FO-5800 FACSIMILE
1. Installation
2. Transmission de documents
3. Réception de documents
4. Copie
5. Fonctions spéciales
6. Réglages optionnels
7. Imprimer rapports et listes
8. Entretien
9. Dépannage

IC CERTIFICATION PROCEDURE CP-01 ISSUE 8 paragraph 14.1/14.2
NOTICE: The Industry Canada label identifies certified equipment. This certification
means that the equipmentmeets telecommunications network protective, operational
and safety requirements as prescribed in the appropriate Terminal Equipment Tech-
nical Requirements document(s). The Department does not guarantee the equip-
ment will operate to the user's satisfaction.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to
request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections
of the power utility, telephone lines and internal metallic water pipe system, if
present, are connected together. This precaution may be particularly important in
rural areas.
Caution: Users should not attempt to make such connections themselves, but
should contact the appropriate electric inspection authority, or electrician, as appro-
priate.
Notice: The Ringer Equivalence number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed to be connected
to a telephone interface. The termination on an interface may consist of any combi-
nation of devices subject only to the requirement that the sum of the Ringer Equiva-
lence Numbers of all the devices does not exceed 5.
The Ringer Equivalence Number of this equipment is 0.4.
RESTRICTIONS CONCERNANT LE RACCORDEMENT DU MATÉRIEL
AVIS: - L'étiquette de l' Industrie Canada identifie le matériel homologué. Cette éti-
quette certifie que le matériel est conforme à certaines normes de protection,
d'exploitation et de sécurité des réseaux de télécommunications. Industrie Canada
n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur.
Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder
aux installations de l'entreprise locale de télécommunication. Le matériel doit égale-
ment être installé en suivant une méthode acceptée de raccordement. L'abonné ne
doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-des-
sus n'empêchent pas la dégradation du service dans certaines situations.
Les réparations de matériel homologué doivent être effectuées par un centre d'entre-
tien canadien autorisé désigné par le fournisseur. La compagnie de télécommunica-
tions peut demander à l'utilisateur de débrancher un appareil à la suite de
réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais
fonctionnement.
Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à terre
de la source d'énergie électrique les lignes téléphoniques et les canalisations d'eau
métalliques, s'il y en a, sont raccordés ensemble. Cette précaution est particulière-
ment importante dans les régions rurales.
Avertissement: - L'utilisateur ne doit pas tenter de faire ces raccordements de lui-
même, il doit avoir recours à un service d'inspection des installations électriques, ou
à un électricien, selon le cas.
Remarque: L'indice de charge (IC) assigné à chaque appareil terminal indique le
nombre de terminaux pouvant être raccordés à une interface téléphonique. La termi-
naison de l'interface peut être constituée de n'importe quelle combinaison d'appar-
eils terminaux pourvu que la somme des indices de charge de l'ensemble des
appareils terminaux ne dépasse pas 5.
L'indice de charge de cet appareil est 0.4.
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1
Transmitting documents
Normal Dialing
Direct Keypad
Dialing
Rapid Key Dialing
Speed Dialing
Redialing REDIAL
START
Note: Steps which are optional are enclosed in a dotted frame:
QUICK REFERENCE GUIDE
RESOLUTION
Load
document
RESOLUTION
press SPEAKER Dial (press
numeric keys)
Wait for
reception tone Hang up
Load
document
RESOLUTION
Dial (press
numeric keys)
Load
document
RESOLUTION
Press Rapid
Key
SPEED DIAL
Load
document
RESOLUTION
Enter Speed Dial number
(press numeric keys, - if less
than 3 digits, press START
to complete entry)
START
Load
document
RESOLUTION
Wait for
reception tone
START
START
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2
Introduction
Welcome, and thank you for choosing a Sharp facsimile machine! The
features and specifications of your new Sharp fax machine are shown
below.
Automatic dialing Rapid Key Dialing: 48 numbers
Speed Dialing: 100 numbers
Memory size* 2 MB (approx. 116 pages)
Modem speed 33,600 bps (max.)
Automatic fallback to lower speeds.
Transmission time* Approx. 2 seconds
Toner cartridge yield
(4% page coverage, letter
paper)
Initial starter cartridge (included with fax
machine): Approx. 3000 pages
Replacement cartridge (FO-47ND):
Approx. 6000 pages
Drum cartridge yield Initial starter cartridge (included with fax
machine): 20,000 pages (ave.)
Replacement cartridge (FO-47DR): 20,000
pages (ave.)
Resolution Horizontal: 203 pels/inch (8 pels/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone:
196 lines/inch (7.7 lines/mm)
Super fine: 391 lines/inch (15.4 lines/mm)
Automatic document
feeder
Letter paper (20 lb): Max. 50 pages
Legal paper: Max. 20 pages
(Note: 11” x 17” paper must be loaded one
page at a time.)
Paper capacity 1250 sheets (one 250-sheet tray and two 500-
sheet cassettes)
Note: This facsimile machine is Year 2000 compliant.
*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,
excluding time for protocol signals (i.e., ITU-T phase C time only).
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3
Compression scheme MMR, MR, MH, JBIG, Sharp (H2)
Halftone (grayscale) 64 levels
Applicable telephone line Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode
Printing resolution Horizontal: 406 lines/inch (16 lines/mm)
Vertical: 391 lines/inch (15.4 lines/mm)
PC Printing: 600 dpi
Input document size Automatic feeding:
Width: 5.8 to 10.1" (148 to 256 mm)
Length: 5.0 to 14.3" (128 to 364 mm)
Manual feeding:
Width: 5.8 to 11.0" (148 to 279 mm)
Length: 5.0 to 17.0" (128 to 432 mm)
Effective Scanning width 10.1" (256 mm) max.
Effective Printing width 8.0" (203 mm) max.
Reception modes Auto/Manual
Instascan speed 30 ppm (letter paper)
Full Dual Access Yes
Copy function Single/Multi/Sort (99 copies/page)
Power requirements 120 V AC, 60 Hz
Operating temperature 50 - 86°F (10 - 30°C)
Humidity 20 to 85% RH
Power consumption Standby: 13.5 W
Maximum: 580 W
Dimensions Width: 18.1" (460 mm)
Depth: 15.2" (385 mm)
Height: 20.1" (510 mm)
Weight
Approx. 54.2 lbs. (24.6 kg)
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4
As a part of our policy of continuous improvement, SHARP reserves the right to make
design and specification changes for product improvement without prior notice. The
performance specification figures indicated are nominal values of production units.
There may be some deviations from these values in individual units.
Important safety information
Be sure to save these instructions!
When using your facsimile equipment, basic safety precautions
should always be followed to reduce the risk of fire, electric shock and
injury to persons, including the following:
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger
telecommunication line cord.
• Do not disassemble this machine or attempt any procedures not
described in this manual. Refer all servicing to qualified service per-
sonnel.
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-
prong) outlet. Connecting it to any other kind of outlet will damage the
machine and invalidate the warranty.
• Do not install or use the machine near water, or when you are wet. For
example, do not use the machine near a bath tub, wash bowl, kitchen
sink or laundry tub, in a wet basement, or near a swimming pool. Take
care not to spill any liquids on the machine.
• Use only the power cord provided with the facsimile machine. Do not
use an AC extension cord.
• Unplug the machine from the telephone jack and then the power outlet
and consult a qualified service representative if any of the following
situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
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5
• Do not allow anything to rest on the power cord, and do not install the
machine where people may walk on the power cord.
• Never insert objects of any kind into slots or openings on the machine.
This could create a risk of fire or electric shock. If an object falls into
the machine that you cannot safely remove, unplug the machine and
consult a qualified service representative.
• Do not place this machine on an unstable cart, stand or table. The
machine could be seriously damaged if it falls.
• Avoid using a telephone (other than a cordless type) during an electri-
cal storm. There may be a remote risk of electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• The power outlet must be installed near the equipment and must be
easily accessible.
Important:
• This facsimile machine is not designed for use on a line which has call
waiting, call forwarding, or certain other special services offered by
your telephone company. If you attempt to use the fax machine in con-
junction with any of these services, you may experience errors during
transmission and reception of facsimile messages.
• This facsimile machine is not compatible with digital telephone sys-
tems.
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6
Table of Contents
QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 28
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 38
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 40
Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 42
Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 48
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 64
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 65
4. Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
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Table of Contents
7
1. Installation
5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 131
Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 138
Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
7. Printing Lists and Reports . . . . . . . . . . . . . . . . . . . . . . .155
8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 163
The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 164
9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166
Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177
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8
1. Installation
Unpacking Checklist
Before setting up, make sure you have all of the following items. If
any are missing, contact your dealer.
Telephone
line cord
Toner cartridge
Rapid Key
labels
Document
OUT tray
Operation
manual
Received
document tray
Power cord
Paper size
labels
Drum cartridge
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A Look at the Operation Panel
9
1. Installation
LINE IN USE
CHANGEOVER
POWER SAVE RESOLUTION
STANDARD
FINE
SUPER FINE
HALF TONE
STATUS CHECK
1
4 5 8 9 106 7
2 3
Display
This displays messages and prompts during operation and
programming.
LINE IN USE light
This lights when the fax machine is using the telephone line.
STATUS CHECK light
This lights when a paper size error or paper jam occurs, or when the
print compartment cover is open. A message will appear in the display
to indicate the problem. (The indicator also lights steadily when the
received document tray is not properly installed.)
A Look at the Operation Panel
1
2
3
3
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A Look at the Operation Panel
10
Service indicator
This lights when a problem occurs which must be fixed by a service
technician.
Paper out indicator
This blinks when one of the paper sources (tray or cassette) is out of
paper, and lights steadily when all sources are out of paper.
Toner cartridge indicator
This blinks when the toner cartridge nears empty, and lights steadily
when the toner cartridge needs replacement.
Drum cartridge indicator
This blinks when the drum cartridge needs replacement.
CHANGEOVER key
Two types of information appear in the display: prompts related to
operations you are performing, and information about how the fax is
using the telephone line (transmitting, receiving, etc.). Press this key
to switch between the two types of information.
POWER SAVE key
Press this key to turn on Power Save Mode, or set the Power Save
Mode timer if TIMER has been selected with Option Setting 31
(Power Save Type).
RESOLUTION key
Press this key to adjust the resolution before sending or copying a
document.
5
6
6
7
7
8
8
9
9
10
4
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A Look at the Operation Panel
11
1. Installation
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
01
09
17
25
02
10
18
26
03
11
19
04
12
20
05
13
21
06
14
22
07
15
23
08
16
24
27 28 29 30 31 32
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
33
41
CONTRAST
SEARCH DIAL
34
42
PAGE COUNTER
35
43
CONFIDENTIAL
36
44
TIMER
37
45
RELAY
38
46
39
47
MEM.STATUS
40
48
LIFE
DOWN UP
COVER SHEET
11
11 12
20 21 22 23 24 25 26
13 14 15 16 17 18 19
Rapid Dial Keys
Press one of these keys to dial a fax number automatically. (Note that
you must attach the Rapid Key labels.)
CONTRAST key
Press this key to adjust the contrast before sending or copying a
document.
PAGE COUNTER key
Press this key to include a slash and the total number of pages after
each page number on the pages of a transmitted document.
CONFIDENTIAL key
Press this key to send or print out a confidential document.
TIMER key
Press this key to set an operation to be performed automatically at a
later time.
15
13
12
11
14
Rapid Key
overlay down
Rapid Key
overlay up
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A Look at the Operation Panel
12
RELAY key
Press this key to send a document to another Sharp fax machine and
have that machine in turn relay the document to one or more end
receiving machines.
LIFE key
Press this key, followed by 1, to check the total number of pages
printed by the fax machine.
MEM. STATUS key
Press this key to check the status of documents waiting in memory for
transmission.
SEARCH DIAL key
Press this key to search through your auto dial fax numbers by name.
COVER SHEET key
Press this key to include a cover sheet when sending a fax.
SPACE key
Press this key to enter a space when programming a name.
SHIFT key
Press this key to switch between upper and lower case letters when
programming a name.
SP key
Press this key to enter a symbol when programming a name.
CLEAR key
Press this key to clear a mistake when programming a name or fax
number.
Arrow keys
Press these keys to move the cursor forward or backward when
programming a name or fax number.
UP and DOWN keys
Press these keys to adjust the volume of the speaker when the
SPEAKER key has been pressed, or the volume of the ringer at all
other times.
25
24
23
17
18
19
20
21
22
26
16
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A Look at the Operation Panel
13
1. Installation
123
456
789
0
ABC
GHI
DEF FUNCTION
COPY
DOCUMENT DUPLEX SCAN
BROADCAST
STOP START
REPORT
SPEED DIAL
REDIAL
SPEAKER
JKL MNO
PRS TUV
OPER
WXY
PRIORITY
27 28 29 30
33 35 36 37 38 3934
31 32
Dial keypad (numeric keys)
Use these keys to dial and program fax numbers.
FUNCTION key
Press this key to select various special functions.
SPEED DIAL key
Press this key to dial a Speed Dial number.
COPY key
Press this key to make a copy of a document.
DOCUMENT key
Press this key to transmit a document without reading it first into
memory.
27
28
29
30
31
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A Look at the Operation Panel
14
DUPLEX SCAN key
Press this key to transmit or copy a two-sided document.
REDIAL key
Press this key to automatically redial the last number dialed.
SPEAKER key
Press this key when transmitting a document by Normal Dialing to
listen to the line and verify the response of the receiving fax machine.
BROADCAST key
Press this key to send a document to a group of receiving fax
machines.
STOP key
Press this key to cancel an operation before it is completed.
PRIORITY key
Press this key when you need to transmit a document ahead of other
documents waiting in memory for transmission.
START key
Press this key to begin transmission when using Speed Dialing, Direct
Keypad Dialing, or Normal Dialing.
REPORT key
Press this key to print out a report on the most recently completed
transmission or reception.
39
37
36
35
33
32
34
38
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Connections
15
1. Installation
Connections
Points to keep in mind when setting up
♦Do not place the machine in direct sunlight.
♦Do not place the machine near heaters or air conditioners.
♦Keep dust away from the machine.
♦Install the machine on a level surface.
Connecting the power cord
Connect the female end of the power cord to the fax machine as
shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong)
AC outlet.
Note: If your area experiences a high incidence of lightning or power
surges, we recommend that you install surge protectors for the power and
telephone lines. Surge protectors can be purchased at most telephone spe-
cialty stores.
Press the power
switch to turn on
the power.
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Connections
16
Connecting the telephone line cord
Insert one end of the line cord into the jack on the back of the machine
marked TEL. LINE. Insert the other end into a standard (RJ11C)
single-line wall telephone jack.
Note: The fax machine is set for touch-tone dialing. If you are on a pulse
dial (rotary) line, you must set the fax machine for pulse dialing by
changing Option Setting 22. This procedure is described in Chapter 6,
Optional Settings.
Connecting a telephone (optional)
If desired, you can connect a telephone to the TEL. SET jack on the
back of the machine.
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Connections
17
1. Installation
Attaching the document OUT tray
Insert the protrusion on the right side of the machine into the hole in
the right side of the document OUT tray as shown, then bend the tray
slightly and insert so that the protrusion on the left side of the machine
goes into the hole on the left side of the document OUT tray.
Pull out the tray
extension.
Attaching the received document tray
Slide the received document tray into the machine as shown. When it
stops, lift the end slightly and push in so that the tray locks into place.
Important!
The received document tray must be attached for the fax machine to
operate properly.
Make sure the left edge of
the tray fits into the slot.
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Connections
18
Connection to a computer (option)
Note: This function is available as an option. If you wish to use it, consult
your dealer to have the PC interface board installed.
If desired, you can connect the fax machine to the parallel port of any
compatible computer. Once you have installed the provided printer
software in your computer, you will be able to use the fax machine as
a laser printer for your computer.
Important: Use only an IEEE P1284 parallel cable to connect the fax
machine to your computer. We recommend a shielded cable no longer
than 6 feet.
1
Make sure your computer and the fax
machine are both turned off.
2
Connect one end of the cable to the
port on the fax machine. Snap the
clips on each side of the port onto the
cable connector to secure it.
3
Connect the other end of the cable to
the parallel port on the back of your
computer.
POWER
Turn
off
all-FO4700.book Page 18 Friday, November 4, 2005 9:17 AM
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