ATEN VanCryst VK430 User manual

User Manual
ATEN VanCryst™
RBS Panel & Configurator
ATEN Room Booking System

ATEN Room Booking System User Manual
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Compliance Statements
FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE
STATEMENT
This equipment has been tested and found to comply with the limits for a Class
A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when
the equipment is operated in a commercial environment. This equipment
generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.
The device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) this device may not cause harmful interference,
and (2) this device must accept any interference received, including
interference that may cause undesired operation.
FCC Caution
Any changes or modifications not expressly approved by the party responsible
for compliance could void the user's authority to operate this equipment.
Warning
Operation of this equipment in a residential environment could cause radio
interference.
Achtung
Der Gebrauch dieses Geräts in Wohnumgebung kann Funkstörungen
verursachen.
KCC Statement

ATEN Room Booking System User Manual
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Industry Canada Statement
This Class A digital apparatus complies with Canadian ICES-003.
RoHS
This product is RoHS compliant.
User Information
Online Registration
Be sure to register your product at our online support center:
Telephone Support
For telephone support, call this number:
International http://eservice.aten.com
International 886-2-8692-699
China 86-400-810-0-810
Japan 81-3-61-811
Korea 82-2-467-6789
North America 1-888-999-ATEN ext 4988
1-949-428-1111

ATEN Room Booking System User Manual
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User Notice
All information, documentation, and specifications contained in this manual
are subject to change without prior notification by the manufacturer. The
manufacturer makes no representations or warranties, either expressed or
implied, with respect to the contents hereof and specifically disclaims any
warranties as to merchantability or fitness for any particular purpose. Any of
the manufacturer's software described in this manual is sold or licensed as is.
Should the programs prove defective following their purchase, the buyer (and
not the manufacturer, its distributor, or its dealer), assumes the entire cost of all
necessary servicing, repair and any incidental or consequential damages
resulting from any defect in the software.
The manufacturer of this system is not responsible for any radio and/or TV
interference caused by unauthorized modifications to this device. It is the
responsibility of the user to correct such interference.
The manufacturer is not responsible for any damage incurred in the operation
of this system if the correct operational voltage setting was not selected prior
to operation. PLEASE VERIFY THAT THE VOLTAGE SETTING IS
CORRECT BEFORE USE.
Product Information
For information about all ATEN products and how they can help you connect
without limits, visit ATEN on the Web or contact an ATEN Authorized
Reseller. Visit ATEN on the Web for a list of locations and telephone numbers:
International http://www.aten.com
North America http://www.aten-usa.com

ATEN Room Booking System User Manual
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Package Contents
Check to make sure that all components are in working order. If you encounter
any problem, please contact your dealer.
VK430
1 VK430 10.1” RBS Panel with wall mount
2 LED bars
4 LED bar screws
4 hard wall mount screws + screw anchors
2 3M glass mount tape
1 user instructions*

ATEN Room Booking System User Manual
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Contents
Compliance Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Online Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
User Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
Product Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
Package Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
VK430 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi
About this Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
1. Introduction
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
VK430 10.1” RBS Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
RBS Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ATEN RBS App. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
VK430 RBS Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2. Hardware Setup
10.1” RBS Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Setting Static IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
3. Configurator Installation
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
The Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Getting Started Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
4. Panel Profile
Editing Profile Names, Duplicating and Deleting Profiles . . . . . . . . . . 15
Adding New Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

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Defining Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
GUI Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Booking Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
5. Calendar Server
Microsoft Office 365 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Microsoft 365 admin center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Adding User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Adding Room (Resource) Accounts . . . . . . . . . . . . . . . . . . . . . . . 21
Setting Administrator Account to Record Room Usage Details. . .22
Azure Active Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Registering Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Adding API Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
ATEN RBS Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Panel Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Disconnection Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Support Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
6. Panel Management
RBS Panel Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Panel Management Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Uploading Profiles and Setting Changes to ATEN RBS Panels . . . . . 35
Batch Configure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Upgrading Firmware / APP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
7. Panel Password
Defining Passwords Directly on the Panels . . . . . . . . . . . . . . . . . . . . . . . 41
Changing the Passwords of Multiple RBS Panels via RBS Configurator . 42
8. Panel Operation
Panel Main Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Viewing Meeting Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Today’s Scheduled Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Meetings Scheduled on Other Dates / for Other Rooms . . . . . . . . 47
Suggesting a Room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Booking a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

ATEN Room Booking System User Manual
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Appendix
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Rack Mount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
VK430 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
International . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

ATEN Room Booking System User Manual
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About this Manual
This user manual is provided to help you get the most out of your ATEN Room
Booking System. It covers all aspects of the system, including RBS Panel and
RBS Configurator installation, configuration, and operation:
Devices and software covered in this manual include:
An overview of the information found in the manual is provided below.
Chapter 1, Introduction
Introduces you to the ATEN Room Booking System, its purpose, features, and
components.
Chapter 2, Hardware Setup
Provides the necessary steps to set up the ATEN Room Booking System, along
with some basic operations.
Chapter 3, Configurator Installation
Provides the basic information and installation instructions of the ATEN RBS
Configurator.
Chapter 4, Panel Profile
Guides you through how to configure and customize layout design profiles to
be applied to the ATEN RBS Panels managed.
Chapter 5, Calendar Server
Guides you through the implementation of your ATEN Room Booking System
to calendar servers, such as Microsoft Office 365 Calendar, for convenient
scheduling management of all conference rooms in the system.
Chapter 6, Panel Management
Covers how to upload setting profiles to and configure the ATEN RBS Panels
managed.
Chapter 7, Panel Password
Guides you through how to define and change the passwords of your ATEN
RBS Panels.
Models
Product Names
VK430 10.1” Room Booking System (RBS) Panel
RBS Configurator Room Booking System (RBS) Configurator

ATEN Room Booking System User Manual
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Chapter 8, Panel Operation
Guides you through the operations that can be done on ATEN RBS Panels,
including booking or checking into rooms.
Appendix
Provides specifications and other technical information regarding the ATEN
Room Booking System.
Note:
Read this manual thoroughly and follow the installation and operation
procedures carefully to prevent any damage to the unit or connected
devices.
ATEN regularly updates its product documentation for new features and
fixes. For an up-to-date ATEN RBS documentation, visit
http://www.aten.com/global/en/
Conventions
This manual uses the following conventions:
Monospaced Indicates text that you should key in.
[ ] Indicates keys you should press. For example, [Enter] means to
press the Enter key. If keys need to be chorded, they appear
together in the same bracket with a plus sign between them:
[Ctrl+Alt].
1. Numbered lists represent procedures with sequential steps.
♦Bullet lists provide information, but do not involve sequential steps.
>Indicates consecutive selecting options (such as on a menu or
dialog box). For example, Start
> Run means to open the Start
menu, and then select Run.
Indicates critical information.