Sharp Qtopia Desktop User manual

OPERATION MANUAL
Qtopia Desktop

Copyright Notice
No part of this publication may be reproduced, transmitted, transcribed, stored in a
retrieval system, or translated into any computer language, in any form or by any
means, without the express written permission of Sharp Corporation.
Company and product names mentioned in this manual are trademarks or
registered trademarks of their respective owners.
Software Copyright  2002 Trolltech AS
CAUTION
•The manufacturer is not responsible and provides no warranty for any
malfunction, problems, or other damage caused by misuse of this product and its
accessories by you or a third party.
•This product, including its accessories, is subject to change without notice for
reasons of product improvement.
•Some of the accessories and optional parts described in this manual may not be
available at the time you purchase this product.
•Some of the accessories and optional parts described in this manual may be
unavailable in some countries.
•Screens and icons in this manual may differ from the actual ones displayed on the
PC.
•This manual uses the following substitute expression:
“SL-5500” →“device”
Important:
• Please install either Intellisync for SL or Qtopia Desktop on your PC.
• If the device has been removed from the Docking Station, make sure to
wait for 30 seconds before replacing it on the Docking Station.
• Modifying the PIM data using an application such as Text Editor application
may cause synchronization failure.
• When starting synchronization, close all applications on a device.
• This application does not support synchronizing with multiple devices at the
same time. One PC can synchronize with a single device. If a program folder
of a PC is shared with multiple users, only users who have installed this
application can use it.

i
• Some characters (symbols, European-language characters, special
characters, etc.) may be affected by synchronization and may become
garbled.
• Only entries with date information from January 1, 1970 to December 31, 2037
will be supported for synchronization.
• If Qtopia Desktop operates improperly or unstably, remove the anti virus or
firewall software from the running program at the startup of your PC.
• Sometimes synchronization may not perform properly with non-English based
operating systems.
Microsoft Windows 2000 Users
• When you have your device in the Docking Station attached to your PC and
you remove the device from the Docking Station or turn off the device you may
receive an error that says “Unsafe Removal of Device”. Click on the OK button
and this message will go away. This will not damage your PC or the
connection to the Docking Station. To avoid this message, click on the task bar
icon to “Stop SL Series (NDIS 5)” before you turn off your device or remove it
from the Docking Station.
Server PC’s with Personal Firewalls
• If you are using your computer as your server and have a personal firewall
installed on your computer, you may need to disable this firewall in order to
complete the synchronization process. You can refer back to your firewall
instruction manual on how to disable this function.
®®

ii
Table of Contents
CHAPTER 1: BEFORE YOU BEGIN ................................. 1
Introduction to the Qtopia Desktop............................................................ 1
Minimum System Requirements ............................................................... 1
Connecting the Device to Your PC and Installing the USB Drivers .......... 2
Installing the Qtopia Desktop .................................................................... 3
The qtopiatray icon.................................................................................... 3
Qtopia Desktop Overview ......................................................................... 4
Menu bar .......................................................................................................... 5
Tool bar ............................................................................................................ 5
Launcher icons ................................................................................................. 6
Status bar ......................................................................................................... 6
Status icons ...................................................................................................... 6
Index screen ..................................................................................................... 6
CHAPTER 2: SYNCHRONIZING DATA ............................7
Setting Up Qtopia Desktop Preferences ................................................... 7
Synchronizing with the Qtopia Desktop .................................................... 9
CHAPTER 3: MANAGING DOCUMENTS
(“Documents”) ...................................................................11
Preparing for Documents Management .................................................. 11
Documents Operations ........................................................................... 13
Documents Commands .................................................................................. 14
CHAPTER 4: PIM APPLICATIONS .................................15
Address Book.......................................................................................... 15
Opening and Reading the Address Book Application..................................... 15
Creating a New Address Book Entry .............................................................. 17
Adding/Modifying/Removing Email Address................................................... 18
Viewing Address Book Entry Details .............................................................. 18
Modifying the Address Book Entry ................................................................. 18
Creating a New Category ............................................................................... 19
Address Book Commands.............................................................................. 19
Calendar.................................................................................................. 21
Opening and Reading the Calendar Application ............................................ 21
Switching Calendar Views .............................................................................. 22
Creating a New Event..................................................................................... 23
Viewing the Event Details............................................................................... 25
Modifying the Event ........................................................................................ 25
Creating a New Category ............................................................................... 25
Calendar Commands...................................................................................... 25

iii
Todo List ................................................................................................. 27
Opening and Reading the Todo List Application ............................................ 27
Creating a New Task Entry............................................................................. 28
Viewing Todo List Entry Details ...................................................................... 29
Modifying the Todo List Entry ......................................................................... 29
Creating a New Category ............................................................................... 29
Todo List Commands ..................................................................................... 29
CHAPTER 5: BACKUP/RESTORE..................................31

BEFORE YOU BEGIN 1
CHAPTER 1:
BEFORE YOU BEGIN
This chapter introduces the Qtopia Desktop and guides you on how to get started
using the software.
Introduction to the Qtopia Desktop
By installing the Qtopia Desktop on your personal computer, you can synchronize
data between the SL-5500 (the device) and your PC.
This application can play a part in the personal information management (PIM) role
of the device and manage data from your PC by synchronizing with the device.
The applications the Qtopia Desktop can manage are:
•Address Book
•Calendar
•Todo List
•Documents
From the Qtopia Desktop, you can create new entries and modify them (except for
Documents files) as you do on the device.
And the Qtopia Desktop Backup and Restore function provides you with the means
to safeguard the data in your device.
Minimum System Requirements
•100% IBM Compatible PC
•MicrosoftWindows98/98 Second Edition/2000 Professional/Me/XP,
MicrosoftWindows NT4.0 Workstation with SP6*
•Pentium150MHz or higher for MicrosoftWindows98/98 Second Edition
Pentium200MHz or higher for MicrosoftWindows NT4.0 Workstation with
SP6
Pentium200MHz or higher for MicrosoftWindows2000 Professional
Pentium200MHz or higher for MicrosoftWindowsMe
Pentium/CeleronFamily 300MHz or higher for MicrosoftWindowsXP
•30MB Available Hard Disk Space

2BEFORE YOU BEGIN
•64MB RAM for MicrosoftWindows98/98 Second Edition/NT 4.0 Workstation
with SP6/ 2000 Professional/Me
128MB RAM for MicrosoftWindowsXP
•CD-ROM Drive
•1 Available USB Port or Serial Port with Optional Serial Cable CE-170TS
•Mouse or Compatible Pointing Device
* Optional Serial Cable CE-170TS is necessary with Windows NT4.0 Workstation with SP6 to use this
software.
Connecting the Device to Your PC and
Installing the USB Drivers
To transfer data between the device and your PC using the Docking Station (USB
cable), install the USB drivers found in the CD-ROM supplied.
Check the Drivers installation manual (“USB DRIVER INSTALLATION GUIDE”).
Note: Refer to the device Start-up Guide (booklet) for connection details.
About the USB port
•If the USB port on your PC or the USB hub connected to the device does not
operate properly, perform the following steps.
•When your PC comes equipped with several USB ports, connect the device to
another USB port.
•When other USB devices are connected to your PC and used simultaneously,
disconnect them from your PC.
•Operation on a PC that is upgraded from Windows 95 may not be possible.
•A PC whose USB port is added by the user because the PC is not equipped with
a USB port at the time it leaves the factory may not operate properly.
•Activating the power saving mode (suspend, resume, or sleep function etc.) of
some PCs may result in the USB port not functioning properly. In this case,
disable the power saving mode.
•If the USB driver does not operate properly when you connect the device to your
PC via the USB hub, connect it directly to the USB port on your PC. Using the
USB extension cable may result in the USB driver not operating properly.

BEFORE YOU BEGIN 3
•If you are using Windows 2000/XP and remove the device form the Docking
Station or turn the device off while it is placed on the Docking Station, a warning
dialog box will be displayed on the screen of your PC (depending on the settings
for Windows XP). In this case, close the warning dialog box.
Installing the Qtopia Desktop
Follow these steps to install Qtopia Desktop:
1.
Make sure that the USB drivers are installed on your PC.
2.
Close all applications on your PC. If you are using anti virus or firewall software,
close them (or disable their function).
3.
Insert the CD-ROM supplied into your CD-ROM drive.
4.
Open D:Index.htm (use your CD-ROM drive letter).
5.
Check the installation procedure and follow the on-screen instructions.
When the installation is complete and your PC is restarted, the qtopiatray icon
(or ) will appear on the Windows system tray (bottom right-hand corner of the
taskbar).
Notes for Windows NT 4.0 Workstation with SP6/2000 Professional/XP users:
This application does not support use by multiple users. It can only be used by the
installer. For example, if an administrator logs in to a PC and installs this application,
then only that administrator is able to use it. Therefore, when other users want to use
this application, they must log in to a PC (with authorization as an administrator) and
install it before use.
The qtopiatray icon
By right-clicking on the qtopiatray icon, the menu will be displayed. This menu allows
you to select the main operation.

4BEFORE YOU BEGIN
* If the Qtopia Desktop is not launched by “Start Qtopia Desktop”, select Start Æ
Programs ÆSharp ÆQtopia Desktop Æqtopiadesktop to launch the Qtopia
Desktop.
* Select Start ÆPrograms ÆSharp ÆQtopia Desktop Æqtopiatray to display
the qtopiatray icon on the Windows system tray.
The qtopiatray icon changes depending on the connection status.
: Your PC is connected to the device.
: Your PC is disconnected from the device.
Qtopia Desktop Overview
Right-click the qtopiatray icon on the Windows system tray and then select “Start
Qtopia Desktop” from the menu that appears.
The Qtopia Desktop top screen (Address Book main screen) will be displayed.
Menu items Functions
Start Qtopia Desktop Launches the Qtopia Desktop.*
Close The qtopiatray icon disappears from the Windows system
tray.*
Index screen
Menu bar
Launcher icons
Status bar
Tool bar
Status icon

BEFORE YOU BEGIN 5
Menu bar
The number of menus and menu commands varies according to the application you
select.
Click each menu name to display the menu commands, and then click the desired
command. You can also access the shortcut menu, if available. Some menus and
menu commands will be dimmed depending on the status when you access them
as with other PC applications.
Tool bar
This bar works as a kind of shortcut version of the menu bar described above for
easier one-click access.
Commands are grouped into two categories:
•Global (common) commands (Sync All, etc.) *
•Main commands (New Contact, Edit Categories, etc.)*
* depending on the application
By right-clicking the mouse button, you can access these menus.
•Display/Hide Global Tool bar
•Display/Hide Main Tool bar
•Line up.
Note:
• If you hide both groups, right-click the menu bar to display them.
• You can move groups by dragging the left edge “ ” anywhere on your
desktop. When you drag inside the tool bar area, you can align menu blocks
by selecting “Line up.”

6BEFORE YOU BEGIN
Launcher icons
By clicking each application icon, you can open the main screen of each application.
In the Index area on the right, you can see all entries of each application.
Status bar
You can see the status of the Qtopia Desktop.
Status icons
You can see the connection status as follows:
Index screen
You can see entries created by each application in list view, icon view, etc.
Address Book: The Address Book application allows you to
manage: create, modify, delete personal
information (contacts).
Calendar: The Calendar application allows you to organize
and you keep track of your schedule (events,
meetings, etc.). You can view your schedule by
day, week or month.
Todo List: The Todo List application allows you to manage
tasks you wish to be reminded of.
Documents: You can manage Documents files on your PC.
You can also transfer data between the device
and your PC, delete data, etc.
: Your PC is connected to the device.
: Your PC is disconnected from the device.

SYNCHRONIZING DATA 7
CHAPTER 2:
SYNCHRONIZING DATA
This application can play a part of the personal information management (PIM) role
of the device and manage data from your PC by synchronizing with the device.
The applications the Qtopia Desktop can synchronize are Address Book, Todo List,
and Calendar.
Setting Up Qtopia Desktop Preferences
Be sure to set up the Qtopia Desktop preferences before performing
synchronization. Default settings will help you to start synchronization without delay.
1.
Start the Qtopia Desktop from the menu by right-clicking on the qtopiatray icon.
2.
Click “File” and then “Settings” on the menu bar.
The Qtopia Desktop Settings screen will be displayed.

8SYNCHRONIZING DATA
3.
Click the General icon on the left of the screen.
The screen has two tabs for general settings telling you how to set up preferences:
Connection Tab: This sets the way Qtopia Desktop communicates with
the device.
PDA Connection Method: Sets the connection method between the Qtopia
Desktop and the device.
USB Check “USB” to set the communication to the USB
connection.
Serial Check “Serial” to set the communication to the serial
connection. (Optional Serial Cable CE-170TS is
required.)
Connection: Displays the IP address of the device for the USB or serial
connection. Normally, no change is necessary for the default
setting. If the IP address of the device has been changed, the same
address must be entered. Tap the Network & Sync icon for the
Setting tab and use the Sync tab to set the IP address of the device.
PDA IP Address By default:
“192.168.129.201” for USB connection.
“192.168.130.101” for serial connection.
Sync Tab: This sets how the Qtopia Desktop synchronizes with
the device.

SYNCHRONIZING DATA 9
4.
Click “OK” to save the settings.
To cancel the changes, click “Revert Changes.”
Note: For detailed information on the Address Book settings, see page 17.
Synchronizing with the Qtopia Desktop
You can choose how to synchronize with the device:
•synchronize all applications (Address Book, Calendar and Todo List) of the device
at one time, or, synchronize one application at a time.
Follow these steps to synchronize with all applications
(Menu “Sync All”):
1.
Turn the device power on.
2.
Place the device on the Docking Station connected to your PC.
3.
Start the Qtopia Desktop from the menu by right-clicking on the qtopiatray icon.
4.
Make sure the status icon in the bottom right-hand corner of the screen is
displayed indicating the connection is established.
5.
Click “Sync” and then “Sync All” on the menu bar.
Synchronization will begin.
Follow these steps to synchronize with a single application
(Menu “Sync”):
1.
Turn the device power on.
2.
Place the device on the Docking Station connected to your PC.
3.
Start the Qtopia Desktop from the menu by right-clicking on the qtopiatray icon.
Conflict Resolution: Sets the basic operations of the Qtopia Desktop when
conflict occurs.
Duplicate Entries Duplicate entries between the Qtopia Desktop and the
device.
Desktop Overrides PDA Overwrites the data of the device with that of the
Qtopia Desktop when data conflict occurs.
PDA Overrides Desktop Overwrites the data of the Qtopia Desktop with that of
the device when data conflict occurs.

10 SYNCHRONIZING DATA
4.
Make sure the status icon in the bottom right-hand corner of the screen is
displayed indicating the connection is established.
5.
Click “Sync” and then “Sync” on the menu bar.
Synchronization will begin.
Note:
• Pressing the SYNC button on the Docking Station instead of performing step
5 will carry out the Sync All command.
• If you connect the device to your PC via the optional Serial Cable and perform
synchronization by pressing the SYNC button on the Docking Station, make sure
to turn the device on before pressing the SYNC button on the Docking Station.
• If you can not see the status icon ,exit the Qtopia Desktop and then follow
the steps above.
• Do not operate the device during synchronization.
• Do not press the SYNC button during synchronization.
• Perform the following if your PC does not recognize the device placed on the
Docking Station.
• Remove the device from the Docking Station and place it on the Docking
Station again.
• With your PC disconnected from the network, restart it and then check that
the connection is established between the device on the Docking Station and
a PC. If the problem remains, contact your network administrator. Check also
that the PDA IP Address set on the Qtopia Desktop Settings screen is the
same as the IP address of the device.
• Fields or functions which the Qtopia Desktop and the device do not have in
common will not be synchronized.
• When removing the device from the Docking Station connected via a USB
cable, follow the procedure of removing the USB cable according to your PC
requirements.
• Make sure that the synchronization process is completely finished when
disconnecting the connection cable from your PC or removing the device from
the Docking Station. Do not disconnect the cable from your PC or remove the
device from the Docking Station during synchronization.
• The communication (the synchronization process, etc.) will not be carried out
when the device detects a low battery level or insufficient memory.
• The following events will terminate the communication:
• Turning the device off
• Disconnecting the communication signal by removing the cable, etc.
• Shutting down the PC or logging off
• Communication is not possible when the device is protected with a passcode
or the Welcome screen appears on the device’s display. Clear the passcode
or exit the Welcome screen and then replace the device on the Docking
Station to carry out communication.

MANAGING DOCUMENTS (“Documents”) 11
CHAPTER 3:
MANAGING DOCUMENTS
(“Documents”)
You can manage Documents files on your PC. On the Index screen, you can transfer
data between the device and your PC, delete data, etc.
Note: For information regarding Documents, refer to the device’s on-line help
and operation manual.
Preparing for Documents Management
1.
With the power turned on, place the device on the Docking Station connected
to your PC.
2.
Start the Qtopia Desktop from the menu by right-clicking on the qtopiatray icon.
3.
Make sure the status icon in the bottom right-hand corner of the screen is
displayed indicating the connection is established.
4.
Click the Documents launcher icon on your PC.
The Documents files of the device are automatically listed on the Documents Index
screen on your PC.
To view the contents of the Documents files, download them to your PC. You can
then open them with the appropriate PC application.
Use the Refresh menu command to update the Documents Index screen by
synchronizing with the Documents folder of the device.

12 MANAGING DOCUMENTS (“Documents”)
Direct Search function
Entering the first few letters of the file name allows you to search for entries that
include those letters.
1.
Click the Search entry box to set the cursor.
2.
Enter the first few letters of the file name.
The selected file will be immediately highlighted on the Index screen.
Category Filter function
By grouping Documents files, you can display files by category on the Index screen.
1.
Click the Category drop-down list to open the list.
2.
Click the desired group.
The files included in the group will be displayed.
Type Filter function
By grouping Documents files, you can display files by type on the Index screen.
1.
Click the Type drop-down list to open the list.
2.
Click the desired type.
The files included in the type will be displayed.
Direct Search function
Type Filter
function
Category
Filter
function

MANAGING DOCUMENTS (“Documents”) 13
Documents Operations
Follow these steps to transfer Documents files between the device
and your PC, delete them on the Index screen:
To transfer PC files to your device (Menus “Upload File”):
1.
Click “Upload” on the tool bar.
2.
Click the desired file in the upload dialog box and then click “Open.”
The selected file appears on the Index screen of the Qtopia Desktop and the
device.
To transfer files on the device to your PC (Menu “Download File”):
1.
Click the desired file on the Documents Index screen of the Qtopia Desktop.
2.
Click “Download” on the tool bar.
3.
In the Browse Folder dialog box that appears, click the download destination
and then click “OK.”
The selected file will be downloaded.
To delete files on the device (Menu “Delete”):
1.
Click the desired file on the Index screen.
2.
Click “Delete” on the tool bar.
The file both on the Index screen and in the Documents screen of the device will
be deleted at the same time.
Caution: Use this menu with caution. Once you erase Documents files created
by the “Text Editor” application, etc. of the device, you can not restore
them.
Note:
• You can upload the Documents files by drag-and-dropping them to the Index
screen.
• When the expansion memory card (CF memory card or SD memory card) is
inserted into the slot of the device, the Destination Location dialog box will be
displayed when you execute the upload. Select the destination location.
• The Documents file icon may look different for the Qtopia Desktop and the
device.
• Changing the file name on the Properties (Details) dialog box (on your PC or
on the device) does not change the actual file name, but changes the
displayed file name. If you download a file whose file name has been changed
in this way, the actual file name of that file will be displayed.

14 MANAGING DOCUMENTS (“Documents”)
Documents Commands
The Documents main screen offers the following menu commands, which can be
accessed from the menu bar and the tool bar.
Menu Commands
Tool Commands
File
Upload File Uploads PC files to the device.
Download File Downloads files on the device to a PC.
Delete Deletes the file selected on the Index screen.
Settings Sets up communication preferences, etc.
Exit Exits the Qtopia Desktop.
Edit
Select All Selects all entries on the Index screen at one time.
Sync
Sync All Synchronizes Address Book, Calendar and Todo List files.
Backup/Restore (See page 31.)
Help
Manual Displays the Qtopia Desktop Help.
About Displays copyright information.
Upload Uploads PC files to the device.
Download Downloads files on the device to a PC.
Delete Deletes the file selected on the Index screen.
Properties Opens a Properties (Details) dialog box allowing you to
check the category setting and the file type, etc. For more
information, see the Operation Manual of the device
(separate printed manual).
Refresh Updates the Documents Index screen by synchronizing
with the Documents folder of the device.
Sync All Synchronizes Address Book, Calendar and Todo List files.