Xerox VersaLink C605XL User manual

VERSION 4.0
MARCH 2019
702P05472
Xerox®VersaLink®C605 Color
Multifunction Printer
User Guide

© 2019 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, VersaLink®, FreeFlow®, SMARTsend®,
Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox
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Mac OS®, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
Google Cloud Print™web printing service, Gmail™webmail service, and Android™mobile technology platform are
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HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or
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IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United States and/or
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UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
Wi-Fi CERTIFIED Wi-Fi Direct®is a trademark of the Wi-Fi Alliance.

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1 Safety ........................................................................................................................................11
Notices and Safety 12
Electrical Safety 13
General Guidelines 13
Power Cord 13
Emergency Power Off 14
Telephone Line Cord 14
Operational Safety 15
Operational Guidelines 15
Ozone Release 15
Printer Location 15
Printer Supplies 16
Maintenance Safety 17
Printer Symbols 18
Environmental, Health and Safety Contact Information 20
2 Getting Started........................................................................................................................21
Parts of the Printer 22
Front View 22
Duplex Automatic Document Feeder 23
Internal Parts 25
Rear View 26
Options 27
Control Panel 27
Power Options 29
Powering On the Printer or Exiting Low-Power or Sleep Mode 29
Restarting, Placing in Sleep Mode, or Powering Off the Printer 29
Accessing the Printer 31
Logging In 31
Smart Card 31
Introduction to Apps 32
Information Pages 33
Printing Information Pages 33
Configuration Report 34
The Embedded Web Server 35
Accessing the Embedded Web Server 35
Finding the IP Address of Your Printer 35
Certificates for the Embedded Web Server 36
Downloading the Configuration Report from the Embedded Web Server 36
Using the Remote Control Panel Feature 37
Installation and Setup 38
Installation and Setup Overview 38
Selecting a Location for the Printer 38
Connecting the Printer 40
Selecting a Connection Method 40

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Connecting to a Computer Using USB 41
Connecting to a Wired Network 41
Connecting to a Wireless Network 41
Connecting to a Telephone Line 52
Initial Printer Setup 52
Configuring AirPrint 53
Configuring Google Cloud Print 53
Installing the Software 55
Operating System Requirements 55
Installing the Print Drivers for a Windows Network Printer 55
Installing the Print Drivers for a Windows USB Printer 56
Installing the Drivers and Utilities for Macintosh OS X 56
Installing Drivers and Utilities for UNIX and Linux 58
Installing the Printer as a Web Service on Devices 58
More Information 60
3 Customize and Personalize ...................................................................................................61
Customize and Personalize Overview 62
Customizing or Personalizing the Home Screen 63
Hiding or Showing an App on the Home Screen 63
Rearranging Apps on the Home Screen 63
Customizing or Personalizing the Apps 64
Customizing or Personalizing the Feature List 64
Customizing or Personalizing the Entry Screen 64
Saving Presets 65
Removing App Customization using the Control Panel 65
Customizing App Default Settings 66
Removing Personalizations using the Embedded Web Server 66
Creating and Using 1-Touch Apps 67
Creating a 1-Touch App 67
Creating a Personal 1-Touch App 67
Deleting or Hiding a 1-Touch App 68
Using a 1-Touch App 68
4 Xerox®Apps............................................................................................................................. 1
Xerox®App Gallery 72
Xerox®App Gallery Overview 72
Creating a Xerox®App Gallery Account 72
Logging into your Xerox®App Gallery Account 73
Installing or Updating an App from the Xerox®App Gallery 73
Device 75
Device Overview 75
About 76
Supply Status 76
Billing and Usage Counters 77
Reset to Factory Defaults 78
Remote Services 78

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Address Book 79
Address Book Overview 79
Editing the Address Book 79
Creating and Managing Favorites 82
Jobs 87
Jobs Overview 87
Managing Jobs 87
Managing Special Job Types 88
Managing Jobs Using the Embedded Web Server 91
Copy 92
Copy Overview 92
Making a Copy 92
Copy Workflows 93
ID Card Copy 101
ID Card Copy Overview 101
Copying an ID Card 101
Email 102
Email Overview 102
Sending a Scanned Image in an Email 102
Previewing and Building Jobs 104
Scan To 105
Scan To Overview 105
Scanning to an Email Address 105
Scanning to a User Home Folder 106
Scanning to a USB Flash Drive 107
Scan to Desktop 108
Scanning to an FTP or SFTP Server 108
Scanning to a Shared Folder on a Network Computer 109
Scanning Images into an Application on a Connected Computer 111
Scanning to a Desktop Computer Using a USB Cable Connection 113
Previewing and Building Jobs 114
Fax 115
Fax Overview 115
Sending a Fax 115
Fax Workflows 117
Server Fax 123
Server Fax Overview 123
Sending a Server Fax 123
Sending a Delayed Server Fax 125
Previewing and Building Jobs 125
USB 127
USB Overview 127
Printing from a USB Flash Drive 127
Printing from a USB Flash Drive Already Inserted in the Printer 127
@PrintByXerox 129
@PrintByXerox Overview 129
Printing with the @PrintByXerox App 129

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5 Printing................................................................................................................................... 131
Printing Overview 132
Selecting Printing Options 133
Print Driver Help 133
Windows Printing Options 133
Macintosh Printing Options 135
UNIX and Linux Printing 135
Mobile Printing Options 137
Printing Features 139
Viewing, Printing, or Deleting Jobs 139
Printing Special Job Types 139
Selecting Paper Options for Printing 140
Scaling 141
Printing on Both Sides of the Paper 141
Print Quality 142
Image Options 142
Image Shift 142
Color Adjustments 142
Printing Mirror Images 143
Printing Multiple Pages to a Single Sheet 143
Printing Booklets 144
Selecting Finisher Options 144
Selecting Mailbox Options 144
Using Special Pages 145
Printing Watermarks for Windows 146
Orientation 147
Printing Banner Pages 148
Selecting Job Completion Notification for Windows 148
Using Custom Paper Sizes 149
Printing on Custom Paper Sizes 149
Defining Custom Paper Sizes 149
6 Paper and Media ................................................................................................................. 151
Paper and Media Overview 152
Supported Paper 153
Recommended Media 153
Ordering Paper 153
General Paper Loading Guidelines 153
Paper That Can Damage Your Printer 153
Paper Storage Guidelines 154
Supported Paper Types and Weights 154
Supported Paper Types and Weights for Automatic 2-Sided Printing 155
Supported Standard Paper Sizes 155
Supported Standard Paper Sizes for Automatic 2-Sided Printing 156
Supported Custom Paper Sizes 156
Changing Paper Settings 157
Loading Paper 158

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Loading Paper in the Bypass Tray 158
Configuring Tray 1 and Trays 2–5 for the Paper Length 161
Loading Paper in Tray 1 and Trays 2–5 163
Loading Paper in the High Capacity Feeder (HCF) 166
Setting the Tray Mode 168
Printing on Special Paper 169
Envelopes 169
Labels 175
Glossy Cardstock 179
Maintenance ........................................................................................................................ 181
General Precautions 182
Cleaning the Printer 183
Cleaning the Exterior 183
Cleaning the Interior 186
Adjustments and Maintenance Procedures 194
Color Registration 194
Color Calibration 194
Scan Color Consistency 195
Adjusting Paper Registration 195
Transfer Voltage Adjustment 197
Adjusting the Fuser 197
Adjusting the Altitude 198
Performing a Developer and Transfer Roller Cleaning Procedure 198
Performing a Transfer Belt Cleaning Mode Procedure 198
Supplies 199
Consumables 199
Routine Maintenance Items 199
Ordering Supplies 199
Toner Cartridges 200
Recycling Supplies 201
Managing the Printer 202
Viewing the Meter Reading 202
Printing the Billing Summary Report 202
Moving the Printer 203
8 Troubleshooting ................................................................................................................... 20
General Troubleshooting 208
Printer Does Not Power On 208
Printer Resets or Powers Off Frequently 208
Printer Does Not Print 209
Printing Takes Too Long 210
Document Prints from Wrong Tray 211
Automatic 2-Sided Printing Problems 211
Printer is Making Unusual Noises 212
Paper Tray Will Not Close 212
Condensation Has Formed Inside the Printer 212

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Paper Jams 213
Locating Paper Jams 213
Minimizing Paper Jams 213
Clearing Paper Jams 215
Troubleshooting Paper Jams 224
Print-Quality Problems 227
Controlling Print Quality 227
Paper and Media 227
Solving Print-Quality Problems 228
Copy and Scan Problems 234
Fax Problems 235
Problems Sending Faxes 235
Problems Receiving Faxes 236
Getting Help 237
Viewing Warning Messages on the Control Panel 237
Viewing Current Errors on the Control Panel 237
Using the Integrated Troubleshooting Tools 237
Online Support Assistant 237
Helpful Information Pages 237
More Information about Your Printer 238
A Specifications........................................................................................................................ 239
Printer Configurations and Options 240
Available Configurations 240
Standard Features 240
Options and Upgrades 242
Physical Specifications 243
Weights and Dimensions 243
Standard Configuration 243
Standard Configuration for C605X 244
Height Measurements for Configurations 244
Height Measurements for C605X Configurations 245
Total Space Requirements 247
Clearance Requirements 247
Environmental Specifications 250
Temperature 250
Relative Humidity 250
Elevation 250
Electrical Specifications 251
Power Supply Voltage and Frequency 251
Power Consumption 251
Performance Specifications 252
Print Speed 252
B Regulatory Information...................................................................................................... 253
Basic Regulations 254

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United States FCC Regulations 254
Canada 254
Certifications in Europe 254
Eurasian Economic Community Certification 255
European Union Lot 4 Imaging Equipment Agreement Environmental
Information 255
Germany 257
Turkey RoHS Regulation 258
Regulatory Information for 2 4-GHz and 5-GHz Wireless Network Adapters 258
Copy Regulations 259
United States 259
Canada 260
Other Countries 261
Fax Regulations 262
United States 262
Canada 263
European Union 264
New Zealand 265
South Africa 265
Safety Certification 266
Material Safety Data Sheets 267
C Recycling and Disposal....................................................................................................... 269
All Countries 270
North America 271
European Union 272
Domestic/Household Environment 272
Professional/Business Environment 272
Collection and Disposal of Equipment and Batteries 272
Battery Symbol Note 273
Battery Removal 273
Other Countries 274
D Apps Features....................................................................................................................... 2 5

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1
Safety
This chapter contains:
• Notices and Safety 12
• Electrical Safety 13
• Operational Safety 15
• Maintenance Safety 17
• Printer Symbols 18
• Environmental, Health and Safety Contact Information 20
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements Attention to the following information ensures the continued safe operation of your
Xerox printer

Notices and Safety
Read the following instructions carefully before operating your printer Refer to these instructions to
ensure the continued safe operation of your printer
Your Xerox®printer and supplies are designed and tested to meet strict safety requirements These
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards
The safety and environment testing and performance of this product have been verified using Xerox®
materials only
Note: Unauthorized alterations, which can include the addition of new functions or connection
of external devices, can affect the product certification For more information, contact your
Xerox representative
12 Xerox®VersaLink®C605 Color Multifunction Printer
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Safety

Electrical Safety
GGeenneerraall GGuuiiddeelliinneess
WARNING:
• Do not push objects into slots or openings on the printer Touching a voltage point or
shorting out a part could result in fire or electric shock
• Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so Power off the printer when performing
these installations Disconnect the power cord when removing covers and guards for
installing optional equipment Except for user-installable options, there are no parts that
you can maintain or service behind these covers
The following are hazards to your safety:
• The power cord is damaged or frayed
• Liquid is spilled into the printer
• The printer is exposed to water
• The printer emits smoke, or the surface is unusually hot
• The printer emits unusual noise or odors
• The printer causes a circuit breaker, fuse, or other safety device to activate
If any of these conditions occur, do the following:
1 Power off the printer immediately
2 Disconnect the power cord from the electrical outlet
3 Call an authorized service representative
PPoo eerr CCoorrdd
Use the power cord supplied with your printer
• Plug the power cord directly into a properly grounded electrical outlet Ensure that each end of the
cord is connected securely If you do not know if an outlet is grounded, ask an electrician to check
the outlet
WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power
strips, or power plugs for more than 90 days When a permanent outlet receptacle
cannot be installed, use only one factory-assembled extension cord of the appropriate
gauge for each printer or multifunction printer Always adhere to national and local
building, fire, and electrical codes regarding length of cord, conductor size, grounding,
and protection
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
a ground connection terminal
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power
Review the electrical specification of the printer with an electrician if necessary
• Do not place the printer in an area where people can step on the power cord
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Safety

• Do not place objects on the power cord
• Do not plug or unplug the power cord while the power switch is in the On position
• If the power cord becomes frayed or worn, replace it
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power
cord
The power cord is attached to the printer as a plug-in device on the back of the printer If it is
necessary to disconnect all electrical power from the printer, disconnect the power cord from the
electrical outlet
EEmmeerrggeennccyy PPoo eerr OOffff
If any of the following conditions occur, power off the printer immediately and disconnect the power
cord from the electrical outlet Contact an authorized Xerox service representative to correct the
problem if:
• The equipment emits unusual odors or makes unusual noises
• The power cable is damaged or frayed
• A wall panel circuit breaker, fuse, or other safety device has been tripped
• Liquid is spilled into the printer
• The printer is exposed to water
• Any part of the printer is damaged
TTeelleepphhoonnee LLiinnee CCoorrdd
WARNING: To reduce the risk of fire, use only No 26 American Wire Gauge (AWG) or larger
telecommunication line cord
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Safety

Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements These include
safety agency examination, approval, and compliance with established environmental standards
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer
OOppeerraattiioonnaall GGuuiiddeelliinneess
• Do not remove any trays when the printer is printing
• Do not open the doors when the printer is printing
• Do not move the printer when it is printing
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers
• Covers, which require tools for removal, protect the hazard areas within the printer Do not remove
the protective covers
• Do not override any electrical or mechanical interlock devices
• Do not attempt to remove paper that is jammed deeply inside the printer Switch off the printer
promptly and contact your local Xerox representative
WARNING:
• The metallic surfaces in the fuser area are hot Always use caution when removing paper
jams from this area and avoid touching any metallic surfaces
• To avoid a tip hazard, do not push or move the device with all the paper trays extended
OOzzoonnee RReelleeaassee
This printer produces ozone during normal operation The amount of ozone produced is dependent on
copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone
Install the printer in a well-ventilated room
For more information in the United States and Canada, go to www xerox com/environment In other
markets, please contact your local Xerox representative or go to www xerox com/environment_europe
PPrriinntteerr LLooccaattiioonn
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight
To find the weight for your printer configuration, refer to Physical Specifications
• Do not block or cover the slots or openings on the printer These openings are provided for
ventilation and to prevent overheating of the printer
• Place the printer in an area where there is adequate space for operation and servicing
• Place the printer in a dust-free area
• Do not store or operate the printer in an extremely hot, cold, or humid environment
• Do not place the printer near a heat source
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components
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Safety

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system
• Do not place the printer in locations susceptible to vibrations
• For optimum performance, use the printer at the elevations specified in Elevation
PPrriinntteerr SSuupppplliieess
• Use the supplies designed for your printer The use of unsuitable materials can cause poor
performance and a possible safety hazard
• Follow all warnings and instructions marked on, or supplied with, the product, options, and
supplies
• Store all consumables in accordance with the instructions given on the package or container
• Keep all consumables away from the reach of children
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame
• When handling cartridges, for example toner and such, avoid skin or eye contact Eye contact can
cause irritation and inflammation Do not attempt to disassemble the cartridge, which can
increase the risk of skin or eye contact
Caution: Use of non-Xerox supplies is not recommended The Xerox Warranty, Service
Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies
not specified for this printer The Total Satisfaction Guarantee is available in the United States
and Canada Coverage could vary outside these areas Please contact your Xerox representative
for details
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Safety

Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your printer
• Clean with a dry lint-free cloth only
• Do not burn any consumables or routine maintenance items For information on Xerox®supplies
recycling programs, go to www xerox com/gwa
WARNING: Do not use aerosol cleaners Aerosol cleaners can cause explosions or fires when
used on electromechanical equipment
When installing the device in a hallway or similar restricted area, additional space requirements can
apply Ensure that you comply with all workspace safety regulations, building codes, and fire codes for
your area
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Safety

Printer Symbols
For details about all the printer symbols that appear on your printer, refer to the Printer Symbols
guide at www xerox com/office/VLC605docs
Symbol Description
Warning:
Indicates a serious hazard that can result in death or serious injury if not avoided
Hot Warning:
Hot surface on or in the printer Use caution to avoid personal injury
Warning:
Wait for the printer to cool for the specified time before touching the fuser
Caution:
Indicates a mandatory action to take in order to avoid damage to the property
Caution:
To avoid damage to the property, be careful not to spill toner when handling the
waste cartridge
Do not touch the part or area of the printer
Do not touch
Do not expose the drum cartridges to direct sunlight
Do not burn the toner cartridges
Do not burn the waste cartridge
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Safety

Symbol Description
Do not burn the drum cartridges
Do not use paper attached with staples or any other form of binding clip
Do not use folded, creased, curled, or wrinkled paper
Do not use inkjet paper
Do not use transparencies or overhead projector sheets
Do not reload paper previously printed on or used
Do not copy money, revenue stamps, or postage stamps
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Safety

Environmental, Health and Safety Contact
Information
For more information on Environment, Health, and Safety in relation to this Xerox product and
supplies, contact:
• United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
• Europe: EHS-Europe@xerox com
For product safety information in the United States and Canada, go to www xerox com/environment
For product safety information in Europe, go to www xerox com/environment_europe
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