Brother DCP-J315W Operating and maintenance manual

BASIC USER’S GUIDE
DCP-J125
DCP-J315W
Version 0
UK/IRE/GEN
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If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-J125 and DCP-J315W
(Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2010 Brother Industries, Ltd.
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i
User's Guides and where do I find it?
Which manual? What's in it? Where is it?
Safety and Legal Please read the Safety Instructions before you
set up your machine.
Printed / In the box
Quick Setup Guide Read this Guide first. Follow the instructions for
setting up your machine and installing the
drivers and software for the operating system
and connection type you are using.
Printed / In the box
Basic User's Guide Learn the basic Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Copy,
printing reports and performing routine
maintenance.
PDF file /
Documentation
CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
and using the Brother ControlCenter utility.
PDF file /
Documentation
CD-ROM
Network User's Guide
(DCP-J315W only)
This Guide provides more advanced
information for configuring the Wireless network
connections. In addition, find information about
network utilities, network printing,
troubleshooting tips and supported network
specifications.
PDF file /
Documentation
CD-ROM
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ii
Table of Contents
(BASIC USER’S GUIDE)
1 General information 1
Using the documentation ....................................................................................... 1
Symbols and conventions used in the documentation .................................... 1
Accessing the Advanced User’s Guide, Software User’s Guide and
Network User’s Guide.........................................................................................1
Viewing Documentation................................................................................... 1
Accessing Brother Support (Windows®)................................................................3
Accessing Brother Support (Macintosh) ................................................................3
Control panel overview ..........................................................................................4
LCD display indications ...................................................................................5
Basic Operations .............................................................................................6
Warning LED indications .................................................................................6
LCD display ...........................................................................................................7
Setting the backlight brightness.......................................................................7
2 Loading paper 8
Loading paper and other print media.....................................................................8
Loading envelopes and postcards.................................................................10
Removing small printouts from the machine .................................................12
Printable area ................................................................................................13
Paper settings......................................................................................................14
Paper Type ....................................................................................................14
Paper Size .....................................................................................................14
Acceptable paper and other print media..............................................................15
Recommended print media ...........................................................................15
Handling and using print media .....................................................................16
Choosing the right print media.......................................................................17
3 Loading documents 19
How to load documents .......................................................................................19
Using the scanner glass ................................................................................19
Scannable area .............................................................................................20
4 Making copies 21
How to copy .........................................................................................................21
Stop copying..................................................................................................21
Copy settings.................................................................................................21
Paper options ................................................................................................22
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iii
5 Printing photos from a memory card 23
PhotoCapture Center™ operations ..................................................................... 23
Using a memory card .................................................................................... 23
Getting started ..................................................................................................... 24
Print Images......................................................................................................... 26
View Photos................................................................................................... 26
PhotoCapture Center™ print settings.................................................................. 26
How to scan to a memory card ............................................................................ 27
6 How to print from a computer 29
Printing a document.............................................................................................29
7 How to scan to a computer 30
Scanning a document..........................................................................................30
Scanning using the scan key ...............................................................................30
Scanning using a scanner driver ......................................................................... 30
A Routine maintenance 31
Replacing the ink cartridges ................................................................................ 31
Cleaning and checking the machine.................................................................... 33
Cleaning the scanner glass ........................................................................... 33
Cleaning the paper pick-up rollers .................................................................34
Cleaning the print head .................................................................................34
Checking the print quality .............................................................................. 35
Checking the print alignment ......................................................................... 36
B Troubleshooting 37
Error and Maintenance messages.......................................................................37
Error animation .............................................................................................. 40
Printer jam or paper jam ................................................................................ 40
Troubleshooting ................................................................................................... 42
If you are having difficulty with your machine ................................................ 42
Machine Information ............................................................................................ 47
Checking the serial number........................................................................... 47
Reset functions.............................................................................................. 47
How to reset the machine.............................................................................. 47
C Menu and features 48
On-screen programming......................................................................................48
Menu table ........................................................................................................... 49
Entering Text ....................................................................................................... 59
Inserting special characters........................................................................... 59
Making corrections ........................................................................................ 59
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iv
D Specifications 60
General ................................................................................................................60
Print media...........................................................................................................62
Copy .................................................................................................................... 63
PhotoCapture Center™ .......................................................................................64
Scanner ...............................................................................................................65
Printer ..................................................................................................................66
Interfaces .............................................................................................................67
Computer requirements ....................................................................................... 68
Consumable items ............................................................................................... 69
Network (LAN) (DCP-J315W only) ......................................................................70
E Index 71
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v
Table of Contents
(ADVANCED USER’S GUIDE)
The Advanced User's Guide explains the following features and operations.
You can view the Advanced User's Guide on the Documentation CD-ROM.
1 General setup
Memory storage
Sleep Mode
LCD display
2 Printing reports
Reports
3 Making copies
Copy settings
4 Printing photos from a memory
card
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
C Index
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vi
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1
1
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Advanced User’s
Guide, Software User’s
Guide and Network
User’s Guide 1
This Basic User’s Guide does not contain all
the information about the machine such as
how to use the advanced features for Copy,
PhotoCapture Center™, Printer, Scanner
and Network. When you are ready to learn
detailed information about these operations,
read the Advanced User’s Guide,
Software User’s Guide and
Network User’s Guide that are on the
Documentation CD-ROM.
Viewing Documentation 1
aTurn on your computer. Insert the
Documentation CD-ROM into your
CD-ROM drive.
Note
(Windows®users)
If the screen does not appear
automatically, go to
My Computer (Computer), double-click
the CD-ROM icon, and then double-click
index.html.
b(Macintosh users)
Double-click the CD-ROM icon, and
then double-click index.html.
General information 1
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which may result in
property-damage-only accidents or loss of
product functionality.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Electrical Hazard icons alert you to
possible electrical shock.
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Chapter 1
2
cClick your country.
dPoint to your language, point to
View Guide, and then click the guide
you want to read.
Note
• (Windows®users only)
Your web browser may display a yellow
bar at the top of the page that contains a
security warning about Active X controls.
For the page to display correctly you must
click on the bar, click
Allow Blocked Content, then click Yes
in the Security Warning dialog box.
• (Windows®users only) 1
For faster access, you can copy all user
documentation in PDF format to a local
folder on your computer. Point to your
language, then click Copy to local disk.
1Microsoft®Internet Explorer®6.0 or greater.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
ControlCenter
Network Scanning (DCP-J315W only)
How to find Network setup
instructions (DCP-J315W only) 1
Your machine can be connected to a wireless
network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point or router supports Wi-Fi
Protected Setup or AOSS™, you can also
follow the steps in the Quick Setup Guide. For
more information about network setup please
see the Network User’s Guide on the
Documentation CD-ROM.
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General information
3
1
Accessing Brother
Support
(Windows®)1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the Installation CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
To access our website
(http://www.brother.com), click
Brother Home Page.
For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/)
for FREE photo projects and printable
downloads, click
Brother CreativeCenter.
To return to the Top Menu, click Back or
if you have finished, click Exit.
Accessing Brother
Support
(Macintosh) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the Installation CD-ROM.
Double-click the Brother Support icon.
The following screen will appear:
To register your machine from the Brother
Product Register Page
(http://www.brother.com/registration/),
click On-Line Registration.
For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
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Chapter 1
4
Control panel overview 1
The DCP-J125 and DCP-J315W have the same control panel keys.
1 LCD (Liquid Crystal Display)
Displays messages on the screen to help you
set up and use your machine.
2 Number of Copies
Use this key to make multiple copies.
3 Menu keys:
dor c
Press dor cto move the selected area left
or right on the LCD.
aor b
Press aor bto scroll through the menus
and options.
Clear
Press to go back to the previous menu
level.
Menu
Lets you access the main menu to program
the machine.
OK
Lets you confirm a selection.
4 Start keys:
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in
colour or mono, depending on the scanning
setting in the ControlCenter software).
5 Stop/Exit
Stops an operation or exits from a menu.
0101
Press Start
Quality
Enlarge/Reduce
Paper Type
Normal
134
56
2
87
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General information
5
1
6On/Off
You can turn the machine on and off.
Press On/Off to turn the machine on.
Press and hold down On/Off to turn the
machine off. The LCD will show Shutting Down
and will stay on for a few seconds before going
off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality. To prolong print head life, provide
the best ink cartridge economy, and maintain
print quality, you should keep your machine
connected to the power at all times.
7 Mode keys:
SCAN
Lets you access Scan mode.
PHOTO CAPTURE
Lets you access PhotoCapture Center™
mode.
8 Warning LED
Turns red and blinks when the LCD displays an
error or an important status message.
Note
Most of the illustrations in this User’s Guide
show the DCP-J315W.
LCD display indications 1
The LCD display shows the mode the
machine is in, the current settings, and the
available ink volume.
1 Wireless Status (DCP-J315W only)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
The warning icon appears when there is
an error or a maintenance message. For
details, see Error and Maintenance
messages on page 37.
0Max
0101
Press Start
Quality
Enlarge/Reduce
Paper Type
Normal
1
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Chapter 1
6
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Paper Type setting is changed from
Plain Paper to Inkjet Paper.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Paper Type.
Press OK.
dPress aor bto choose Inkjet Paper.
Press OK.
You can see the current setting on the
LCD:
ePress Stop/Exit.
Warning LED indications 1
The Warning LED (light emitting diode) is a
light that shows the status of the machine, as
shown in the table.
MENU Sel.&Press
OK
General Setup
Ink Management
Network
General Setup
Paper Type
Inkjet Paper
Paper Size
LCD Settings
LED DCP status Description
Off
Ready The DCP is ready for
use.
Red
Cover open The cover is open. Close
the cover. (See Error
and Maintenance
messages on page 37.)
Cannot Print Replace the ink cartridge
with a new one. (See
Replacing the ink
cartridges on page 31.)
Paper error Put paper in the tray or
clear the paper jam.
Check the LCD
message. (See Error
and Maintenance
messages on page 37.)
Other
messages
Check the LCD
message. (See Error
and Maintenance
messages on page 37.)
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General information
7
1
LCD display 1
Setting the backlight
brightness 1
If you are having difficulty reading the LCD,
try changing the brightness setting.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose LCD Settings.
Press OK.
dPress aor bto choose Backlight.
Press OK.
ePress aor bto choose Light, Med or
Dark.
Press OK.
fPress Stop/Exit.
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8
2
Loading paper and
other print media 2
aIf the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
bLift the output paper tray cover (1).
cWith both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the marks
for the paper size you are using.
Loading paper 2
1
3
1
3
2
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Loading paper
9
2
Note
When you use Legal size paper, press
and hold the universal guide release
button (1) as you slide out the front of the
paper tray.
dFan the stack of paper well to avoid
paper jams and misfeeds.
IMPORTANT
Always make sure that the paper is not
curled.
eGently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
fGently adjust the paper side guides (1)
to fit the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
1
1
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Chapter 2
10
gClose the output paper tray cover.
hSlowly push the paper tray completely
into the machine.
iWhile holding the paper tray in place,
pull out the paper support ( ) until it
clicks, and then unfold the paper
support flap ( ).
IMPORTANT
DO NOT use the paper support flap for
Legal size paper.
Loading envelopes and
postcards 2
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m2.
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
IMPORTANT
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
1
2
Glue 2Double flap 2
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Loading paper
11
2
How to load envelopes and postcards2
aBefore loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
IMPORTANT
If envelopes or postcards are “double-
feeding”, put one envelope or postcard in
the paper tray at a time.
bPut envelopes or postcards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first. With both hands, gently press and
slide the paper side guides (1) and
paper length guide (2) to fit the size of
the envelopes or postcards.
2
1
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Chapter 2
12
If you have problems printing on
envelopes with the flap on the short
edge, try the following suggestions: 2
aOpen the envelope flap.
bPut the envelope into the paper tray with
the address side down and the flap
positioned as shown in the illustration.
cAdjust the size and margin in your
application.
Removing small printouts
from the machine 2
When the machine ejects small paper onto
the output paper tray cover you may not be
able to reach it. Make sure printing has
finished, and then pull the tray completely out
of the machine.
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