Xerox ColorQube 8900 series User manual

Xerox®ColorQube®
8900
Letter-size
Color
Multifunction Printer
ColorQube 8900
Multifunction Printer
Workgroup Performance
Plus Real Color Savings

To help compete and win, your
business technology needs to
do more – for less. Your busy
office demands solutions that
simplify processes so that people
can work more productively.
And you need those solutions
to be affordable.
That takes a technology partner
who understands that success is
measured by results. One who
builds a total solution around
your needs and finds answers
that meet your performance
goals. Giving you innovative
ways to maximize efficiency
and minimize cost.
Our solution: Xerox®and our
Xerox® ColorQube®8900
Multifunction Printer. High-impact
color at a low-impact price.

Hybrid Color Plan
If you like the simplicity of metered billing, take
advantage of high-impact color with the Hybrid
Color Plan. It classifies documents based on the
actual amount of color used – no more paying
full-color prices for low-color documents!
The three tiers of the Hybrid Color Plan:
• Black + Useful Color. Billed at the
black-only rate.
• Everyday Color. Billed at slightly more
than the black-only rate.
• Expressive Color. Billed at the current
market rate for color.
Typical Office Document Color Distribution
Office color documents can be classified
by the amount of color used. According
to Xerox®research*, the breakdown of color
documents in a typical office environment is:
Great color, great savings.
Print Impressive color every day. Now you can afford to add the power of color
to everything you print. Your documents will get noticed with the vibrant, glossy
colors of the Xerox®ColorQube®8900.
• Make every document stand out. Unlike
laser printers, Solid Ink’s printing process
fills the gaps in your chosen media to create
a new surface, while delivering a more
consistent dot shape for superior print-quality
uniformity and brilliant, saturated color.
• Match your expectations. PANTONE®
calibrated color simulations and Xerox®color
correction technology provide easy tools for
precisely matching the colors of important
business assets, such as your company logo.
• Flexible print speeds. Choose the perfect
combination of image quality and speed
for any printing situation with four different
print settings – High Resolution, Enhanced,
Standard and Fast Color.
• The print volume advantage. If your
workgroup prints at least six reams of
paper each month, the ColorQube 8900 will
deliver unmatched total cost of ownership.
• Unique price plans deliver big savings.
No more paying expensive color prices for
small amounts of color. With the ColorQube
8900 Hybrid Color Plan, you pay based on the
amount of color on the page. On most color
pages, your price will drop significantly.
30%
Black and
Useful Color
30%
Expressive
Color
40%
Everyday
Color
* Research taken from actual user data in 2009.

• Fast results. Get your jobs out as fast as 44
ppm color and black-and-white, with a first-
page-out time as fast as 8.5 seconds for color
documents. Plus, two-sided printing comes
standard – and saves paper.
• Easy expandability. Experience longer print
runs when you increase paper capacity to
3,475 sheets of letter, A4 or legal-size media.
Add the 650-sheet finisher and get 50-sheet
stapling plus offset stacking.
• Cartridge-free technology. Recover valuable
office space with minimal storage required
for Solid Ink’s compact packaging and single
replaceable component.
• Helpful walk-up features. Embedded
help videos provide quick troubleshooting
assistance right on the front panel.
• Remote monitoring and management.
The Remote Control Panel feature lets you
operate the Xerox®ColorQube®8900 device’s
user interface from any office workstation
as though you were standing at the device.
Remotely train users and configure device
settings with the peace of mind that
integrated security allows only a single
authorized operation at a time to prevent
multiple remote procedures.
• Single Touch Scanning. Use the Single Touch
Scan feature to create a dedicated, easy-to-
locate scan button directly on the color touch
screen interface. Assign the Single Touch Scan
button its own scanning workflow for fast
document distribution and archiving.
• Walk-up convenience. Scan to and print
from a standard USB memory device for
information at your fingertips.
• No more obstacles. Enhanced address book
with favorites lets you seamlessly import your
existing contacts and roll them out to multiple
ConnectKey MFPs.
• Apple®AirPrint™. Print email, photos and
important office documents directly from
your Apple iPhone®or iPad®with no drivers to
install and no cables to connect. With AirPrint,
your iPhone or iPad automatically locates and
connects to the AirPrint-enabled ColorQube
8900 device over your office Wi-Fi network.
Enhance your business with advanced ease-of-use.
A smarter, faster way to work, in and out of the office. Experience convenience
and increased uptime with Xerox®Solid Ink. Gain features and capabilities that
improve the way you create and share office documents.
Easy Ink Loading
Each Solid Ink stick is uniquely shaped to
fit the correct slot, making ink loading fast,
easy and clean.

Solid Ink Waste vs. Laser Waste
Cartridge-free Solid Ink is a true
consumable; no empty toner
cartridges to dispose or recycle.
The ColorQube 8900 produces up
to 90 percent less waste during use
than a comparable laser device.
• Less waste. Solid Ink sticks avoid the
cartridge and the extra packaging, creating up
to 90% less printing waste versus comparable
laser devices.
• Fewer consumables. The long-life Cleaning
Unit has an average life of up to 30,000
prints, is the only replaceable component,
and can be recycled through the Xerox®
Green World Alliance program (visit
www.xerox.com/gwa for more information).
• Non-toxic and mess-free. Xerox®Solid Ink is
safe to handle and won’t leave messy stains
when loading into the device.
• Bio-derived ink. Xerox®Solid Ink has been
certified to have 30% bio-derived renewable
material content by the National Association
of Printing Ink Manufacturers (NAPIM).
• Print responsibly. Get the same vibrant
prints on recycled media. Plus, Earth Smart
driver settings allow you to select default
settings, such as printing on both sides, that
encourage responsible usage.
• Ready when you are. Intelligent Ready
technology learns your usage patterns so it
is ready to print when you need it.
• Demonstrated leadership in sustainability.
Xerox’s longstanding focus on environmental
sustainability has diverted over two billion
pounds of waste from landfills through
our Product Take-back and Recycling
Program. Xerox also offers environmentally
responsible choices for paper and media
allowing you to choose recycled media
with up to 100% post-consumer recycled
content and paper that adheres to
internationally recognized standards for
sustainable forestry management (visit
www.xerox.com/environment to learn more).
Environmentally conscious design.
Give your company’s sustainability efforts a boost, while enhancing its
image with color. The Xerox® ColorQube®8900 comes standard with features
focused on energy and supplies conservation.
Total waste produced from printing
4,000 pages per month for 4 years.
Solid Ink
19 lbs.
Laser
223 lbs.

* Code Base 071.160.202.26500
• Protect your confidential information.
Safeguard all sensitive data with encrypted
PDF files for scanning; complete hard drive
encryption, compliant with the 256-bit AES
FIPS 140-2 standard; and Hard Drive Image
Overwrite with a 3-pass scrub process to
ensure total deletion of all data fragments.
• Prevent unauthorized access. Permit
only authorized users to access the device
with Xerox®user permissions, network
authentication, IP filtering, and smart card,
role-based and function-level login.
• Manage threats proactively. As new threats
emerge, Xerox proactively monitors security
clearinghouses for new vulnerabilities and
provides patches when necessary, ensuring
your equipment stays current and your data
is kept safe. Plus, you can receive up-to-
the-minute updates via RSS feeds and stay
informed via www.xerox.com/security.
• Stay compliant with regulations. Xerox®
ColorQube®8900 multifunction printers
comply with the latest security standards
across industries, including government,
finance and healthcare. These include
Common Criteria*, HIPAA, Data Protection
Act, COBIT and more. These devices can
conform to any standard, with controls
available to match your needs.
• Gain complete visibility. Prevent IP theft
and ensure non-repudiation by having total
visibility into the device and network. With
security policy management and tracking
of all activity on the device with Audit Log,
you can know who accessed what, when and
details of every interaction with the device.
Cutting edge security.
Protecting sensitive information is critical in business today. Minimize your risks
by protecting vulnerable access points and critical business information with the most
complete set of features, technologies and solutions from security-industry leaders.
Powerful Partnerships
Xerox®ConnectKey®MFPs include McAfee®
technology integration, resulting in the
industry’s first lineup of multifunction
printers that protect themselves from
potential outside threats. McAfee’s
whitelisting technology ensures only
safe, pre-approved files or functions are
executed on your devices, minimizing the
need to manually update software levels
against new security threats. Also, seamless
integration with the Xerox®MPS toolset
and McAfee ePolicy (ePO) allows for easy
tracking and monitoring.
Plus, automatic Cisco®TrustSec Identity
Services Engine (ISE) integration provides
comprehensive visibility of all ConnectKey
MFPs’ endpoints to enforce IT-centric
security policies and compliance.

1
50-sheet Duplex Automatic Document Feeder accepts
custom media sizes from 5.8 x 8.3 in. to 8.5 x 14 in.
(148 x 210 mm to 216 x 356 mm).
2
100-sheet Multipurpose Tray handles custom media
sizes from 3 x 5 in. to 8.5 x 14 in. (76 x 127 mm to
216 x 356 mm).
3
Standard 525-sheet paper tray handles media
sizes from 5.8 x 8.3 in. to 8.5 x 14 in. (148 x 210 mm
to 216 x 356 mm).
4
Choose 2 additional 525-sheet paper trays for
media sizes from 5.8 x 8.3 in. to 8.5 x 14 in.
(148 x 210 mm to 216 x 356 mm) (optional).
5
For high-volume workgroups, add a 1,800-sheet
letter/A4-size High-Capacity Feeder (optional).
6
Standard Convenience Stapler staples up to 20 sheets
of 20 lb. bond/75 gsm media.
7
650-sheet Finisher provides up to 50-sheet stapling
and offset stacking (optional).
1
6
7
2
3
4
5
Xerox®ColorQube®8900 Optimized for:
Sustainability Security Solutions
Networking Cost Scanning
Powerful solutions that help you connect in the office or on the go.
Mobility Made Easy
Xerox®Mobile Print takes the mystery and
anxiety out of wireless and mobile device
printing. Xerox®Mobile Print enables secure,
accurate printing from most mobile devices to
any printer or multifunction device, regardless
of brand. Get industry-leading accuracy when
printing native PowerPoint, Word and other
standard files. Learn more about why Xerox is
the only choice for today’s mobile professionals
by visiting www.xerox.com/mobile.
Streamline Your Unique Business Workows
Transform the way your organization gets vital
work done with the power of Xerox®Workflow
Solutions, built on the Xerox Extensible Interface
Platform®(EIP). Create simplified workflows
that integrate with your back-office applications
through solutions you access right from any
ColorQube 8900 device’s color touch screen
control panel.
These are just a few of the many examples of
Xerox®Workflow Solutions users can access via
the color touch screen interface:
• Xerox®ConnectKey®for SharePoint®. Scan
files directly into Microsoft®SharePoint®
and other Windows®folders. Plus, you’ll go
beyond basic file storage and PDF creation
by automatically converting documents to
intelligent, structured data with easy file
naming and routing tools.
• Xerox®ConnectKey Share to Cloud. Our
cloud-based scanning solution provides easy,
secure, document conversion and scanning
to popular cloud-based repositories such as
Google Docs™, SalesForce.com, Office 365 and
Dropbox™, using custom-designed workflows that
leverage our EIP technology.
Learn more about Xerox®Workflow Solutions at
www.office.xerox.com/software-solutions.

For more information, call 1-877-362-6567 or visit us at www.xerox.com/office.
©2014 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, CentreWare®, ColorQube®, ConnectKey®, Extensible Interface
Platform®, 2400 FinePoint®, Global Print Driver®, Mobile Express Driver®, Scan to PC Desktop®, Xerox eConcierge® and Xerox Secure Access
Unified ID System® are trademarks of Xerox Corporation in the United States and/or other countries. The information in this brochure is subject
to change without notice. Updated 1/14 BR5535 890BR-01UF
Xerox®ColorQube®8900
ColorQube 8900 multifunction printers are powered by the Xerox®ConnectKey®
Controller. For more information, go to www.xerox.com/connectkey.
Device Specifications ColorQube 8900
Speed
Fast: Up to 44 ppm color and black-and-white; Standard: Up to 30 ppm color and black-and-white; Enhanced: Up to 19 ppm color and black-and-white;
High Resolution: Up to 6 ppm color and black-and-white (Letter/A4)
Duty Cycle Up to 120,000 pages / month1
Hard Drive / Processor / Memory 80 GB / 1.33 GHz Dual-core / 1 GB
Connectivity 10/100/1000Base-T Ethernet, High-Speed USB 2.0 Direct Print, Optional Wi-Fi (with Xerox®USB Wireless Adapter)
Controller Features Unified Address Book, Remote Control Panel, Online Support, Configuration Cloning
Copy and Print
Resolution Copy: Up to 600 x 600 dpi; Print: Up to Xerox®2400 FinePoint®
First-page-out Time (as fast as) Copy: As fast as 16 seconds color / 16 seconds black-and-white; Print: As fast as 8.5 seconds color
Page Description Languages Adobe®PostScript®3™, PDF, PCL®5c / PCL 6, XML Paper Specification (XPS)
Print Features Print from USB, Earth Smart Driver Settings, Job Identification, Booklet Creation, Store and Recall Driver Settings, Bi-directional Status, Scaling, Job Monitoring, Color By
Words, Xerox®PrintBack, Print Around, Sample Set, Smart Duplex, Automatic Two-sided, Automatic Color Correction, Custom Color Correction, Spot Color Matching
Mobile Printing Apple AirPrint, Xerox®Mobile Print (Optional), Xerox®Mobile Print Cloud (Optional)
Scan Standard Scan to Network, Scan to Email, Scan to Folder, Scan to SMB or FTP, Text Searchable PDF, PDF/A, XPS, Linearized PDF, JPEG, TIFF, Scan to USB Memory Device,
Single-touch Scanning, TWAIN Support
Optional ConnectKey for SharePoint®, ConnectKey Share to Cloud, Xerox®Scan to PC Desktop®SE and Professional, numerous solutions available through various Xerox®
Business Innovation Partners
Fax Embedded Fax2, LAN Fax, Internet Fax, Server Fax
Security Standard McAfee®Embedded, McAfee ePolicy (ePO) Compatible, Hard Drive Image Overwrite, 256-bit Encryption (FIPS 140-2 compliant), Common Criteria Certification3
(ISO 15408), Secure Print, Secure Fax, Secure Scan, Secure Email, Cisco®TrustSec Integration, Network Authentication, SSL, SNMPv3, Audit Log, Access Controls,
User Permissions
Optional McAfee Integrity Control, Xerox®Secure Access, Unified ID System®with Follow-You Printing®, Smart Card Kit (CAC/PIV, .NET)
Accounting Standard Xerox®Standard Accounting (Copy, Print, Scan, Fax, Email)
Optional Equitrac Office®, Equitrac Professional®, YSoft®SafeQ®, other network accounting solutions available through various Xerox®Business Innovation Partners
Paper Input Standard Platen: Custom sizes: Up to 8.27 x 11.69 in. / A4
Duplex Automatic Document Feeder: 50 sheets; Custom sizes: 5.8 x 8.3 in. to 8.5 x 14 in. / 148 x 210 mm to 216 x 356 mm
Multipurpose Tray (MPT): 100 sheets; Custom sizes: 3 x 5 in. to 8.5 x 14 in. / 76 x 127 mm to 216 x 356 mm
Tray 2: 525 sheets; Sizes: 5.8 x 8.3 in. to 8.5 x 14 in. / 148 x 210 mm to 216 x 356 mm
Optional 2 Additional Trays: 525 sheets each; Sizes: 5.8 x 8.3 in. to 8.5 x 14 in. / 148 x 210 mm to 216 x 356 mm
High Capacity Feeder: 1,800 sheets; Sizes: 8.5 x 11 in., 8.5 x 14 in. / A4
Total Capacity (std. / max.) 625 sheets / 3,475 sheets
Paper Output /
Finishing Standard
Output Tray: Up to 350 sheets of 20 lb. bond / 75 gsm
Convenience Stapler: Up to 20 sheets of 20 lb. bond / 75 gsm
Optional 650-sheet Finisher: Up to 50-sheet stapling, offset stacking
Warranty One-year on-site warranty, earn free service coverage with Xerox eConcierge®, Xerox®Total Satisfaction Guarantee
1Maximum volume capacity expected in any one month. Not expected to be sustained on a regular basis; 2Analog phone line required; 3Code Base 071.160.202.26500
ConnectKey
MFP
®
Device Management
Xerox®CentreWare®Internet Services, CentreWare Web, Smart
eSolutions®, WebJet®Admin Interface, Tivoli®, Apple®Bonjour®,
Low supplies email alerts, Proactive Supplies Management
Print Drivers
Windows®XP/2003 Server/2008 Server/Vista/7/8, Mac OS®
10.5 and higher, Oracle®Solaris 9, 10, Redhat®Enterprise Linux®,
Fedora®Core 12-15, HP-UX®11iv2, IBM®AIX®5, SUSE®, Xerox®
Global Print Driver®, Xerox®Mobile Express Driver®
Media Handling
Duplex Automatic Document Feeder: 16 lb. bond to 45 lb cover /
60-120 gsm; MPT: 100 sheets; 16 lb. bond to 80 lb. cover /
60-220 gsm; Custom sizes: 3 x 5 in. to 8.5 x 14 in. / 76 x 127 mm
to 216 x 356 mm; Additional 525-sheet trays 2-5: 16 lb. bond to
80 lb. cover / 60-220 gsm; 1,800-sheet High-Capacity Feeder:
16 lb. to 32 lb. bond / 60-122 gsm; Media types: Lightweight,
Plain, Lightweight Cardstock, Cardstock, Hole punched,
Letterhead, Recycled, Preprinted, Transparencies, Labels,
Envelopes. For a complete list, visit www.xerox.com.
Certifications
FCC Part 15, Class A, FCC Part 68, CE Mark applicable to Directives
2006/95/EC, 2004/108/EC and 1999/5/EC, UL 60950-1/CSA
60950-1-07, 2nd Edition
Supplies
Genuine Xerox®Solid Ink
6 Sticks Cyan: 16,900 pages* 108R01014
6 Sticks Magenta: 16,900 pages* 108R01015
6 Sticks Yellow: 16,900 pages* 108R01016
6 Sticks Black: 18,000 pages* 108R01017
Convenience Stapler refill cartridge 108R00823
Finisher Stapler refill cartridge 008R12964
Routine Maintenance Items
Cleaning Unit (Standard Capacity): 10,000 pages 109R00784
Cleaning Unit (Extended Capacity): 30,000 pages* 109R00783
Options
525-sheet Tray 097S04383
1,800-sheet High-Capacity Feeder 097S04382
Stand with Storage Drawer 097S04388
650-sheet Finisher 097S04324
Foreign Device Interface 097S04408
Common Access Card Enablement Kit 498K17546
Xerox Wireless Interface 497K11500
McAfee Integrity Kit 320S00665
* Average standard pages. Declared Yield in accordance with
ISO/IEC 24711. Yield will vary based on image, area coverage
and print mode.