Xerox 3210 - workcentre b/w laser User manual

Contents_1
contents
6 Features of your new laser product
9 Safety
12 Regulatory Information
INTRODUCTION
19
19 Printer overview
19 Front view
19 Rear view
20 Control panel overview
21 Understanding the Status LED
22 Menu overview
23 Supplied software
23 Printer driver features
23 Printer driver
24 PostScript driver (WorkCentre 3220 only)
GETTING STARTED
25
25 Setting up the hardware
25 System requirements
25 Windows
26 Macintosh
26 Linux
26 Setting up the network
26 Introduction
26 Supported operating systems
27 Locating the WorkCentre 3210 or WorkCentre 3220 IP Address
27 Accessing CentreWare Internet Services (CWIS)
27 Configuring network protocol via the machine
27 Setting Ethernet speed
27 Restoring the network configuration
27 Printing a network configuration page
27 Using SetIP program
28 Installing the software
29 Machine's basic settings
29 Altitude adjustment
29 Changing the display language
29 Setting the date and time
29 Changing the clock mode
30 Changing the default mode
30 Setting sounds
30 Entering characters using the number keypad
31 Using the save modes
31 Setting print job timeout
31 Changing the font setting
LOADING ORIGINALS AND PRINT MEDIA
32
32 Loading originals
32 On the scanner glass
32 In the ADF
33 Selecting print media
34 Specifications on print media
35 Media sizes supported in each mode
35 Guidelines for selecting and storing print media
35 Guidelines for special print media
36 Changing the size of the paper in the paper tray
37 Loading paper
37 Loading paper in the tray 1 or optional tray
37 Printing on special print materials
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2_Contents
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38 Adjusting the output support
38 Stacking papers firmly
38 Setting the paper size and type
COPYING
39
39 Selecting the paper tray
39 Copying
39 Changing the settings for each copy
39 Darkness
39 Original Type
39 Reduced or enlarged copy
40 Changing the default copy settings
40 ID card copying
40 Using special copy features
40 Collation
41 2-up or 4-up copying
41 Poster copying
41 Clone copying
41 Adjusting background images
42 Printing on both sides of paper
42 Setting copy timeout
SCANNING
43
43 Scanning basics
43 Scanning from the control panel
43 Scanning to application programs for USB connections
43 Scanning using a network connection
43 Preparing for network scanning
44 Scanning to a network client
44 Scanning to Email
45 Changing the settings for each scan job
45 Changing the default scan settings
45 Setting up Address Book
45 Registering speed email numbers
45 Configuring group email numbers
45 Using Address Book entries
46 Searching Address Book for an entry
46 Printing Address Book
BASIC PRINTING
47
47 Printing a document
47 Canceling a print job
FAXING
48
48 Sending a fax
48 Setting the fax header
48 Adjusting the document settings
49 Sending a fax automatically
49 Sending a fax manually
49 Confirming a transmission
49 Automatic redialing
49 Redialing the last number
49 Receiving a fax
49 Selecting the paper tray
49 Changing receiving modes
50 Receiving automatically in Fax mode

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50 Receiving manually in Tel mode
50 Receiving manually using an extension telephone
50 Receiving automatically in Ans/Fax mode
50 Receiving faxes using DRPD mode
51 Receiving in secure receiving mode
51 Activating secure receiving mode
51 Receiving faxes in memory
51 Other ways to fax
51 Sending a fax to multiple destinations
51 Sending a delayed fax
52 Sending a priority fax
52 Forwarding faxes
53 Sending a Fax from a PC
54 Fax setup
54 Changing the fax setup options
55 Changing the default document settings
56 Printing sent fax report automatically
56 Setting up Address Book
USING USB FLASH MEMORY
58
58 About USB memory
58 Plugging in a USB memory device
58 Scanning to a USB memory device
58 Scanning
59 Customizing Scan to USB
59 Printing from a USB memory device
59 To print a document from a USB memory device:
59 Backing up data
59 Backing up data
59 Restoring data
60 Managing USB memory
60 Deleting an image file
60 Formatting a USB memory device
60 Viewing the USB memory status
MAINTENANCE
61
61 Printing reports
61 Printing a report
62 Clearing memory
62 Firmware update
62 Cleaning your machine
62 Cleaning the outside
62 Cleaning the inside
63 Cleaning the scan unit
64 Maintaining the cartridge
64 Print cartridge storage
64 Expected cartridge life
64 Redistributing toner
65 Replacing the print cartridge
66 Cleaning the drum
66 Clearing the Toner Empty message
66 Maintenance parts
66 Checking replaceables
66 Replacing the ADF rubber pad
67 Replacing the ADF feed roller
67 Replacing the transfer roller
68 Replacing the pick up roller
68 Managing your machine from the website

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68 Checking the machine’s serial number
TROUBLESHOOTING
69
69 Tips for avoiding paper jams
69 Clearing document jams
69 Input Misfeed
70 Exit misfeed
70 Roller misfeed
70 Clearing paper jams
70 In the paper feed area
71 In the manual tray
71 In the print cartridge area
71 In the paper exit area
71 In the duplex unit area
72 In the optional tray
73 Understanding display messages
75 Solving other problems
75 Paper feeding
75 Printing problems
76 Printing quality problems
78 Copying problems
79 Scanning problems
80 Network Scan problems
80 Fax problems
81 Common PostScript problems (WorkCentre 3220 only)
81 Common Windows problems
81 Common Linux problems
82 Common Macintosh problems
ORDERING SUPPLIES AND ACCESSORIES
83
83 Supplies
83 Accessories
83 How to purchase
INSTALLING ACCESSORIES
84
84 Precautions to take when installing accessories
84 Upgrading a memory module
84 Installing a memory module
85 Activating the added memory in the PS printer properties
SPECIFICATIONS
86
86 General specifications
87 Printer specifications
87 Scanner specifications
88 Copier specifications
88 Facsimile specifications

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GLOSSARY
89
INDEX
93

Features of your new laser product_6
features of your new laser product
Your new machine is equipped with a number of special features that improve the quality of the documents you print.
With the machine, you can:
Print with excellent quality and speed
• You can print with a resolution of up to 1200 dpi effective
output.
• Your machine prints A4-sized paper at up to 24 ppm
(WorkCentre 3210), 28 ppm (WorkCentre 3220) and letter-
sized paper at up to 24 ppm (WorkCentre 3210), 30 ppm
(WorkCentre 3220).
Handle many different types of printable material
• The manual tray supports letterhead, envelopes, labels,
custom-sized media, postcards, and heavy paper. The
manual tray holds up 1 sheet of paper.
•The250-sheet tray 1 and optional tray support plain paper
in various sizes.
Create professional documents
• Print Watermarks. You can customize your documents with
words, such as “Confidential”. See Software section.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and can then be taped together to form a poster. See
Software section.
• You can use preprinted forms and letterhead with plain
paper. See Software section.
Save time and money
• To save paper, you can print multiple pages on one single
sheet of paper.
• This machine automatically conserves electricity by
substantially reducing power consumption when not in use.
• To save paper, you can print on both sides of the paper
(double-sided printing). See Software section.
Expand your machine’s capacity
• Your machine has an extra memory slot to expand their
memory. (Page 83)
• Zoran IPS Emulation* compatible with PostScript 3 (PS)
enables PS printing.
.
Print in various environments
• You can print with Windows 2000 and Windows XP/2003/
Vista as well as Linux and Macintosh systems.
• Your machine is equipped with a USB interface and a
network interface.
Copy originals in several formats
• Your machine can print multiple image copies from the
original document on a single page.
• There are special functions to erase catalog and
newspaper background.
• The print quality and image size may be adjusted and
enhanced at the same time.
Scan the originals and send it right away
• Scan in color and use the precise compressions of JPEG,
TIFF and PDF formats.
• Quickly scan and send files to multiple destinations using
Networks scanning.
Set a specific time to transmit a Fax
• You can specify a certain time to transmit the fax and also
send the fax to several stored destinations.
• After the transmission, the machine may print out the fax
reports according to the setting.
IPv6
* Zoran IPS Emulation compatible with PostScript 3
© Copyright 1995-2005, Zoran Corporation. All rights reserved.
Zoran, the Zoran logo, IPS/PS3, and OneImage are
trademarks of Zoran Corporation.
* 136 PS3 fonts
Contains UFST and MicroType from Monotype Imaging Inc.
SPECIAL FEATURES

7_Features of your new laser product
FEATURES BY MODELS
The machine is designed to support all of your document needs – from printing and copying, to more advanced networking solutions for your business.
Basic features of this machine include:
( : Included, O: Optional, Blank: Not Available)
ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding of the machine as well as detailed explanation on each step during the actual usage. Both novice
users and professional users can refer to this guide for installing and using the machine.
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
FEATURES WorkCentre 3210 WorkCentre 3220
USB 2.0
USB Memory Interface
ADF (Automatic Document Feeder)
Network Interface Enthernet 10/100 Base TX wired LAN
Automatic Duplexing (2-sided) printing
FAX
Scan to email
PostScript driver
CONVENTION DESCRIPTION EXAMPLE
Bold Used for texts on the display or actual prints on the machine. Start
Note Used to provide additional information or detailed specification of the machine
function and feature. The date format may differ from country to country
Caution Used to give users information to protect the machine from possible mechanical
damage or malfunction. Do not touch the green underside of the print cartridge.
Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute
(See page 1 for more
information) Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

Features of your new laser product_8
FINDING MORE INFORMATION
You can find information for setting up and using your machine from the following resources, either as a print-out or on screen.
Quick Install Guide Provides information on setting up your machine and this requires that you follow the instructions in the guide to prepare the machine.
Online User’s Guide Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your
machine, troubleshooting, and installing accessories.
This user’s guide also contains a Software section to provide you with information on how to print documents with your machine in
various operating systems, and how to use the included software utilities.
Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a
printer driver help screen, click
Help from the printer properties dialog box.
Xerox website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Xerox website,
www.xerox.com.

Safety_9
Safety
Read these safety notes carefully before using this product to
ensure you operate the equipment safely.
YourXeroxproductandsupplieshavebeendesigned and tested
to meet strict safety requirements. These include safety Agency
approval, and compliance to established environmental
standards.Pleasereadthefollowinginstructionscarefullybefore
operating the product and refer to them as needed to ensure the
continued safe operation of your product.
The safety testing and performance of this product have been
verified using Xerox materials only.
WARNING: This WARNING mark alerts users to
the possibility of personal injury.
WARNING: This WARNING mark alerts users to
heated surfaces.
CAUTION:ThissymbolindicatesaLaserisbeing
used in the equipment and alerts the user to refer
to the appropriate safety information.
WARNING: This product must be connected to a
protective earth circuit.
Operator Accessible Areas
Thisequipmenthasbeen designedtoprovideoperator accessto
safe areas only. Operator access to hazardous areas is
restricted using covers or guards, which require a tool to enable
removal. Never remove these covers or guards.
Maintenance Information
1. Any operator product maintenance procedures will be
described in the user documentation supplied with the
product.
2. Do not carry out any maintenance on this product which is
not described in the customer documentation
WARNING: Do not use aerosol cleaners. Aerosol
cleaners can be explosive or flammable when
used on electromechanical equipment.
3. Use supplies and cleaning materials only as directed in the
Operator section of this manual.
4. Do not remove covers or guards that are fastened with
screws. There are no parts behind these covers that you
can maintain or service.
Operational Safety Information
Your Xerox equipment and supplies have been designed and
tested to meet strict safety requirements. These include safety
agency examination,approval, and compliance with established
environmental standards.
ToensurethecontinuedsafeoperationofyourXeroxequipment,
follow these safety guidelines at all times:
Do These:
• Always follow all warnings and instructions that are marked
on or supplied with the equipment.
• Before cleaning this product, unplug the product from the
electrical outlet. Always use materials specifically
designated for this product, the use of other materials may
result in poor performance and create a hazardous situation.
WARNING: Do not use aerosol cleaners. Aerosol
cleaners can be explosive or flammable when
used on electromechanical equipment.
• Always exercise care when moving or relocating equipment.
Please contact your local Xerox Service Department to
arrange relocation of the copier to a location outside of your
building.
• Alwayslocatethe machineon a solid supportsurface(noton
plush carpet) that has adequate strength to support the
weight of the machine.
• Always locate the machine in an area that has adequate
ventilation and room for servicing.
• Always unplug this equipment from the electrical outlet
before cleaning.
NOTE: Your Xerox machine is equipped with an energy saving
device to conserve power when the machine is not in use. The
machine may be left on continuously.