Sharp e-Copy ShareScan Manual

Part Number: 73-00013 (5/2005)
eCopy ShareScan®OP
Version 3.0
Installation and Setup Guide
for Send to eCopy (for Sharp)

Licensing, Copyright, and Trademark Information
The information in this document is subject to change and does not represent a commitment on
the part of eCopy, Inc. The software described in this document is furnished under a license
agreement. The software may be used or copied only in accordance with the terms of the
agreement. It is against the law to copy the software on any medium except as specified in the
license agreement. No part of this document may be reproduced, transmitted in any form or by
any means, electronic or mechanical, including photocopying, recording, or information storage
and retrieval systems, or translated into any language for any purpose other than the purchaser’s
personal use, without the written permission of eCopy, Inc.
© eCopy, Inc. 1992 - 2005. All rights reserved.
eCopy, the eCopy logo, eCopyFax, the Simplify logo, the MailRoom logo, eCopy ShareScan, eCopy
ShareScan OP, eCopy ScanStation, eCopy Desktop, eCopy Quick Connect, eCopy Xpert
Compression, UniDoc, SpeedFax, eCopy ScanStand, and SpeedPrint are trademarks of eCopy, Inc.
Simplify, MailRoom, and ShareScan are registered trademarks of eCopy, Inc. Touchstone
Technology is a registered trademark of Touchstone Technology, Inc.
Captaris and RightFax are trademarks of Captaris, Inc.
Interwoven and iManage are trademarks of Interwoven, Inc.
Intel and Pentium are registered trademarks of Intel Corporation.
Lotus, Lotus Notes, and Lotus Domino are trademarks and or registered trademarks of Lotus
Development Corporation and/or IBM Corporation in the United States, other countries or both.
Microsoft, Windows, Windows NT, Outlook, and MS-DOS are registered trademarks, and
Windows Server is a trademark, of Microsoft Corporation in the USA and in other countries.
All other terms and products are trademarks or registered trademarks of their respective owners
and are hereby acknowledged.

Table of Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Obtaining technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
US/North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Outside North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ShareScan OP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installation overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Installation Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Network environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Novell support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Installing the UPDD driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Installing the UPDD driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Configuring the touch screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Installing eCopy ShareScan OP . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Installing eCopy ShareScan OP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Licensing and configuring ScanStation OP . . . . . . . . . . . . . . . . . 19
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Licensing the scanning device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Configuring a connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Enabling a connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Running the ScanStation client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

iv |Table of Contents
Setting up Sharp MFP devices to use with Send to eCopy . . . . . 27
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Creating a network shared folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Creating an FTP folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Supported scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Creating a profile that uses a network folder (SMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Creating a profile that uses an FTP folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Configuring Send to eCopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Sending to the scan destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using Send to eCopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

eCopy ShareScan OP Installation and Setup Guide |1
Introduction
About this guide
This guide is intended for administrators responsible for installing eCopy ShareScan® OP. It
provides an overview of ShareScan OP and describes system requirements and installation
procedures.
Further information
The ShareScan OP documentation set consists of the following documents:
■eCopy ScanStand™ Assembly Instructions: Provides information about assembling the
ScanStand that is used with eCopy ScanStation.
■ShareScan OP Installation and Setup Guide: Provides information about important network
prerequisites and guides you through the initial installation and setup process.
■ShareScan OP Configuration Guide: Provides information about licensing scanning devices,
configuring general system properties, and configuring core connectors provided by eCopy,
Inc.
■ShareScan OP Help: The Help files contain the same information that is in the configuration
guide.
To get Help about eCopy ShareScan OP Administration from the ShareScan OP
Administration Console, click Help > Help Topics. On the Contents tab, double-click
ShareScan OP Administration Console. When the Services Manager is selected, you can
also click the Help button on the console toolbar.
To get Help on a connector, right-click the connector in the console tree and then click
Connector Help. You can also click the Help button on the toolbar.

2 |Introduction
Obtaining technical support
Technical support is available to registered users from eCopy during the warranty period or for the
duration of your software support and maintenance agreement. Contact your supplier for details.
When calling eCopy Technical Support, please be at your computer with your system powered on
and be prepared to provide the technical support representative with the following information:
US/North America
Technical Support hours are Monday through Friday, 6:00 A.M. to 5:30 P.M. EST.
Phone: [phone] (select option 8)
E-mail: [e-mail]
Outside North America
Please contact your local dealer or national sales organization.
Item Description
eCopy serial number
and product key
These numbers are printed together on stickers. Depending on your eCopy
product, you may find these numbers in one of the following locations: the
back of the eCopy software CD case, the eCopy ScanStation PC, the bottom
of the eCopy software packaging box, the shipping box, and the inside
packaging box.
eCopy software
version
The version of the eCopy software you are using. For example, on Windows
XP, you can find this information by clicking Help > About (in eCopy
Desktop or eCopy ShareScan OP Administration) or by clicking the About
tab (in eCopy ShareScan Administration). Examples: Version 1.1.0.4, Version
8.5 (Build 0.7)
Operating system
and network
The version of the operating system that the eCopy software is running on,
along with any network information that you can provide.
Third-party products A list of third-party applications that are used in conjunction with eCopy
products, such as Microsoft® Exchange, Microsoft Outlook®, Lotus Notes,
Captaris™ RightFax™, Interwoven™ iManage™, and Lotus® Domino.Doc.
Problem description A detailed description of the problem, the steps needed to reproduce it, and
the exact wording of any error messages.
Contact information Dealer contact information as well as your contact information (for follow-
up). Please include name, e-mail address, and telephone number.

eCopy ShareScan OP Installation and Setup Guide |3
ShareScan OP overview
eCopy ShareScan OP (Open Platform) extends the capabilities of digital copiers and scanners. A
complete system includes the following components:
■A client.
■A PC running the ShareScan OP Services Manager and one or more connectors.
■An Administration Console.
The ShareScan OP client is installed on the ScanStation. It displays the user interface and handles
user input. All information, including the raw scanned image file, is passed back to the eCopy
ShareScan OP Services Manager for processing.
Connector
Connector
ShareScan OP
Services
Manager
ShareScan OP Client
Administration Console
Enterprise
applications
such as
e-mail and
fax

4 |Introduction
The ShareScan OP Services Manager and the connectors are installed on a network computer
running Microsoft® Windows® 2000 or Windows XP. (No special server hardware is required.) The
Services Manager handles requests from the client and processes the image file. It returns user
interface forms and thumbnail images to the client and creates the master image file according to
the selected options (file type, searchable text, encryption, etc.). The connectors provide
connectivity to various back-end applications, such as e-mail and fax servers. For example, the
Exchange connector enables users to scan documents and e-mail them using Microsoft Exchange.
The Administration Console is a Microsoft Management Console (MMC) snap-in that enables
system administrators to configure and administer ShareScan OP Services Managers, connectors,
services, and scanning devices.
Installation overview
Installing ShareScan OP on a ScanStation includes the following tasks:
■Installing the Universal Pointing Device Driver (UPDD), which is also called the touch screen
driver. You do not need to install this driver if you have an existing ScanStation on which the
driver was pre-loaded.
■Installing the ShareScan OP Services Manager, the Administration Console, and the client.
■Licensing and configuring the scanning device used with the ScanStation.
■Setting up your multifunctional product (MFP) device for use with the ScanStation OP Send to
eCopy feature.

eCopy ShareScan OP Installation and Setup Guide |5
Installation Environment
Overview
eCopy ShareScan OP is a client/server-based application. The ShareScan OP Services Manager on a
ScanStation supports a single digital copier or scanner.
Network environment
eCopy ShareScan OP runs on domain-based networks and in workgroup environments. In a
domain environment, static or dynamic IP addressing is supported. In a workgroup environment,
ShareScan OP Services Managers must have static IP addresses.
A ScanStation is networked to a scanning device. If the scanning device is not on the same network
segment as the ScanStation, there can be performance issues.
For information about Novell support, see "Novell support" on page 6.

6 |Installation Environment
Novell support
When Novell client software is installed on the computer that is running the ShareScan OP
Services Manager, some eCopy ShareScan OP connectors (Quick Connect, Scan to Desktop, and
LDAP/SMTP) can use a back-end Novell server for authentication and temporary file storage (of
scan inboxes).
To communicate with a Novell server, Novell client software must be installed on the Services
Manager PC. Although Windows includes the Microsoft Client for NetWare Networks, eCopy has
not tested ShareScan OP with this client software and cannot recommend it. You should install the
same NetWare client you are using on the rest of your networked PCs. eCopy strongly recommends
that you install the latest 32-bit Novell client.
Note: If you have a Novell network with multiple trees, you must set the Preferred tree field in the
Novell client configuration for the eCopy Inbox Agent and Scan to Desktop connector to
function properly.
ShareScan OP Services Manager
Novellclient Novell server
Other connectors Scan to Desktop

eCopy ShareScan OP Installation and Setup Guide |7
Installing the UPDD driver
Overview
To enable the touch screen on the ScanStation, you must install the Universal Pointing Device
Driver (UPDD). If you are installing on an existing ScanStation, you may not need to calibrate the
touch screen.
Installing the UPDD driver
To install the driver:
1Insert the eCopy ShareScan OP CD (Disk 1) in the drive.
2When the launch screen appears, click Drivers and then click Explore Touchscreen Drivers.
3Open the folder that corresponds to your operating system (Win2K or XP) and then run
Setup.exe.
4Click Next.
5In the License Agreement window, read the agreement and then click Next.

8 |Installing the UPDD driver
6Follow the instructions on subsequent screens until the Number of Devices window appears.
Then enter the number of devices that will be attached to the system and click Next.
7Select Whole Desktop as the logical desktop segment and then click Next.

eCopy ShareScan OP Installation and Setup Guide |9
8In the list of controller types, select Dynapro, SC3, Serial (the first item in the list) and then
click Next.
9In the Port list, select COM1 and then click Next.
10 Click Next to finish the installation.
Important! Do not select any of the other items.

10 |Installing the UPDD driver
Configuring the touch screen
You must configure and calibrate the touch screen only if you have a new ScanStation.
To configure and calibrate the touch screen (new ScanStations only)
1Click Start > Settings > Control Panel and then double-click Pointer Devices, or
click Start > Program Files > UPDD.
2On the Hardware tab, click Advanced. Change the baud rate to 19200, click Close, and then
click Apply.
Note: Older ScanStations use a baud rate of 2400, while the new ScanStations used a baud rate
of 19200. To determine whether you have an old ScanStation, locate the model number
on the outside of the ScanStation PC. If the model number is “D530” or “D510”, you have
an old ScanStation.

eCopy ShareScan OP Installation and Setup Guide |11
3On the Calibration tab, set the number of calibration points to 9. (The default is 2.)
4Click Calibrate.
5Follow the calibration instructions on the touch screen.

eCopy ShareScan OP Installation and Setup Guide |13
Installing eCopy ShareScan OP
Overview
The eCopy ShareScan OP Setup program installs the following components:
■Client
■ShareScan OP Services Manager
■ShareScan OP Administration Console
■One or more connectors
Installing eCopy ShareScan OP
To install the software:
1Insert the eCopy ShareScan OP CD (Disk 1) in your drive. When the launch screen appears,
click Install ShareScan OP.

14 |Installing eCopy ShareScan OP
2Click Next. If your computer does not meet the minimum requirements, Setup displays the
following message:
3Click Install to proceed. Setup displays the Welcome screen again.
4Click Next. The Components screen lists all the components that Setup will install.

eCopy ShareScan OP Installation and Setup Guide |15
5Click Next.
6Select the connectors you want to install and then click Next.
If you selected a Lotus Notes e-mail or fax connector and the Lotus Notes client is not yet
installed on the computer, Setup displays the following message. Click OK to continue the
installation.
If you selected an e-mail or fax connector, the Internet Address Book Support window opens.
Note: While you can install all the connectors, you can use Copy only on an eCopy-enabled
device with an embedded client and Fax via Print only on an eCopy ScanStation.
Note: The Internet address book stores e-mail addresses and fax numbers manually entered at
the scanning device or ScanStation, eliminating the need to enter the complete address
or fax number on subsequent uses. ShareScan OP uses Microsoft SQL Server Desktop
Engine (MSDE 2000) to store Internet e-mail addresses and fax numbers.

16 |Installing eCopy ShareScan OP
If you do not plan to install the address book database on this computer, select No and then
click Next. Then proceed to step 6.
If you plan to install the address book database, select Yes and then click Next to check for the
required components on your computer. Setup displays a message. After reading the message,
click OK and then click Next.
Note: For information about installing the required components, see the “Installing MSDE from
the setup launcher” section in the eCopy ShareScan OP Configuration Guide. Even if
there are multiple ShareScan OP Services Managers on your network, you need only one
copy of MSDE.