Xerox 4250 - WorkCentre - Copier User manual

WorkCentre 4250/4260
Multifunction Device
Evaluator Guide
Xerox®WorkCentre®
4250/4260
Letter-size
Black-and-white
Multifunction Device

2 Xerox®WorkCentre®4250/4260 Evaluator Guide
Contents
Section 1: Introducing the Xerox®WorkCentre 4250/4260
Multifunction Device
3Product Overview
5WorkCentre 4250/4260 Configurations and Accessories
Section 2: Evaluating Workgroup Multifunction Devices
7Overview
8Evaluate Productivity
10 Evaluate Versatility
11 Evaluate Ease of Installation, Management
and Use
Section 3: Technical Specifications, Supplies and Support Resources
13 Configuration Summary
14 Specifications
15 Supplies
16 Support and Additional Information Sources
About this Guide
This guide will introduce you to the Xerox®WorkCentre®4250/4260 black-and-white multifunction device, and aid you in your
evaluation process.

Xerox®WorkCentre®4250/4260 Evaluator Guide 3
Section 1: Introducing the Xerox®WorkCentre®4250/4260
Multifunction Device
Product Overview
Kick office productivity into high gear with the Xerox®WorkCentre 4250/4260. It combines world-class copy, print, color scan and fax
capabilities with exceptional reliability and ease of use. It’s ideal for the busy office that needs large departmental MFP capabilities
in a letter-sized, value-priced device.
Save money, save time
Why pay for a huge, full-sized MFP when you primarily work with letter-size documents?
Get everything you would expect on a powerful Xerox®device, but get it in a small size at
a small price!
• Automatic two-sided printing saves paper.
• Fax forward to email feature lets you avoid extra printing.
• Toner cartridge and imaging unit are separate consumables maximizing the life of each.
• Energy save mode is always “on,” reducing your utility bill.
• No more running down the hall to make a copy: A small size means it can be located
conveniently close to users.
• ID Card Copy scans both sides of an ID card and prints them face-up on a single sheet
of paper.
• No print bottlenecks because the Print Around feature automatically holds any job
missing resources (such as a different paper size), and prints the next job in the queue.
• Multiple functions can be accessed at the same time: scan while printing or receiving an
inbound fax, and interrupt a print job to make a copy.
Feature-rich and value-minded
The competitively priced WorkCentre 4250/4260 Multifunction Device is loaded with
features to help you manage costs without sacrificing power.
• Tailored to your business requirements with configurations ranging from desktop to
floor standing models that provide copy, print, scan, email and fax functions. Larger
finishing capabilities include collation, stapling and paper input of up to 3,100 sheets.
• Speed to handle heavy demand: Copy and print as fast as 45 ppm (4250) and 55 ppm
(4260), with the first page out in as little as 8 seconds (4250) or 6 seconds (4260).
• Color scan capabilities mean you can communicate in color via email or digital file
distribution without the additional cost.
• Usage counters let you track and analyze device usage by function for greater
cost control.
• Helps your office stay green cost-effectively with Xerox Green World Alliance program;
send your used toner cartridges to us for recycling, free of charge.

4 Xerox®WorkCentre®4250/4260 Evaluator Guide
Easy to Install, Use and Maintain
Unprecedented ease of use and reliability from a truly robust and integrated
multifunction.
• Network-ready and easy to install on Microsoft®Windows®, Apple®Macintosh®
and Linux®networks. New global print drivers from Xerox greatly simplify driver
management.
• Eases network management chores with remote device monitoring and trouble-
shooting, using Xerox®CentreWare®IS embedded web server and CentreWare Web, as
well as third party management systems. Automatic email alerts notify administrators
or users of events that require attention, such as low toner levels.
• Walk-up ease of use includes an intuitive icon-based color touch screen with easy
instructions and Help screens for copy, scan and fax jobs. Plus, you can walk up and
print from a USB memory drive or scan and store for convenient printing later – no
computer needed.
• Keep confidential documents safe with password protected secure print and encrypted
hard disk.
• Award-winning Xerox service and support that’s second to none. Our Xerox®Total
Satisfaction Guarantee ensures you’re completely satisfied with your purchase.
WorkCentre 4250/4260
Quick Facts
• Copy and print up to 45/55 ppm
• Standard automatic two-sided
copy/print
• 600 x 600 dpi printing (up to 1200 x
1200 enhanced image quality)
• 200,000 pages/month duty cycle (4250)
• 250,000 pages/month duty cycle (4260)
• 256 MB memory (expandable to
512 MB) plus 80 GB Hard Drive
• 100-sheet Duplex Automatic
Document Feeder
WxDxH: (4260XF)
39.5 x 26 x 46 in.
1003 x 660 x 1168 mm WorkCentre 4260XF with Finisher and
2,000-sheet High-Capacity Feeder
45
55
Print/Copy/Scan/Fax/Email
8.5 x 14 in.
ppm

Xerox®WorkCentre®4250/4260 Evaluator Guide 5
WorkCentre 4250 Copier only
A powerful copier with automatic two-
sided copy and optional faxing capabilities
Copy Capabilities
• Copy speed of up to 45 ppm
• Automatic two-sided output
• Standard Duplex Auto Document Feeder
(DADF)
• First-Copy-Out Time (FCOT) as fast as
7 seconds
• 600 x 600 dpi copy resolution
• Collation, Reduce/Enlarge 25 to 400%,
Book copying, Mixed-size originals, Edge
erase, Image shift, Booklet creation,
Covers, Lighten/darken, Transparency
Separators, Multi-Up, ID Card Copy,
Copy to Hard Drive, Background
suppression, Poster
Reliability
• Duty cycle up to 200,000 pages/month
• Recommended volume up to 20,000
pages/month (4250) or 30,000 pages/
month (4260)
• One-year on-site warranty, Xerox Total
Satisfaction Guarantee
WorkCentre 4250S/4260S
The WorkCentre 4250S/4260S
delivers copying, standard network
printing and network scanning, plus
optional faxing capabilities.
Print Capabilities
• Print speed of up to 45/55 ppm
• Automatic two-sided output
• First-Page-Out-Time (FPOT) as fast as
8 seconds (4250) or 6 seconds (4260)
• 600 x 600 dpi print resolution (up to
1200 x 1200 enhanced image quality)
• Page Description Language:
PostScript®3™ compatibility, PCL®6
and 5e emulations
• Print Features: Custom page size,
Watermark, Secure print, Sample set,
Delayed print, Cover selection, Paper
selection by attribute, Toner saver, N-Up,
Image rotation, Saved settings, Booklet
creation, Fit to new paper size, Collation,
Print to/from Hard Drive, Print from USB
memory drive
Scan Capabilities
• Up to 45/55 ppm scan speed (via DADF)
• Automatic two-sided scanning
(via DADF)
• Up to 600 x 600 dpi
• File Formats: PDF, JPEG, TIFF,
multi-page TIFF
• Color scanning
• Scan Destinations: Scan to email,
Scan to network, Network Scan to
TWAIN/WIA applications, Scan to
USB memory drive
• Scan Software: Scan to PC Desktop®
Personal Edition (includes 1 seat
of PaperPort®, OmniPage®,
Image Retriever)
Controller
• 400 MHz processor
• Memory: 256 MB (standard), 512 GB
(maximum)
• 80 GB hard drive
• Connectivity: 10/100/1000Base-TX
Ethernet, USB 2.0
Paper Handling
• DADF: 100-sheet capacity; Supported
sizes: 2.8 x 6 in. to 8.5 x 14 in.
(70 x 152 mm to 216 x 356 mm);
Supported weights: 12.5 – 28 lb. bond/
50 – 105 gsm
• Bypass Tray: 100-sheet capacity;
Supported sizes: 3.9 x 5.8 in. to
8.5 x 14 in. (99 x 147 mm to
216 x 356 mm); Supported weights:
16 – 53 lb. bond/60 – 200 gsm
• Tray 1: 500-sheet capacity; Supported
sizes: 3.9 x 5.8 in. to 8.5 x 14 in.
(99 x 147 mm to 216 x 356 mm);
Supported weights: 16 – 28 lb. bond/
60 – 105 gsm
• Tray 2 (optional): 500-sheet capacity;
Supported sizes: 3.9 x 5.8 in. to 8.5 x
14 in. (99 x 147 mm to 216 x 356 mm);
Supported weights: 16 – 28 lb. bond/
60 – 105 gsm
• High-Capacity Feeder (optional):
2,000-sheet capacity; Supported sizes:
3.9 x 5.8 in. to 8.5 x 14 in. (99 x 147 mm
to 216 x 356 mm); Supported weights:
16 – 28 lb. bond/60 – 105 gsm
• Finisher (optional): 500-sheet tray,
50-sheet stapling
• Output Tray: 500-sheet capacity
Reliability
• Duty cycle up to 200,000/250,000
pages/month
• Recommended volume up to 20,000
pages/month (4250) or 30,000 pages/
month (4260)
• One-year on-site warranty, Xerox Total
Satisfaction Guarantee
Section 1: Introducing the Xerox®WorkCentre®4250/4260
Multifunction Device
Configurations and Accessories

6 Xerox®WorkCentre®4250/4260 Evaluator Guide
WorkCentre 4250X/4260X
Builds on the WorkCentre 4250S/4260S
with the addition of:
Fax Capabilities
• Transmission Speed: As fast as 3
seconds per page transmission
(via 33.6 Kbps modem)
• Up to 600 x 600 dpi fax resolution
• Up to 200 group-dial locations
• Fax Features: Color Fax send, Address
Book, Polling, Mailboxes, Forward to
Fax/Email, Secure Fax, PC Fax
WorkCentre 4250XF
Builds on the WorkCentre 4250X/4260X
with the addition of:
Paper Handling
• Tray 2: 500-sheet capacity; Supported
sizes: 3.9 x 5.8 in. to 8.5 x 14 in.
(99 x 147 mm to 216 x 356 mm);
Supported weights: 16 – 28 lb. bond/
60 – 105 gsm
• Tray 3: 500-sheet capacity; Supported
sizes: 3.9 x 5.8 in. to 8.5 x 14 in.
(99 x 147 mm to 216 x 356 mm);
Supported weights: 16 – 28 lb. bond/
60 – 105 gsm
• Tray 4: 500-sheet capacity; Supported
sizes: 3.9 x 5.8 in. to 8.5 x 14 in.
(99 x 147 mm to 216 x 356 mm);
Supported weights: 16 – 28 lb. bond/
60 – 105 gsm
• Finisher: 500-sheet tray, 50-sheet
stapling
WorkCentre 4260XF
Builds on the WorkCentre 4260X with the
addition of:
Paper Handling
• Tray 2: 500-sheet capacity; Supported
sizes: 3.9 x 5.8 in. to 8.5 x 14 in.
(99 x 147 mm to 216 x 356 mm);
Supported weights: 16 – 28 lb. bond/
60 – 105 gsm
• High-Capacity Feeder: 2,000-sheet
capacity; Supported sizes: 3.9 x 5.8 in.
to 8.5 x 14 in. (99 x 147 mm to
216 x 356 mm); Supported weights:
16 – 28 lb. bond/60 – 105 gsm
• Finisher: 500-sheet tray, 50-sheet
stapling
Optional
Configure the WorkCentre 4250/4260 to
meet your specific needs with a range of
optional accessories:
Controller
• 256 MB memory upgrade
• Foreign Device Interface
Paper Input (standard on 4260XF)
• 500-sheet Paper Tray
• 2,000-sheet High-Capacity Feeder
• Finisher: 500-sheet tray, 50-sheet
stapling
Fax Capabilities (standard on
4250X/4260X and 4250XF/4260XF)
• Network Fax Server Enablement
• Fax Kit
Management
• Network Accounting Enablement
Miscellaneous
• Two Tray Stand (Trays 3 and 4 –
standard on 4250XF)

Xerox®WorkCentre®4250/4260 Evaluator Guide 7
Section 2: Evaluating Workgroup Multifunction Devices
Overview
Based on continuous study of our customers’ productivity requirements, Xerox recommends that the following criteria be used when
evaluating which black-and-white MFP to purchase for your office.
Productivity
Can the MFP keep up with the demands of your daily and monthly workloads?
Versatility
Does the MFP deliver the range of capabilities your office requires?
Ease of installation, management and use
How does the MFP simplify deployment, management and daily use?
This section examines each of the above evaluation criteria in greater detail, covering
the specific features and performance attributes you should look for in a black-and-
white workgroup MFP. When the same criteria are used to evaluate every device under
consideration, you’ll see how the WorkCentre 4250/4260 Multifunction Device excels
against other manufacturers’ products.
The WorkCentre 4250/4260
Multifunction Device’s full-color
touch-screen provides advanced
ease-of-use.

8 Xerox®WorkCentre®4250/4260 Evaluator Guide
WorkCentre 4250X/4260X shown
with optional secnd 500-sheet tray,
optional High-Capacity Feeder
and optional Finisher.
Use the Save Print feature for quick
printing of frequently used documents
stored on the device’s internal 80 GB
hard drive.
Section 2: Evaluating Workgroup Multifunction Devices
Evaluate Productivity
When evaluating productivity, evaluate the level of performance delivered by the MFP, and how that will keep up with your workload.
Match that with first-page-out time, and you’ll get a sense of real throughput – an indication of how the system will handle the
average print jobs (typically 3 to 5 pages long) of a busy small office or workgroup. Does the system offer the media flexibility to
support the variety of jobs you’ll ask it to perform?
Performance
The WorkCentre 4250/4260 has the power to support a busy workgroup in any fast-
paced office environment. With print and copy output speeds of up to 45/55 ppm, the
WorkCentre 4250/4260 easily handles demanding day-to-day workloads. Additionally,
a first-page-out time as fast as 8/6 seconds for printing and copying minimizes the time
users spend waiting for their jobs to start. The 100-sheet Duplex Automatic Document
Feeder (DADF) makes scanning multipage originals for copying, scanning or faxing easy.
With multiple scan destination options, the WorkCentre 4250/4260 can help you digitize
documents for editing and distributing.
Also, the 80 GB internal hard drive improves efficiency with features like Save Print,
which stores frequently used documents on the hard drive for quick printing on the go.
Plus, the Print Around feature eliminates print bottlenecks by automatically holding any
job missing resources (such as a different paper size), and prints the next job in the queue.
Media Support and Capacity
The WorkCentre 4250/4260 supports a wide range of paper sizes – from 3.9 x 5.8 inches
to 8.5 x 14 inches – making it easy to print a variety of office documents on various
media types, including plain paper, envelopes, labels, card stock and transparencies. All
paper trays support media weights from 16 lbs. to 28 lbs.; the bypass tray supports up to
53 lbs. for heavier paper stock.
The WorkCentre 4250/4260 also provides the media capacity to avoid interruptions
and keep users productive. Built to support small, busy workgroups, the WorkCentre
4250/4260 includes a 500-sheet paper tray, plus a 100-sheet bypass tray, and a
100-sheet Duplex Automatic Document Feeder (DADF). For consistently heavy print
demands, a second 500-sheet tray and 2,000-sheet High Capacity Feeder are available.
Finishing
Available for both the desktop and floor-standing models, the Finisher adds a 500-sheet
tray plus collating and stapling of sets up to 50 pages.
How the Xerox®WorkCentre®4250/4260 exceeds productivity requirements:

Xerox®WorkCentre®4250/4260 Evaluator Guide 9
Section 2: Evaluating Workgroup Multifunction Devices
Evaluate Versatility
Does each of the MFPs under evaluation deliver a feature set that both increases office productivity and helps consolidate older office
devices? Do they include the print capabilities necessary to keep up with your workload? Are the copy speeds and features appropriate
to suit your copy volumes? Have you considered the ways in which powerful scanning capabilities can help optimize office workflows
and boost overall efficiency? Does faxing remain a critical office need?
Print Features*
With a black-and-white print speed of up to 45/55 ppm, as well as a first-page-out time
as fast as 8/6 seconds, the WorkCentre 4250/4260 delivers the printing performance busy
workgroups need to power through heavy print demands. Plus, with 600 x 600 dpi printing
(up to 1200 x 1200 enhanced image quality), the WorkCentre 4250/4260 ensures sharp,
professional-looking prints.
Building on impressive printing performance is a versatile array of print features,
highlighted by:
• Print Around: holds any job needing resources and prints the next job in the queue
• Save Print: store and reprint commonly printed documents
• Print from USB memory drive: prints documents saved on any standard USB memory
drive via front-panel port
• Secure print: print jobs are held in memory until a PIN code is entered at the front
panel, ensuring prints are not left unattended at the MFP
• Toner save mode: extends the life of your cartridge and reduces your cost per page
without a significant reduction in print quality
• Watermarks: adds labels such as “Draft,” “Confidential,” or customized messages to
printed documents
• Booklet creation: formats and organizes electronic documents for printing as hard
copy booklets
• N-up: prints multiple original pages onto a single copied page
Copy Features
The WorkCentre 4250/4260 copies documents at speeds of up to 45 ppm (4250)
or 55 ppm (4260) – even the longest copy jobs are finished in minutes. Paired
with a 100-sheet DADF, the WorkCentre 4250/4260 helps users quickly process
multi-page originals.
Plus, a rich set of copy features enables users to create ready-to-distribute hard copies.
Copy feature highlights include:
• Full 8.5 x 14 in. platen glass: allows copying of legal-size documents without
removing staples
• ID Card Copy: scans both sides of an ID card and prints it face-up on a
single sheet
• Copy to hard drive: save copies on the device for future walk-up access
• Reduce/Enlarge: 25 to 400%
• Multi-up: prints multiple original pages onto a single copied page
How the Xerox®WorkCentre®4250/4260 exceeds versatility requirements:
The WorkCentre 4250/4260
Multifunction Device features a full
8.5 x 14 in. platen glass for copying
and scanning legal-size documents.
* Print from USB memory drive enables print features
on 4250 Copier only model.

10 Xerox®WorkCentre®4250/4260 Evaluator Guide
Scan Features*
The Xerox®WorkCentre®4250/4260 includes powerful scanning – in black-and-white and
color – that helps streamline your company’s work processes, serving as a digital on-ramp
for distributing, editing and archiving hard copy documents. Built-in file formats include
PDF, JPEG, TIFF and multi-page TIFF, and the 50-sheet DADF automates scanning
lengthy documents and double-sided originals, scanning pages as quickly as 30 pages per
minute.
The WorkCentre 4250/4260 Multifunction Device offers a number of scan destinations to
support your work processes, including:
• Scan to Email: sends scans to email recipients, with authentication and LDAP for
network security and integration
• Network Scanning: templates enable distribution of scanned images to multiple
predefined locations
• Scan to USB Memory Device: sends scanned images to any USB memory drive via
front-panel port
In addition, the WorkCentre 4250/4260 Multifunction Device is packaged with Xerox
Scan to PC Desktop®Personal Edition software, which includes the following applications:
• Nuance®PaperPort®SE: simplifies the scanning, organizing and sharing of documents
• OmniPage®SE: converts paper documents into editable Microsoft Word and Excel files
• Image Retriever Professional: automates retrieval of scanned images from
Xerox devices
Fax Features
The WorkCentre 4250/4260 offers fax features tailored to individual users and small
workgroups. Its fax functionality comprises a 33.6 Kbps transmission speed; compression
methods that include MH, MR, MMR, JBIG and JPEG; and 32 MB of dedicated memory.
Its feature set includes auto redial, 200 speed dial settings, broadcast fax, delayed fax
and secure fax receive. Two key fax features include:
• PC Fax Send – transmits paperless faxes directly from your PC via USB or over
the network
• Fax Forward to Email – forwards received faxes to a specific email address, which saves
paper and eases fax archival tasks
Use the touch screen to send scanned
documents directly to email recipients
– no computer needed.
Conveniently located on the front
of the WorkCentre 4250/4260
Multifunction Device, a USB port
lets users scan to or print from any
standard USB memory drive.
The WorkCentre 4250/4260 includes a
host of advanced fax features, easily
accessed from the touch screen.
* Scan to USB memory drive enables scan features on 4250 Copier only model.