Xerox VersaLink B7025 Parts list manual

Xerox
®
VersaLink
®
B7025/B7030/B7035
Multifunction Printer
Security Function Supplementary Guide
Document Version 1.0: March 2018

Xerox
®
VersaLink
®
B7025/B7030/B7035 Multifunction Printer
Security Function Supplementary Guide
2
Contents
 Before Using the Security Features.........................................................................................................5 
Preface .....................................................................................................................................................................................................................5 
Security Features..................................................................................................................................................................................................6 
Settings for the Secure Operation .................................................................................................................................................................6 
Use of the Overwrite Hard Disk (HDD Model only).................................................................................................................................8 
Service RepresentativeRestricted Operation ............................................................................................................................................8 
For Optimized Performance of the Security Features ............................................................................................................................9 
Confirm the Machine ROM Version and the System Clock...............................................................................................................10 
Login as System Administrator ..............................................................................................................................................................10 
Check the Machine ROM V e rsion ........................................................................................................................................................10 
Print the Configuration Report...............................................................................................................................................................10 
Check the System Clock.............................................................................................................................................................................11 
 Initial Settings Procedures Using Embedded Web Server...........................................................12 
Preparationsfor Settings on the Embedded Web Server ..................................................................................................................12 
Change the System Administrator’s Password......................................................................................................................................12 
Set EIP ...................................................................................................................................................................................................................12 
Set My Folder......................................................................................................................................................................................................12 
Set DropBox ........................................................................................................................................................................................................13 
Set GoogleDrive.................................................................................................................................................................................................13 
Set OneDrive.......................................................................................................................................................................................................13 
Set Scan to Desktop.........................................................................................................................................................................................13 
Set USB .................................................................................................................................................................................................................13 
Set App Gallery ..................................................................................................................................................................................................14 
Set Authentication ...........................................................................................................................................................................................14 
Set Access Control ............................................................................................................................................................................................15 
Set Maximum Login Attempts ....................................................................................................................................................................16 
Set User Password Minimum Length........................................................................................................................................................16 
Set TLS...................................................................................................................................................................................................................16 
Import Machine Certificates ........................................................................................................................................................................17 
Set Certificate Validation ..............................................................................................................................................................................17 
Set Google Cloud Print....................................................................................................................................................................................17 
Set Bonjour..........................................................................................................................................................................................................18 
Set IPP ...................................................................................................................................................................................................................18 
Set SOAP...............................................................................................................................................................................................................18 
Set SNMP..............................................................................................................................................................................................................18 
Set SMB.................................................................................................................................................................................................................18 

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Set WSD Scan.....................................................................................................................................................................................................19

Set CSRF................................................................................................................................................................................................................19 
Set LDAP Server..................................................................................................................................................................................................19 
Set User Role ........................................................................................................................................................................................................19 
Set S/MIME .........................................................................................................................................................................................................20 
Set Email...............................................................................................................................................................................................................20 
Set Direct Fax .....................................................................................................................................................................................................21 
Set Secure Fax Receive ...................................................................................................................................................................................21 
Set Service Representative Restricted Operation ................................................................................................................................21 
Set Self Test.........................................................................................................................................................................................................21 
Set Auto Clear.....................................................................................................................................................................................................22 
Set Store Print.....................................................................................................................................................................................................22 
Set Audit Log.......................................................................................................................................................................................................22 
Set Software Download..................................................................................................................................................................................22 
Set IPSec...............................................................................................................................................................................................................23 
Set Overwrite Hard Disk..................................................................................................................................................................................23 
 Initial Settings Procedures Using Control Panel .............................................................................24 
Login asSystem Administrator .................................................................................................................................................................24 
Set Fax Forwarding.........................................................................................................................................................................................24 
 Regular Review by Audit Log ...................................................................................................................25 
Import the Audit Log File ...............................................................................................................................................................................25 
 Self Testing ....................................................................................................................................................27 
 Authenticationfor the secure operation ............................................................................................28 
Users Controlled by Authentication ..........................................................................................................................................................28 
Roles… ..................................................................................................................................................................................................................28 
Login Method .....................................................................................................................................................................................................29 
Functions Controlled by Access Method...................................................................................................................................................29 
Authenticationfor Secure Fax Receive.....................................................................................................................................................31 
Maximum Login Attempts by System Administrator.........................................................................................................................31 
 Operation Using Control Panel..............................................................................................................32 
User Authentication.........................................................................................................................................................................................32 
Job Deletion by Authenticated Users........................................................................................................................................................32 
Print from Secure Fax Receive folder ........................................................................................................................................................33 
Print and delete Secure Print jobs.............................................................................................................................................................. 33 
 Operation Using Embedded Web Server............................................................................................34 
Accessing Embedded Web Server...............................................................................................................................................................34 
User Authentication.........................................................................................................................................................................................35 
CreateUser Accounts.......................................................................................................................................................................................35 
Change User Password by Authenticated Users..................................................................................................................................... 36 

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Job Deletion by Authenticated Users ....................................................................................................................................................... 36

 Problem Solving............................................................................................................................................38 
Fault Clearance Procedure.............................................................................................................................................................................38 
Fault Codes..........................................................................................................................................................................................................39 
 Security @ Xerox....................................................................................................................................47 
 Appendix ..................................................................................................................................................48 

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Before Using the
Security Features
This section describes the certified security Features and items to be confirmed.
Preface
This manual describes the setup procedures related to security.
This manual is mainly intended for the manager and system administrator of the organization
where the machine is installed
.
This manual also describes useful information for general users about the operations related to
security features.
For information on the other features available for the machine, refer to the following guidance.
 Xerox
®
VersaLink B7025/B7030/B7035 Multifunction Printer User Guide: Version 2.0
NOTE :

The hash values of the PDF files are described in the Security Target disclosed at the Xerox
(https://www.xerox.com/information-security/common-criteria-certified/enus.html) and JISEC
(http://www.ipa.go.jp/security/jisec/jisec_e/) website.
Please check that the hash values of your manuals are correct.
 The Manual version might be changed when the manual content is updated.
The security features of the Xerox
®
VersaLink B7025/B7030/B7035 are supported by the following
ROM versions.
Controller ROM Ver. 1.10.33
Fax ROM Ver. 2.0.8
NOTE :
The machine has obtained IT security certification for Common Criteria EAL2+ALC_FLR.2.
This certifies that the target of evaluation has been evaluated based on the certain evaluation
criteria and methods, and that it conforms to the security assurance requirements.
Your ROM and guidance may not be the certified version because they may have been updated
along with machine improvements.
For the latest information concerning your device, download the latest versions from
http://www.support.xerox.com/support.
 Please check the state of the delivered machine's packaging (Including Option). If you could not confirm the
packaging state at delivery and would like to know the details of the delivered state, please contact our sales
representative or customer engineer.

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If you have such inquiries as the following, please contact us (www.xerox.com/support):
- Inquiries about the machine's functions
-
All other inquiries.
This manual has been prepared on the assumption that the security functions, fax function are available. If your
model provides the said functions as optional ones, you need to purchase and install Optional Kit.
HDD Model requires Hard Disk Drive, if your model provides as optional one, you need to purchase and install
Hard Disk Drive.
You can check whether your model has the said functions by checking whether icons for the functions appear on
the control panel or by checking Configuration Report.
You can identify the product codes for the models and the expected options in the List of Product Codes in
"Appendix".
Security Features
The machine has the following security features:
Hard Disk Data Overwrite (HDD Model)
Hard Disk Data Encryption (HDD Model)
Flash Memory Encryption (Diskless Model)
User Authentication
System Administrator’sSecurity Management
Customer Engineer Operation Restriction
Security Audit Log
Internal Network data protection
Self Test
Information Flow Security / Fax Flow Security
Settings for the Secure Operation
For the effective use of the security features, the System Administrator (Machine Administrator)
must configure settings by referring to the following sections.
Settings for the Secure Operation (Initial Settings Procedures Using Embedded Web Server)
Settings for the Secure Operation (Initial Settings Procedures Using Control Panel)
Regular Review by Audit Log
Self Testing
Authentication for the secure operation
Operation using Control Panel
Operation using Embedded Web Server

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Below is the list of setting items and their values that need to be set.
EIP disabled.
My Folder
Dropbox
GoogleDrive
OneDrive
Scan to Desktop
USB
App Gallery
Authentication Local or Network
Access Control for Guest user Non-access
Access Control for Basic user Restricted
Maximum Login Attempts 5
User Password Minimum Length 9
TLS Enabled
Certificate Validation
Google Cloud Print Disabled
Bonjour
IPP Enabled
SOAP Disabled
SNMP
SMB
WSD Scan
CSRF Enabled
LDAP Server Set the LDAP Server information
S/MIME Enabled
Email
Direct Fax Disabled
Secure Fax Receive Enabled
Service Representative Restricted
Operation
Enabled
Enter a password of 9 or more
characters.
Self Test Enabled
Auto Clear
Store Print
Audit Log
Software Download Disabled
IPSec Enabled
Overwrite Hard Disk
(HDD Model only
）
Fax Forwarding Disabled

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NOTE :
The security will not be warranted if you do not correctly follow the above setting instructions.
Once you have configured settings to deviate from this manual, please initialize the machine by executing Reset
to Factory Default before you correct the settings according to the procedures.
This manual has been prepared on the assumption that the Service Representative Restricted Operation function
is set to Enabled. The security may not be warranted when maintenance operation is permitted to a customer
engineer.
The Information Flow Security / Fax Flow Security feature requires no special setting by the System Administrator.
Use of the Overwrite Hard Disk (HDD Model only)
In order to protect the data stored on the hard disk from unauthorized retrieval, you can set the
overwrite conditions to apply them to the data stored on the hard disk.
The feature also overwrites temporarily saved data such as copy documents.
NOTE :
If the machine is powered off during the overwriting operation, unfinished files may remain on the
hard disk. When the power is restored, the overwriting operation will resume with the unfinished files
remaining on the hard disk.
Service Representative Restricted
Operation
Specifies whether the Service Representative has full access to the security features of the machine,
including the ability to change System Administrator settings.
For the VersaLink B7025/B7030/B7035, select
On and then set Maintenance Password to restrict
the Service Representative from entering the System Administration mode.
NOTE :
If the System Administrator’s password is lost when Service Rep. Restricted Operation is set to On ,
neither you nor the Xerox representative will be able to change any setting in the System
Administration mode.

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For Optimized Performance of the Security
Features
The management organization needs to follow the instructions below:
Assign appropriate personnel as machine and system administrators, provide training, and ensure proper
oversight.
Train users about the machine operation and precautions according to the policies of their organization and the
product guidance.
The machine needs to be placed in a secure or monitored area where the machine is protected from
unmanaged physical access.
If the machine is on the internal network that connects to external networks, configure the network properly to
block any unauthorized external access.
Users and administrators need to set password and Pre-Shared Key according to the following rules for the client
PC and the machine’s setup.
- Do not use an easily guessable password.
-
A password needs to contain both numeric and alphabetic characters.
Administrators need to set the account policies on the remote authentication server as follows.
- Set password policy to 9 or more characters.
-
Set account lockout policy to 5 times.
Administrators need to remove the user accounts when users leave their organization.
Users and administrators need to manage and operate the machine so that their user IDs and passwords
may not be disclosed to another person.
The users need to set the Secure Print for Job Type on printer driver.
For secure operation, all of the remote trusted IT products that communicate with the machine must implement
the communication protocol in accordance with industry standard practice with respect to RFC/other standard
compliance (TLS, IPSec, S/MIME) and must work as advertised.
1) TLS
For the TLS client (Web browser) and the TLS server that communicate with the machine, select a data
encryption suite from the following:
-
TLS_RSA_WITH_AES_128_CBC_SHA
-
TLS_RSA_WITH_AES_256_CBC_SHA
-
TLS_RSA_WITH_AES_128_CBC_SHA256
-
TLS_RSA_WITH_AES_256_CBC_SHA256
2) S/MIME
For the machine and E-mail clients, select an Encryption Method/Message Digest Algorithm from the following:
-
3Key Triple-DES/168bit, AES/128bit, AES/192bit, AES/256bit
-
SHA1, SHA256
3) IPSec
For the IPSec host that communicates with the machine, select an Encryption Method/Message Digest
Algorithm from the following:
-
AES (128bit)/SHA1/SHA256/SHA384/SHA512
-
3Key Triple-DES (168bit)/SHA1/SHA256/SHA384/SHA512

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NOTE :
While you are using the Embedded Web Server, do not access other web sites, and do not use other
applications.
When you leave your computer while you are using Embedded Web Server, make sure to lock the screen in order
to prevent unexpected operations by others.
When you change Login Method or prior to disposing of the machine, please initialize the machine by executing
Reset to Factory Default so that user data cannot be accessed by unexpected users who shouldn't have the
access right.
For preventing SSL vulnerability, you should set the machine address in the proxy exclusion list of browser.
By this setting, you can prevent man-in-the-middle attack because the machine and the remote browser
communicate directly without proxy server.
NTP server connection is outside the scope of evaluation.
Confirm the Machine ROM Version
and the System Clock
Before making initial settings, the System Administrator needs to check the ROM version of the
machine and the system clock of the machine.
Login as System Administrator
1.
Select Log In on the control panel.
2.
Select admin.
3.
Enter the password from the keypad.
4.
Select OK.
Check the Machine ROM V e rsion
1.
Select Device on the control panel.
2.
Select About.
Identify the firmware versions of the components of the machine on the screen.
Print the Configuration Report
1.
Select Device on the control panel.
2.
Select About.
3.
Select Information Pages.
4.
Select Configuration Report.
Identify the firmware versions of the components of the machine.
If the machine contains HDD option, Configuration Report shows “Hard Disk Total Size” in “Device
Configuration” section. Please check the installed Fax Kit contains three lines in “Fax Service”

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section.
Check the System Clock
1.
Select General On the Device screen.
Check the time and the date of the system clock. If you need to change the time and the date, refer
to the following procedures.
2.
Select Date & Time twice.
3.
Change the required setting.
4.
Select OK twice.
5.
Select <.
6.
Press the <Home> button.

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Initial Settings Procedures
Using Embedded Web Server
This section describes the initial settings related to security features, and how to set them on the
Embedded Web Server .
Preparations for Settings on the Embedded Web
Server
Prepare a computer supporting the TCP/IP protocol to use the
Embedded Web Server .
Embedded Web Server supports the browsers that satisfy TLS conditions.
1.
Open your Web browser, enter the TCP/IP address of the machine to the URL bar, and press the
<
Enter > key.
2.
Select Log In on the Embedded Web Server.
3.
Select admin .
4.
Enter the password.
5.
Select Log In .
Change the System Administrator’s Password
1.
Select Permissions .
2.
Select admin .
3.
Select Change Password .
4.
Enter the old password in Old Password .
5.
Enter the new password in New Password .
6.
Enter the new password in Retype New Password .
7.
Select OK .
Set EIP
For the secure operation of the machine, follow the procedure below to set EIP to Disabled .
1.
Select Apps .
2.
Select EIP Settings .
3.
Disable all services.
Set My Folder
For the secure operation of the machine, follow the procedure below to set My Folder to Disabled .

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1.
Select Apps .
2.
Select My Folder .
3.
Select Hide .
Set DropBox
For the secure operation of the machine, follow the procedure below to delete DropBox
application.
1.
Select Apps .
2.
Select Print and Scan for Dropbox.
3.
Select Delete App .
4.
Select Delete .
Set GoogleDrive
For the secure operation of the machine, follow the procedure below to delete GoogleDrive
application.
1.
Select Apps .
2.
Select Print and Scan for GoogleDrive.
3.
Select Delete App .
4.
Select Delete .
Set OneDrive
For the secure operation of the machine, follow the procedure below to delete OneDrive
application.
1.
Select Apps .
2.
Select Print and Scan for OneDrive.
3.
Select Delete App .
4.
Select Delete .
Set Scan to Desktop
For the secure operation of the machine, follow the procedure below to set Scan to Desktop to
Disabled .
1.
Select Apps .
2.
Select Scan to Desktop .
3.
Select Hide .
Set USB
For the secure operation of the machine, follow the procedure below to set USB to Disabled .

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1.
Select Apps .
2.
Select USB .
3.
Select Hide Display on Device .
4.
Select Hide Scan to and Print From .
5.
Select Restart Later if prompted.
Set App Gallery
For the secure operation of the machine, follow the procedure below to delete App Gallery
application.
1.
Select Apps .
2.
Select Xerox App Gallery .
3.
Select Delete App .
4.
Select Delete .
Set Authentication
Follow the procedure below to configure the authentication settings.
1.
Select Permissions .
2.
Select Login/Logout Settings .
Configure the Local Authentication or Network Authentication Settings in the following procedures.
To use Local Authentication
3.
Select Local .
4.
Select OK .
5.
Select Change .
The Machine automatically restarts.
To use Kerberos Network Authentication.
6.
Select Network .
7.
Select Kerberos (Windows ADS) .
8.
Select Next .
9.
Set Realm and Server Address.
10.
Select OK .
11.
Select Restart Now if prompted.
To use LDAP Network Authentication.
12.
Select Network .
13.
Select LDAP .
14.
Select Next .
15.
Select LDAP Servers / Directory Services .
16.
Set Server Information and Advanced Settings.
17.
Select OK .
18.
Sel ect Restart Later if prompted.
19.
Select Done .

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20.
Select Change .
The machine automatically restarts.
Set Access Control
Follow the procedure below to configure the access control settings.
1.
Select Permissions .
2.
Select Edit for Guest Access.
3.
Select Device User Role .
4.
Select No Access for Control Panel Permissions.
5.
Select Custom Permissions for Device Website Permissions.
6.
Select Setup .
7.
Select Home .
8.
Select Restrict .
9.
Select OK .
10.
Select Close .
11.
Select OK .
12.
Select Restart Later if prompted.
13.
On the Permission screen, Select Edit for Guest Access.
14.
Select Printing User Role .
15.
Select Custom Permissions for Printing Permissions.
16.
Disable all services for Allowed Job Types .
17.
Select OK .
18.
On the Permission screen, select Roles.
19.
Select Device User Roles .
20.
Select Edit for Basic User.
21.
Select Custom Permissions for Control Panel Permissions.
22.
Select Setup .
23.
Select Device .
24.
Select Hide for View Information Pages (under About) and Support Page.
25.
Select Hide for View General, Apps, and Connectivity.
26.
Select Hide for View Network Information.
27.
Select OK .
28.
Select Apply Change if prompted.
29.
Select Jobs .
30.
Select Hide for Delete Jobs.
31.
Select Hide for View Secure Fax.
32.
Select OK .
33.
Select Close .
34.
Select Personalization .
35.
Select Hide for Customize Home Screen.
36.
Select OK .

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37.
Select Close .
38.
Select Custom Permissions for Device Website Permissions.
39.
Select Setup .
40.
Select Jobs .
41.
Select Hide for Delete Jobs.
42.
Select Close .
43.
Select OK .
44.
On the Permission screen, select Roles .
45.
Select Printing User Roles .
46.
Select Edit for Basic Printing User.
47.
Select Custom Permissions .
48.
Disable Normal Print , Personal, Sample Set , Public Saved for Allowed Job Types.
49.
Select OK .
Set Maximum Login Attempts
Follow the procedure below to specify maximum login attempts.
1.
Select Permissions .
2.
Select Login/Logout Settings .
3.
Select Edit for Advanced Settings.
4.
Select Limit Login Attempts of System Administrator .
5.
Enable Limit Login Attempts of System Administrator .
6.
Enter 5 in Failed Login Attempt Limit.
7.
Select OK twice.
Set User Password Minimum Length
Follow the procedure below to specify the minimum number of digits allowed for a password.
This feature is only applicable to Local Authentication mode.
1.
Select Permissions .
2.
Select Password Rules .
3.
Enter 9 in Minimum Length.
4.
Select OK .
5.
Select Restart Later if prompted.
Set TLS
The Embedded Web Server requires TLS communication between a network connected computer
and the machine.
1.
Select System .
2.
Select Security .

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3.
Select SSL/TLS Settings .
4.
Enable HTTP - SSL/TLS Communication .
5.
Enable LDAP - SSL/TLS Communication .
6.
Select OK .
7.
Select Restart Now if prompted.
NOTE :
For secure operation, you should enable Verify Remote Server Certificate, and import the CA certificate
according to the same procedure as "Import Machine Certificates".
Import Machine Certificates
Import the Certificates for SSL, IPSec, S/MIME.
1.
Select System .
2.
Select Security .
3.
Select Security Certificates .
4.
Select Import .
5.
Select Select .
6.
Select a certificate.
7.
Enter Password , and enter Retype Password if necessary.
8.
Select Import .
9.
Select Close .
Set Certificate Validation
Follow the procedure below to configure the Certificate Path Validation settings.
1.
Select System .
2.
Select Security .
3.
Select Certificate Path Validation .
4.
Select On .
5.
Select OK .
6.
Select Restart Later if prompted.
Set Google Cloud Print
For the secure operation of the machine, follow the procedure below to set Google Cloud Print to
Disabled .
1.
Select Connectivity .
2.
Select Google Cloud Print .
3.
Disable Google Cloud Print .
4.
Select OK .
5.
Select Restart Later if prompted.

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Set Bonjour
For the secure operation of the machine, follow the procedure below to set Bonjour to Disabled .
1.
Select Connectivity .
2.
Select Bonjour .
3.
Disable Port .
4.
Select OK .
5.
Select Restart Later if prompted.
Set IPP
Follow the procedure below to configure the IPP settings.
1.
Select Connectivity .
2.
Select IPP .
3.
Enable Port .
4.
Select OK .
5.
Select Restart Later if prompted.
Set SOAP
For the secure operation of the machine, follow the procedure below to set SOAP to Disabled .
1.
Select Connectivity .
2.
Select SOAP .
3.
Disable Port .
4.
Select OK .
5.
Select Restart Later if prompted.
Set SNMP
For the secure operation of the machine, follow the procedure below to set SNMP to Disabled .
1.
Select Connectivity .
2.
Select SNMP .
3.
Disable Port .
4.
Select OK .
5.
Select Restart Later if prompted.
Set SMB
For the secure operation of the machine, follow the procedure below to set SMB to Disabled .
1.
Select Connectivity .
2.
Select SMB .
3.
Disable Port .
4.
Select OK .

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5.
Select Restart Now if prompted.
Set WSD Scan
For the secure operation of the machine, follow the procedure below to set WSD Scan to Disabled .
1.
Select Connectivity .
2.
Select WSD (Web Services on Devices) .
3.
Disable WSD Scan
4.
Select OK .
5.
Select Restart Now if prompted.
Set CSRF
Follow the procedure below to configure the CSRF settings.
1.
Select Connectivity .
2.
Select HTTP .
3.
Enable CSRF Protection .
4.
Select OK .
5.
Select Restart Later if prompted.
Set LDAP Server
Configure the LDAP server settings for directory service.
1.
Select Connectivity .
2.
Select LDAP .
3.
Select LDAP Servers / Directory Services .
4.
Set Server Information and Advanced Settings.
5.
Select OK .
6.
Select Restart Later if prompted.
Set User Role
Configure the user role settings for network authentication mode.
1.
Select Permission .
2.
Select Roles .
3.
Select Setup LDAP Permissions Groups .
4.
Select LDAP .
5.
Select OK .
6.
Select Restart Now if prompted.
7.
On the Permission screen, select Roles .
8.
Select Edit LDAP Groups .
9.
Select + .
10.
Enter an administrator group.

Xerox
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VersaLink
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B7025/B7030/B7035 Multifunction Printer
Security Function Supplementary Guide
20
11.
Select the search mark.
12.
Select a searched group.
13.
Select Next .
14.
Select System Administrator .
15.
Select Next .
16.
Select + .
17.
Enter a general user group.
18.
Select the search mark.
19.
Select a searched group.
20.
Select Next .
21.
Select Basic User Role .
22.
Select Next .
23.
Select Basic Printing User Role .
24.
Select Next .
Set S/MIME
Enable the S/MIME communication to use the e-mail encryption and digital signature features.
Before making the S/MIME setting, you need to import an S/MIME certificate according to the
same procedure as "Import Machine Certificates".
To use E-mail with this machine, the E-mail function needs to be enabled and configured.
1.
Select Connectivity .
2.
Select S/MIME .
3.
Enable S/MIME .
4.
Select OK .
5.
Select Restart Now if prompted.
Set Email
Follow the procedure below to configure the E-mail settings.
1.
Select Apps .
2.
Select Email .
3.
Select Setup .
4.
Set Email Address for Device Email.
5.
Select Server Address for SMTP Server.
6.
Set Server Address.
7.
Select OK .
8.
Set a port number for Outgoing SMTP Port Number.
9.
Select OK .
10.
Select Restart Later if prompted.
11.
Select Encryption for Scan To Apps General Settings.
12.
Enable Encrypt Email .
13.
Select OK .
14.
Select Restart Later if prompted.