Brother FAX-1840CN User manual

FAX-1840C
FAX-1940CN
MFC-3240C
MFC-3340CN
USER’S GUIDE
Version A

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and
MFC-3340CN
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
Register your product on-line at
By registering your product with Brother, you will be recorded
as the original owner of the product.
http://www.brother.com/registration
©1996-2004 Brother Industries, Ltd.

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

ii

iii
Safety precautions
To use the machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the machine.
Before you clean the machine,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
When you move the machine,
grasp the side handholds as
shown in the illustration.
When you move the machine,
place a hand at each side of the
unit so you are supporting the
base when you lift it. (See the
illustration on the right.)

iv
■Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
SAVE THESE INSTRUCTIONS

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Choosing a location
Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a telephone
socket and a standard, grounded electrical socket. Choose a
location where the temperature remains between 10°-35°C.
Caution
■Avoid placing your machine in a high-traffic area.
■Avoid placing your machine on the carpet.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your machine to electrical sockets controlled by
wall switches or automatic timers.
■Disruption of power can wipe out information in the machine’s
memory.
■Do not connect your machine to electrical sockets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

vi
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Enter the fax number using
One-Touch, Speed-Dial,
Search or the dial pad.
4
Press Mono Start or
Colour Start.
Storing numbers
Storing One-Touch Dial
numbers
1
Press Menu/Set, 2, 3, 1.
2
Press the One-Touch key
where you want to store the
number.
3
Enter a number (up to 20
digits), and then press
Menu/Set.
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press Stop/Exit.
Storing Speed-Dial numbers
1
Press Menu/Set, 2, 3, 2.
2
Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3
Enter a number (up to 20
digits), and then press
Menu/Set.
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press Stop/Exit.
To access a One-Touch
number that is shown in a
black square on the control
panel, hold down Shift as
you press the One-Touch
key.

vii
Dialling operations
One-Touch Dialling/
Speed-Dialling
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Press the One-Touch key of
the number you want to call.
—OR—
Press Search/Speed
Dial, press #, and then
press the two-digit
Speed-Dial number.
4
Press Mono Start or
Colour Start.
Using Search
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Press Search/Speed
Dial, and then enter the first
letter of the name you’re
looking for.
4
Press or to search the
memory.
5
Press Mono Start or
Colour Start.
Making copies
1
Press (Copy) to
illuminate it in green.
2
Load your document.
3
Press Mono Start or
Colour Start.
To dial a One-Touch
number that is shown in a
black square on the control
panel, hold down Shift as
you press the One-Touch
key.
▲
▲

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Table of Contents
1
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information.....................................................1-1
Symbols used in this Guide........................................1-1
Control panel overview ..................................................... 1-2
Turning the machine to Power Save condition........... 1-6
Power Save Setting.................................................... 1-7
Load documents ............................................................... 1-8
Using the automatic document feeder (ADF) ............. 1-8
Recommended environment .................................. 1-8
About paper .................................................................... 1-10
Recommended Paper............................................... 1-10
Handling and using special paper ............................ 1-11
Paper type and size for each operation................ 1-12
Paper weight, thickness and capacity .................. 1-13
Paper capacity of the output paper tray ............... 1-13
Printable area ....................................................... 1-14
How to load paper, envelopes and post cards ......... 1-15
To load paper or other media ...............................1-15
To load envelopes ................................................ 1-17
To load post cards................................................1-18
About fax machines ........................................................ 1-19
Custom features ....................................................... 1-19
Do you have BT’s Call Minder on
the phone line?................................................. 1-19
Why should there be problems?........................... 1-19
How can you avoid possible problems? ............... 1-19
Fax tones and handshake ........................................ 1-20
ECM (Error Correction Mode)...................................1-21
2
Getting started ..................................................................... 2-1
Initial Setup.......................................................................2-1
Setting the Date and Time.......................................... 2-1
Setting Tone or Pulse dialling mode
(Except for the Nordic Countries) ...........................2-1
Setting the Station ID..................................................2-2
Setting the Phone Line Type ...................................... 2-3
PABX and TRANSFER .......................................... 2-3
General Setup ..................................................................2-4
Setting the Mode Timer
(MFC-3240C and MFC-3340CN only).................... 2-4