Xerox VersaLink B625 User manual

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Available apps can vary based on your printer setup. For details about apps and features, refer to the User
Guide.
Control Panel
Xerox®VersaLink®B625
Multifunction Printer
Home returns to the main app screen.
Power/Wake starts the printer or provides options to sleep, restart or power off the printer.
Reset restores settings to their default values in all apps.
Language provides choice of screen languages.
Log In provides special access to tools and settings.
Device app provides access to printer information and settings.
Notification banner shows printer status and warnings. To see all notifications, touch the banner. To close the banner, touch
the down arrow.
Status LED indicates printer status. For detailed information, refer to the User Guide.
NFC Area allows pairing with a mobile device to print or scan from an app.
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Device app
Billing and Usage Information
The Device app provides access to supplies status, printer information, and settings. Some menus and
settings require log in with the administrator name and password.
In the Device features menu, to view basic impression counts, touch Billing/Usage. To view detailed usage
counts, touch Usage Counters. The list provides detailed impression count categories.
Xerox®VersaLink®B625
Multifunction Printer

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Embedded Web Server
App Gallery
The Xerox®Embedded Web Server enables you to access printer configuration details, paper and supplies
status, job status, and diagnostic functions over a network. You can also manage fax, email, and address
books.
To connect, in a Web browser, type the printer IP address. The network IPv4 address is available on the
control panel touch screen. Touch Device app > About, then scroll down.
For details on using the Embedded Web Server, refer to the User Guide located on Xerox.com.
The Xerox App Gallery has a growing collection of productvity apps that you can install on your printer. Find
the app on your home screen and create your login directly, or go to www.xerox.com/appgallery to log in
and add your device. To simplify app installation, use the same name for your app gallery login credentials
that you used for the printer login.
Xerox®VersaLink®B625
Multifunction Printer

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Printer Tour
Optional accessories can be part of your printer setup. For details, refer to the User Guide.
Xerox®VersaLink®B625
Multifunction Printer
Single-Pass Duplex Automatic Document Feeder (DADF)
USB Port
Output Tray
Paper Trays
Bypass Tray
Toner Cartridge
Fuser
Imaging Kit

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Paper Handling
Loading Paper
Paper Orientation
For a complete list of paper that works with your printer, see the Recommended Media List at:
www.xerox.com/rmlna (U. S. and Canada)
www.xerox.com/rmleu (Europe)
For details about trays and paper, refer to the User Guide.
Letterhead Hole Punched Envelope
Confirm or change size, type, and color settings if
needed.
When printing, select options in the print driver.For the best results, fan the edges of the paper. Adjust
the guides to fit the paper size. Do not load paper
above the maximum fill line.
Xerox®VersaLink®B625
Multifunction Printer

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Copying
Touch Copy, then and select the number of copies.
Select feature settings from the list, then touch Start.
Load the original documents.
For details, refer to the User Guide.
Xerox®VersaLink®B625
Multifunction Printer
Note: Settings from previous users remain
onscreen for a short time. To restore the
default settings in an app, scroll to the
bottom of the feature list and touch Reset.
52–120 g/m2
(14 lb. Text–32 lb. Bond)
≤100 (75 g/m2, 20 lb. Bond)
X: 127–356 mm (4.88–14 in.)
Y: 76–216 mm (2–8.5 in.)
X: 25–355.6 mm (.98–14 in.)
Y: 25–215.9 mm (.98–8.5 in.)

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Scanning and Emailing
If the printer is connected to a network, you can select a destination for the scanned image at the printer
control panel.
This guide defines techniques to scan documents without preparing special setups:
• Scanning documents to an email address.
• Scanning documents to a saved Favorite, Address Book listing, or USB Flash Drive.
• Scanning documents to the Default Public folder on the printer hard drive, and retrieving them using your
Web browser.
For details and more scan setups, refer to the User Guide. For details about address book and workflow
template setup, refer to the System Administrator Guide.
Press Home, then to email the scan, touch Email. To scan to the Default Public Folder or a USB Flash Drive,
touch Workflow Scanning. If your scan destination is stored in the Address Book or saved as a Favorite,
touch Scan To.
Xerox®VersaLink®B625
Multifunction Printer
Load the original documents.
52–120 g/m2
(14 lb. Text–32 lb. Bond)
≤100 (75 g/m2, 20 lb. Bond)
X: 127–356 mm (4.88–14 in.)
Y: 76–216 mm (2–8.5 in.)
X: 25–355.6 mm (.98–14 in.)
Y: 25–215.9 mm (.98–8.5 in.)

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USB
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For Email, touch Manual Entry,
type the email address using the
touch screen keypad, then touch
Add. To add more than one email
address to the list, touch Add
Recipient. To type a subject line
for the email, touch Subject. To
select saved email addresses, use
the Device Address Book or select
from Favorites.
For Workflow Scanning, touch
Default Public Folder, or insert
your USB Flash Drive.
For Scan To, touch a destination
type, then enter the appropriate
information. To add more than
one destination to the list, touch
Add Destination.
Scanning and Emailing
Change the settings as needed, then touch Scan, or for Email,
touch Send.
Note: Settings from previous users remain
onscreen for a short time. To restore the
default settings in an app, scroll to the
bottom of the feature list, then touch Reset.

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Retrieving Scan Files
To download your scanned images from the Default Public Folder on the printer, use the Embedded Web
Server. You can set up personal folders and workflow scanning templates in the Embedded Web Server. For
details, refer to the User Guide.
Scanning and Emailing
Note the printer IP address on the touch screen. If the IP Address does not appear in the top of the touch
screen, press Home, touch Device > About then scroll to check the IP Address.
In a Web browser, type the printer IP address,
then press Enter or Return.
Click the Scan tab.

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Scanning and Emailing
Select the Default Public Folder, then find your scan in the list. To download the scan, click Go.
To refresh the list, click Update View.To save the file to your computer, select Download.
To print the saved file again, select Reprint.
To permanently remove the stored job, select Delete.
To open a directory, select Open.