ATEN VanCryst VK430 User manual

User Manual
ATEN VanCryst™
RBS Panel & Configurator
ATEN Room Booking System

ATEN Room Booking System User Manual
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Compliance Statements
FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE
STATEMENT
This equipment has been tested and found to comply with the limits for a Class
A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when
the equipment is operated in a commercial environment. This equipment
generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.
The device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) this device may not cause harmful interference,
and (2) this device must accept any interference received, including
interference that may cause undesired operation.
FCC Caution
Any changes or modifications not expressly approved by the party responsible
for compliance could void the user's authority to operate this equipment.
Warning
Operation of this equipment in a residential environment could cause radio
interference.
Achtung
Der Gebrauch dieses Geräts in Wohnumgebung kann Funkstörungen
verursachen.
KCC Statement

ATEN Room Booking System User Manual
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Industry Canada Statement
This Class A digital apparatus complies with Canadian ICES-003.
RoHS
This product is RoHS compliant.
User Information
Online Registration
Be sure to register your product at our online support center:
Telephone Support
For telephone support, call this number:
International http://eservice.aten.com
International 886-2-8692-699
China 86-400-810-0-810
Japan 81-3-61-811
Korea 82-2-467-6789
North America 1-888-999-ATEN ext 4988
1-949-428-1111

ATEN Room Booking System User Manual
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User Notice
All information, documentation, and specifications contained in this manual
are subject to change without prior notification by the manufacturer. The
manufacturer makes no representations or warranties, either expressed or
implied, with respect to the contents hereof and specifically disclaims any
warranties as to merchantability or fitness for any particular purpose. Any of
the manufacturer's software described in this manual is sold or licensed as is.
Should the programs prove defective following their purchase, the buyer (and
not the manufacturer, its distributor, or its dealer), assumes the entire cost of all
necessary servicing, repair and any incidental or consequential damages
resulting from any defect in the software.
The manufacturer of this system is not responsible for any radio and/or TV
interference caused by unauthorized modifications to this device. It is the
responsibility of the user to correct such interference.
The manufacturer is not responsible for any damage incurred in the operation
of this system if the correct operational voltage setting was not selected prior
to operation. PLEASE VERIFY THAT THE VOLTAGE SETTING IS
CORRECT BEFORE USE.
Product Information
For information about all ATEN products and how they can help you connect
without limits, visit ATEN on the Web or contact an ATEN Authorized
Reseller. Visit ATEN on the Web for a list of locations and telephone numbers:
International http://www.aten.com
North America http://www.aten-usa.com

ATEN Room Booking System User Manual
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Package Contents
Check to make sure that all components are in working order. If you encounter
any problem, please contact your dealer.
VK430
1 VK430 10.1” RBS Panel with wall mount
2 LED bars
4 LED bar screws
4 hard wall mount screws + screw anchors
2 3M glass mount tape
1 user instructions*

ATEN Room Booking System User Manual
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Contents
Compliance Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Online Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
User Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
Product Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv
Package Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
VK430 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi
About this Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
1. Introduction
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
VK430 10.1” RBS Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
RBS Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ATEN RBS App. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
VK430 RBS Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2. Hardware Setup
10.1” RBS Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Setting Static IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
3. Configurator Installation
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
The Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Getting Started Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
4. Panel Profile
Editing Profile Names, Duplicating and Deleting Profiles . . . . . . . . . . 15
Adding New Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

ATEN Room Booking System User Manual
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Defining Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
GUI Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Booking Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
5. Calendar Server
Microsoft Office 365 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Microsoft 365 admin center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Adding User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Adding Room (Resource) Accounts . . . . . . . . . . . . . . . . . . . . . . . 21
Setting Administrator Account to Record Room Usage Details. . .22
Azure Active Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Registering Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Adding API Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
ATEN RBS Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Panel Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Disconnection Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Support Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
6. Panel Management
RBS Panel Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Panel Management Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Uploading Profiles and Setting Changes to ATEN RBS Panels . . . . . 35
Batch Configure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Upgrading Firmware / APP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
7. Panel Password
Defining Passwords Directly on the Panels . . . . . . . . . . . . . . . . . . . . . . . 41
Changing the Passwords of Multiple RBS Panels via RBS Configurator . 42
8. Panel Operation
Panel Main Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Viewing Meeting Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Today’s Scheduled Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Meetings Scheduled on Other Dates / for Other Rooms . . . . . . . . 47
Suggesting a Room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Booking a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

ATEN Room Booking System User Manual
viii
Appendix
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Rack Mount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
VK430 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
International . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

ATEN Room Booking System User Manual
ix
About this Manual
This user manual is provided to help you get the most out of your ATEN Room
Booking System. It covers all aspects of the system, including RBS Panel and
RBS Configurator installation, configuration, and operation:
Devices and software covered in this manual include:
An overview of the information found in the manual is provided below.
Chapter 1, Introduction
Introduces you to the ATEN Room Booking System, its purpose, features, and
components.
Chapter 2, Hardware Setup
Provides the necessary steps to set up the ATEN Room Booking System, along
with some basic operations.
Chapter 3, Configurator Installation
Provides the basic information and installation instructions of the ATEN RBS
Configurator.
Chapter 4, Panel Profile
Guides you through how to configure and customize layout design profiles to
be applied to the ATEN RBS Panels managed.
Chapter 5, Calendar Server
Guides you through the implementation of your ATEN Room Booking System
to calendar servers, such as Microsoft Office 365 Calendar, for convenient
scheduling management of all conference rooms in the system.
Chapter 6, Panel Management
Covers how to upload setting profiles to and configure the ATEN RBS Panels
managed.
Chapter 7, Panel Password
Guides you through how to define and change the passwords of your ATEN
RBS Panels.
Models
Product Names
VK430 10.1” Room Booking System (RBS) Panel
RBS Configurator Room Booking System (RBS) Configurator

ATEN Room Booking System User Manual
x
Chapter 8, Panel Operation
Guides you through the operations that can be done on ATEN RBS Panels,
including booking or checking into rooms.
Appendix
Provides specifications and other technical information regarding the ATEN
Room Booking System.
Note:
Read this manual thoroughly and follow the installation and operation
procedures carefully to prevent any damage to the unit or connected
devices.
ATEN regularly updates its product documentation for new features and
fixes. For an up-to-date ATEN RBS documentation, visit
http://www.aten.com/global/en/
Conventions
This manual uses the following conventions:
Monospaced Indicates text that you should key in.
[ ] Indicates keys you should press. For example, [Enter] means to
press the Enter key. If keys need to be chorded, they appear
together in the same bracket with a plus sign between them:
[Ctrl+Alt].
1. Numbered lists represent procedures with sequential steps.
♦Bullet lists provide information, but do not involve sequential steps.
>Indicates consecutive selecting options (such as on a menu or
dialog box). For example, Start
> Run means to open the Start
menu, and then select Run.
Indicates critical information.

Chapter 1. Introduction
1
Chapter 1
Introduction
Overview
The ATEN Room Booking System is an Ethernet-based room management
system that works in conjunction with a calendar server, such as Microsoft
Office 365 Calendar, to provide convenient scheduling, availability allocation,
reservation, and status indication for all of the rooms managed in your
organization.
ATEN Room Booking System consists of VK430 RBS Panels, 1 for each room
managed, and an RBS Configurator used to configure the RBS Panels and
calendar server.
Through ATEN Room Booking System, users can check for the availability of
every room, book the desired rooms while scheduling meetings, as well as
cancel or extend their room booking.
On each VK430 RBS Panel, you can check the time slots the corresponding
room is available for and reserve immediately or for a desired time with a few
simple taps.
Using RBS Configurator, the administrator can adjust the theme style and
setting profiles of each VK430 RBS Panel.
The ATEN Room Booking System is the perfect solution for any meeting and
conference room, boardroom, classroom, and any other room booking
management through streamlined Ethernet-based management system in
conjunction with a calendar server for optimum efficiency and performance.

ATEN Room Booking System User Manual
2
Features
VK430 10.1” RBS Panel
10.1” capacitive touch-screen panel
Natively installed with the ATEN RBS app for integration with calendar
servers
Supports Power over Ethernet (PoE) — can receive both power and
communication over a single Ethernet cable
LED light bars illuminating user-defined colors to indicate the room’s
availability at a glance
Preinstalled with a wall mount kit and provided with 3M VHB™ Tape for
easy mounting onto a hard or glass wall
75*75 mm VESA-compliant for flexible mounting across various
installation scenarios
RBS Configurator
Easy RBS panel configuration via intuitive GUI
Profile setup (logo, background, calendar layout, etc.)
System setting (language, sleep mode brightness, volume, etc.)
Panel management (firmware updates and profile upload)
Simulator to simulate and preview the customized GUI before uploading
Supports mainstream calendar servers, such as Microsoft 365 Calendar,
Google Calendar, and Microsoft Exchange Server
Note: Support for Google Calendar and Microsoft Exchange Server will
be coming soon.

Chapter 1. Introduction
3
Requirements
Prepare the following equipment and make sure your equipment meets the
minimum requirements specified below.
Rooms to be managed by your ATEN Room Booking System, with the
following equipment
1 VK430 ATEN 10.1” RBS Panel per room
1 available PoE+ port per room, from a PoE switch / injector
or 1 power adapter (available for purchase, see Accessories, page 4)
A computer (for running ATEN RBS Configurator), with the
following spec
OS: Windows 7 / 8 / 10 (32/64-bit)
Processor: 1 GHz
Memory: 1 GB RAM
Storage: 500 MB available hard disk space
Getting Started
Complete the following tasks to start setting up your ATEN Room Booking
System and managing your room resources.
1. Install an ATEN RBS Panel, using the preinstalled wall mount (and 3M
mount tape), for each of the room to be manged by your ATEN Room
Booking System.
2. Configure all RBS Panels and the required calendar server settings via
ATEN RBS Configurator.
3. Upload settings and profiles to the ATEN RBS Panels.

ATEN Room Booking System User Manual
4
Accessories
Optionally purchase any compatible power adapter and/or power cord if
needed, as listed below. Contact your ATEN dealer for details.
Model Description Region
0AD8-8012-33MG power adapter all
LIN2-418K-D12G power cord A
LIN2-418K-E12G power cord E
LIN2-418K-D16G power cord J
LIN2-418K-F11G power cord U
LIN2-418K-N12G power cord I
LIN2-418K-G11G power cord G
LIN2-418K-Z11G power cord Z
LIN2-418K-K11G power cord K

Chapter 1. Introduction
5
Components
VK430 RBS Panel
No. Component Description
1 touch screen Tap to configure or reserve the corresponding room.
2 status LED Lights on when the touch panel is powered on.
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2
34
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22
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6
79

ATEN Room Booking System User Manual
6
3 function button Press to access the Settings page.
4 brightness + / - Press to adjust the display brightness.
5 volume + / - Press to adjust the volume of the touch panel.
6 power switch Turns the touch panel on or off.
7 power jack Connects to power.
8 USB Micro-B port Reserved for debugging.
9 USB type-A port Used to update the ATEN RBS app and/or firmware.
10 LAN port with PoE Connects to the network, while receiving power via
PoE.
11 speakers Plays beep sounds to indicate operation actions.
12 LED screw holes Used for attaching LED bars.
13 reserved for
debugging purposes
These ports are reserved for debugging.
No. Component Description

Chapter 2. Hardware Setup
7
Chapter 2
Hardware Setup
This chapter guides you through the hardware setup of ATEN RBS device as
well as cover some of its basic configurations.
The RBS device covered includes:
For the installation and configuration of ATEN RBS Configurator, please refer
to Configurator Installation, page 11, and Panel Management, page 33.
Model Product Name Page
VK430 10.1” RBS Panel p.8
Important safety information regarding the placement of this device
is provided on Safety Instructions, page 51. Please review it before
proceeding.

ATEN Room Booking System User Manual
8
10.1” RBS Panel
Installation
The ATEN VK430 RBS Panel comes preinstalled with a wall mount. It is also
compatible with any VESA-compliant (75 x 75 mm) mounting accessory.
Follow the steps below to install and mount the VK430 onto a wall.
1. Secure the 2 LED bars onto the sides of the VK430 using the 4 LED bar
screws provided.
23
4.b
6
5
4.c
Glass
Wall
Hard Wall Glass Wall
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Chapter 2. Hardware Setup
9
2. Slightly bend the mounting plate outward to detach it from the VK430.
3. Secure the mounting plate onto a (a) hard or (b) glass wall, respectively
using one of the following methods.
(a) Hard Wall: Secure the mounting plate onto the hard wall using the 4
screws included (also use the 4 screw anchors if necessary).
(b) Glass Wall: Secure the mounting plate onto the glass wall using the 2
strips of 3M glass mount tape provided.
IMPORTANT:.For optimal adhesive results, make sure to firmly press
the taped mounting plate against the wall for 3 ~ 5 seconds and wait for
it to dry for at least 24 hours.
5. Place the VK430 onto the wall by sliding and attaching it to the mounting
plate.
6. Turn on the unit by switching its power switch to ON. The status LED
shall light green.
Upon first-time startup, the VK430 shall be offline and not connected to any
calendar server.
To set up the VK430, you shall use the ATEN RBS Configurator software to
create the necessary setting profiles to be uploaded to it. See Configurator
Installation, page 11.
Setting Static IP
By default, your VK430 is DHCP-enabled. To assign a static IP address, follow
the steps below.
1. Press the function button at the top of the unit, as illustrated below. The
Settings page appears.
2. Tap Network & Internet > Ethernet > Ethernet IP Mode to set it to
static IP mode and define the related network settings.
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ATEN Room Booking System User Manual
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