Brother DCP-9045CDN User manual

USER’S GUIDE
DCP-9045CDN
Version A
UK/IRE/SAF

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-9045CDN
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance
© 2007 Brother Industries, Ltd.

i
Approval Information and Compilation and
Publication Notice
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

ii
EC Declaration of Conformity

iii
Table of Contents
Section I General
1 General information 2
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation ....................................2
Accessing the User’s Guides.................................................................................2
Viewing documentation ...................................................................................3
Control panel overview ..........................................................................................6
Status LED indications...........................................................................................8
2 Loading paper and documents 10
Acceptable paper and other media......................................................................10
Recommended paper ....................................................................................10
Type and size of paper..................................................................................10
Handling and using special paper .................................................................12
Unprintable area ..................................................................................................15
Unprintable area for copies ...........................................................................15
Unprintable area when printing from a computer ..........................................15
Loading paper and envelopes .............................................................................16
Loading documents .............................................................................................18
Using the ADF (automatic document feeder) ................................................18
Using the scanner glass ................................................................................19
3 General setup 20
Paper settings......................................................................................................20
Paper type .....................................................................................................20
Paper size......................................................................................................20
Tray use in copy mode ..................................................................................21
Tray use in print mode...................................................................................21
Volume settings ...................................................................................................22
Beeper volume ..............................................................................................22
Automatic daylight savings time ..........................................................................22
Ecology features..................................................................................................22
Toner save.....................................................................................................22
Sleep time......................................................................................................23
Turning off the scanner lamp.........................................................................23
LCD contrast........................................................................................................23
User Settings List.................................................................................................23
4 Security features 24
Security................................................................................................................24
Secure Function Lock....................................................................................24

iv
Section II Copy
5 Making copies 28
How to copy .........................................................................................................28
LCD display for Copy mode...........................................................................28
Making a single copy .....................................................................................28
Making multiple copies ..................................................................................28
Stop copying..................................................................................................28
Copy options (temporary settings).......................................................................29
Changing copy quality ...................................................................................29
Enlarging or reducing the image copied ........................................................30
Making N in 1 copies (page layout) ...............................................................31
Duplex (2-sided) copying...............................................................................32
Sorting copies using the ADF ........................................................................34
Adjusting brightness, contrast and colour......................................................34
Tray selection ................................................................................................36
Out of memory message .....................................................................................36
Section III Direct printing
6 Printing photos from a digital camera 38
Before using PictBridge .......................................................................................38
PictBridge requirements ................................................................................38
Using PictBridge ..................................................................................................38
Setting your digital camera ............................................................................38
Printing images ....................................................................................................39
DPOF printing................................................................................................40
Connecting a camera as a storage device ..........................................................40
Understanding the error messages .....................................................................41
7 Printing data from a USB flash memory drive 42
Supported file formats..........................................................................................42
Creating a PRN or PostScript®3 ™ file for direct printing...................................42
Printing data directly from the USB flash memory drive ......................................43
Understanding the error messages .....................................................................44
Section IV Software
8 Software and network features 46
How to read HTML User’s Guides .......................................................................46
For Windows®................................................................................................46
For Macintosh®..............................................................................................46

v
Section V Appendixes
A Safety and legal 48
Choosing a location .............................................................................................48
Important information...........................................................................................49
Safety precautions.........................................................................................49
IEC60825-1+A2:2001 Specification ..............................................................52
Disconnect device .........................................................................................52
Wiring information (U.K. only)........................................................................52
LAN connection .............................................................................................53
Radio interference .........................................................................................53
EU Directive 2002/96/EC and EN50419........................................................53
EU Directive 2006/66/EC - Removing or Replacing the Battery....................53
Important safety instructions..........................................................................54
Legal limitations for copying ..........................................................................55
Trademarks ...................................................................................................56
BOptions 57
Optional paper tray ..............................................................................................57
Installing the optional paper tray....................................................................57
Memory board......................................................................................................60
Installing extra memory .................................................................................60
C Troubleshooting and routine maintenance 62
Troubleshooting...................................................................................................62
Solutions to common problems .....................................................................62
Improving the print quality....................................................................................68
Error and maintenance messages.......................................................................79
Document jams..............................................................................................84
Paper jams ....................................................................................................85
Routine maintenance...........................................................................................95
Cleaning the outside of the machine .............................................................95
Cleaning the scanner.....................................................................................96
Cleaning the laser scanner windows .............................................................97
Cleaning the corona wires ...........................................................................102
Cleaning the drum unit ................................................................................105
Replacing the consumable items.......................................................................113
Replacing a toner cartridge .........................................................................115
Replacing the drum unit...............................................................................120
Replacing the belt unit.................................................................................127
Replacing the waste toner box ....................................................................132
How to change the LCD Language....................................................................137
Packing and shipping the machine....................................................................138
Repacking the machine...............................................................................139
Machine information ..........................................................................................146
Checking the serial number.........................................................................146
Checking the page counters........................................................................146
Checking the remaining life of parts ............................................................146

vi
D Menu and features 147
On-screen programming....................................................................................147
Menu table...................................................................................................147
Memory storage...........................................................................................147
Menu keys .........................................................................................................147
How to access the menu mode ...................................................................148
Menu table .........................................................................................................149
Entering text.......................................................................................................158
E Specifications 160
General..............................................................................................................160
Print media.........................................................................................................162
Copy ..................................................................................................................163
Scan...................................................................................................................164
Print ...................................................................................................................165
Interfaces ...........................................................................................................166
PictBridge ..........................................................................................................166
Direct print feature .............................................................................................166
Computer requirements.....................................................................................167
Consumable items .............................................................................................168
Ethernet wired network ......................................................................................169
F Glossary 170
GIndex 171

Section I
General I
General information 2
Loading paper and documents 10
General setup 20
Security features 24

2
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the User’s
Guides 1
This User’s Guide does not contain all the
information about your machine. The
advanced features of the Printer, Network
and Scanner are explained in the Software
and Network User’s Guides that you can find
on the CD-ROM.
General information 1
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warning icons tell you what to do to
avoid the risk of injury.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.

General information
3
1
Viewing documentation 1
Viewing documentation (Windows®)1
To view the documentation, from the Start
menu, point to Brother, DCP-9045CDN from
the program group, and then click
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
aTurn on your PC.
Insert the Brother CD-ROM labelled
Windows®into your CD-ROM drive.
bIf the language selection screen
appears, click your language.
cIf the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
If this window does not appear, use
Windows®Explorer to find and run the
start.exe program from the root directory
of the Brother CD-ROM.
dClick Documentation.
eClick the documentation you want to
read:
HTML documents (3 manuals):
HTML User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide.
This format is recommended for
viewing on your computer.
PDF documents (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

Chapter 1
4
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver (For Windows®XP/Windows Vista®
only) in Chapter 2
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides: 1
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.
Viewing documentation (Macintosh®)1
aTurn on your Macintosh®.
Insert the Brother CD-ROM labelled
Macintosh®into your CD-ROM drive.
bThe following window will appear.
cDouble-click the Documentation icon.
dIf the language selection screen
appears, double-click your language.
eDouble-click the documentation you
want to read:
HTML documents (3 manuals):
HTML User’s Guide for stand-alone
operations,Software User’s Guide and
Network User’s Guide.
This format is recommended for viewing
on your computer.
Note
The documents are also available in PDF
format (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick Setup
Guide.
The PDF format is recommended for
printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)

General information
5
1
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10
Network Scanning in Chapter 11
Presto!®PageManager®User's Guide:1
The complete Presto!®PageManager®
User’s Guide can be viewed from the Help
selection in the Presto!®PageManager®
application.

Chapter 1
6
Control panel overview 1
1Print keys:
Direct
Lets you print data from a USB flash
memory drive that you can connect
directly to the machine. You can also print
images directly from your PictBridge
compatible camera.
Secure
When using Secure Function Lock, you
can switch restricted users by holding
down das you press the Secure key. (See
Secure Function Lock on page 24.)
You can print data saved in memory when
you enter your four-digit password. (For
details about using the Secure key, see
the
Software User’s Guide on the CD-ROM
.)
Job Cancel
Cancels a programmed print job and
clears print data in the machine’s memory.
2LCD
Displays messages to help you set up and
use your machine.
3Status LED
The LED will flash and change colour
depending on the machine’s status.
4Menu keys:
Menu
Lets you access the Menu to program
your settings in the machine.
Clear/Back
Deletes entered data or lets you cancel
the current setting.
OK
Lets you store your settings in the
machine.
dor c
Press to scroll backwards or forwards
through menu selections.
aor b
Press to scroll through the menus and
options.

General information
7
1
5Numeric keys
Use to enter information into the machine.
6Stop/Exit
Stops an operation or exits from a menu.
7Start:
Colour
Lets you start making copies in full colour.
Mono
Lets you start making copies in black &
white.
8Copy keys:
Contrast/Quality
Lets you change the quality or contrast for
the next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used
for the next copy.
Sort
Sorts multiple copies using the ADF.
Nin1
You can choose N in 1 copy to 2 or 4
pages onto one page.
9Duplex
You can choose Duplex to copy on both
sides of the paper.
10 Scan
Puts the machine in Scan mode. (For
details about scanning, see the Software
User’s Guide on the CD-ROM.)

Chapter 1
8
Status LED indications 1
The Status LED (light emitting diode) will flash and change colour depending on the machine’s
status.
The LED indications shown in the table below are used in the illustrations in this chapter.
LED LED Status
LED is off.
Green
Yellow
Red
LED is on.
Green Yellow Red
LED is blinking.
LED Machine Status Description
Sleep Mode The power switch is off or the machine is in Sleep mode.
Green
Warming Up The machine is warming up for printing.
Green
Ready The machine is ready to print.
Yellow
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Yellow
Data Remaining in
Memory
Print data remains in the machine’s memory.

General information
9
1
Note
When the power switch is off or the machine is in sleep mode, the LED is off.
Red
Service error Follow the steps below.
1. Turn off the power switch.
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and you see the same service call
indication after turning the machine back on, please call your
Brother dealer.
Red
Cover open The front cover or back cover is open. Close the cover.
Toner life end Replace the toner cartridge with a new one.
Paper error Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock Check that the scanner lock lever is released.
Out of memory Memory is full.
Others Check the LCD message.
LED Machine Status Description

10
2
Acceptable paper and
other media 2
Recommended paper 2
To get the best print quality, we suggest using
the following paper.
Print quality may vary according to the type of
paper you are using.
You can use the following types of media:
plain paper, labels or envelopes.
For best results, follow the steps below:
Use paper made for plain paper copying.
Use paper that is 75 to 90 g/m2.
Use labels which are designed for use in
laser printers.
Avoid touching the printed surface of the
paper immediately after printing.
Use long grain paper with a neutral Ph
value, and a moisture content of approx
5%.
CAUTION
DO NOT load envelopes, labels or thick
paper (more than 105 g/m2) into the paper
tray or optional lower tray. It may cause
paper jams.
Type and size of paper 2
The machine loads paper from the installed
standard paper tray, or multi-purpose tray, or
optional lower tray.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper
trays on page 11. The standard paper tray
can hold up to 250 sheets of Letter/A4, legal
and folio size paper (80 g/m2). Paper can be
loaded up to the maximum paper mark on the
sliding paper width guide.
Multi-purpose tray (MP tray) 2
The MP tray can hold up to 50 sheets of
paper (80 g/m2) or up to 3 envelopes. Paper
can be loaded up to the maximum paper mark
on the sliding paper width guide.
Optional lower tray (LT-100CL) 2
The optional lower tray can hold up to
500 sheets of Letter/A4, legal and folio size
paper (80 g/m2). Paper can be loaded up to
the top line of the maximum paper mark on
the sliding paper width guide.
Loading paper and documents 2
Paper Type Item
Plain paper Xerox Premier 80 g/m2
Xerox Business 80 g/m2
Recycled paper Xerox Recycled Supreme
Labels Avery laser label L7163
Envelope Antalis River series (DL)

Loading paper and documents
11
2
The names for the paper trays in the printer driver and this Guide are as follows: 2
Paper capacity of the paper trays 2
1Folio size is 8 in. ×13 in.
Recommended paper specifications 2
The following paper specifications are
suitable for this machine.
Tray and optional unit Name
Standard paper tray Tray 1
Optional lower tray Tray 2
Multi-purpose tray MP tray
Paper size Paper types No. of sheets
Paper Tray
(Tray #1)
A4, Letter, Legal,
Executive, A5, A6, B5 ,
B6 and Folio 1
Plain paper, Thin paper
and Recycled paper up to 250 (80 g/m2)
Multi-purpose tray
(MP tray)
Width: 69.9 to 215.9 mm
(2.75 to 8.5 in.)
Length: 116.0 to 406.4 mm
(4.57 to 16.0 in.)
Plain paper, Thin paper,
Thick paper, Recycled
paper, Bond paper,
Envelope and Labels
up to 50 (plain paper)
(80 g/m2)
up to 3 (envelopes)
Paper Tray
(Tray #2)
A4, Letter, Legal,
Executive, A5, B5, B6
and Folio 1
Plain paper, Thin paper
and Recycled paper up to 500 (80 g/m2)
Basis weight (g/m2) 75-90
Thickness (µm) 80-110
Roughness (sec.) Higher than 20
Stiffness (cm3/100) 90-150
Grain direction Long grain
Volume resistivity (ohm) 10e9-10e11
Surface resistivity (ohm-cm) 10e9-10e12
Filler CaCO3(Neutral)
Ash content (wt%) Below 23
Brightness (%) Higher than 80
Opacity (%) Higher than 85

Chapter 2
12
Handling and using special
paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
Your supplier should be informed that the
paper or envelopes will be used in a colour
laser machine.
Preprinted paper must use inks that can
withstand the temperature of the
machine’s fusing process (200 degrees
centigrade for a period of 0.1 seconds).
If you have selected a cotton bond paper,
paper having a rough surface, such as
cockle or laid finished paper or paper that
is wrinkled or puckered, the paper may
exhibit degraded performance.
Types of paper to avoid 2
CAUTION
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1 2 mm or greater
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.
Envelopes 2
Most envelopes will be suitable for your
machine. However, some envelopes may
have print-quality problems because of the
way they have been made. A suitable
envelope should have edges with straight,
well-creased folds and the leading edge
should not be thicker than two pieces of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can only be fed from the MP tray.
Before you put envelopes in the tray, check
the following:
Envelopes should have a lengthwise
sealing flap.
The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
Envelopes should have two layers of
paper in the area circled below.
1
1