Xerox 4215/MRP User manual

XEROX
Xerox MRP Family
4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP
Fax Modem for Macintosh
Operator Guide
May 1995
720P12322

Xerox Corporation
701 S. Aviation Boulevard
El Segundo, CA 90245
© 1995 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of
copyrightable material and information now allowed by statutory

Notices
Your optional fax board must be installed by a qualified service
representative.
Safety
CAUTION: This equipment generates, uses, and can radiate
radio frequency energy, and if not installed and used in
accordance with the installation requirements, may cause radio
interference to radio communications.
U.S.A.
Your printer has been tested and found to comply with the limits
for a Class A computing device pursuant to Subpart J of Part 15
of FCC rules, which are designed to provide reasonable
protection against such interference when operated in a
commercial environment. Operation of this equipment in a
residential area is likely to cause interference. In such cases, the
user at his or her own expense is required to correct the
interference.
Canada
This digital apparatus does not exceed the Class A limits for radio
noise emissions from digital apparatus as set out in the radio
interference regulations of the Canadian department of
communications.
Les present appareil numerique n’emet pas de bruits
radioelectriques depassant les limites applicables aux appareils de
Classe A prescitees dans le reglement sur le brouillage
radioelectrique edicte par les ministre des communications du
Canada.
Europe: 50 Hz, 220 to 240 V equipment
This equipment has been tested and certified in conformance
with European commission directive 82/499/ECC and VDE
0871/0875, Class A, relating to radio frequency interference.
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE iii

NOTICES
Laser safety
Your printer complies with appropriate safety standards.
Specifically regarding lasers, the equipment complies with laser
product performance standards set by governmental,
international and national agencies as a Class 1 laser product. It
does not emit hazardous light; the beam is totally enclosed
during all phases of customer operation and maintenance.
WARNING: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous radiation exposure.
Be aware of all labels that warn you against removing panels or
covers. See the example below of a label located behind the
front cover, below the on/off switch.
DANGER - Invisible laser radiation
when open and interlock
defeated for service.
AVOID DIRECT EXPOSURE TO
BEAM
Instructions for safe service are
in SERVICE MANUAL.
These laser warning labels are placed on panels that cover areas
that are not operator serviceable. These panels are not to be
removed.
Operational safety
Your Xerox equipment and supplies are designed and tested to
meet strict safety requirements. These include safety agency
examination, approval, and compliance with established
environmental standards.
Attention to the following notes ensures the continued safe
operation of your equipment.
Do this
Always connect equipment to a properly grounded power source
receptacle. If in doubt, have the receptacle checked by a
qualified electrician.
WARNING: Improper connection of the equipment grounding
conductor can result in electrical shock.
Always place equipment on a floor with adequate strength for
the weight of the machine.
Always have your service representative move or relocate the
equipment.
Always use materials and supplies specifically designed for your
Xerox equipment.
iv XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

NOTICES
WARNING: Use of unsuitable materials may result in poor
performance and can possibly create a hazardous condition.
Always use a Xerox specified cordset with the Equipment Leakage
Circuit Interrupter/Residual Current Device (ELCI/RCD).
Use caution when installing or modifying telephone lines.
Do not do this
Never use an extension cord with the ELCI/RCD.
Never use the ELCI/RCD where water may enter the casing.
Never attempt any maintenance function that is not specifically
described in this document.
Never remove any covers or guards that are fastened with screws
unless otherwise instructed. There are no operator-serviceable
areas within these covers.
Never override or “cheat” electrical or mechanical devices.
Never operate the equipment if you notice unusual noises or
odors. Disconnect the power cord from the power source
receptacle and call your service representative to correct the
problem.
Never install telephone wiring during a lightening storm.
Never install telephone jacks in a wet location unless specifically
designated for wet locations.
Never touch uninsulated telephone wires or terminals unless the
telephone line has been disconnected at the network interface.
Avoid using a telephone (other than a cordless type) during an
electrical storm. There may be a remote risk of electrical shock
from lightening.
Never use a telephone to report a gas leak in the vicinity of the
leak.
U.S. only: If you need any additional safety information
concerning the equipment or Xerox supplied materials, call the
following toll-free number: 1-800-828-6571.
Approvals and certification
60 Hz, 115 V Listed by Underwriters Laboratories, UL1950 (UL). Meets CSA
standards, C22.2 NO 950 (CSA).
50 Hz, 220 to 240 V Meets the British Standards Institution, IEC950 (BSI).
Safety feature
Your printer is equipped with an Equipment Leakage Circuit
Interrupter/Residual Current Device (ELCI/RCD). This safety
device protects you if an electric outlet supplying power to the
printer is improperly wired.
XEROX 4220 LPS FAX MODEM FOR MACINTOSH OPERATOR GUIDE v

NOTICES
U.S. configuration of ELCI/RCD
1 Window
2 Reset button
International configuration of ELCI/RCD
1 Window
2 Reset button
If power is interrupted to the printer, follow these steps:
1. Locate the safety device, using the U.S. or International
Configuration (above).
2. Check to see if a red flag displays in the window of the
safety device.
3. If the red flag does not display, press and release the black
Reset button.
The red flag displays and power is restored to the system.
If power is not restored by this procedure or if the device
interrupts power to the printer again, call your service
representative.
vi XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

Table of contents
Notices iii
Safety iii
Laser safety iv
Operational safety iv
Introduction ix
About this guide ix
Conventions ix
1. Installation 1-1
Macintosh fax utility software package 1-1
Hardware and software requirements 1-1
Fax printer driver 1-2
Fax printer utility 1-2
Before you begin installation 1-2
Installation procedure 1-3
Initial configuration settings 1-4
Removing the fax utility 1-6
2. Operation 2-1
Fax Destinations window 2-1
Sending a fax 2-2
Creating a cover page 2-3
Transmitting a PostScript file 2-4
Delaying fax transmissions 2-5
Editing fax options 2-6
3. Phonebook 3-1
Creating your Fax Phonebook 3-1
Starting from the Fax Destinations window 3-1
Starting from the Fax Cover Page window 3-2
Using the Fax Phonebook Editor window 3-2
Displaying phonebook entries 3-3
Selecting and deselecting entries 3-3
Sorting phonebook entries 3-3
Editing phonebook entries 3-3
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE vii

TABLE OF CONTENTS
Deleting phonebook entries 3-4
Options 3-4
Adding individuals to the phonebook 3-5
Adding groups to the phonebook 3-5
Broadcasting a fax 3-5
4. Additional configuration options 4-1
Accessing the fax printer utility 4-1
Accessing the Fax Phonebook option 4-1
Incoming fax settings 4-1
Fax Printer Calendar 4-2
Print Activity Report 4-3
Clear Activity Report 4-3
5. Fax Setup menu 5-1
Fax Setup menu 5-1
Fax setup item descriptions 5-4
Fax Mode 5-4
Clock Setup 5-4
Send Setup 5-5
Receive Setup 5-6
Fax setup configuration examples 5-7
Setting tray 1 as the default input tray for fax received 5-7
Disabling automatic tray switching for fax received 5-8
Setting the date 5-9
Setting the time 5-10
Setting the redial count for a send configuration 5-10
Turning the speaker off for a send configuration 5-11
6. Troubleshooting 6-1
Fax Setup menu error messages 6-1
Printer Configuration Report 6-4
Appendices A. Performance enhancement A-1
B. Related publications B-1
Index INDEX-1
viii XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

Introduction
This guide is intended to be an information reference for the
Macintosh fax modem option for your printer.
About this guide
The procedures presented in this guide were written with the
assumption that the reader is a network administrator familiar
with installing printers on networks, and is familiar with basic
Macintosh operations and terminology.
Conventions
This manual uses conventions in text and procedures.
Text conventions
This manual uses the following conventions throughout.
italics Italics are used for document and library names.
CAUTION: Cautions are associated with equipment safety.
WARNING: Warnings are associated with the safety of people.
NNotes are hints that help you perform a task or understand the
text.
MB Stands for megabyte.
KB Stands for kilobyte.
gsm Stands for grams per one square meter of paper.
Print language mode Refers to one of the two print languages: PCL 5 or PostScript
Level 2.
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE ix

INTRODUCTION
Procedure conventions
This guide uses the following conventions within printer control
panel procedures.
A function key, when referred to in the main text of this guide, is
identified by the function key name, a slash (/), and then the
function key icon:
•Off-Line/O•Clear/C
•Main Menu/M•Pause/P
•Last Page/L•Reset/R
•Enter/L•Test Mode/T
A function key, specified in a numbered step-by-step example of
control panel procedures, is identified by the icon in the left
margin and the associated key name in the text of the numbered
step. For example:
L1. Press the Enter key.
Reference to messages displayed at the control panel appear in
text like this:
READY TO PRINT
DRY INK IS LOW--REPLACE SOON.
Procedure conventions—Macintosh personal computer
This guide uses the following conventions within procedures
performed on your Macintosh.
Menu buttons Menu buttons displayed on the Macintosh screen are identified
by their name in square brackets. For example:
Click on the [OK] button.
Keyboard keys A keyboard key name is boldface with downstyle capitalization.
For example:
Press the Tab key.
x XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

1. Installation
Each time you print with your Macintosh, the printer fax utility
gives you the capability to send your document as a high-quality
fax directly from your Macintosh to compatible fax machines or
fax printers anywhere in the world.
Macintosh fax utility software package
The Macintosh fax utility software package is comprised of a
program disk with the following items:
•Build Fax Driver
•Fax Printer Utility
•Teach Text document.
The fax utility software allows you to do the following:
•Send PostScript documents containing text, line art, and
graphic images directly from your Macintosh. Scanning is
unnecessary.
•Send high-quality (standard or fine print resolution)
documents to any fax machine or fax printer compatible with
CCITT Group III.
•Send documents (at the resolution of the receiving fax
printer) in unmodified PostScript format if both the sending
and receiving machines are PostScript fax printers.
•Send a fax to all members of a distribution list with one
command.
•Delay transmitting your fax document until a time you select
within the next 24 hours.
•Set up parameters for receiving and sending faxes, such as
setting the number of rings before answering and setting the
send resolution.
Hardware and software requirements
In addition to the printer that is installed with the fax modem,
you need the following hardware and software:
•Macintosh with a hard disk drive. A minimum of 373 KB of
free disk space is needed to store the fax utility.
•Macintosh System 6 or higher operating system
•Xerox AppleTalk interface installed in your printer
•AppleTalk interface utility (Xerox Printer Support
•Software for Macintosh) installed on the Macintosh computer
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 1-1

INSTALLATION
•Fax Utility for Macintosh disk that contains the following files:
— Build Fax Driver
— Fax Printer Utility.
The following options, if installed on your printer, can increase
performance when you fax and print at the same time, or when
you send and receive complex faxes:
•20 MB of RAM installed on your printer
•A high-capacity hard drive (to allow the spooling of fax jobs).
Fax printer driver
When you build the fax printer driver from your LaserWriter
printer driver, a Print Dialog window is created. This window is
the tool used to send a file as a fax, or to print the file locally. A
fax button in the Print Dialog window brings up the main Fax
Destinations window, and the appropriate fax information is
added to control and manage the fax transmission.
Fax printer utility
The fax printer utility does the following:
•Provides configuration support for the internal fax modem
option
•Allows you to update your Fax Phonebook
•Allows you to configure your printer to receive faxes and set
the date and time of the printer calendar/clock.
•Allows you to print and clear a fax Activity Report.
The fax utility software is provided on the Fax Utility for
Macintosh disk, and must be installed on your hard disk.
CAUTION: Do not copy the fax utility software files directly to
your hard disk and then attempt to use the driver. You must use
the install program with the fax utility and follow the instructions
provided in this chapter.
Before you begin installation
Follow these steps before you begin the installation procedure:
1. In order to use the fax utility on a Macintosh system, you
need to set the AppleTalk Print Language to the PostScript
mode (AppleTalk) from the printer control panel.
1-2 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

INSTALLATION
The fax utility does not function correctly in any other
setting, because this utility sends PostScript queries to the
printer and feed back is returned only in the AppleTalk
PostScript mode.
2. Make a backup copy of the program disk. Store the original
disk in a safe place and use the backup copy.
3. Make sure you have at least 373 KB available on your hard
disk to store the fax utility software.
4. On your hard disk, create a new folder for the fax utility
software. You may name it anything you wish.
5. Copy these files from the backup disk into the folder you just
created:
— Build Fax Driver
— Fax Printer Utility.
Installation procedure
Follow these steps to install the fax utility software files:
1. Open the folder that you created for the fax utility and
double-click on the Build Fax Driver icon/file name.
A message displays in the Dialog box informing you that this
application builds a fax printer driver from the LaserWriter
driver currently installed. At this point you may continue, or
click on the [Cancel] button to abort the installation.
2. Click on the [Build] button to continue with the installation.
A message displays indicating that the fax printer driver is
being built.
If the installation is successful, a file named Fax Printer is
created and placed in your System folder (if you are running
System 6) or the Extensions folder within your System folder
(if you are running System 7).
If the installation is not successful, the partially built driver is
deleted. If installation is not successful because your virus
checker prevents the build program from modifying your
printer driver, refer to the documentation that came with
your virus checker for information on removing or disabling
the program. Then repeat the steps above.
NNote: If you have a virus checker such as
SAM_Intercept, the system may display a message
prompting you to Allow, Deny, or Learn the changes
that are about to occur to your system. Click on
[Allow] as many times as necessary to continue
installation.
When the installation is complete, a message displays that
the fax printer driver has been successfully built and may be
selected using the Chooser.
3. Click on the [OK] button.
4. Select Chooser from the Apple menu.
The Chooser window displays.
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 1-3

INSTALLATION
5. Click on Fax Printer to change the printer driver to the
required printer. Make sure your printer is selected in the
Select LaserWriter window.
6. Click on Continue if the system prompts you to select Page
Setup and confirm the settings. This is necessary for the
application to format documents correctly for the fax printer.
7. In order to spool one or more faxes to the Print Monitor
queue and to continue working on your Macintosh computer
during fax transmission, the Background Printing should be
set to ON. If Background Printing is set to OFF, you are not
able to delay fax transmissions (as explained in the
“Operation” chapter).
8. Verify that AppleTalk is active.
9. Close the Chooser window.
You do not have to restart your system. Fax Printer is now
the default driver. If other software on your system is
installed to use another driver (for example, LaserWriter),
select the appropriate driver (through the Chooser) to print
from those applications.
10. Click on Continue if the system prompts you to choose Page
Setup and confirm the settings. This is necessary for the
application to format documents correctly for the fax printer.
11. Pull down the File menu from the desktop menu bar and
select Print Directory..., Print Desktop... or Print Window...,
in order to verify that you have successfully installed the fax
printer driver. The Print Dialog window should include a
Destination field with three radio buttons: [Printer], [Fax],
and [PostScript File].
12. Click on the Destination: [Fax] radio button.
The [Print] button in the top right corner of the window
changes to a [Fax] button.
NNote: Destination: [Printer] is always the default
setting. If you do not see Destination options at the
base of the window, repeat the installation procedure.
At this point you may continue with “Initial configuration
options“ to set up the fax utility software for your environment,
or click on [Cancel] and perform the basic configuration later.
Initial configuration settings
Follow these steps to set up the fax utility software for your work
environment:
1. If the Print Dialog window is not currently open on your
desktop, select Print Directory..., Print Desktop..., or Print
Window... from the File menu. Click on the Destination:
[Fax] radio button.
2. Click on the [Fax...] button in the upper right corner of the
Print Dialog window.
The Fax Destinations window displays.
1-4 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

INSTALLATION
3. Click on the [Options] radio button.
The Fax Options window displays.
NNote: Clicking the [Help] button at any point gives
you advice and information about the current window.
4. Complete the fields in the Fax Options window. Refer to
table 1-1.
5. Click on the [OK] button after you complete the entries in
the Fax Options window.
The Fax Destinations window displays.
6. Click on [Cancel] to complete the installation.
NNote: You can also access the Fax Setup menu
through the control panel on your printer to change
the Fax send configuration settings. Refer to the “Fax
Setup menu” chapter for these procedures.
Table 1-1 lists the fax utility software fields and their descriptions.
Table 1-1. Fax Options window field descriptions
Field/Button Description
Outside Line Prefix Enter any access codes required to obtain an outside line (for example, some phone
systems require you to dial 9 to get an outside line). You can specify up to 9
characters for an outside line prefix; the fax utility automatically adds these codes
before dialing the fax telephone number.
The fax utility recognizes the following characters:
Code Function
0 through 9 Dialing numbers
* and # Sounds the tones corresponding to these keys on tone
telephones
W Waits for a dial tone
, (comma) Two second pause
[ ] To protect internal account codes, credit card numbers, or
calling card access numbers, any part of the telephone number
placed within brackets is dialed but is not reported on the FAX
cover page or the FAX header.
For example, an outside line prefix of “9,” dials the number 9, then waits for two
seconds before dialing a fax number. You may override the prefix set in this
window when you send a fax.
If you need an outside line prefix for certain calls only (as when accessing a
particular long-distance carrier), leave this field blank and specify the required prefix
when you send a fax.
If this field does not apply to your telephone system, leave it blank.
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 1-5

INSTALLATION
Table 1-1. Fax Options window field descriptions
(continued)
Field/Button Description
[Tone Dialing]
[Pulse Dialing] These radio buttons enable you to specify whether your phone system uses tone dialing or pulse dialing. [Tone dialing] is the default setting.
Long Distance Prefix Enter the prefix you must dial when calling outside your local calling area (for
example, you may need to dial a “1” before dialing the long distance area code and
number). If this does not apply to your calling area, leave this field blank.
Current Area Code Enter your local area code in this field, being consistent in the way you enter area
codes and phone numbers. For example, if you placed parentheses around the area
code in the Current Area Code field, you must use parentheses when entering area
codes in your Fax Phonebook.
If you enter an area code in this field, you must also include area codes with every
phone number that you add to your phonebook.
If you do not complete this field, you must include the area code and long distance
prefix of every long distance phone number, excluding local numbers, that you add
to your phonebook.
Maximum number of
retries Enter the maximum number of times you want the fax software to try dialing a number if it cannot connect the first time. This number must be between 0 and
100. The default is 0.
Minutes to wait
before retrying If you enter a number in the Maximum number of retries field, this entry is required. Enter the number of minutes you want the fax software to wait before trying the
number again. This number must be between 1 and 60.
Resolution This option is used only when manually entering a fax number.
Fax PostScript
password This option is used only when manually entering a fax number.
Confirmation Pages When the Confirmation Pages checkbox is selected, the fax utility automatically
prints a page (Transmission Status Report) confirming the time and number of pages
it transmitted during a fax job. If you do not want a confirmation page, click on
once in the Confirmation Pages checkbox to deselect the box (remove the “X”).
Page Caption When the Page Caption checkbox is selected, the fax utility automatically prints the
date, time, and page number at the top of each page being transmitted. To disable
this feature, click on one to deselect the Page Caption checkbox.
Refer to the “Editing fax options” section in the “Operation”
chapter if you want to modify the initial configuration settings.
Removing the fax utility
If you want to remove the fax utility software from your
Macintosh hard disk, perform the following:
•Drag the fax printer driver and Fax Phonebook files from your
Extensions/System folder to the Trash icon.
•Drag the folder that contains the fax utility software files to
the Trash icon.
1-6 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

2. Operation
This chapter explains how to use the fax utility to send faxes
from any Macintosh that supports printing. You learn how to
perform the following tasks:
•Use the options provided in the Fax Destinations window
•Fax a document directly from your Macintosh applications
•Add an optional cover page
•Transmit a PostScript file
•Send a fax to multiple locations (broadcast fax) using your
phonebook
•Specify a time for a delayed fax transmission
•Edit fax options.
Fax Destinations window
The Fax Destinations window allows you to designate to whom
your fax is transmitted.
From within any application that supports printing, you can
follow the steps below to display and use this window:
1. Select the option that enables you to print (for example,
select Print... from the File menu).
2. Specify print options, for example:
•The page numbers you wish to fax
•The number of copies to be sent.
3. Click on the [Fax] radio button, then click on the [Fax]
button in the Destination field, found in the upper right
corner of the Print Dialog window.
4. Do any of the following actions:
•Enter a fax number
•Choose a group or individual name to receive your fax
•Click on [Phonebook_] to add to or edit the names in
your Fax Phonebook
•Click on [Options] to verify or change the current fax
configuration settings.
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 2-1

OPERATION
Table 2-1 lists and defines each of the options available from the
Fax Destinations window.
Table 2-1. Fax Destinations window options
Field/Button Description
Fax Number Enter the phone number of the destination fax. If more than one individual (or one
or more groups) is selected in the scrolling list, the Fax Number field displays the
word “Group” and you are unable to edit the field.
Scrolling List As you add individuals and groups to your Fax Phonebook, the entries appear in this
rectangular area. Use the scroll bar to move through the list of entries. Sort entries
by company name or by the last name of the individual.
[Send Fax] button Begins the fax transmission once you have entered a fax number manually or
selected a recipient from the list. If you select the Cover Page checkbox, the [Send
Fax] button label changes to [Fax].
[Fax...] button Displays the Fax Cover Page window so you can enter cover page information.
[Cancel] button Closes the Fax Destinations window and returns you to the Print Dialog window.
[Phonebook_]
button Displays the Fax Phonebook Editor window, where you can add or edit individual or group names in your Fax phonebook.
Cover Page checkbox Toggles between including and not including a cover page with your fax. A mark in
the checkbox indicates you want to include a cover page. When you click on the
[Fax] button, the Fax Cover Page window displays and enables you to enter the
appropriate information.
[Options_] button Displays the Fax Options window, where you can set up or edit Fax transmission
configuration options.
Sort By:
Company Name Sorts and displays the contents of your phonebook by company or individual names (sorted contents display in the scrolling list described above). The filled circle
indicates which option is currently active.
Sending a fax
Follow these steps to manually enter a fax number and then
transmit your document as a fax:
NNote: Information on how to enter and select names
from the phonebook, is found in “Using the Fax
Phonebook Editor window” in the “Phonebook” chapter.
1. Display the Fax Destinations window as described in the
previous section.
2. Enter the phone number for the fax destination in the Fax
Number field.
The number you enter is dialed after the outside line prefix
you optionally specified when you installed the fax utility
software.
2-2 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

OPERATION
3. Click on the [Options] button, and make sure the current Fax
Options configuration settings are appropriate for this fax
transmission.
For a description of the fax option settings, refer to table 1-1.
If you wish to override any of the settings you specified
during installation, simply change the setting and continue
with this procedure.
Change the Resolution setting to PostScript only if the
receiving fax can support PostScript. If you choose
PostScript, enter the password of the receiving PostScript fax
printer. The fax recipient must provide you with this
password.
For information about PostScript file transmission, refer to
“Transmitting a PostScript file” later in this chapter.
4. Click on the [OK] button to return to the Fax Destinations
window, and do one of the following:
•If the Cover Page checkbox contains an “X,” refer to the
next section, “Creating a cover page.”
•If the checkbox is empty, proceed to step 5.
5. Click on the [Send Fax] button to begin the fax transmission.
Creating a cover page
Follow steps 1 through 4 in the “Sending a fax” section. Make
sure the Cover Page checkbox in the Fax Destinations window is
selected. The [Send Fax] button changes to [Fax].
Follow these steps to create the cover page:
1. Click on the [Fax] button.
The Fax Cover Page window displays. If you entered a fax
number or selected an individual or group from the Fax
Destinations window, the information is automatically
displayed in the appropriate fields of the Fax Cover Page
window.
2. Enter the name, the company name, and the fax number
associated with the receiving fax printer in the To: fields,
using the following rules:
•To: Fax Number is the only required entry; all others are
optional.
•You must use the same area code, prefix, and suffix
conventions as those specified when the initial
configuration options were set (for example, if you
entered an area code in parentheses, make sure the area
code you now enter is enclosed in parentheses).
•The total number of characters entered in the Name and
Company fields cannot exceed 125.
NNote: However, because of the physical page size
limitations, characters can truncate on the Fax Cover
Page (and Transmission Status Sheet) when you use
more than 40 characters in each of these fields.
XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 2-3

OPERATION
3. Enter your name, your company name, and your fax number
in the From: fields.
4. Enter the phone number where you can be reached in the
Voice Phone field.
5. Enter any comments that you wish to include on the cover
page.
6. Click on the [Add To Phonebook...] button if you wish to
add this recipient to the phonebook.
Refer to “Creating your Fax Phonebook” in the “Phonebook”
chapter.
7. Click on the [Send Fax] button to begin transmitting your fax
and fax cover page.
Transmitting a PostScript file
PostScript language files are ASCII text files, similar to what your
Macintosh sends to your PostScript printer. CCITT Group III files
are compressed 200 dots per inch (dpi) binary images, which is
the standard for facsimile transmission.
The benefits of transmitting PostScript files include the following:
•Higher-quality documents received by PostScript fax printers
because documents do not have to be turned into standard
Group III bitmapped file
•Lower phone costs due to shorter transmission time for most
documents.
The following special conditions must be considered when
transmitting PostScript files:
•Both sending and receiving devices must be PostScript fax
printers
•PostScript fax printers can be set with a password, so only
users provided with the password can transmit PostScript files
to the protected fax printer
•Failed PostScript file transmissions are automatically retried in
Group III format to ensure that the document is at least
transmitted in the lower-quality image format
•Transmitting a document using fonts that are not resident in
the receiving PostScript fax printer results in font substitution,
along with document reformatting. This may produce
undesirable results.
NNote: If sufficient memory is not available in the
printer to transmit a file as Resolution PostScript, the
printer defaults to sending the fax job at 200 dpi, the
resolution of a Group III fax. The Fax Activity Log
reports the resolution at which the job was sent.
Refer to the “Performance enhancements” appendix for
additional information on transmitting PostScript files.
2-4 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE