Xerox WorkCentre 4118 Operating manual

WorkCentre 4118
32N00466
Quick Use Guide.............................................................. 1
Guía rápida de uso ........................................................ 37
Guide d’initiation rapide ................................................. 73
Guia de Uso Rápido..................................................... 109
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Xerox WorkCentre 4118
Quick Use Guide
32N00466
Document Feeder
Document Guides
Document Input Tray
Document
Output Tray
Control Panel
Paper
Tray 1 Front Cover
Paper Guides
Scanner
Module
Bypass Tray
Side Cover
Release lever
Paper Tray 2
(optional)
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Table of Contents
Welcome to Your Machine..........................................5
Introduction..................................................................6
Installing Cartridges....................................................7
Loading Paper..............................................................9
CD Contents...............................................................11
Installing Drivers .......................................................12
Control Panel Overview ............................................18
Setting and Using Features ......................................21
Setting the Paper Size ............................................................. 21
Setting the Display Language.................................................. 22
Copying.................................................................................... 23
Faxing (4 in 1 only) .................................................................. 24
Scanning (4 in 1 only) .............................................................. 27
ControlCentre ............................................................29
Help List .....................................................................31
Machine Settings.......................................................32
Troubleshooting at Install.........................................34
Further Assistance....................................................35
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Welcome to Your Machine
Thank you for choosing the Xerox WorkCentre 4118.
To support the delivery of your new machine please refer to the following:
¾Quick Use Guide
¾Quick Install Sheets
¾User Guide
¾System Administration Guide (Network Kit only)
¾The Xerox website http://www.xerox.com
The following pages contain an overview of the main features to help you get
started. If you require more detailed information about any of the features
available on your machine, please refer to the User Guide.
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
©2006 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software programs which are displayed on the screen,
such as icons, screen displays, looks etc.
Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this
publication are trademarks of Xerox Corporation. Product names and trademarks of other
companies are hereby acknowledged.
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Introduction
Xerox WorkCentre 4118p
Hereafter the 4118p will be referred to in this documentation as the 2 in 1
model.
The 2 in 1 model provides digital copying and direct printing at 17 pages per
minute A4 or 18 pages per minute Letter as standard.
Options available include an additional Paper Tray, Document Feeder,
Foreign Interface, Stand and Network Kit. The Network Kit enables network
printing, including PostScript, Macintosh and Linux print and scan drivers.
Xerox WorkCentre 4118x
Hereafter the 4118x will be referred to in this documentation as the 4 in 1
model.
The 4 in 1 model provides digital copying, direct printing, fax and direct
scanning at 17/18 pages per minute.
Options include an additional Paper Tray, Foreign Interface, Stand, and
Network Kit. The Network Kit enables network printing including PostScript,
Macintosh and Linux print and scan drivers.
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Installing Cartridges
1¾Pull the release latch to
open the side cover.
CAUTION: Ensure the side cover
is always open before opening
the front cover.
2¾Open the front cover.
¾If the cartridge locking lever
is in the lower position, turn
the lever upward until it
locks into place.
3¾Remove the drum cartridge
from its bag and slide it into
the machine firmly until it
locks into place.
CAUTION: Do not expose the
green drum to light for an
extended period. Never expose
the drum to direct sunlight or
touch the drum surface. Damage
or poor image quality may result.
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4¾Remove the starter toner
cartridge from its bag.
¾Gently shake the cartridge
to loosen the toner.
Shaking the cartridge will
ensure maximum copies
per cartridge.
5¾Slide the toner cartridge
into the machine, aligning
the cartridge to the left of
the slot, until it locks into
place.
6¾Turn the toner locking lever
downwards until it locks in
place.
¾Close the front cover and
the side cover.
The product returns to
standby mode.
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Loading Paper
1¾Pull open the paper tray.
¾Push down on the pressure
plate until it locks into position.
2¾Adjust the rear paper guide to
the required paper length.
It is preset to A4 or Letter size
depending on country.
¾To load another size, lift the
rear guide out of the current
position and into the required
position.
LThe paper trays can hold a maximum
of 550 sheets of 80 g/m2(20 lb) plain
paper. You can use A4, Letter or Legal
size paper only.
Rear
Guide
3¾Fan the paper and insert it into
the tray.
¾If loading Letterhead, ensure
the design is face-up and the
top edge of the sheet is placed
at the right side.
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4¾Ensure that the paper is
positioned under the snubbers.
Do not fill above the maximum
fill line.
Max Fill
Line
Snubbers
5¾Position the side guide by
squeezing the lever and sliding
it toward the stack of paper,
until it gently touches the side of
the stack.
Do not allow the guide to press
against the edge of the paper
tightly.
¾Close the paper tray.
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CD Contents
User Guide CD
¾Provides detailed information, technical specifications and procedural
step by step instructions on all the features available.
Drivers CD
¾Contains the print drivers, TWAIN and WIA drivers and ControlCentre
software available for your machine.
¾Print Drivers are available for Windows 98, NT, 2000, ME and XP. Print
Drivers include PCL5e emulation and PCL6.
¾The TWAIN driver is the interface between your machine and the image
manipulation software. The TWAIN driver is available for Windows 98,
NT, 2000, ME and XP.
¾The ControlCentre software allows you to adjust fax and print settings. It
is also used to upgrade the machine’s firmware.
Nuance CD (4 in 1 only)
¾This CD contains the PaperPort SE 10.0 and OmniPage 4.0 SE software
available when scanning from your machine. You will receive 1 CD
containing different languages.
¾PaperPort SE 10.0 is image manipulation software that has a variety of
features.
¾OmniPage 4.0 SE is an Optical Character Recognition (OCR) software
that converts the scanned image into editable text documents.
IMPORTANT RESTRICTION: THE FOLLOWING PROVISION FORMS PART OF THE LEGALLY
BINDING AGREEMENT UNDER WHICH YOU ARE LICENSED TO USE THE SOFTWARE CONTAINED
IN THIS PACKAGE. BY INSTALLING, COPYING OR USING THE SOFTWARE, YOU AGREE TO BE
LEGALLY BOUND BY THE FOLLOWING. IF YOU DO NOT AGREE WITH THE FOLLOWING, DO NOT
INSTALL, COPY OR USE THE SOFTWARE:
This package contains multiple language versions of [PaperPort 10 SE; OmniPage SE v4.0]. This
software is licensed on a single Seat basis only; that is, the software (regardless of language version) may
only be used by you on or from a single Seat. A "Seat" means each computer (a) on which the software
or a portion of the software is either installed or run, or (b) from which the software is accessed.
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Installing Drivers
Supported Systems
Programs for Windows
To use your machine as a printer and scanner in Windows, you must install
the MFP driver. You can install some or all the following components:
¾Printer driver - Use this driver to take full advantage of your printer’s
features. The PCL Print driver is standard. The PostScript driver is
available with the optional Network Kit.
¾Scan driver - TWAIN and Windows Image Acquisition (WIA) drivers are
available for scanning documents on your machine (4 in 1 only).
¾ControlCentre - Used to adjust fax settings (for example phonebook) and
print settings. You can also update the firmware of the machine.
Macintosh Driver
You can print and scan to and from Macintosh operating systems using your
machine. This driver is available with the optional Network Kit.
Linux Driver
You can print and scan to and from Linux operating systems using your
machine. This driver is available with the optional Network Kit.
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System Requirements
Windows 98/Me/NT 4.0/2000/XP
Macintosh
Macintosh 10.3 or later - with Network Kit option.
Linux
Various Linux - with Network Kit option.
Installing Drivers in Windows
Installing Xerox Drivers in Microsoft Windows XP or Windows
2000 using the USB port
¾Insert the Xerox Drivers CD into the CD-ROM drive.
ITEM REQUIREMENTS RECOMMENDED
CPU Windows 98/Me/NT 4.0/2000 Pentium II 400 MHz or higher Pentium III 933 MHz
Windows XP Pentium III 933 MHz or higher Pentium IV 1 GHz
RAM Windows 98/Me/NT 4.0/2000 64 MB or higher 128 MB
Windows XP 128 MB or higher 256 MB
Free disk
space
Windows 98/Me/NT 4.0/2000 300 MB or higher 1 GB
Windows XP 1 GB or higher 5 GB
Internet
Explorer
5.0 or higher 5.5
)All applications should be closed on your PC before beginning installation.
Make sure that your computer is not connected to the WorkCentre 4118 at this point.
1
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¾Choose the appropriate radio button for the hardware selected and then
click [Next].
2¾When the language selection
window appears, select the
appropriate language.
3
4¾Choose the components you
want to install and then click
[Next].
5¾The confirmation screen
summarizes your selections.
Either Click [Back] to reselect or
Click [Next] to install your
selections.
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¾If the Hardware Wizard prompts you, follow the instructions provided.
)Two modes of USB operation are provided, Fast and Slow. Some PC user’s may experience
poor functionality in the default ’Fast’ mode, if this occurs select the Slow mode.
Information on changing USB modes can be found in the Help List, which can be printed by
following the instructions that appear on page 31 of this document.
6¾When the setup has completed
click [Finish].
7¾Plug the USB cable into the
WorkCentre 4118 and connect it
to your Personal Workstation
(PC).
The Hardware Wizard will search
for and find the drivers.
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Installing Xerox Drivers in Microsoft Windows XP, 2000, NT or
Windows 98/ME using the Parallel port
¾Plug the Parallel cable into the WorkCentre 4118 and connect it to your
PC.
¾Start your PC and switch on the WorkCentre 4118.
¾Insert the Xerox Drivers CD into the CR-ROM drive. In Microsoft Windows
click [Start] and then [Run]. Type [E:Xinstall.exe], replacing "E" with the
letter of your CD-ROM drive and click [OK].
1
2
3
4¾When the language selection window
appears, select the appropriate
language.
¾Choose the appropriate model.
5¾Choose the components you want to
install and then click [Next].
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Test Print
To ensure the WorkCentre 4118 has been installed correctly a test print or
scan should be submitted from the Workstation.
¾Open a document on the Workstation.
¾Select the Xerox WorkCentre 4118 as the printer to which the document
will be sent.
¾Print the selected document on the device and verify that it prints
correctly. The installation process is now complete.
6¾The confirmation screen summarizes
your selections. Either Click [Back] to
reselect or Click [Next] to install your
selections.
7¾Click [Finish].
The driver installation is now
complete.
)Instructions for installing a USB driver in Windows 98 or Me can be found in the Xerox
WorkCentre 4118 User Guide, or at www.xerox.com.
1
2
3
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Control Panel Overview
Display
Status Map Numeric
Keypad
Feature
keys (1 - 6) Paper Supply
Navigation keys
Start
Stop
Clear / Clear All (AC)
Menu/Exit
Enter
Status keys
Numeric
Keypad
Feature
keys (1 - 7)
Copy key
1
2
3
4
5
67
Start
Stop
Clear / Clear All (AC)
Fax
Functions
2 in 1 Control Panel
4 in 1 Control Panel
1
2
3
4
5
6
Display
Status Map
Paper Supply
Navigation keys
Menu/Exit
Enter
Status keys
Copy/fax keys
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