Acroprint ARES IV User manual

ARES IV
Guard Tour verification System
Introduction
Capabilities__________________________________________________________________________ Page 2
System Components__________________________________________________________________ Page 3
Ares IV Program
Software Installation___________________________________________________________________ Page 9
Recorders__________________________________________________________________________ Page 11
Header_____________________________________________________________________________ Page 14
Assignments________________________________________________________________________ Page 15
Booklets___________________________________________________________________________ Page 19
Messages__________________________________________________________________________ Page 22
Recordings & Report Configuration_______________________________________________________ Page 24
Reports____________________________________________________________________________ Page 25
Password__________________________________________________________________________ Page 31
Archiving___________________________________________________________________________ Page 32
Databases Trouble Shooting____________________________________________________________ Page 33
About______________________________________________________________________________ Page 35
Help_______________________________________________________________________________ Page 35
Portable Transfer Platform _____________________________________________________________ Page 36
FCC Compliance ____________________________________________________________________ Page 38

INTRODUCTION
ARES is the Greek God of war. For our purposes, War on Crime and War on Industrial Accidents! The ARES IV Watchman
System was developed to aid the users of Guard Tour Services, to efficiently program and supervise their guard’s activities
(watch the watchers). Its main benefit materializes, as a considerable reduction of the probability of theft, fire and industrial ac-
cidents. Ares IV employs state of the art technology: Our portable M6000 Recorder, Ares IV Software and the Dallas Semicon-
ductor Serial Numbered iButtons which are employed as Recording Stations, Guard ID devices and Incident Keypad Message
Booklets.The use of preprogrammed rigid repetitive tours is definitively not recommended; as it will enable criminals to ascer-
tain the frequency of patrols (this is a no-no in the security business). This program allows you to program patrols in a loose and
ever-changing pattern, but simultaneously enables you to appropriately follow-up and evaluate patrolling: When, Where, What
and Who.Please see the page 8 of this manual.
Capabilities:
• Multiple Watchmen.
• Multiple Supervisors.
• Multiple Recorders.
• Multiple Recording Stations.
• Multiple Incident Messages (Keypad Booklet).
• Access control (Log IN / Log OUT) of vehicles, equipment Etc.
• Password Protected.
• Archive Management.
• Repairs Damaged Databases.
• Exports Reports
• Bi-Lingual operation (English or Spanish)
The System yields the following reports:
• All Security Tours by Date & Time.
• By Name of element to be controlled (Recording Station, Vehicle, Person, Etc)
• By Type of element to be controlled (Recording Station, Vehicle, Person, Etc)
• By Recorder employed.
• By Incident Messages or Regular Messages.
• Missed Stations Report
• Performance & Exceptions Report.
• Exports reports to Windows Excel or other Databases
• Lists all parameters (employed components).
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System Components:
Recorder M6000
It is a portable electronic device designed to "read" and store iButton serial numbers, along with the precise time and date of the readout. The unit is ca-
pable of downloading the stored recordings (5460, 64K) into any IBM or compatible PC, Pentium II (300 MHz.) or higher processor. It is a sturdy device
capable of withstanding rain, mud, grease, dust, severe radio interference and 100 G impacts. The unit is powered by a 9v Alkaline, lithium or Recharge-
able battery. It does not require a download cradle (just a cable) and can communicate and download data, at 10 times the speed of the industry stan-
dard. (115200 baud).
M6000 Recorder
P6000 Download Cradle
M6000 specifications:
• Weight: 150 grams
• Size: Length 98.5 mm (3.88”), Width 48 mm (1.9 inches), Height 34.5 mm (1.36”)
• Memory: Non Volatile (NVO RAM) 10 year life, 5460 recordings / recording cycle
• Power: 3 AAA alkaline 1.5 VDC batteries, lasts 1 year or 500,000 recordings.
• Casing Material: 40 Glass Reinforced Polycarbonate (General Electric - Lexan®).
• Operation temperature: -40° to +85°C (-40° to +185°F)
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iButton
An iButton is a microcircuit, encapsulated in a stainless steel weather resistant button, of great durability and reliability (1,000,000 recordings per button).
Each iButton is a guaranteed, unique, never to be repeated, factory programmed ROM. Its 16-character serial number is kept in laser-cut poly-silicon
links not as stored magnetic charge! Because of its design and the strict control of the manufacturing process, the DS1990A iButton is an identifier that
cannot be counterfeited. It is appropriate for applications where absolute identification is required. Due to its great reliability, the iButton developed and
manufactured by DALLAS SEMICONDUCTOR has positioned itself solidly in the international market as a universal identifier of Persons, Objects and
Events. iButton dimensions are Height 5mm, Diameter 16mm.
The serial number of each iButton is physically the number that will identify each Guard, Supervisor, Recording Station, etc. The 16 character serial
number comes printed on the metallic surface of each button; starts with two big characters (digits or letters) located towards it's middle left, 12 smaller
positioned at a lower level and finally 2 big towards it's middle right. Do not worry! the system will automatically read and assign each iButton serial num-
ber on the Assignments Folder (Tab).
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Supervisors & Guard ID Keys:
In order to assign duties and evaluate performances the system employs ID Keys for Supervisors and Guards; the correct usage of the ID Keys will en-
sure an appropriate and efficient operation of the system. Who, where, what and when is critical data in the security business (accountability!). The ID
keys are manufactured in Nylon 66; provide a simple way to carry an iButton where only momentary contact is needed. iButton snaps in. Can be attached
to a key ring.
Guard ID Keys
Guard ID Badge
Casing Security Key
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Incidents (Messages):
An incident is a potentially hazardous non desired event, which when detected can be reported by the guard to its supervisor through the system, exam-
ple: Gas leak, Water leak, Fire Hazard, Lights On, Unlocked Door, Unlocked Window, Intruder, etc. Some incidents are common to all industries; some
arise only within certain types of environments. Through your system you will be able to name/define as many incidents messages or regular messages
as needed. For the Message System to operate correctly, it is of utmost importance to instruct (train) guards and/or Supervisors to: 1.) First make the
recording (touch) the station (iButton) with his M6000’s recorder, where he detects an incident is taking place, 2.) Then, record/touch the code of the inci-
dent in the keypad (where and what) and finally 3.) Record/touch the “E” ENTER button. The system will not correctly associate the incident if the above
sequence is not followed.
For isolated messages, in other words messages that are not or should not be related to recording stations, persons or elements, the supervisor or guard
must record/touch the 0Key on the Keypad Booklet and then record/touch the keys of the message code. Example if a gas leak (code 11) is detected in
an area or site there is no nearby recording station, the supervisor must record/touch the following sequence of keys: 0,1,1,E
If system users wish incidents to be reported, the guard must carry a keypad booklet. A booklet is a 3"x 4" folder, which contains on one side the keypad
(12 riveted iButtons 1,2,3,4,5,6,7,8,9,0, Cfor “CLEAR” and Efor “ENTER”). On the other side it contains 5 plastic pockets, which carry within paper
sheets with the printed incident codes (codes must be defined, assigned and printed by the user). Again! Every time a guard detects an incident he must
first record/touch the closest station to the said incident, record/touch the code of the incident and finally touch ENTER.
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Recording Stations:
A Recording Station is a device securely mounted on a pinpoint location within a particular Tour Area (office building, warehouse, parking lot, farm, ship
dock, air dock, chemicals plant, etc.). This location is generally chosen due to its vulnerability to criminal activity or prone to industrial accidents, conse-
quently requiring special attention by repetitive touring. Each recording station is composed by 1 iButton with its wall mount device.
The Recording Stations when touched by the guard with his assigned recorder will transmit to the said device their unique serial number; this number,
along with the actual time and date of the readout will be stored within the M6000’s memory. This data, when downloaded into the PC will produce all the
necessary reports to evaluate guard performance.
Recording Station Assembly Mounts (iButton Mounts):
iButtons are provided with a multipurpose installation mount, manufactured in polycarbonate, a weather resistant injection molding plastic, which can be
used to assemble all Recording Stations. The mount consists of two transparent plates, one front plate and one back plate. The front plate comes with a
special circular retaining rim to press fit the iButton. Both plates come with an internal cavity in which a label or photograph can be fitted. The plates come
assembled together (and/or to any desired surface), with rivets or screws in such a way that all mount contents are securely retained with no possibility of
coming loose. For Recording Stations wall mounting, we recommend the use of 1/8” self thread screws (provided with mounts).
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Tour Areas:
A Tour is the physical displacement of a guard along a predetermined area, called Tour Area. Parameters used to determine the size of tour areas; tour
duration and the amount of stations each should contain vary according to each user's security requirements. Common assignment procedures are: One
guard per area, one recorder per guard, a maximum of 10 recording stations per area and tour duration periods ranging between 45 to 60 minutes. Our
ARES system is capable of handling function overlapping as long as each guard is assigned only one recorder. This means several guards can tour the
same area within the same shift; different overlapping tour shifts can coexist within one area, or if the need arises, one guard can handle several areas.
Please remember an overworked and fatigued guard will not perform efficiently and his life will be endangered.
Guard displacements along their assigned areas, should not always follow the same timely and orderly tour pattern, to do this is to invite disaster; if done
a professional criminal will be quite able to determine each circuit's sequence and duration. The use of preprogrammed repetitive tours is definitively not
recommended.
Shift Initiation (recommended procedure)
All guards before commencing their shifts should identify themselves (Log In) to the system. To Log In, they must first record/touch their ID Key with their
assigned recorder and then record/touch the “START” Button (button No. 1. of the Booklet key pad).
Shift Termination (recommended procedure)
All guards upon shift termination should Log Out. To accomplish this, they must first record/touch their ID Key and then record/touch the STOP button
(button No. 3. of the Booklet key pad).
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Software Installation:
1. Close all other Windows applications.
2. Insert CD on appropriate drive.
3. Program contains an auto-run (install) function.
4. Follow the installation instructions.
5. If the auto-run function is not displayed within 30 to 60 seconds; Select “Start” →“Setup” (only for OS before Windows XP) →“Control Panel” →
“Add Programs” →and select “CD” drive.
6. Follow the Installation Instructions.
Initializing System
Once the system is installed, you may start the application. The system will reside within the program group manager called Ares IV; the application is
also named Ares IV. Double-click on the icon to Enter. Before running for the first, time the program will prompt you with a language selection screen,
select English and press OK. Secondly the program will display a Vendor’s Contact Information Screen, fill in the appropriate data and press OK; the data
you fill-in will be displayed whenever you select the About Tab. This is very important in case you need training and support.
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Main Screen
The main screen is composed of 10 Data Folders (Tabs): Header, Assignments, Recorders, Booklets, messages, Recordings, Archiving, Password,
About and a Help Button. Each time a Tab is selected, its contents and function buttons will be displayed in the center of your screen. Initially you will not
require a password, if you desire password protection, select the Password Tab and key-in your password.
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Recorder M6000 Operation:
It is a portable electronic device designed to "read" and store iButton serial numbers, along with the precise time and date of the readout. The unit is ca-
pable of downloading the stored recordings (5460, 64K) into any IBM or compatible PC, Pentium (100 MHz.) or higher processor. It is a sturdy device
capable of withstanding harsh environments and impacts. The unit is powered by a 3 AAA batteries.
The reader has a luminous indicator called LED (light emitting diode) and a Buzzer.
To install battery: Open the top of your reader by removing the 2 security screws and connect 3 AAA batteries, preferably alkaline. If the batteries are in
good shape the LED will emit 5 green blinks with 5 beeps.
To make recordings: To make recordings of Recording Stations, ID Keys, Incident Booklets, (any iButtons) you need only to touch them with the
reader’s probe. If a correct recording is effected the reader will emit 1green blink with 2 (two) beeps.
Low battery: The M6000 recorder will signal a low battery status by emitting 1 red blink with 2 (two) beeps. A brand new set of batteries will last for one
year or 600,000 recordings.
Full Memory: When the memory of your reader reaches “full” status (5460 recordings), each time you attempt a recording, the reader will emit 1 red blink
with 4 beeps;this means your recorder is not reading anymore. For this case please make a full download of data to your PC and then erase the memory
to reset; now your reader will be ready for the next load cycle of 5460 new recordings.
M6000 Setup:
Time & Date Setup
1. Insert your recorder M6000 into its download cradle.
2.
3.
4.
5.
2.
3.
4.
5.
2.
Select the Recorders or Recordings (either of the two) data Tabs.
Press the Download / Program button.
Select Clock Setup.
Your M6000 Time & Date and PC Time & Date will be synchronized.
Daylight Savings Setup:
1. Insert your recorder M6000 into its download cradle.
Select the Recorders or Recordings (either of the two) data Tabs.
Press the Download / Program button.
Select DST
Select Day Light Savings Enabled. The System will display default settings for the USA. If you desire to change DST settings, please use the pro-
vided calendar by a click on the drop list arrow.
How to Download Recordings:
1. Insert your recorder M6000 into its download cradle.
Select the Recorders or Recordings (either of the two) data Tabs.
2. Press the Download / Program button
3. Select Download.
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Memory Delete (Reset)
1. Insert your recorder M6000 into its download cradle.
Select the Recorders or the Recordings Tabs (either of the two).2.
3.
4.
Press the Download / Program button.
Select Delete.
A normal “full” Download (5460 recordings) will take about 3 minutes and will advise you of its progress and function status. If you desire to have a
printed list of your Recorders, select the List button on the menu bar to access a print preview, to print select the printer icon.
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Header (Tab)
Key-in the company or institution’s name, it will serve as the header for all your reports and listings. This is very important: Do not skip this step as the
name you insert in this module will also conform the name of your Backups (filed databases).
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Assignments (Tab)
Before you commence assignments, please effect the following preparation and verification sequence:
1. Make a sketch of your premises and a list of all the sites (recording stations), elements and persons you want to control.
2. Sketch on hand; take a thorough tour of your premises (you might want to bring a Security Advisor along with you).
3. Note on your list, the 16-character serial number of each iButton to be installed (recording station), confronted with its actual matching installation
site-name.
4. Your sketch will be useful when you proceed to assign and install all iButtons.
5. All Recording Stations are best installed at a height of 45 inches from the floor level. The use of water sealant around the plate edges is recom-
mended to protect the ink of the paper labels from being washed out during the rain season. Always use both mount plates. iButton mounts can be
installed in walls, doors, furniture, fences, metal surfaces, trees, etc.
The Assignments data Tab was designed for simplicity; with it you will able to effect all assignations of Recording Stations, Guards, Supervisors, plus
whatever elements you desire to control.
Pre-assigned System Messages:
At first hand you will see 3 pre-assigned messages:
• Battery Disconnected: Each time the battery of any of your recorders is disconnected, the recorder will record the Time & Date of the event. This
message will appear on the Recordings Screen confronted with the recorder’s serial number and the time & Date of the event.
• Isolated Message: Every time a guard reports an incident not related to a particular Recording Station this message will appear on the Recordings
Screen confronted with the Date, Time and Message name.
• Low Battery: Every time any of your recorders enters a low battery status, the recorder will record the Time & Date of the event, this message will
appear on the Recordings Screen confronted with the Recorder Serial number and the Date & Time of the event.
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How to add a new data item; one by one (recommended procedure for beginners):
1. Select the Assignments Tab.
2. Press the “NEW” button located in the button bar.
3. Read/Touch with your P6000 Cradle, the iButton you want to assign. At this point in time do not read / touch any of the Booklet iButtons. See illus-
tration above. To assure good contact insert the iButton into the P6000 cradle, slide forward and hold for 2 seconds.
4. In the window “Name”, key in the Recording Station name, Watchman name, Supervisor name, Vehicle Registration Tag number or the name and/or
number of whatever person or element/site you want controlled.
5. In the window “Type”, select through the drop list, the type (group) to which the iButton belongs. These types or groups can be: Recording Station,
Supervisor, Watchman, Vehicle, Etc. Press the Add Type Button or Right click your mouse on top of the “Type” window to “EDIT/ADD additional
types (groups or categories).
6. (Only for Recording Stations): In the window “Area”, select through the drop list, the Tour Area to where you want the station assigned. Press the
Add Area Button or Right click your mouse on top of the “Area” window to “EDIT/ADD additional Areas.
7. (Only for Recording Stations): Press the STATION SCHEDULE button. You will be able to schedule the station’s recordings per each day of the
week, per each hour of the day (amount of times per hour you want this station visited). Press the Edit button, select the amount of recordings per
hour on the drop list (arrow) and click on each cell. To select the same rate of recordings per hour for all hours of the day press the Set All button.
8. Once this procedure is effected you can proceed to install (mount) your recording stations.
How to add new data items; all iButtons at Once (recommended procedure for experienced users)
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1. Select the Assignments Tab.
2. Read/Touch with your M6000 reader, all the iButtons you want to assign. At this point in time do not read / touch any of the Booklet iButtons.
3. Connect your M6000 reader to the download cradle.
4. Press “Download”.
5. All iButtons will be automatically assigned to this data folder (Tab).
6. With a click of your mouse choose one of the iButtons listed on the screen.
7. Select the “Edit” button located at the button bar.
8. In the window “Name”, key in the Recording Station name, Watchman name, Supervisor name, Vehicle Registration Tag number or the name and/or
number of whatever person or element/site you want controlled.
9. In the window “Type”, select through the drop list arrow, the type (group) to which the iButton belongs. These types or groups can be: Recording
Station, Supervisor, Watchman, Vehicle, Etc. Press the Add Type Button or Right click your mouse on top of the “Type” window to “EDIT/ADD addi-
tional types (groups or categories).
10. (Only for Recording Stations): In the window “Area”, select through the drop list (arrow), the Tour Area to where you want the station assigned.
Press the Add Area Button or Right click your mouse on top of the “Area” window to “EDIT/ADD additional Areas.
11. (Only for Recording Stations): In the Window RPH (Recordings per Hour) select the amount of times per hour you want this station visited.
12. Once this procedure is effected you can proceed to install (mount) your recording stations.
Follow-up:
The first column to the right displays the serial numbers of the iButtons. The second column displays the names of the Recording Stations, Watchmen,
Supervisors, Vehicles, etc. The 3rd column will display the Type of individual or Type of element (Station, watchman, supervisor, employee, driver,
equipment, etc.). The forth column displays the Tour Area (name or number) to which the recording stations have been assigned. The fifth column dis-
plays the Recordings per Hour ( desired RPH) for each station.
If you desire a printed list of all “Assignments”, select the List button on the menu bar to access a print preview; to print select the printer icon. Contents
of the list can be sorted by iButton, by Name, by Type and by Area, select the Sort button on the menu bar to configure your listing.
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Assignments Results:
The first column to the right displays the serial numbers of the iButtons. The second column displays the names of the Recording Stations, Watchmen,
Supervisors, Vehicles, etc. The 3rd column will display the Type of individual or Type of element (Station, watchman, supervisor, employee, driver,
equipment, etc.). The forth column displays the Tour Area (name or number) to which the recording stations have been assigned. The fifth column dis-
plays the Recordings per Hour ( desired RPH) for each station.
If you desire a printed list of all “Assignments”, select the List button on the menu bar to access a print preview; to print select the printer icon. Contents
of the list can be sorted by iButton, by Name, by Type and by Area, select the Sort button on the menu bar to configure your listing.
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Booklets (Keypads)
How to add a new Key Pad; iButton by iButton (recommended procedure for beginners):
1.
2.
3.
Select the Booklets Tab
Press the “NEW” button located in the button bar.
Read/touch the iButtons of your Keypad Booklet with the P6000 download cradle , in the following strict order:
Touch key button 0 and press Enter or select OK
Touch key button 1 and press Enter or select OK
Touch key button 2 and press Enter or select OK
Touch key button 3 and press Enter or select OK
Touch key button 4 and press Enter or select OK
Touch key button 5 and press Enter or select OK
Touch key button 6 and press Enter or select OK
Touch key button 7 and press Enter or select OK
Touch key button 8 and press Enter or select OK
Touch key button 9 and press Enter or select OK
Touch key button C and press Enter or select OK
Touch key button E and press Enter or select OK
Press the “EDIT” button located in the button bar if you require any changes.
How to add a new Key Pad; all iButtons at once (recommended procedure for experienced users):
1.) Select the Booklets Tab
2.) Read the iButtons with your M6000 recorder of your Keypad Booklet in the following strict order:
3.) 1,2,3,4,5,6,7,8,9,C, 0,E
4.) Place your M6000 reader into its download cradle and Select Download.
If you desire to list your Assigned Booklets, select the List button on the menu bar to access a print preview; to print select the printer icon.
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