Sharp REACH User manual

Request to Provide Information on
Request
to
Provide
Information
on
Chemical Substances contained in
Parts/Materials Related with REACH
September 2009
Sharp Corporation
1
Contents
1 Outline of REACH
1
.
Outline
of
REACH
2Sh ’ B i Plii
2
.
Sh
arp
’
s
B
as
i
c
P
o
li
c
i
es
3. Procedures to Respond to Survey
4. Requests
5. Questions and Answers
2
Outline of REACH
What is REACH Regulation
REACH is a new EU Regulation on chemicals and their safe use
R
egistration
E
valuation
A
uthorization and Restriction of
Ch
emicals
R
egistration
,
E
valuation
,
A
uthorization
,
and
Restriction
of
Ch
emicals
(A regulation dealing with Registration, Evaluation, Authorization
and Restriction of Chemicals)

There are obligations
of registration/hazardous

There
are
obligations
of
registration/hazardous
evaluation on 30,000 substances that are
manufactured in EU or imported to EU.

We cannot use substances of very high concern on
We
cannot
use
substances
of
very
high
concern
on
bad effect of human and environmental without
Authorization. Some substances of very high
concern are restricted on some uses.
To put REACH Simply,
No data No market
No
data
,
No
market
.
Data submission is required, for a chemical substance
which will be used, and also which has been used.
3
Outline of REACH
Differences Between RoHS and REACH
RoHS Directive Reach Re
g
ulation
g
Aim to restrict inclusion of
specified substances
to manage chemical
substances
Object
substances
Specified 6 substances
(Restricted substances)
-Chemicals/Preparations:
All substances
- Articles: A
pp
rox. 1
,
500 item
pp ,
(Within classified as SVHC)
Evaluation of
inclusion state Analyzable Difficult to analyze
Regulatory
objective
Restriction of inclusion
Obligation of :
▪Information discovery
▪
Registration
objective
Registration
▪Notification
Penalt
y
and In case of breach,
product recall damage
Charge as penalty
(depends on national law)
y
business risk
product
recall
,
damage
of brand-image
(depends
on
national
law)
Damage of brand image
4

Outline of REACH
Role and Information Path within Supply Chain
Information
registered
-The company located in the uppermost stream
has obligation to register, when all supply chains
are within the EU
Chemical
Information
registered
ingredient information
(MSDS+MSDSplus, etc.)
are
within
the
EU
.
- User positioned in down stream has no
obligation of registration/Notification.
Company
Parts
manufacturer
SVHC inclusion informationApplication Within the EU
Parts
manufacturer
Product
manufacturer
SVHC inclusion information
Application
Sales company
manufacturer
Registration SVHC inclusion information
Application
Consumers
ECHA (European Chemical Agency)
5
Outline of REACH
Role and Information Path within Supply Chain
Registration
information
The company located at most
upper stream inside EU has
obligation to register (notify)
Chemical
Registration
information
Inclusion information
(MSDS+MSDSplus, etc.)
obligation
to
register
(notify)
,
when supply chain originate
outside EU.
company
Parts
manufacturer
SVHC inclusion informationApplication Outside EU
Parts
manufacturer
SVHC inclusion information
Application Within the EU
Product
manufacturer
Sales
subsidiary
SVHC inclusion information
Application
subsidiary
Re
g
istration/Notification
Consumers
ECHA (European chemical Agency)
g
6

Fl f R i t ti d N tifi ti
Outline of REACH

Fl
ow o
f
R
eg
i
s
t
ra
ti
on an
d
N
o
tifi
ca
ti
on
Products imported to European area
Products
p
roduced in Euro
p
e
Chemical substances/preparations
(E T I k G d t )
Article
pp
(E
xp.
T
oner,
I
n
k
,
G
rease an
d
e
t
c.
)
(Exp. LCD TV,Washer,Camera module, etc.)
New chemicals
Existing chemicals
Substances
Substances
New
chemicals
Existing
chemicals
Are they imported or produced at 1 ton or more per
fhhilbt?
Substances
intentionally emitted
Substances
contained
SVHC (Substance Very High Concern)?
No
P
it ti
yea
r
f
or eac
h
c
h
em
i
ca
l
su
b
s
t
ance
?
Yes Does the product contain them at 0.1% or more
(in weight)?
Yes
Yes
No No
P
re-reg
i
s
t
ra
ti
on
Is each chemical substance imported or produced
at 1 ton or more per year?
Y
es
Yes
Applying grace period No
Registration
before placing
on the market
Registration Notification
es
No registration No notification
on
the
market
7
Outline of REACH
Substance o
f
V
ery High Concern (SVHC)
Candidate
Substances
About
1
,
500
substances
Substance of Very High
Candidate
Substances
About
1
,
500
substances
67/548/EEC Appendix I CMR* category I and II
PBT*, vPvB*, EDC (Endocrine Disrupting Chemicals), etc
Concern on hazard
Substances of Very High Concern
(Candidate list of SVHC for authorization)
Substances in the
th i ti li t
First 15 substances are published,
amend will be made gradually
au
th
or
i
za
ti
on
li
s
t
(7 substances?)
* CMR：Carcinogen, Mutagen, Reprotoxic
* PBT: Persistent, Bio-accumulative and Toxic
* vPvB: Very Persistent, Very Bio-accumulative
8

Outline of REACH
1st Edition of SVHC List (2008/10/28)
Substance Major
application
Substance Major
application
application
application
Anthracene preserving agent
for wood Bis (2-ethylhexyl)phthalate (DEHP) plasticizer
4
,
4‘-Diaminodi
p
hen
y
lmethane
Dye pigment r
Hexabromocyclododecane
flame retardant
,
py
(MDA)
Dye
,
pigment
,
r
esin
Hexabromocyclododecane
flame
retardant
Dibutyl phthalate
(DBP)
plasticizer Short Chain Chlorinated
Paraffins
plasticizer・
flame retardant
(DBP)
Paraffins
flame
retardant
Cobalt dichloride humidity
indicator Bis(tributyltin)oxide (TBTO) preservative
Diarsenic pentaoxide
Metal adhesive
Lead hydrogen arsenate
wood
Diarsenic
pentaoxide
Metal
adhesive
Lead
hydrogen
arsenate
wood
preservative
Diarsenic trioxide preservative Benzyl butyl phthalate (BBP) adhesive agent/
p
lasticizer
p
Sodium dichromate metal-surface
treatment Triethyl arsenate No specific application
musk
xylene
perfume
musk
xylene
perfume
(Note) It is highly possible that Phthalate esters are contained in poly vinyl chloride materials. 9
Outline of REACH
Calculation methodology of SVHC in articles
- Calculate annual amount in manufacturer/importer basis
-
Not type of article basis
Not
type
of
article
basis
- Only the article whose SVHC exceeds 0.1% in concentration
SVHC A
Printer: 10,000unit/year, mass2.0kg
Concentration of SVHC A 0.05% -> No addition to amount
PC: 30,000unit/year, mass5kg
Concentration of SVHC A 0.15% -> Concentration x Gross mass x Import
quantity (Europe)
(0.15[%] x 0.01) x (5,000[g] x 10-6) x 30,000[unit]=0.225ton/yea
r
Telephone set: 60,000unit/year, Mass1kg
Concentration of SVHC A 2% ->
(2[%]
0 01) (1 000[ ] 10
6
)60000[i]
12 /
(2[%]
x
0
.
01)
x
(1
,
000[
g
]
x
10
-
6
)
x
60
,
000[
un
i
t
]
=
1
.
2
ton
/
yea
r
Total amount of each article =(0.225 + 1.2)ton= 1.425ton/year It exceeds 1ton/year
SVHC A is required to notify
SVHC
A
is
required
to
notify
,
purpose of use as PC and telephone set 10
Outline of REACH
Obligation of Delivering content information on
SVHCs in Products
SVHCs
in
Products
Suppliers of article must deliver the information on SVHC to
recipients
and
also
to
consumers
as
required
(Article
33
)
recipients
,
and
also
to
consumers
as
required
.
(Article
33
)
Conditions Information to be delivered
In case that the
concentration of SVHC
contained in article exceeds
01W%
The information sufficient
to use safely the related
article
contained
such
0
.
1
W
t
%
.
Note: No “one tonnage
clause
”
article
contained
such
SVHC at least. (The
information must be
provided
within
45
days
clause
provided
within
45
days
after consumer’s request)
11
Outline of REACH
Time Line
Ritti
t
b
d
bf
li
th
kt
New
1000 ton
R
eg
i
s
t
ra
ti
on mus
t
b
ema
d
e
b
e
f
ore p
l
ac
i
ng on
th
emar
k
e
t
chemicals
Existing
chemicals
o
d
P
reparation
or more/year
100-1000 ton/
y
ear
chemicals
r
ation peri
o
S
ubstance/
P
y
1-100 ton/year
In force
Pre-regist
r
S
Notification within 6 month
Notification by 2011/6
i
on period
u
p ECHA
SVHC
contained
t
s, products)
07
/
6
08
/
6
10
/
12
13
/
6
18
/
6
08
/
12
11
/
6
after adding to SVHC
Notification
by
2011/6
Preparat
i
to Set
u
contained
in article
Article(Par
t
07
/
6
08
/
6
10
/
12
13
/
6
18
/
6
08
/
12
11
/
6
12

Outline of REACH
Definition of Term
Substance
-
Substance
A chemical element and its compound in the natural state or
obta
in
ed
by
a
n
y
m
a
n
u
f
actu
rin
g
p
r
ocess
obta ed by a y a u actu g p ocess
（Iron oxide, Cobalt Chloride, Benzene etc)
- Preparation
Ait lti dft bt
A
m
i
x
t
ure or so
l
u
ti
on compose
d
o
f
t
wo or more su
b
s
t
ances
（Ink, Toner, Solder, Adhesive etc.)
-
A
rticle
An object which during production is given a special shape,
surface or design, which determines its function to a greater
degree than its chemical composition does
degree
than
its
chemical
composition
does
.
（TV, PC, Resistor, Plastic etc.)
13
Sharp’s Basic Policies
1. Addin
g
SVHCs
(
includin
g
candidate substances
)
g(g )
to the object substances to be surveyed of the
contained substances
2. Usin
g
the followin
g
formats for the contained
gg
substance survey
(
1
)
Product Grou
p
: JGPSSI and MSDS
p
lus
()
p
p
(2) Devise Group: AIS and MSDSplus
3. Adding 15 SVHCs to banned substances
14

Sharp’s Basic Policies
No. Substance CAS No. Major application
1
Anthracene
120
-
12
-
7
Preserving agent for lumber

Adding 15 SVHC to the substances to be surveyed as restricted substances
1
Anthracene
120
12
7
Preserving
agent
for
lumber
24,4‘-Diaminodiphenylmethane 101-77-9 Dye, Pigment, Resin
3Dibutyl phthalate (DBP) 84-74-2 Plasticizer
4Cobalt dichloride 7646-79-9 Humidity indicator
5Diarsenic pentaoxide 1303-28-2 Metal adhesive, Glass antifoam
6Diarsenic trioxide 1327-53-3 Glass antifoam, Preservative
7Sodium dichromate 7789-12-0 Metal-surface treatment
8Musk xylene 81-15-2 Perfume
9
Bis (2
ethylhexyl)phthalate(DEHPDOP)
117
-
81
-
7
Plasticizer
9
Bis
(2
-
ethylhexyl)phthalate(DEHP
,
DOP)
117
-
81
-
7
Plasticizer
10 Hexabromocyclododecane 25637-99-4 Flame retardant
11 Short Chain Chlorinated Paraffins 85535-84-8 Plasticizer, Flame retardant
12 Bis(tributyltin)oxide (TBTO) 56-35-9 Preservative
13 Lead hydrogen arsenate 7784-40-9 Lumber preservative
14 Benz
y
l but
y
l
p
hthalate
(
BBP
)
85-68-7
A
dhesive a
g
ent, Plasticizer
yyp ()
g
15 Triethyl arsenate 15606-95-8 No specific application
15
Sharp’s Basic Policies
１．Surve
y
amon
g
Product Grou
p
s
yg p
[1] Parts: JGPSSI Ver.4
[
2
]
Pre
p
arations: MSDS＋MSDS
p
lus
[] p
p
２．Surve
y
amon
g
Device Grou
p
s
yg p
[1] Parts: AIS
[
2
]
Pre
p
arations: MSDS＋MSDS
p
lus
[] p
p
* Product Groups: AV, Communication, Health & Environment,
Personal Solutions, Business Solutions, Sola
r
Device Groups: Electronic C&D, Mobile LCD, AVC LCD
16

Sharp’s Basic Policies
Substances to be Surveyed among Product Groups
No. Substance No. Substance No. Substance
1Cadmium/Cadmium
compound 11 PBBs 21 PFOSs
2Hexavalent chromium
compound 12 PBDEs 22 Fluorine based GHG (HFC,PFC,SF6)
3 Lead/Lead compound 13 Hexabromocyclododecane(H
BCDD) 23 Polyvinyl chloride
4Mercury/Mercurial
com
p
ound 14 Brominated flame retardants 24 Asbestos
p
5 Nickel 15 PCBs 25 Azo color/pigment
6Bis(tributyltin)=oxide
(TBTO) 16 PCTs 26 Ozone depleting substances
7Tributyltine(TBT),Triphen
yltin(TPT) 17 Polychlorinated naphthalene 27 Radioactive substances
8 Beryllium oxide 18 Short chain chlorinated
paraffin
28 Formaldehyde
paraffin
9 Diarsenic pentoxide 19 Tris phosphate (2-
chloroethyl) 29 Phenol, 2-(2H-benzotriazole-2-yl)-4,6- bis(1,1-dimethylethyl)
10 Diarsenic trioxide 20 Perchlorate 30 Phthalate esters DEHP（DOP）,
DBPBBPDINPDIDPDNOP
DBP
,
BBP
,
DINP
,
DIDP
,
DNOP
17
Sharp’s Basic Policies
Banned substances [1] (for Product Groups)
Sbt
Nt
Th h ld (%)
S
u
b
s
t
ance
N
o
t
e
Th
res
h
o
ld
(%)
Hexavalent chromium compound 0.1
Bi
(
tib tlti
)id(TBTO)
Bi
s
(
t
r
ib
u
t
y
lti
n
)
=ox
id
e
(TBTO)
-
Tributyltine(TBTs),Triphenyltin (TPTs) -
Diarsenic pentoxide 0.1
Diarsenic trioxide
Polybrominated biphenyls(PBBs) 0.1
Polybrominated diphenyl
01
ethers(PBDEs)
0
.
1
Hexabromocyclododecane(HBCDD) 0.1
*) -：Stand for intentionally added
18
Sharp’s Basic Policies
Banned substances [2] (For Product Groups)
Substance Note Threshold (%)
Polychlorinated biphenyl group
(PCBs) -
Polychlorinated
terphenyl
group
Polychlorinated
terphenyl
group
(PCTs) -
Polychlorinated naphthalene C is 3 or more -
Short chain chlorinated paraffin C:10~13 -
Tris phosphate (2-chloroethyl) 0.1
Fluorine based GHG Applies to HFC,PFC,SF -
Asbestos -
Phenol, 2-(2H-benzotriazole-2-yl)-
4,6-bis(1,1-dimethylethyl) -
19
Sharp’s Basic Policies
Substances Banned Depending on the Application[1]
(Product Groups)
Substance Applies to Threshold (%)
Cadmium and
Cadmium compounds
Stabilizer/pigment/dye for resin, pigment/paint/ink,
plating, coating, packing materials and etc.
0.01
Cadmium
compounds
plating,
coating,
packing
materials
and
etc.
Lead and Lead
compounds Stabilizer/pigment/dye for resin, pigment/paint/ink,
weight, packing materials and etc. Resin：0.03
Others：0.1
Mercury and Mercurial
compounds Stabilizer/pigment/dye for resin, pigment/paint/ink,
relay, switch, packing materials and etc. 0.1
Nickel Nickel that contacts to skin for lon
g
time -
g
Beryllium oxide Except using for alloy, ceramics and glass 0.1
Perchlorate Battery Within product
0 000006
0
.
000006
PFOSs -
20

Sharp’s Basic Policies
Substances Banned Depending on the Application[2]
(Product Groups)
Substance Applies to Threshold (%)
Polyvinyl chloride Packing materials -
Azo
color/pigment
Member to which human may contact
Azo
color/pigment
Member
to
which
human
may
contact
-
Ozone depleting
substances Except using as air conditioner refrigerant gas (HCFC) 0.1
Radioactive substances Except using for magnetron for micro-oven
(thorium), and Electric valve(Krypton-85) 0.1
Wd t dfib tt hih
Wooden parts：
0 000001
Formaldehyde
W
oo
d
en par
t
s an
d
fib
er par
t
s
t
o w
hi
c
h
human may contact
0
.
000001
Fiber parts：
0.0075
Phth l t t
DEHP
（
DOP
）
DBP
BBP
01
Phth
a
l
a
t
e es
t
ers
DEHP
（
DOP
）
,
DBP
,
BBP
0
.
1
21
Sharp’s Basic Policies
Substances to be Surveyed among in Device Groups
・
AIS/MSDSplus
の管理対象物質す
べ
て＋
当社独自対象物質
Substances to be managed Sharp MSDSplus AIS
AIS/MSDSplus
の管理対象物質す て＋
当社独自対象物質
Chemical Substances Control Law (Class 1 specified chemical
substances) Must Must Voluntary
Industrial Safety and Health Law (Substances prohibited to be
p
roduced
)
Must Must Voluntary
p)
Poisonous and Deleterious Control Law (Specified Poisonous
Substances) Must Must Voluntary
RoHS Directive(2002/95/EC) Must Must Must
ELV Directive(2000/53/EC) Must Must Must
67/548/EEC[Appendix 1 CMR-Cat.1,2] Must Must Must
76/769/EEC[Except: 67/548/EEC Appendix 1 CMR-Cat.1,2] Must Must Must
REACH Candidate Substances to be authorized(SVHC) Must Must Must
ESIS PBT [Fulfilled]
Must
Voluntary
Must
ESIS
PBT
[Fulfilled]
Must
Voluntary
Must
GADSL Must Voluntary Voluntary
JIG 101A (Category A) Must Voluntary Voluntary
19 of Our own object substances Must ――
22
Sharp’s Basic Policies
Substances to be Surveyed among Device Groups
- Our own object substances
No. Substance CAS No. No. Substance CAS No.
1Chlorinated paraffin (Average C:23,
Average chlorinated rate:43%) 108171-27-3 11 2,4-dichlorophenol 120-83-2
2Di-n-hexyl phthalate 84-75-3 12 1,3－dichloropropene 542-75-6
3Diethylhexyl adipate 103-23-1 13 p-dimethyl aminoazobenzene 60-11-7
4Alkylphenol (C:5~9)(except nonyl
p
h
e
n
o
l
)
14 Tetrachloro phthalic anhydride 117-08-8
peo)
5Isocyanate 71000-82-3 15 Natural rubber
6Ethyl benzene 100-41-4 16 1-naphthylamine 134-32-7
7
man
g
anese N
,
N'-eth
y
lenebis
12427
38
2
17
Paradichlorobenzene
106
46
7
7
g,
y
(dithiocarbamate);maneb
12427
-
38
-
2
17
Paradichlorobenzene
106
-
46
-
7
8Hydrogen chloride 7647-01-0 18 Bisphenol A 80-05-7
9Octachlorostyrene 29082-74-4 19 Benzophenone 119-61-9
10
Chromium compound (Except
chromium hexavalent)
Chrome oxide (Ⅲ)1308-38-9
Basic chromium sulfate
64093
-
79
-
4
Basic
chromium
sulfate
64093
79
4
Other chromium compounds
23
Procedures to Respond to Survey
<Supplier>
<Subcontractor>
Request
Survey
<Supplier>
<Subcontractor>
Request
Survey
Download data and tool
Input
response
Input response
Ul dd
Reply Survey
U
p
l
oa
d
d
ata
24

Procedures to Respond to Survey
Receive survey request
Request is delivered through E
-
mail
<Surveying Flow>
Receive
survey
request
Log
in
Request
is
delivered
through
E
mail
Log into Sharp CSR/Green procurement system.
When forget ID and/or Pass word please contact
Log
-
in
Dldh d
When
forget
ID
and/or
Pass
word
,
please
contact
[email protected]
Dldthdt tii
D
own
l
oa
d
t
h
e survey
d
ata
requested
D
own
l
oa
d
th
e
d
a
t
a con
t
a
i
n
i
ng company
information and parts code from system.
Make response data
Load downloaded data through the tool
corresponding to the request (JGPSSI, AIS,
MSDSPlus
)
and make res
p
onse data.
Register respond data
)p
Log into system, and register response data (JGP,
XML file)
XML
file)
25
１
Li
Procedures to Respond to Survey
１
.
L
og
i
n
Login to the Sharp Green Procurement System.
ＵＲＬ：https://green-supplier.sharp.co.jp/Pages/CS_LOGIN/CS_LOGIN1.aspx
(1) Select language.
(2) Input user ID
and password.
(
3
)
Click.
(
)
26
Procedures to Respond to Survey
2. Survey response
1
)
Select
survey
response
system
1
)
Select
survey
response
system
Select “Content Survey”
2) Check request situation
Click “Status
Check on Survey
Request "
Download manual,
survey tool etc.
27
Procedures to Respond to Survey
3) Confirm survey request situation
Survey request
details are
displayed when
displayed
when
you click here.
28

Procedures to Respond to Survey
4) Download survey request
data
data
Download file in which
company information, part
codes and other data has
already been input.
29
Procedures to Respond to Survey
5) Tool for responding to survey [1]
Object Delivery to Survey Tool Note
Product Group
JGPSSI
*1
Ver.4
New version
f
Parts
Product
Group
JGPSSI
Ver.4
f
rom 2010
Device Group AIS*2
MSDS
＋
Preparation Product/Device Group
MSDS
＋
MSDSplus*3
*
1 JGPSSI:
Japan Green Proc rement S r e Standardi ation Initiati e
1
JGPSSI:
Japan
Green
Proc
u
rement
S
u
r
v
e
y
Standardi
z
ation
Initiati
v
e
*2 AIS: Tool developed by Article Information Sheet, JAMP*
*3 MSDSplus: Material Safety Data Sheet Plus
* JAMP: Joint Article Management Promotion-consortium
30
Procedures to Respond to Survey
Activating MACRO
5) Tool for responding to survey [2]
The survey tool runs with macro program.
Select “Enable macro” at the initial screen, after activation the tool.
De
p
endin
g
on Excel version, Macro securit
y
level is set to hi
g
h as its
pg y g
default, in such condition, macro does not run. Make sure to set macro
security-level to “Middle”.
For Excel 2002 and 2003:
[1] Menu[Tool(T)]->menu[Macro(M)]->menu[Security(S)]->and set level
to medium in [Security Level] Page
to
medium
in
[Security
Level]
Page
[2] Activate survey tool
[3] Click “Enable macro(E)” in the first screen after the tool is launched.
For Excel 2007:
[1] Click “Option….” when a security related warning is displayed at
lfElMfiih l
l
ower part o
f
E
xce
l
M
enu, a
f
ter act
i
vat
i
ng t
h
e survey too
l
.
[2] Select “Enable this content” in security option screen. 31
Procedures to Respond to Survey
5) Tool for responding to survey [3] (JGPSSI Tool)
-The Ver.4 tool which SVHC of REACH was added:
released July 2009
released
July
2009
Please download the tool and its manual from URL
below:
http://www.jgpssi.jp
Addi f SVHC did t b t i d t d
-
Addi
ng o
f
SVHC
can
did
a
t
e su
b
s
t
ances
i
s un
d
er s
t
u
d
y:
will be released 2010 spring
-
>We will change the tool after its releasing
-
>We
will
change
the
tool
after
its
releasing
.
32

Procedures to Respond to Survey
Check input
content
of 1
st
and
1st level
5) Tool for responding to survey [3] (JGPSSI Tool)
Load JGP File
content
of
1
and
2nd level screen.
Save JPG FileAdd JGP File When you click input
button, the system
it h t th 2 d
sw
it
c
h
es
t
o
th
e
2
n
d
level screen. Input
information on
contained chemical
bt
Fields for input by
Sharp
su
b
s
t
ances.
33
Procedures to Respond to Survey
2nd level(1)
Click when
input is
complete.
Check input
contents of the
2nd and 3rd
5) Tool for responding to survey [3] (JGPSSI Tool)
complete.
screen.
Click when all
substances
Click this button, if
you would like to
initialize
all
items
in
are not
contained.
initialize
all
items
in
the 2nd and 3rd screen.
34
Procedures to Respond to Survey
Click a cell on the right of Intended
UCl ifiti
Select the
appropriate use
5) Tool for responding to survey [3] (JGPSSI Tool)
2nd level(2)
U
se
Cl
ass
ifi
ca
ti
on.
appropriate
use
.
35
Procedures to Respond to Survey
3rd level Input the contents
if ti f
5) Tool for responding to survey [3] (JGPSSI Tool)
i
n
f
orma
ti
on o
f
SVHCs.
36

Procedures to Respond to Survey
In
p
ut content
(
1st level
)
5) Tool for responding to survey [3] (JGPSSI Tool)
p()
(1)Basic information: Input your company information(Company name,
Contact name, Telephone No. etc.) <Mandatory>
(2)Material Grade No Metal Type/JIS symbols Coloring No : Specify
(2)Material
Grade
No
.,
Metal
Type/JIS
symbols
,
Coloring
No
.
:
Specify
the material Input the symbol or No. <Mandatory in some cases>
(3) Manufacturer Name, Respondent's product/subparts/material No.:
Input the manufacturer name and manufacturer model No for the
Input
the
manufacturer
name
and
manufacturer
model
No
.
for
the
part/material <Mandatory>
(4) Surveying Unit: Select survey unit of part/material (pieces, kg, m etc.)
<M d t >
<M
an
d
a
t
ory
>
(5) Survey Unit Mass: Input mass per surveying unit <Mandatory>
- If survey unit is pieces -> Mass per single piece surveyed
If survey unit is kg
> Mass per 1kg = 1000g
-
If
survey
unit
is
kg
-
>
Mass
per
1kg
=
1000g
- If survey unit is g -> Mass per 1g = 1g
37
Procedures to Respond to Survey
Input content (2nd level) (1)
(1) Content Flag by Threshold Level: <Mandatory>
Answer Y or N for each substance group dependent if the
substance exceeds the threshold level or not.
- N: If the pertinent substance is not contained, select “N”
If ll b t t t i d b d thi
->
If
a
ll
su
b
s
t
ances are no
t
con
t
a
i
ne
d
, response
b
eyon
d
thi
s are unnecessary.
- Y: If the pertinent substance is contained, select “Y"
-> Enter the “Total Content”, “Intended use classification”, Purpose of use/Intended
use
”
,
“
Application area
”
,
“
Maximum content rate
”
use ,
Application
area ,
Maximum
content
rate
(2) Total Content (mg): <Mandatory>
- Enter the contained amount of the pertinent substance per survey
unit two 2 significant digits in mg units
unit
,
two
2
significant
digits
in
mg
units
.
(3) Intended use classification: <Mandatory>
- Select the pertinent Intended use classification, and click on the
pertinent
“
box
"
If there are multiple pertinent items select all of them
pertinent
box
.
If
there
are
multiple
pertinent
items
,
select
all
of
them
.
38
Procedures to Respond to Survey
Input content (2nd level) (2)
(4)Purpose of use/Intended use: <Mandatory>
Enter the intent or purpose why the substance was used (Examples: stabilizer flame
-
Enter
the
intent
or
purpose
why
the
substance
was
used
(Examples:
stabilizer
,
flame
retardant, colorant, main constituent, solder constituent, to enhance electric properties,
to improve mechanical properties, to increase thermostability etc.)
(5) Application area : <Mandatory>
Enter the sections containing the pertinent substance, in terms of the constituent units
of the part.
- As the name of the use section, enter the name listed in drawings or specifications, or
the common name.
(6) M i t t t ( )
Mdt
(6)
M
ax
i
mum con
t
en
t
ra
t
e
(
ppm
)
: <
M
an
d
a
t
ory>
- Enter the content rate of the contained chemical substance in homogeneous
material in ppm units.
(7) Additional information on material composition of products:
(7)
Additional
information
on
material
composition
of
products:
<Partially mandatory>
- Enter any comments, supplementary items or other information relating to the
contained chemical substance
contained
chemical
substance
.
- Be sure to enter information relating to radioactive substances (Name and code of
radioactive isotope, radioactivity level (MBq))
- For brominated flame retardants, always enter the code based on ISO1043-4, or the
CAS No., for the pertinent substance.
39
Procedures to Respond to Survey
Input content (3rd level: SVHC Information)
(1) Content of compound per survey unit (mg ): <Mandatory>
- Enter in mg and two significant digits (round the third digit) the
content of substance per survey unit.
(2) Purpose of intended use: <Mandatory>
- Briefly explain the purpose of using chemical substances
(3) A li ti
<M d t >
(3)
A
pp
li
ca
ti
on area:
<M
an
d
a
t
ory
>
- Enter application areas where the pertinent substance is contained.
(4) Weight concentration per survey unit (%):
<Mandatory: Automatically>
(4)
Weight
concentration
per
survey
unit
(%):
<Mandatory:
Automatically>
- Automatically calculates weight concentration
(5) Additional information on substances:<Voluntary>
Enter additional information on the content of the chemical substance
-
Enter
additional
information
on
the
content
of
the
chemical
substance
if any.
40

Procedures to Respond to Survey
(1)AIS
(Article Information Sheet)
5) Tool for responding to survey [4] (AIS and MSDSplus)
(1)AIS
(Article
Information
Sheet)
->A tool to communicate chemical substances information
contained in product/parts. Please download the tool and
contained
in
product/parts.
Please
download
the
tool
and
its manual from URL below:
http://www.jamp-info.com/glais/
(2)MSDSplus (Material Safety Data Sheet Plus)
->A tool to communicate chemical substances information
contained in chemicals/preparations (as a supplement to
MSDS) Pl d l d th t l d it l f HP
MSDS)
.
Pl
ease
d
own
l
oa
d
th
e
t
oo
l
an
d
it
s manua
l
f
rom
HP
below:
http://www.jamp
-
info.com/glmsds/
http://www.jamp
info.com/glmsds/
41
Procedures to Respond to Survey
Raw material /
Chemicals Industry
Deliver MSDS and MSDSplus to process /partsindustry
5) Tool for responding to survey [4] (Relation between AIS an MSDSplus)
Process/Parts industry Convert it to AIS and transfer it downstream
Assembly/Final
product industry
Manage substances contained in product based on AIS information
Assemble/Final product
Industry
Process/Parts
Industry
Raw material/Chemicals
Industry
MSDS
JIG, IMDS etc.
MSDSplus
MSDS
AIS AIS
Use AIS as it is
MSDSplus
MSDS
AIS AIS
MSDSplus
MSDS
AIS
Chemical/Physical change may occur in this stage (information conversion is required)
42
Procedures to Respond to Survey
5) Tool for responding to survey [5] (AIS)
Input sheet 1 Delivered contents
Type location and concentration
-
Type
,
location
and
concentration
of substances to be managed
- Material, mass and its location
within product
Input sheet 2
43
5) Tool for responding to survey [5] (AIS)
Procedures to Respond to Survey
Input sheet 1
Input basic
information about
5)
Tool
for
responding
to
survey
[5]
(AIS)
Load
the
file
information
about
issuer and product
Load
the
file
downloaded from
system
Red(Required)
is a mandatory
input item
Input of Sharp
parts code is
r
equ
ir
ed
equ ed
44

5) T l f di t [5] (AIS)
Procedures to Respond to Survey
Input sheet 2
In
p
ut inclusion information for Red letter is
mandatory
Put “check” on
“Covers GADSL
scope”,”Covers
JIG
scope
”
Select “0”, when substances to
be reported is not contained,
“
5)
T
oo
l
f
or respon
di
ng
t
o survey
[5]
(AIS)
p
product
mandatory
input item
JIG
scope
or
“
1” when contained.
No input
required
due
to
Input parts &
material
i
Select purpose
of use and material
in homogeneous
material
basis
Input mass and
it
it
i
til
Select substance and
input its content rate,
when reportable substance
required
due
to
raw material compos
i
ng
product and the
quantity
material
basis
it
sun
it
i
nma
t
er
i
a
l
basis
when
reportable
substance
is contained.
(Amount is automatically calculated)
45
Procedures to Respond to Survey
5) Tool for responding to survey [5] (AIS)
- Selecting material
[1] Select the desired cell,
and press "Select
Material”
[2] When the window to
select material appears,
select material from it
select
material
from
it
,
then click “Select”, so
that the selected
material will be copied
to the selected cell
to
the
selected
cell
.
46
Procedures to Respond to Survey
- Selecting Substance
5) Tool for responding to survey [5] (AIS)
[1] Select the desired
cell and click “Select
cell
and
click
“Select
Substance”
[2] When the window to
select substance,
search and select
substance from it, then
click “Select”, so that
the selected substance
is copied to the
selected cell.
47
Procedures to Respond to Survey
5) Tool for responding to survey [5] (AIS)
- Inputting Voluntary substances
Input manually
“Substance name” and
its “CAS No.” when
object substance is not
object
substance
is
not
found by searching
Wh
e
n
you
w
a
n
t
When
you
want
additional row for parts,
select the cell for parts
name, and click “Add
Parts” so that
additional row is
created under the
selected cell. You can
take the same wa
y
also
- Method of Addition on Input line
y
for additional material
and substance.
48

Procedures to Respond to Survey
5) Tool for responding to survey [5] (AIS)
- Performing Automatic [1] Click “Update Auto
llti ht”ft
Calculation ca
l
cu
l
a
ti
on s
h
ee
t”
a
ft
er
completing input of
necessary items
[2] “Auto-calculation
sheet” is displayed
49
Procedures to Respond to Survey
5) Tool for responding to survey [5] (AIS)
- Checking the auto-calculation result
Return to “Input sheet 2”, after creatingAuto-
calculation-sheet.
And check whether “Material Mass x Quantit
y
”
Input “1”, in case of
Voluntary substance
y
indicated at right side of sheet is 100% or not.
Check
100
%
Flag “1” is inputted
automatically
Input classification code
Check
100
%
or not
automatically
,
when applicable law exists. of usage purpose,
if substance covers JIG scope.
50
Procedures to Respond to Survey
5) Tool for responding to survey [5] (AIS)
- Exportong XML
[
1
]
Click
“
Export
XML
”
[
1
]
Click
Export
XML
[2] Designate Folder to
save, and click “Save”
button
button
51
Procedures to Respond to Survey
5) Tool for responding to survey [6]
(MSDSplus)
Delivered Contents
・Law related to ingredient
substance to be controlled
・For substance to be managed
Ctii t
C
on
t
a
i
n
i
ng or no
t
Substance name
CAS no.
Concentration
Concentration
52

Procedures to Respond to Survey
6) Data Registration (Uploading)
Click “Reply”
button
53
Procedures to Respond to Survey
6) Data Registration (Uploading) [2]
[1] Click “Browse”
Browse
[2] Select corresponding
file, and click “Open”
JGP:JGP format
JGP:JGP
format
AIS,MSDSplus:XML format
[3] Click
“Registration”
[4] Registration
Complete
Complete
54
Procedures to Respond to Survey
6) Data Registration (Uploading) [3]
An error will occur if a mandatory
ititiii thit
i
npu
t
it
em
i
s m
i
ss
i
ng or
th
e
i
npu
t
format is different. After correcting
with the tool, perform storage again.
55
Procedures to Respond to Survey
7) Operating Notes on Survey Tool (AIS/MSDSplus)
No. Operating Notes 備考
1 Use the latest version AIS/MSDSplus
2 Input Sharp parts code in the column of “Client reference number 1” AIS/MSDSplus
3
Put check
as
“
Covers
”
for
both GADSL and JIG
AIS/MSDSplus
3
Put
check
as
Covers
for
both
GADSL
and
JIG
.
AIS/MSDSplus
4 Input content rate in Wt% unit basis. (ppm is not acceptable) AIS/MSDSplus
5 Input content rate in average or maximum. (3 significant figures) AIS/MSDSplus
6 Denominator of content rate is defined as “Homogeneous material” AIS/MSDSplus
7If a substance corresponds to exemption from RoHS, input the
a
pp
ro
p
riate code from code list to “JIG Note column”. AIS
pp p
8Make sure that “Material mass x content rate” indicated at the right end
of “Input Sheet 2” is 100% after making Auto-calculation sheet. AIS
9
Don’t use “Simplifying” function given in AIS compositing/simplifying tool.
AIS
9
(Submit the report processed through “compositing”)
AIS
10 If Sharp own object substance is contained, put flag “1” in its
corresponding column and fill the information of its object substance AIS
56

Request
1. Restructuring the scheme for managing contained
chemical substances that copes with REACH
Regulation.
-Establishing system to obtain information from upstream maker.
-Makin
g
clear the
p
erson in char
g
e
gp g
- Requesting thoroughly your business site and partner to cooperate on the
measures to REACH regulation.
2. Prompt providing of the contained chemical
substances information
-Providing appropriate information in response to Sharp’s request
- Ensuring no inclusion of substances prohibited by Sharp
3. Contact person and his/her role for Survey job.
-Upon the request from Sharp, informing appropriate department/person
in char
g
e of it.
g
- Let Sharp know about change of the contact person, if any.
57
Request
4. Revision of Environmental Management Evaluation：09/9～
Addition of some items of Green Procurement Survey on RoHS Management
-
According
to
the
result
of
this
evaluation
we
will
audit
our
suppliers
According
to
the
result
of
this
evaluation
,
we
will
audit
our
suppliers
.
-Strength of receiving inspection on mass-produced parts/materials
Compliance of RoHS Directive
Compliance
of
RoHS
Directive
For compliance of RoHS Directive, it is not enough “to manage the content
information of SVHCs that is informed by upstream of supply chain” for REACH.
Therefore,
we
ask
our
suppliers
to
improve
your
management
system
and
to
Therefore,
we
ask
our
suppliers
to
improve
your
management
system
and
to
continue to reduce the risk of the content of object substances adequately .
We ask you to:
-Get certification of no use and content information on
y
our
p
rocurement
y
p
parts/materials and analyze them by yourself.
-Recognize the risk of contamination of object substances in your procurement
parts/materials.
-Construct the system for preventing contamination of object substances of RoHS,
according to the risk level.
-Confirm your parts/products doesn’t contain these substances by inspection
(analysis) of outgoing shipments.
58
Request
5. Other Deliverables
No. Deliverables Note
1“Report on environmental impact substance
contained in parts and material” or “Certificate of
no-use of restricted hazardous substances”
When specification (or
drawing) is issued
2Analysis data (for RoHS 6 restricted substances) Once a year or more
3MSDS Preparation, Chemical
substance
4Safety evaluation data
Preparation, Chemical
substance, and the
member to which human
bd i l
b
o
d
y contact cont
i
nuous
l
y
5Test data based on Food Sanitation Act The parts & materials to
which food/tableware may
tt
con
t
ac
t
.
Other deliverables may be required, if any, depending on Group and
business site.
Your cooperation would be highly appreciated.
59
Request
6. Requesting Resubmission
-
Even if survey responding had been submitted by AIS please kindly
-
Even
if
survey
responding
had
been
submitted
by
AIS
,
please
kindly
respond again through this new system.
7 I h t j i d “Sh CSR/G
7
.
I
n case you
h
ave no
t
j
o
i
ne
d
“Sh
arp
CSR/G
reen
Procurement System”
-
Please submit
“
Application to use
CSR/Green Procurement
Please
submit
Application
to
use
CSR/Green
Procurement
System”
You can download “Application form” from top page of Sharp
CSR/Green Procurement System:
CSR/Green
Procurement
System:
https://green-supplier.sharp.co.jp/Pages/CS_LOGIN/CS_LOGIN1.aspx
60

In Closing
Sharp CSR/Green Procurement System:
https://green-supplier.sharp.co.jp/Pages/CS_LOGIN/CS_LOGIN1.aspx

Ctt

C
on
t
ac
t
:
Mr. K.Otsuki / Mr. T.Tamura
Green Product Planning Dept.
Environmental Protection Group
Environmental
Protection
Group
SHARP Corporation
E
mail:
chem epg@sharp co jp
E
-
mail:
chem
.
epg@sharp
.
co
.
jp
61
Thank you for your kind attention!
62