Xante Accel-a-Writer 8200 User manual

___________________________________ Routine Operations 6-1
Chapter6-RoutineOperations
Chapter Overview
Media Handling
Selecting Media
Storing Media
Feeding Media to the Printer
Tray Chaining
Printing Transparencies
Printing Envelopes
Printing Labels
Printing on Variable Sized Media
Printing Double-Sided Copy
Adjusting Print Density
Redistribution Toner
Adjusting the Density Dial
Handling and Replacing the Toner Cartridge
Removing the Old Cartridge
Installing the New Cartridge
Using Macintosh Applications
Selecting Resolutions
Using Windows
Changing PC Communication Settings
Using a SCSI Disk
Removing Downloaded Fonts

6-2 Routine Operationsbb __________________________________
Notes

___________________________________ Routine Operations 6-3
Introduction
This chapter covers frequent tasks. These include handling media,
printing on various media, and printing double-sided copies,
adjusting density, handling and replacing toner, using Windows,
using a SCSI disk, and removing downloaded fonts.
Media Handling
Output quality depends on many factors such as the printer’s
capabilities and application features. It also depends heavily on the
type of media (paper, labels, and transparencies) selected and how
you handle and store the media.
Selecting Media
Use the guidelines in this section to choose the best media for your
Accel-a-Writer 8200 printing.
Note: Regardless of the media you select, we recommend testing
samples before buying in quantity. We also suggest that
when you use more expensive stock such as transparencies
or labels, run a sample on plain paper to check your layout
before running multiple copies on the more expensive stock.

6-4 Routine Operationsbb __________________________________
Media Guidelines
Media Size Weight Feed Capacity*
Source
Plain or Letter (8.5" x 11")
Laser Paper Legal (8.5" x 14") 64 to 90 g/m2* Paper approx. 250
Ledger (11" x 17") (17 to 24 lb) Cassette approx. 500**
A4 (210 mm x 297 mm)
A3 (297 mm x 420 mm)
Plain or 3.90" x 5.80" 64 to 90 g/m2* Fold approx. 100
Laser Paper (99 mm x 147 mm) (17 to 24 lb) Down
up to
11.81" x 25.00"***
(300 mm x 635 mm)
Transparency 64 to 128 g/m2 approx. 50
(17 to 34 lb)
Labels approx. 40
* Plain and laser paper capacity is based on 20 lb (80 g/m2) stock.
** 500 sheet capacity requires the optional paper feeder, cassette
supporter, and paper cassette for letter/A4 size only.
*** With the extra wide print option installed, you can print on up to 12.08"
x 25.00" (307 mm x 635 mm) sized media.
Economical plain paper works well for most general purpose
printing, such as in-house reports and everyday correspondence.
Laser paper, which is slightly more expensive, helps ensure more
consistent coverage and should be used when higher quality is
desired.
Transparencies and Labels should always be laser quality, capable of
handling 374˚ F (190˚ C) temperatures.

___________________________________ Routine Operations 6-5
Caution: If you use preprinted sheets such as letterhead, make
sure the ink on those sheets can withstand the 374˚ F
(190˚ C) temperatures. If not, the ink could cause
permanent damage to the printer’s fusing rollers. Also,
never use a partial sheet of labels or a sheet where the
glue has soaked through the labels.
Avoid media which
• Is too thick, thin, rough or extremely textured (such as
course or embossed stock)
• Has been or is wet, damp, curled, torn, creased, or
otherwise damaged
• Has metal clasps, strings, staples, cutouts, or perforations
• Is coated or synthetically reinforced stock
• Has exposed adhesives (such as partially used label stock)
When you select media, keep in mind that the physical page size is
different from the imageable area. The imageable area is the area
which can be printed on by your printer.
You should set the page margins in your applications to fit within the
imageable areas. If you try to print outside the imageable area, many
applications issue a warning or error message, giving you an
opportunity to make changes; some applications clip the image and
still print the page.

6-6 Routine Operationsbb __________________________________
The following chart gives the imageable areas for many standard
media sizes which can be used on your Accel-a-writer 8200 printer.
Media Imageable
Size Areas
Letter 8.50" x 11.00" 8.29" x 10.83"
(Lettersmall) (216 mm x 279 mm) (211 mm x 275 mm)
(Note)
Legal 8.50" x 14.00" 8.16" x 13.79"
(216 mm x 356 mm) (207 mm x 350 mm)
A4 8.26" x 11.69" 8.03" x 11.36"
(A4small) (210 mm x 297 mm) (204 mm x 289 mm)
B5 7.17" x 10.13" 6.88" x 9.81"
(182 mm x 257 mm) (175 mm x 249 mm)
Ledger 11.00" x 17.00" 10.77" x 16.77"
(11 x 17) (279 mm x 432 mm) (274 mm x 426 mm)
A3 11.69" x 16.54" 11.41" x 16.29"
(297 mm x 420 mm) (290 mm x 414 mm)
Com 10 4.13" x 9.50" 4.05" x 9.43"
(105 mm x 241 mm) (103 mm x 240 mm)
Monarch 3.88" x 7.50" 3.84" x 7.47"
(99 mm x 191 mm) (98 mm x 190 mm)
DL 4.33" x 8.67" 4.27" x 8.59"
(110 mm x 220 mm) (108 mm x 218 mm)
C5 6.38" x 9.01" 6.29" x 8.98"
(162 mm x 229 mm) (160 mm x 228 mm)
* If the extra wide print option is installed, 11.81" x 19.00" (300 mm x
483 mm) and 11.81" x 25.00" (300 mm x 635 mm) sizes convert to the
wider page sizes, 12.00" x 19.00" (305 mm x 483 mm) and 12.00" x
25.00" (305 mm x 635 mm). The imageable areas for these larger sizes
are 11.97" x 18.93" (304 mm x 481 mm) and 11.97" x 24.93" (304 mm
x 633 mm) respectively.

___________________________________ Routine Operations 6-7
Regardless of the media you select, we recommend that you test
samples before buying in quantity. For more information on the
different media, see “Printing Transparencies,” “Printing
Envelopes,” and “Printing Labels” later in this chapter.
Storing Media
How you store media can have a major impact on the final print
quality and your printer’s operation. Media stored incorrectly
drastically increases the chance of printer jams and reduced print
quality.
To avoid problems, always store media
• On a flat surface
• With the media flat (not on its side or end)
• In stacks only if necessary and if the stacks are not too
heavy or high
• In a dark, dry, cool area
• In its own wrapper
Feeding Media to the Printer
A major factor in printing is choosing the right method of feeding
your media to the printer. For most standard size, plain and laser
paper printing, feeding from the standard paper cassette is easiest.
For limited quantity, for odd-sized plain or laser paper printing, for
oversized paper, or for transparencies, envelopes, and labels, you
should use the fold down paper tray.
Note: If you want to use oversized printing on 11.25" x 18.50",
11.81" x 19.00", or 11.81" x 25.00" paper, the paper has to be
cut to size or you can order it from XANTÉ. This is also true if
the extra wide print option is installed for 12.00" x 19.00" and
12.00" x 25.00" paper. We supply Hammermill 24/60 lb Accent
White. Other brands are available from paper supply houses.
Also, 60 lb offset paper is equivalent to 24 lb paper.

6-8 Routine Operationsbb __________________________________
When you print using the letter/A4 or B5 size cassette with plain and
laser paper, the media loads in landscape orientation with the long
edge first. For larger sized cassettes, load the media in portrait
orientation with the short edge first.
When you use the fold down tray, letter, B5, and A4 media loads
long edge first in landscape orientation. Legal, ledger, and A3 media
loads short edge first in portrait orientation.
Other variable custom sized media that measures between 3.90" x
5.80" (99 mm x 147 mm) and 11.81" x 25.00" (300 mm x 635 mm)
and that is not square always should be loaded short edge first; this
also holds true if you have the extra wide print option for printing on
12.00" x 19.00" (305 mm x 485 mm) and 12.00" x 25.00" (305 mm x
635 mm) media.
Note: The Manual Feed menu allows you to select letter, legal, A4,
B5, 11 x 17, A3, COM-10, MONARCH, DL and C5 sizes
through the front panel. To print from the fold down tray on a
media size not listed in this menu, select the size through a
software application. (Application selections override front
panel selections.) Remember that if the extra wide print option
is installed, 11.81" x 19.00" and 11.81 x 25.00" convert to the
extra wide sizes; to get the standard smaller sizes, you would
enter their page sizes through an application.
If you use a larger cassette than the Letter/A4 tray, install the cassette
cover on the back of the printer by gently squeezing in on each side
of the cover and snapping it into place as shown in figure 6.1. This
cover prevents dust and debris from getting into the paper tray and
building up in the printer where it can reduce print quality.

___________________________________ Routine Operations 6-9
Fig. 6.1 Install the Cassette Cover
Using a Paper Cassette
This section covers loading a cassette with laser quality or 20 lb
photocopier paper. See “Printing Transparencies,” “Printing
Envelopes,” and “Printing Labels” later in this chapter, for specific
guidelines when using those forms of media.
To refill and use the paper cassette for printing
1. Pull the paper cassette straight out of the printer.
2. Prepare up to 250 sheets (approximately 1" [25 mm] thick or
less) of laser quality or 20 lb photocopier paper. To do this:
a. Make sure the paper meets all requirements listed in
“Selecting Media” earlier in this chapter.
b. Determine the printing side of the paper. The wrappers
on most paper packages have arrows pointing in the
direction of the printing side.
c. Fan the paper to prevent it from sticking together, and
then align the edges to form a smooth stack.

6-10 Routine Operationsbb __________________________________
d. Determine the leading edge of the paper. This varies
depending on the printing mode and paper size. See the
previous section, “Feeding Media to the Printer,” to
determine the leading edge.
3. Slide the paper printing side up, making sure the trailing edge
fits under the two plastic clips at the rear of the cassette and the
leading edge fits under the two metal clips at the front corners
of the cassette (fig. 6.2).
Caution: Make sure the paper stack does not exceed the
upper paper limit marked on the cassette. This can
cause the paper to jam.
LETTER
Paper Limit Mark
Fig. 6.2 Load the Paper Cassette
4. Slide the cassette into the printer until it snaps into place.

___________________________________ Routine Operations 6-11
5. Adjust the paper stop on the output tray for the size media you
are using (fig. 2.13).
6. Select the paper cassette as the media source through the front
panel using the Tray Select key or through your application
(see your application documentation for details).
Note: Usually, if settings differ, applications have priority,
followed by XANTÉ Utility, and then printer front
panel settings.
7. Print as you normally would.
Using the Optional Paper Feeder
With the addition of the optional paper feeder, you can print from a
second paper cassette. For example, if you regularly use both letter
and ledger size media, you can load up to 250 sheets in the standard
letter cassette and another 250 sheets in the standard ledger cassette
and place both in the printer, for a capacity of 500 in the cassettes.
Plus you can have another 100 sheets in the fold down tray, for a
total capacity of 600 sheets. Select the desired source tray through
the front panel or your application.
Note: If you use a larger cassette than the Letter/A4 one, install the
cassette cover on the back of the printer. This cover prevents
dust and debris from getting into and building up in the
printer where it can reduce print quality.
If you need a higher input capacity, you have the option of ordering a
500 sheet capacity letter cassette and cassette supporter which works
with the paper feeder. This can boost your printer’s capacity to a
total of 850 sheets (including the 100 sheet fold down tray).
Media loading for both the standard letter/A4 cassette and the
optional 500 sheet cassette is the same. See the previous section,
“Using a Paper Cassette,” for details.

6-12 Routine Operationsbb __________________________________
Using the Fold Down Tray
Your Accel-a-Writer 8200 has a built-in fold down tray on the front.
This tray is designed for both regular and manual feeding media. You
can feed up to 100 sheets of standard letter/A4, B5, legal/special A4,
ledger/A3, oversized paper, up to 50 transparencies, or up to 40 label
sheets. You also can manually feed sheets of variable custom size media
that measure from 3.90" x 5.80" (99 mm x 147 mm) up to 11.81" x
25.00" (300 mm x 635 mm) through this tray, including envelopes.
Note: With the extra wide print option installed on the
Accel-a-Writer 8200, you can print up to 12.00" x 25.00"
(305 mm x 635 mm) media.
This section covers loading laser quality or 20 lb photocopier paper
in the fold down tray. See “Printing Transparencies,” “Printing
Envelopes,” and “Printing Labels” later in this chapter, for specific
guidelines when using those forms of media.
To load the fold down tray
1. Open the fold down tray by grasping the top corners and
pulling out and down (fig. 6.3).
FORM
FEED
ON LINE
MANUAL
READY
READY/IDLE
ACTIVE RE
Fig. 6.3 Open the Fold Down Tray

___________________________________ Routine Operations 6-13
2. Prepare up to 100 sheets (approximately 3/8" [10 mm] thick or
less) of laser or photocopier paper, up to 50 transparencies, or
up to 40 sheets of labels. To do this:
a. Make sure the media meets all requirements listed in
“Selecting Media” earlier in this chapter.
b. Determine the printing side of the media. Most paper
package wrappers have an arrow pointing to the printing
side or another form of label on the media itself.
c. If you feed multiple sheets, fan paper to prevent it from
sticking together.
Note: Do not fan transparencies or labels. Fanning
transparencies causes static buildup and fanning
labels causes them to pull loose from the backing.
d. Determine the media’s leading edge. This varies
depending on the printing mode and media size. See
“Feeding Media to the Printer” earlier in this chapter for
details on determining the leading edge.
e. If you feed multiple sheets, align the media edges to
form a smooth stack.
3. Pull out the tray extender for support if the selected media will
extend past the end of the fold down tray (fig. 6.4).
FORM
FEED
ON LINE RESET TEST ENTER
MANUAL
READY
TRAY
SELECT
Innovations In Output
MENU
READY/IDLE
ACTIVE
®
Fig. 6.4 Pull Out the Tray Extender

6-14 Routine Operationsbb __________________________________
4. Slide the media print side down, leading edge first into the fold
down tray.
Caution: Make sure media does not exceed the tray’s upper
paper limit marked (fig. 6.5). This can cause a jam.
FORM
FEED
ON LINE RESET TEST ENTER
MANUAL
READY
TRAY
SELECT
Innovations In Output
MENU
READY/IDLE
ACTIVE
®
Paper Limit Mark
Paper
Guides
Fig. 6.5 Load the Fold Down Tray
5. Adjust the paper guides on each side so they rest lightly
against the media without causing it to buckle (fig. 6.5).
6. Adjust the paper stop on the output tray for the size media you
are using (fig. 2.13).
7. Select the manual feed (fold down) tray as the source tray
through the front panel using the Tray Select key or through
your application (see the application documentation for
details). Otherwise, print as you normally would.
Note: Usually, if settings differ, applications have priority,
followed by XANTÉ Utilities, and then front panel
settings.

___________________________________ Routine Operations 6-15
Tray Chaining
If you add the optional paper feeder and use two cassettes, you can
“chain” the trays. This means when the first cassette empties, the
printer automatically switches to the second cassette to pull media.
When you decide to chain trays, keep the following in mind:
• Chaining only works between the standard paper cassette
and a cassette used with the paper feeder. (You cannot
chain using the fold down tray.)
• Both cassettes must contain the same size media.
• You can access tray chaining through the printer’s front
panel (see the next section, “Selecting Tray Chaining,” for
details) or through some applications if they offer that
feature.
• Make sure both trays are inserted properly. If not, the
printer will not print if tray chaining is enabled.
Selecting Tray Chaining
To select tray chaining from the front panel
1. Press the Tray Select key. If auto trayswitch does not appear in
the display window, press the Tray Select key until auto
trayswitch appears in the display window.
2. Press the On Line key to put the printer back on line.
Printing Transparencies
Always use the fold down tray when printing transparencies. Also,
keep the following in mind:
• Only use laser quality transparencies which can handle a
temperature of 374˚ F (190˚ C).

6-16 Routine Operationsbb __________________________________
• Avoid handling transparencies as much as possible to
prevent fingerprints and scratches.
• Keep the paper path clean (see chapter 8 for details on
printer maintaining). Because transparencies are acetate and
clear, dust or dirt can scratch or reduce the print quality.
• Load 50 sheets or less, making sure the stack does not
exceed the upper paper limit mark on the side of the fold
down tray.
• Load letter or A4 size media long edge first into the fold
down tray. Load legal, ledger, or A3 size media short edge
first into the fold down tray.
• Do not fan transparencies. This causes static buildups
which can cause jams.
• Try printing fewer transparencies at a time if jams occur
and remove each as it exits the printer. The more
transparencies loaded, the heavier the stack which could
cause the media to stick together. Removing transparencies
as soon as they print helps prevent static buildup when a
sheet slides out across the top of the previous sheet.
• Make sure to check for the correct printing side before
loading transparencies face down in the fold down tray.
Most brands label each transparency or mark the wrapper
accordingly.
Printing Envelopes
Although your printer is not designed to run large numbers of
envelopes, you can print them individually. Always use the fold
down tray when printing envelopes.
If you run envelopes, keep the following in mind:
• Load the envelope face down in the fold down tray. Check
your application to determine if the flap should be to the
left or right side.

___________________________________ Routine Operations 6-17
• Make sure envelope stock falls within the guidelines for
the fold down tray listed in “Selecting Media” earlier in
this chapter.
• Only use quality envelopes which can handle a
temperature of 374˚ F (190˚ C).
• Before loading the envelope, place it on a flat surface and
press it smooth to make the corners and folds as flat as
possible.
• Run the envelope with the flap closed, and then open it as
soon as it emerges from the printer. This prevents the heat
during printing from sealing the envelope.
• Do not use envelopes with exposed adhesives.
• Do not use envelopes which are thick, rough, textured,
curled, torn, or otherwise damaged.
• Do not use envelopes with metal clasps, strings, staples,
cutouts, or windows.
• Do not use envelopes made from coated or synthetically
reinforced stock.
• If you run preprinted envelopes, make sure the inks used in
preprinting can withstand fuser temperatures of 374˚ F
(190˚ C).
• Format your envelopes in your application and run a test
print on plain paper to check alignment before running on
the more expensive envelope stock.
Printing Labels
Always print labels from the fold down tray. When you run labels,
keep the following in mind:
• Load label sheets print side down in the fold down tray.

6-18 Routine Operationsbb __________________________________
• Make sure label stock falls within the guidelines for the
fold down tray listed in “Selecting Media” earlier in this
chapter.
• Only use quality label stock which can handle a
temperature of 374˚ F (190˚ C).
• If you run preprinted labels, make sure the inks used in
preprinting can withstand fuser temperatures of 374˚ F
(190˚ C).
• Load 40 sheets or fewer, making sure the stack does not
exceed the upper paper limit mark on the side of the fold
down tray.
• Make sure the sheets do not become packed down as they
are loaded into the fold down tray. If the stack is
compressed, it will expand as the sheets begin to feed into
the printer and this can cause a jam.
• Make sure labels are not curled on the corners or coming
loose from the backing sheet.
• Do not use label sheets with exposed adhesives (such as
partially used sheets or sheets on which the adhesive has
seeped through to the surface).
• Do not use thick, rough, textured, curled, torn, or
otherwise damaged label stock.
• Do not use coated or synthetically reinforced label stock.
• Format your labels in your application and run a test print
on plain paper to check alignment before running on the
more expensive label stock.
Printing on Variable Sized Media
If you use an application which allows you to enter custom page
sizes and LaserWriter 8.3, you can print on variable sized media
ranging from 3.90" x 5.80" (99 mm x 147 mm) up to 11.81" x 25.00"

___________________________________ Routine Operations 6-19
(300 mm x 635 mm). If the extra wide print option is installed on the
printer, you can print on up to 12.00" x 25.00" (305 mm x 635 mm)
media.
If you enter a custom page size that matches one of the standard page
sizes such as letter or legal, feed the paper the same way you would
for the standard size (i.e. letter feeds long edge first and legal feeds
short edge first). Always feed nonstandard and oversized media short
edge first using the fold down tray (see “Using the Fold Down Tray”
earlier in this chapter for details).
To print oversized documents on 11.81" x 19.00" (300 mm x 483
mm) and 11.81" x 25.00" (300 mm x 635 mm) with imageable areas
of 11.73" x 18.93" (298 mm x 481 mm) and 11.73" x 24.93" (298
mm x 633 mm) use an application.
Note: If the extra wide print option is installed, remember the 11.81"
x 19.00" (300 mm x 483 mm) and 11.81" x 25.00" (300 mm x
635 mm) sizes convert to the wider page sizes of 12.00" x
19.00" (305 mm x 483 mm) and 12.00" x 25.00" (305 mm x
635 mm). The imageable areas convert to 11.97" x 18.93" (304
mm x 481 mm) and 11.97" x 24.93" (304 mm x 633 mm)
respectively. Also, if the extra wide option is installed and you
want to print the standard narrower sizes, select them through
an application by entering the page sizes.
Occasionally, a very complex, large file or one with heavy graphics
may require more than the standard memory to print. Memory
requirements also vary depending on the chosen resolution, and
when printing on 11.25" x 18.50" and larger media, you need more
than standard memory.
The following chart lists oversized printing memory requirements.
Minimum Memory Requirements
Size 600 dpi 800 dpi 1200 dpi
11.25" x 18.50 16 MB 20 MB 40 MB
11.81" x 19.00" 16 MB 24 MB 48 MB
11.81" x 25.00" 16 MB 28 MB 64 MB

6-20 Routine Operationsbb __________________________________
To print on variable sized media (including oversized), keep the
following in mind:
• Use the fold down tray and, if necessary, pull the extenders
out to support larger media.
• Depending on your chosen application, the paper size
selection may be in the Page Setup or the Print Dialog box.
• When you setup document dimensions in your application,
remember the imageable area is smaller. For example,
11.81" x 25.00" media has an imageable area of 11.73" x
11.73" x 24.93".
• Oversize printing allows you to print 11" x 17"/A3 (279
mm x 432 mm) full size bleeds.
• Make sure manual feed is selected through your
application. If you make different selections in the front
panel and an application, the application overrides the
front panel selection.
• Make sure the media falls within the guidelines for the fold
down tray listed in “Selecting Media” earlier in this
chapter.
• Oversized 11.25" x 18.50", 11.81" x 19", or 11.81" x 25"
paper as well as the extra wide 12.00" x 19.00" and 12.00"
x 25.00" paper has to be cut to size or you can order it
from XANTÉ. We supply Hammermill 24/60 lb Accent
White. Other brands are available from paper supply
houses. The 60 lb offset paper is equivalent to 24 lb paper.
• Only use quality media which can handle a temperature of
374˚ F (190˚ C). If the media is preprinted, make sure the
preprinting inks can withstand laser temperatures.
• Do not use coated or synthetically reinforced media.
• If you see a virtual memory error when printing larger
sized jobs, complex graphics, or extremely large files, try
adding memory to your system, printing at a lower
resolution, or using only printer resident fonts or those on
an attached SCSI hard disk.