Acroprint BioTouch User manual

BioTouch
User Manual

Important Claim
Thank you for purchasing the Acroprint BioTouch Time Clock. Before installing your
clock, please read this manual carefully to understand its proper use and to avoid
damaging it.
You may not distribute or change any content of this manual in part or in full without
written consent from Acroprint Time Recorder Company.
FCC Warning:
Note: This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications. Operation
of this equipment in a residential area is likely to cause harmful interference in which
case the user will be required to correct the interference at his or her own expense.
Caution: Changes or modifications not expressly approved by the party responsible for
compliance could void the user’s authority to operate the equipment.
Lithium Battery Caution:
The circuit board on this time clock is populated with a lithium battery to protect data or
programs stored in the Random Access Memory (RAM). Do not, under any
circumstances, attempt to replace the lithium battery in the time clock. Failure to comply
may invalidate your warranty. Battery replacement should be done by qualified
personnel wearing the proper eye protection.
CAUTION: Danger of explosion if the battery is incorrectly replaced. Replace only with
the same or equivalent type recommended by the manufacturer. Discard used batteries
according to the manufacturer’s instruction.
This product utilizes a battery that contains Perchlorate Material.
Perchlorate Material – special handling may apply,
See www.dtsc.ca.gov/hazardouswaste/perchlorate

Table of Contents
Before You Start!...........................................................................................................1
What’s In the Box?.......................................................................................................1
Setting up the clock’s rules...........................................................................................2
Shifts and Punch Setup.............................................................................................2
Adding or modifying employee information..................................................................4
Enroll an employee’s finger template at the clock.....................................................5
Setting up Managers....................................................................................................6
Manager access to the menu....................................................................................6
Setting the time and date.............................................................................................7
Employee punching......................................................................................................7
Reporting .....................................................................................................................8
Clock Data....................................................................................................................9
Adding a Missed Transaction....................................................................................9
Downloading Raw Transactions................................................................................9
Deleting All Transactions.........................................................................................10
Deleting All Enrolled Employees.............................................................................10
Initializing to Factory Defaults.................................................................................10
Cutoff Time.................................................................................................................10
Editing Data at the clock............................................................................................. 11
Appendix......................................................................................................................12
Cleaning the clock......................................................................................................12
Wall Mounting Instructions.........................................................................................12
Acroprint® Limited Warranty .....................................................................................13
Product Registration Card..........................................................................................14

1
Before You Start!
What’s In the Box?
•Acroprint BioTouch Time Clock
•5 Volts DC, 1A output Power Supply
•User Manual
•(1) Sample Proximity Badge
•Wall Mount Bracket w/screw
•Ziplok Bag: (3) Mounting Screws & (3) Plastic Wall Anchors
•(1) Table Stand Bracket
•(1) USB Flash Drive
1) Unpack time clock. Inspect for any damage that may have occurred during
shipment. Check box contents for any missing items.
2) If any damage is found or any parts are missing, please contact Acroprint
Customer Service at [phone].
3) Connect the BioTouch power supply and plug it into a 120V/240V A/C power
source to turn the clock on.
Do not attempt to service the BioTouch Time Clock yourself.
Disassembling the clock will void the warranty. Always follow the
instructions in the User Guide.
•Do not place the clock in direct sunlight. Bright light may significantly affect
finger readings or cause finger verification to fail.
•The clock is designed for indoor use in a temperature range of 32-104º F (0-
40º C). The clock is not waterproof or shockproof. Keep the clock away from
heat sources such as radiators. Avoid dusty environments or exposure to
chemicals.
•The clock may be placed upright on a solid surface or mounted to a wall with
the included wall bracket & mounting screws. Avoid locations where the
device will be susceptible to vibrations and shock, such as a slamming door.
•The clock warranty does not cover defects or damages arising from improper
installation, improper storage, abuse, or unauthorized service.

2
Setting up the clock’s rules
Setting the clock rules involves setting up your shifts, punch parameters, and
holidays.
Shifts and Punch Setup
Shifts are used to determine the time of day that employees are due to start
work, leave and return from lunch, and leave for the day. These times are used
along with the Punch Early/Late Setup settings to mark unusual punches in red
on the timecard. An example would be when an employee punches in earlier
than their Shift Start time and the Early Shift Start setting, the punch will be in red
on the time card. This allows the supervisor to quickly isolate punches that are
outside of the company policies and procedures.
The steps involved in setting up or modifying the shifts and punch setup are to
download the current shift and punch settings to the USB stick, open them in
Excel, enter your company’s data, and then upload them back to the clock.
Step 1: If this is your initial setup, Acroprint has already loaded the shift file onto
the USB stick, so you can skip to step two. Otherwise, download the ‘Shifts’ file
to the USB stick.
a. Plug the USB stick into the side of the clock.
b. Press the ‘Menu’ button, then select Shift and press ‘OK’, then select
Download Shift and ‘OK’.
c. When completed, select Download Setup and ‘OK’.
d. When completed, press ‘ESC’ repeatedly to exit the menus or simply allow
the menus to time out.
e. Remove the USB stick from the clock.
Step 2: Open the files in Excel
a. Plug the USB stick into your computer.
b. If a directory does not automatically open, use Windows Explorer to
navigate to the USB directory.
c. Double click on the ‘Shift_Setup’ file. Excel should launch and open the
file. If not, run Excel and open the shift file from the USB stick’s directory.
d. Now double click to open the ‘Global_Setup’ file also.

3
Step 3: Enter your company’s rules
a. Read the information at the top of the ‘Shifts_Setup’ spread sheet and
then, starting with Shift one, enter the employees’ Start time, Lunch start,
Lunch end, and End time. Enter this information for each day worked.
Leave the scheduled days off blank.
b. Leave the ‘Cutoff’ time at midnight unless your employees work across
midnight. If so, see ‘Cutoff’ Time’ in the back of the manual.
c. When finished, Save the file back to the USB stick.
d. Now open the ‘Global_Setup’ file in Excel. There are two tabs: Holidays
and Punch. Click on Punch.
e. Read the information at the top of the Punch Early/Late Setup spread
sheet and then set the six settings according to your company’s policies.
f. Next, click on the Holidays Setup tab.
g. Enter your company’s holiday’s names and dates.
h. Save the file back to the USB stick.
i. Eject and remove the USB stick from your computer.
Step 4: Upload the files back to the clock
a. Plug the USB stick into the side of the clock
b. Press the ‘Menu’ button, then select Shift and press ‘OK’, then select
Upload Shift and ‘OK’.
c. When complete, select Upload Setup and ‘OK’.
d. When complete, press ‘ESC’ repeatedly to exit the menus or simply allow
the menus to time out.
e. Eject and remove the USB stick from the clock.

4
Adding or modifying employee information
Employees are added to the clock along with one or more of the following: a
password, a proximity card/badge number, a finger template.
The steps involved in adding or modifying employees are to download the current
clock user file to the USB stick, open the user file in Excel, make your additions
or changes, upload the user file back to the clock, and then enroll the employee’s
finger templates on the clock.
Step 1: If this is your initial setup, Acroprint has already loaded the user file onto
the USB stick, so you can skip to step 2. Otherwise download the user file to a
USB stick:
a. Plug the USB stick into the side of the clock.
b. Press the ‘Menu’ button, select User Mgt and ‘OK’, then Download User
and ‘OK’.
c. When complete, press ‘ESC’ repeatedly to exit the menus or simply allow
the menus to time out.
d. Remove the USB stick from the clock.
Step 2: Open the user file in Excel
a. Plug the USB stick into your computer.
b. If a directory does not automatically open, use Windows Explorer to
navigate to the USB directory.
c. Double click on the ‘User_Setup’ file.
d. Excel should launch and open the file. If not, run Excel and open the
‘User_Setup’ file from the USB directory.
Step 3: Enter your employee data
a. Follow the instructions at the top of the spread sheet and add your
employee(s) or modify existing data as necessary.
Note: An employee’s password and badge number can be entered via the
Excel spreadsheet and USB stick, but a finger template can only be
entered at the clock.
Note: Before setting an employee to Manager, see “Setting Up Managers”
b. Save the file back to the USB stick.
c. Remove the USB stick from your computer.

5
Step 4: Upload the ‘User_Setup’ file back to the clock
a. Plug the USB stick into the side of the clock.
b. Press the ‘Menu’ button, select User Mgt and ‘OK’, then ‘Upload User’ and
‘OK’.
c. When finished, press ‘ESC’ repeatedly to exit the menus or simply allow
the menus to time out.
d. Remove the USB stick from the clock.
Step 5: Enroll an employee’s finger template at the clock
a. Press the ‘Menu’ button, select User Mgt and ‘OK’, select UserView and
‘OK’, select the specific employee and ‘OK’ , select Edit and ‘OK’, and
then select Finger and ‘OK’.
b. The clock will request the user to press a finger (press and release quickly
for best results) at least twice to insure a good read. When completed, the
clock will return to the previous screen.
c. If you wish to record more than one finger for an employee, simply select
Finger and ‘OK’ again and repeat 2 above.
d. When finished, press ‘ESC’ once, then press ‘OK’ to save the finger
template(s).
e. Now press ‘ESC’ repeatedly to exit the menus or you can simply allow the
menus to time out.
Note: Employee card/badge numbers and passwords can be entered at the clock
by following Step 5 above; just select Card or Password instead of Finger on the
menu.
However, these types of entry are more easily done on the PC through the Excel
spread sheet.