Xerox Document WorkCentre 480cx Technical manual

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Xerox Document WorkCentre 480cx
Online User Guide
Table of Contents
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Safety Notes
1: Getting Started
2: Making a Copy
3: Sending a Fax
4: Receiving a fax
5: Printing
6: Scanning
7: Troubleshooting
8: Maintenance
Specifications and Regulatory Information
Telephone Connectivity Guide
Glossary
Copyright Information
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Copyright Information
Xerox Corporation
©1999 b
y
Xerox corporation. All ri
g
hts reserved.
Cop
y
ri
g
ht protection claimed includes all forms and matters
of cop
y
ri
g
htable material and information now allowed b
y
statutor
y
or
j
udicial law or hereinafter
g
ranted.
Xerox and all Xerox products mentioned in this publication
are trademarks of Xerox Corporation.
Xerox and all Xerox products mentioned in this publication
are re
g
istered trademarks of the Xerox Corporation and
used b
y
Xerox Canada Ltd. as a re
g
istered user.
WindowsTM is a trademark of Microsoft Corporation.
Products and trademarks of other companies are also
acknowled
g
ed.
Publication number: 701P99757
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Safety Notes
Your WorkCentre 480cx and supplies are designed Land tested to
meet strict safety requirements. Included are safety agency
examination and approval and compliance to established
environmental standards. Please read the following instructions
carefully before operating the WorkCentre 480cx, and refer to
them as needed to ensure the continued safe operation of your
WorkCentre.
Follow all warnings and instructions marked on or supplied with
the product.
Symbols Used
CAUTION::
WARNING:
Unplug the WorkCentre 480cx from the wall outlet before
cleaning. Always use materials specifically designated for this
product. Use of other materials may result in poor performance
and could create a hazardous situation.
!
!!
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Do not use aerosol cleaners. Follow the instructions in this User
Guide for proper cleaning methods. Never spray anything onto or
inside of the WorkCentre 480cx.
Use supplies or cleaning materials only as directed. Keep all
supplies and materials out of reach of children.
Do not use the WorkCentre 480cx near water, in wet locations, or
outdoors.
Do not place the WorkCentre 480cx on an unstable cart, stand, or
table. The WorkCentre 480cx may fall, causing personal injury or
serious damage to the machine.
This product is equipped with a grounding type plug. The plug
will fit only into a grounded power outlet. This is a safety feature.
To avoid risk of electric shock, contact your electrician to replace
the receptacle if you are unable to insert the plug into the outlet.
Never use an adapter to connect theWorkCentre toa power source
receptacle that lacks a ground connection terminal.
The WorkCentre 480cx should be operated from the type of
power source indicated on the label. If you are not sure of the type
of power available, consult your local power company.
Do not allow anything to rest on the power cord. Do not locate the
WorkCentre 480cx where people will step on the cord.
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The power supply cord is the disconnect device for this
equipment. Ensure that the WorkCentre 480cx is installed near an
outlet and is easily accessible.
Your m achine is equipped with an energy saving device to
conserve power when the machine is not in use. The machine may
be left on continuously.
Slots and openings in the cabinet and in the back and sides of the
WorkCentre are provided for ventilation. To ensure reliable
operation of the WorkCentre and to protect it from overheating,
these openings must not be blocked or covered. The WorkCentre
480cx should never be located near or over a radiator or heat
register. The WorkCentre 480cx should not be placed in a built-in
installation unless proper ventilation is provided.
Never push objects of any kind into the slots of the WorkCentre
480cx as they may touch dangerous voltage points or short out
parts which could result in a fire or electric shock.
Never spill liquid of any kind on the WorkCentre 480cx.
Never remove covers or guards that require a tool for removal.
There are no casual operator serviceable areas within the covers of
the WorkCentre 480cx.
Never defeat interlock switches. This Machine is designed to
restrict operator access to unsafe areas. Covers, guards, and
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interlock switches are provided to ensure that the machine will not
operate with covers opened.
Use of an extension cord with this WorkCentre is not
recommended or authorized.
Avoid direct viewingof the document lights. The lamps are bright
and, while not harmful, they may cause an annoying afterimage.
Always keep the document cover closed during operation and
storage.
If you need additional safety information concerning the
WorkCentre or Xerox supplied materials, you may call the
following toll-free number.
In the United States or Canada: 1 - 800 - 828 - 6571
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1-1
Chapter 1
Getting Started
Using the Control Panel
System Setup
Ringer Volume
Default Settings
Arrange Alignment
Clean Head
Select Language
Adjusting Speaker
Volume
Setting the Clock Mode
Setting the Date and
Time
Setting the System ID
(YourNumber and Name)
Reports
User Options (System
Data)
Click on one of the following
topics or use the Search button
on the left:
Set Up Your Machine
Unpacking
Control Locations and
Functions
Choosing a Location
Setting UpYourMachine
Installing Ink Cartridges
Storing Ink cartridges
Loading Paper
Paper Guidelines
Paper Selection
Guidelines for Special
Paper and other Media
Installing Software
System Requirements
Overview of WorkCentre
480cx Drivers
Software Installation
Procedure
Uninstalling Software
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1-2
Set Up Your Machine
Unpacking
*1 Two CD ROMs containing Installer, Software and Online User Guide..
*2 Appearance may vary according to country.
01 02 03 04 05
06 07 08 09 10
11 12 13 14 15
16 17 18 19 20
WorkCentre 480cx Ink
Cartridges WC480cx Quick Installation Guide WC480cx Quick Reference Guide
Document exit tray Document input tray CD-ROM1One-touch label
PC cable Replacement ADF
Rubber Pads
Powercord2
T
elephone line cord2
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1-3
Control Locations and Functions
Take a moment to familiarize yourself with the main components
and their locations.
Note: Your machine may look slightly different than the
illustration.
Paper Feeder
Extension
Paper Exit
Tray
Automatic
Paper
Feeder
Automatic
Document
Feeder
Document
Input Tray
Document
Guide
Control
Panel
Envelope
Guide
Paper
Guide
Front View
Document
Exit Tray
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1-4
LINE
Jack
EXT
Jack
PC Cable
Connector
Power Cord
Connector
Black
Ink
Control
Panel
Inside
Color
Ink
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1-5
Choosing a Location
To help guarantee trouble-free operation of your machine, place it
on a flat, stable surface near your workstation. Leave enough
space to allow for easy paper loading, paper unloading, and
opening of the front cover.
Do not place your machine:
• In direct sunlight.
• Near heat sources or air conditioners.
• In dusty or dirty environments.
Setting Up Your Machine
Document Input Tra
y
Insert the two tabson the tray into the slots as shown. Fold out the
extension tray, if necessary.
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1-6
Printer Exit Tray
Slide the Printer Exit Tray out from the base of the machine. If
desired, fold out the extension tray.
Document Exit Tray
Insert the two tabs on the document exit tray into the slots on the
front of your machine. Fold out the extension tray, if necessary.
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1-7
Telephone Line
Note: There are many possibleways to connect telephone
accessories to the WorkCentre 480cx. Refer to Telephone
Connectivity Guidelines for more detailed connection scenarios.
Plug one end of the telephone line cord into the TEL LINE jack
and the other end into a standard phone wall jack.
Extension Phone
If you want to use a regular phone or answering machine with
your WorkCentre 480cx, connect it to thejack labeled EXT on the
side of the machine.
To a standard
telephone wall
jack
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1-8
PC Cable
Your Xerox WorkCentre 480cx is equipped with a parallel
interface port for use with IBM PCs and compatible computers.
Using the supplied Centronics parallel cable, connect your
WorkCentre 480cx to a computer that supports bi-directional
communications (IEEE standard 1284).
Note: If using another parallel cable, ensure that it meets IEEE
standard 1284 specifications and is notlonger than twelve feet.
To a telephone
or answering
machine
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1-9
To connect the WorkCentre 480cx to a computer, follow
the steps below:
CAUTION: Make sure the computer is turned off, and the
WorkCentre 480cx is unplu
gg
ed from the power outlet.
1Plug the parallel cable into the connector on the back of the
WorkCentre 480cx. Swing the metal clips of the connector
inward until they lock firmly inside the notches on the parallel
cable connector.
2Connect the other end of the cable to the parallel port on your
computer. Refer to yourcomputer documentation for assistance
with this procedure.
!
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1-10
AC Power Cord
WARNING: THERE IS NO ON/OFF SWITCH FOR THE
WORKCENTRE 480CX. WHEN THE AC POWER CORD IS
PLUGGED IN, THE MACHINE IS FULLY ENERGIZED.
1Plug one end of the AC power cord into the back of the
machine and the other end into a grounded AC power outlet.
2The machine turns on and performs a self diagnostic test.
POWERING UPPLEASE WAIT appears on the LCD display.
If you are setting up the machine for the first time, or if the
machine has not been operated for an extended period of time,
it will emit an alarm sound andthe Alarm LED will light. SET
DATE AND TIME, and PRESS START will appear on the
LCD display.
!!
To AC
outlet
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1-11
.
3Press the Start button. A flashing cursor will appear on the first
character of the date in the LCD display.
4Enter the date and time using the Number Keypad. If you need
assistance entering characters using the Number keypad, refer
to Entering Alphanumeric Characters.
5Press the Start/Enter button to confirm your settings.
The WorkCentre 480cxreturns to standbymode. If there are no
ink cartridges installed, ALL CART. EMPTY appears in the top
line of the display.
Note: If you do not set the date and time, after a short period of
time the machine will automatically accept whatever date and time
are displayed on power up. It will then go into standby mode.
Note: To power offthe machine, unplug the power cord. Power
must be applied at all times if the machine is used as an unattended
fax machine.
SET DATE AND TIME
PRESS START
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1-12
Installing Ink Cartridges
Your machine is a dual cartridge Inkjet printer. You must use a
black and a color ink cartridge. When viewed from the front of the
machine, the Black Ink Cartridge installs in the right Cartridge
Holder while the Color Ink Cartridge installs in the left Cartridge
Holder. An optional Photo Ink Cartridge, which can be installed in
place of the Black Ink Cartridge, is also available.
When installing ink cartridges, you must provide specific
information to the Workcentre 480cx about the cartridges you
install. This allows the printer to keep track of which cartridges
are installed and to gauge ink cartridge utilization. There are two
methods of entering this information. You may enter the required
information directly via the WorkCentre 480cx control panel or
you can update Ink Cartridge information using the WorkCentre
480cx Control Software and a PC.
The procedures in this section cover Ink Cartridge Installation
without using the WorkCentre 480cx Control Program. To install
Ink Cartridges using the WorkCentre 480cx Control Program,
refer to The Xerox WorkCentre Control Program.
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1-13
Installin
g
InkCartrid
g
es
1Lift open the Control Panel cover by pulling up on the Control
Panel.
The Cartridge Compartment Cover is now accessible.
2Open the Cartridge Compartment Cover by lifting up on the
recessed handle.
The Cartridge Carrier Assembly moves to the center of the
machine.
3Unwrap and remove the Black Ink Cartridge from its
packaging. Hold the cartridge by the top only.
Control
Panel Cartridge
Compartment
Cover
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