Brother DCP120C - Flatbed Multifunction Photo Capture... Safety guide

SOFTWARE
USER’S GUIDE
Version B

i
Table of Contents
Section I Windows®
1Printing
Using the Brother printer driver.............................................................................................................. 1-1
Features ................................................................................................................................................ 1-1
Choosing the right type of paper............................................................................................................ 1-2
Printing a document............................................................................................................................... 1-2
Simultaneous printing, scanning and faxing .......................................................................................... 1-2
Clearing data from the memory ............................................................................................................. 1-2
Checking the print quality ...................................................................................................................... 1-2
Status Monitor........................................................................................................................................ 1-3
Monitoring the machine’s status ...................................................................................................... 1-3
Turning off the status monitor.......................................................................................................... 1-4
Printer driver settings............................................................................................................................. 1-4
Accessing the printer driver settings...................................................................................................... 1-4
Basic tab ................................................................................................................................................ 1-5
Media Type...................................................................................................................................... 1-5
Quality ............................................................................................................................................. 1-6
Enhanced Print Settings .................................................................................................................. 1-7
Paper Size ....................................................................................................................................... 1-9
Page Layout .................................................................................................................................... 1-9
Orientation ..................................................................................................................................... 1-10
Copies ........................................................................................................................................... 1-10
Advanced tab....................................................................................................................................... 1-11
Colour ............................................................................................................................................ 1-12
Scaling........................................................................................................................................... 1-15
Watermark ..................................................................................................................................... 1-16
Device Options .............................................................................................................................. 1-18
Support tab .......................................................................................................................................... 1-20
2 Scanning
Scanning a document using the TWAIN driver......................................................................................2-1
TWAIN compliant............................................................................................................................. 2-1
Accessing the scanner .................................................................................................................... 2-2
Scanning a document into the PC ................................................................................................... 2-3
Settings in the Scanner Setup dialog box........................................................................................2-4
Scanning a document using the WIA driver
(For Windows®XP only)..................................................................................................................... 2-8
WIA compliant ................................................................................................................................. 2-8
Accessing the scanner .................................................................................................................... 2-8
Scanning a document into the PC ................................................................................................... 2-9
Using the Scan key
(For USB cable users) ..................................................................................................................... 2-13
Scan to E-mail ............................................................................................................................... 2-13
Scan to Image ............................................................................................................................... 2-14
Scan to OCR ................................................................................................................................. 2-14

ii
Scan to File.................................................................................................................................... 2-15
Scan to Card
(Not available for DCP-116C, DCP-117C and MFC-215C)...................................................... 2-15
Using ScanSoft®PaperPort®9.0SE and OmniPage®OCR................................................................ 2-19
Viewing items ................................................................................................................................ 2-20
Organizing your items in folders.................................................................................................... 2-21
Quick links to other applications .................................................................................................... 2-21
ScanSoft®OmniPage®OCR lets you convert image text into text you can edit ........................... 2-22
You can import items from other applications ............................................................................... 2-22
You can export items into other formats........................................................................................ 2-22
Uninstalling PaperPort®9.0SE and ScanSoft®OmniPage®OCR ................................................ 2-23
3 ControlCenter2
Using ControlCenter2 ............................................................................................................................ 3-1
Turning the AutoLoad feature off..................................................................................................... 3-1
SCAN............................................................................................................................................... 3-2
CUSTOM SCAN.............................................................................................................................. 3-2
PHOTOCAPTURE (USB only) ........................................................................................................ 3-3
COPY .............................................................................................................................................. 3-3
PC-FAX (Not available for DCP models)......................................................................................... 3-3
DEVICE SETTING........................................................................................................................... 3-4
SCAN..................................................................................................................................................... 3-5
Image
(example: Microsoft Paint).......................................................................................................... 3-5
OCR
(Word Processing program) ........................................................................................................ 3-7
E-mail .............................................................................................................................................. 3-8
File attachments .............................................................................................................................. 3-8
File................................................................................................................................................... 3-9
CUSTOM SCAN .................................................................................................................................. 3-10
Customizing a user-defined button................................................................................................ 3-11
PHOTOCAPTURE (USB only) ............................................................................................................ 3-15
Open PCC Folder
(PCC: PhotoCapture Center™)................................................................................................ 3-15
Copy From PCC ............................................................................................................................ 3-15
Copy To Application ...................................................................................................................... 3-16
COPY .................................................................................................................................................. 3-17
PC-FAX
(Not available for DCP models) ........................................................................................................ 3-19
Send .............................................................................................................................................. 3-19
Receive/View Received
(MFC-425CN and MFC-640CW only) ...................................................................................... 3-20
Address Book ................................................................................................................................ 3-21
Setup ............................................................................................................................................. 3-21
DEVICE SETTING............................................................................................................................... 3-22
Remote Setup
(Not available for DCP models and MFC-215C) ....................................................................... 3-22
Quick-Dial
(Not available for DCP models and MFC-215C) ...................................................................... 3-23
Ink Level ........................................................................................................................................ 3-23

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4 Network Scanning
(For models with network support as standard)
Before using Network Scanning ............................................................................................................ 4-1
Network license ............................................................................................................................... 4-1
Configuring Network Scanning ........................................................................................................ 4-2
Using the Scan key................................................................................................................................ 4-4
Scan to E-mail (PC)......................................................................................................................... 4-4
Scan to Image ................................................................................................................................. 4-5
Scan to OCR ................................................................................................................................... 4-6
Scan to File...................................................................................................................................... 4-7
5 Remote Setup
(Not available for DCP models and MFC-215C)
Remote Setup........................................................................................................................................ 5-1
6 Brother PC-FAX Software
(Not available for DCP models)
PC-FAX sending.................................................................................................................................... 6-1
Setting up user information.............................................................................................................. 6-2
Sending setup.................................................................................................................................. 6-3
Address Book .................................................................................................................................. 6-4
Speed Dial setup ................................................................................................................................... 6-5
Brother Address Book ..................................................................................................................... 6-6
Setting up a member in the Address Book...................................................................................... 6-6
Setting up a group for broadcasting ................................................................................................ 6-7
Editing member information............................................................................................................. 6-7
Deleting a member or group............................................................................................................ 6-7
Exporting the Address Book ............................................................................................................ 6-8
Importing to the Address Book ........................................................................................................ 6-9
Setting up a cover page................................................................................................................. 6-10
Entering cover page information.................................................................................................... 6-10
Sending a file as a PC-FAX using the Facsimile style user interface............................................ 6-11
Sending a file as a PC-FAX using the Simple style user interface ................................................ 6-12
PC-FAX receiving (MFC-425CN and MFC-640CW only).................................................................... 6-14
Enabling PC-FAX on your machine............................................................................................... 6-15
Running the PC-FAX receiving software on your PC.................................................................... 6-15
Setting up your PC ........................................................................................................................ 6-16
Configuring the Network PC-FAX Receiving Settings................................................................... 6-17
Viewing new PC-FAX messages................................................................................................... 6-18
7 PhotoCapture Center™
For USB cable users.............................................................................................................................. 7-1
For network cable users
(Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C) ......................... 7-3

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Section II Apple®Macintosh®
8 Printing and Faxing
Setting up your USB-equipped Apple®Macintosh®.............................................................................. 8-1
Simultaneous printing, scanning and faxing .................................................................................... 8-1
Clearing data from the memory....................................................................................................... 8-2
Checking the print quality ................................................................................................................ 8-2
Status Monitor ................................................................................................................................. 8-2
Media Type...................................................................................................................................... 8-3
Quality ............................................................................................................................................. 8-3
Using the Brother ink driver
(For Mac OS®X) ................................................................................................................................ 8-5
Choosing page setup options .......................................................................................................... 8-5
Choosing printing options................................................................................................................ 8-6
Using the Brother ink driver
(For Mac OS®9.1-9.2)........................................................................................................................ 8-7
Choosing a printer ........................................................................................................................... 8-7
Page Setup...................................................................................................................................... 8-7
Printing a document......................................................................................................................... 8-8
Sending a fax
(Not available for DCP models) .......................................................................................................... 8-9
For Mac OS®X................................................................................................................................ 8-9
For Mac OS®9.1-9.2..................................................................................................................... 8-12
9Scanning
Scanning from a Macintosh®................................................................................................................. 9-1
Accessing the scanner .................................................................................................................... 9-1
Scanning an image into your Macintosh®....................................................................................... 9-2
Pre-Scanning an image................................................................................................................... 9-2
Settings in the Scanner window ...................................................................................................... 9-3
Using the Scan key (For USB cable users) ........................................................................................... 9-6
Scan to E-mail ................................................................................................................................. 9-6
Scan to Image ................................................................................................................................. 9-7
Scan to OCR ................................................................................................................................... 9-7
Scan to File...................................................................................................................................... 9-8
Scan to Card
(Not available for DCP-116C, DCP-117C and MFC-215C)........................................................ 9-8
Using Presto!®PageManager®........................................................................................................... 9-12
Features ........................................................................................................................................ 9-12
System requirements for Presto!®PageManager®....................................................................... 9-12
Technical support .......................................................................................................................... 9-13
10 ControlCenter2
Using ControlCenter2
(For Mac OS®X 10.2.4 or greater).................................................................................................. 10-1
Turning the AutoLoad feature off................................................................................................... 10-2
SCAN............................................................................................................................................. 10-2
CUSTOM SCAN............................................................................................................................ 10-3
COPY / PC-FAX ............................................................................................................................ 10-3

v
DEVICE SETTINGS ...................................................................................................................... 10-3
SCAN................................................................................................................................................... 10-4
Image
(example: Apple PreView)........................................................................................................ 10-5
OCR
(Word Processing program) ..................................................................................................... 10-6
E-mail ............................................................................................................................................ 10-7
File attachments ............................................................................................................................ 10-7
File................................................................................................................................................. 10-8
CUSTOM SCAN .................................................................................................................................. 10-9
User-defined button....................................................................................................................... 10-9
Scan to Image ............................................................................................................................. 10-10
Scan to OCR ............................................................................................................................... 10-11
Scan to E-mail ............................................................................................................................. 10-12
Scan to File.................................................................................................................................. 10-13
COPY / PC-FAX ................................................................................................................................ 10-14
DEVICE SETTINGS ......................................................................................................................... 10-15
Remote Setup
(Not available for DCP models and MFC-215C) ..................................................................... 10-15
Quick-Dial
(Not available for DCP models and MFC-215C) .................................................................... 10-16
Ink Level ...................................................................................................................................... 10-16
11 Network Scanning
(For models with network support as standard)
Before using Network Scanning .......................................................................................................... 11-1
Configuring network scanning ....................................................................................................... 11-1
Using the Scan key.............................................................................................................................. 11-3
Scan to E-mail ............................................................................................................................... 11-3
Scan to Image ............................................................................................................................... 11-4
Scan to OCR ................................................................................................................................. 11-5
Scan to File.................................................................................................................................... 11-6
12 Remote Setup & PhotoCapture Center™
MFC Remote Setup
(For Mac OS®X 10.2.4 or greater) (Not available for DCP models and MFC-215C)....................... 12-1
PhotoCapture Center™ ....................................................................................................................... 12-2
For USB cable users ..................................................................................................................... 12-2
For network cable users
(Not available for DCP-115C, DCP-116C, DCP-117C, DCP-120C and MFC-215C)................ 12-4
AIndex
Windows®XP in this documentation represents Windows®XP Professional, Windows®XP Professional
x64 Edition and Windows®XP Home Edition.
Go to the Solutions Center (http://solutions.brother.com) for more information on Windows®XP
Professional x64 Edition support.
For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s
guide, please read ‘MFC’ as ‘DCP’.

Section I
Windows®
1Printing
2 Scanning
3 ControlCenter2
4 Network Scanning (For models with network support as
standard)
5 Remote Setup (Not available for DCP models and MFC-215C)
6 Brother PC-FAX Software (Not available for DCP models)
7 PhotoCapture Center™

1 - 1
1
Note
The screens in this section are from Windows®XP. The screens on your PC may vary depending on your
operating system.
Using the Brother printer driver
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com
Features
This machine offers many features you will find in a high quality ink jet printer.
Fast Printing Speed
Using Fast mode, you can print up to 15 pages per minute in full colour, and up to 20 pages per minute in
mono.
Brilliant High Quality Output
Printing at up to 1200 ×6000 dpi on glossy paper gives you the highest possible resolution. (See Resolution
in Specifications in the User’s Guide.) You can use 2 in 1, Watermark printing, Colour Enhancement
technology and other features to get high quality printouts.
Low Running Cost
Whenever you run out of a particular ink colour, you only have to replace the empty cartridge.
USB
The Universal Serial Bus Interface provides fast communication with your PC.
Ethernet
The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This
feature is available for Netowrk Standard models only.
Wireless LAN (IEEE802.11b/g) (MFC-640CW and DCP-340CW only)
The wireless LAN capability lets your machine to communicate with other wireless devices, using the
IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for
details.).
Printing

Printing
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Choosing the right type of paper
For high quality printing using your machine, it is important to choose the right type of paper. Be sure to read
About paper in the User’s Guide before you buy paper for the machine.
Printing a document
When the machine receives data from your PC, it begins printing by picking up paper from the paper tray.
The paper tray can feed many types of paper and envelopes.
aFrom your PC choose the Print command.
If your PC is also connected to any other printers, choose Brother MFC-XXXX USB Printer (where
XXXX is your model name) as your printer driver from the Print or Print Settings menu in your application,
and then click OK to begin printing.
bYour PC sends data to the machine.
The LCD shows Receiving Data.
cWhen the machine finishes printing all the data, the LCD shows the date and time.
Note
You can choose the paper size and orientation in your application.
If your application does not support your custom paper size choose the next largest paper size. Then adjust
the print area by changing the right and left margins in your application.
Simultaneous printing, scanning and faxing
Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a
document into the PC. Fax sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.
Clearing data from the memory
If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing
Stop/Exit.
Checking the print quality
If you want to check the print quality and find out how to improve it, see How to improve print quality in the
User’s Guide.

Printing
1 - 3
Status Monitor
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC.
Note
For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
Monitoring the machine’s status
Once you start up your PC, the resident icon appears in the tasktray.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are three locations where you can display the status monitor on your PC—on the taskbar, in the
tasktray or on the desktop.

Printing
1 - 4
Turning off the status monitor
If you want to switch off the status monitor, follow these steps:
aRight-click the Status Monitor icon or window and choose Load Status Monitor on Startup.
bSet this function to Off and close the window by clicking Exit.
Note
Even if the status monitor is off, you can check the machine’s status anytime by clicking Status Monitor
from the Start menu on your PC. You can switch the status monitor on by opening the menu window when
displaying the status.
Printer driver settings
You can change the following printer settings when you print from your PC:
Media Type/Quality (Speed)
Page Layout
Colour Matching/Halftone
Colour Enhancement
Scaling
Watermark
Print Date & Time
Quick Print Setup
Accessing the printer driver settings
aClick File, then Print in your application.
bChoose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties.
The Printer dialog box appears.
Note
The way you access the printer driver settings depends on your operating system and applications.

Printing
1 - 5
Basic tab
aChoose the Media Type and Quality (1).
bChoose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of
Copies and the page order (2).
cClick OK (3) to apply your chosen settings.
To return to the default settings, click Default (4), then OK (3).
Note
This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation,
Collate/Reverse Order and Colour/Greyscale.
Media Type
To achieve the best print results, the media being printed on should be selected in the driver. The machine
changes the way it prints, depending on the selected media type.
Plain Paper
Inkjet Paper
Glossy Paper
Transparencies
Slow Drying Paper
1
2
4
3
5

Printing
1 - 6
Note
Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may
cause some slight blurring of text.
Quality
The quality selection allows you to choose the print resolution you want for your document. Print quality and
speed are related. The higher the quality, the longer it will take to print the document. The quality selections
that are available will vary depending on the media type you choose.
Highest
Up to 1200 ×6000 dpi. (See Resolution in Specifications in the User’s Guide.) Use for printing precise
images such as photographs. This is the highest resolution and slowest speed.
Photo
1200 ×2400 dpi. Use for printing photographs. Since the print data is much larger than a normal
document, the processing time, data transfer time and print time will be longer.
Fine
1200 ×1200 dpi. Better print quality than Normal mode and faster print speed than Photo.
Enhanced Normal Printing
750 ×750 dpi. You can check the Enhanced Normal Printing box if you have chosen Plain Paper or
Transparencies.
Normal
600 ×600 dpi. Good print quality with typical print speed.
Fast Normal
600 ×300 dpi. Better print quality than Fast mode and faster print speed than Normal.
Fast
600 ×150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume
documents or documents for proofing.
Note
• The default settings are shown in bold.
• The Highest Print Quality selection is not available if you choose borderless printing.
Media Type Colour/Greyscale Print Quality Selection
Plain Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine
Inkjet Paper Colour/Greyscale Fine, Photo
Glossy Paper Colour/Greyscale Fine, Photo, Highest
Transparencies Colour/Greyscale Normal, Fine
Slow Drying Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine

Printing
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Enhanced Print Settings
Click the Settings button to see options for enhanced print settings.
Bi-Directional Printing
When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds.
When unchecked, the print heads will only print in one direction giving higher quality printouts.
Enhanced Normal Printing
Use this mode if fine horizontal bands appear on the paper. This increases print resolution which helps to
avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than
in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or
Transparencies.

Printing
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Colour Enhancement
This feature analyzes your image to improve sharpness, white balance and colour density. This process may
take several minutes depending on the size of the image and the specifications of your PC.
Colour Density
Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an
image to improve a washed out or weak looking picture.
White Balance
Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect
the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour.
By adjusting the white balance you can bring the white areas back to pure white.
Sharpness
Enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then adjust the sharpness.
Auto Image Enhance
Allows alteration of individual picture settings to improve the printed image and analyzes data from
surrounding or neighboring pixels in the document.
Brightness
Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left
or right.
Contrast
Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more
subdued.
Red
Increases the intensity of Red in the image to make the image redder.
Green
Increases the intensity of Green in the image to make the image greener.

Printing
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Blue
Increases the intensity of Blue in the image to make the image bluer.
Paper Size
The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a
custom size ranging from 88.9 ×127.0 mm (3.5 ×5 in.) to 215.9 x 355.6 mm (8.5 ×14 in.). You can also
choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you
are using.
You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter
any name you want for this custom size. Choose the correct paper thickness to improve the quality of your
output.
To do borderless printing
From the Paper Size pull down list choose the size of paper you want to print such as A4 (borderless).
Page Layout
The Page Layout selection can allow multiple pages to be printed on one sheet of paper by reducing the
image size or it can enlarge the image size for printing one page on multiple sheets of paper.
Note
If you are using Windows®98/98SE/Me, the 4 in 1 layout is not available.

Printing
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Border Line
When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid
border, dashed border or no border around each page on the sheet.
Orientation
Orientation chooses the position your document will print (in Portrait or Landscape).
Copies
The Copies selection sets the number of copies that will be printed (1 to 999).
Collate
With Collate checked, one complete copy of your document will be printed and then reprinted according to
the number of copies you choose. If Collate is unchecked, then each page will be printed according to the
number of copies chosen before the next page of the document is printed.
Reverse Order
Reverse Order prints the pages of your document in the opposite order.
Portrait (Vertical) Landscape (Horizontal)

Printing
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Advanced tab
Note
To return to the default settings, click Default.
Change the tab settings by clicking one of the following icons:
Colour (1)
Scaling (2)
Watermark (3)
Device Options (4)
1 2 3 4

Printing
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Colour
Colour/Greyscale
This selection allows a colour document to be printed in black and white using grayscale.
Image Type
The printer driver will choose the most suitable colour matching and half tone method, depending on your
image type. Generally, text and business graphics are printed vividly and photographic images are printed
softly.
Auto
The printer driver automatically chooses the image type.
Photo
Use for photographic images.
Graphics
Use for documents that contain text or business graphics (charts or clip art).
Custom
If you want to choose the colour matching and halftone method, choose this mode.

Printing
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Custom Image Type
You can choose the colour matching method manually. Choose the best one for your document.
Match Monitor
Colour is adjusted to get the closest colour match with the PC monitor.
•Natural: Use for photographic images. The colour is adjusted to print more natural colours.
•Vivid: Use for business graphics such as charts, graphics and text. The colour is adjusted to print more
vivid colours.
Halftone Pattern
The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are
some predefined patterns and you can choose which one to use for your document. Choose the proper
method.