Brother MFC-8950DW Assembly instructions

Advanced User’s Guide
MFC-8950DW
Version 0
ARL/ASA/NZ

i
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety
Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the Box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Printed / In the Box
Basic User's Guide Learn the basic Fax, Copy, Scan and Direct
Print operations and how to replace
consumables. See troubleshooting tips.
Printed / In the Box
Advanced User's
Guide
Learn more advanced operations: Fax,
Copy, security features, printing reports and
performing routine maintenance.
PDF file / Installer CD-ROM /
In the Box
Software User's
Guide
Follow these instructions for Printing,
Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.
PDF file / Installer CD-ROM /
In the Box
Network User's
Guide
This Guide provides useful information
about wired and wireless network settings
and security settings using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.
PDF file / Installer CD-ROM /
In the Box
Wi-Fi Direct™ Guide This Guide provides details on how to
configure and use your Brother machine for
wireless printing directly from a mobile
device supporting the Wi-Fi Direct™
standard.
PDF file / Brother Solutions
Center 2
Google Cloud Print
Guide
This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.
PDF file / Brother Solutions
Center 2
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
about printing JPEG and PDF 1files from
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.
PDF file / Brother Solutions
Center 2

ii
1PDF printing is not supported on Windows®Phone.
2Visit us at http://solutions.brother.com/.
Web Connect Guide This Guide provides details about how to
configure and use your Brother machine to
scan, load and view images and files on
certain Web sites that provide these
services.
PDF file / Brother Solutions
Center 2
Which Guide? What's in it? Where is it?

iii
Table of Contents
1 General Setup 1
Memory storage.....................................................................................................1
Set Daylight Saving Time ......................................................................................1
Ecology features ....................................................................................................2
Toner Save ......................................................................................................2
Sleep Time ......................................................................................................2
Deep Sleep mode ............................................................................................3
Quiet mode feature ................................................................................................3
Quiet mode ......................................................................................................3
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Dial Prefix ..............................................................................................................4
Setting up the prefix number ...........................................................................4
Changing the prefix number ............................................................................5
2 Security features 6
Secure Function Lock 2.0 ......................................................................................6
Setting and changing the Administrator Password..........................................7
Setting up and changing the Public user mode ...............................................8
Setting up and changing restricted users ........................................................8
Turning Secure Function Lock on/off.............................................................10
Switching Users.............................................................................................11
Setting Lock .........................................................................................................12
Setting up the password ................................................................................12
Changing your Setting Lock password ..........................................................13
Turning Setting Lock on/off............................................................................13
Restricting dialling................................................................................................14
Dial pad restriction.........................................................................................14
One Touch restriction ....................................................................................14
Speed Dial restriction ....................................................................................14
LDAP server restriction..................................................................................15

iv
3 Sending a fax 16
Additional sending options...................................................................................16
Sending faxes using multiple settings ...........................................................16
Changing a 2-sided fax layout ....................................................................... 17
Contrast .........................................................................................................17
Changing Fax Resolution ..............................................................................18
Additional sending operations..............................................................................18
Sending a fax manually .................................................................................18
Dual access ...................................................................................................19
Broadcasting..................................................................................................19
Real Time Transmission................................................................................21
Overseas Mode .............................................................................................21
Delayed Fax ..................................................................................................22
Delayed batch transmission ..........................................................................22
Checking and cancelling waiting jobs............................................................23
Setting your changes as the new default....................................................... 23
Restoring all fax settings to the factory settings ............................................24
Electronic cover page ....................................................................................24
Destination Display........................................................................................26
Polling overview...................................................................................................27
Polled transmit...............................................................................................27
4 Receiving a fax 28
Remote Fax Options............................................................................................28
Fax Forwarding..............................................................................................28
Fax Storage ...................................................................................................29
Changing Remote Fax Options .....................................................................29
Remote retrieval ............................................................................................30
Remote fax commands..................................................................................33
Additional receiving operations............................................................................ 34
Printing a reduced incoming fax ....................................................................34
Duplex (2-sided) printing for Fax mode .........................................................34
Setting the Fax Receive Stamp .....................................................................35
Setting the Print Density ................................................................................35
Printing a fax from the memory .....................................................................36
Out of Paper Reception ................................................................................. 36
Polling overview...................................................................................................37
Polling receive ...............................................................................................37
5 Dialling and storing numbers 39
Additional dialling operations............................................................................... 39
Combining quick dial numbers ......................................................................39
Additional ways to store numbers........................................................................40
Setting up Groups for Broadcasting ..............................................................40
Options for Setting Up Groups ......................................................................42
Changing Group numbers .............................................................................43
Deleting Group numbers ............................................................................... 44

v
6 Printing reports 45
Fax reports...........................................................................................................45
Transmission Verification Report...................................................................45
Fax Journal (Activity Report) .........................................................................45
Reports ................................................................................................................46
How to print a report ......................................................................................46
7 Making copies 47
Copy settings .......................................................................................................47
Stop copying..................................................................................................47
Improving copy quality ...................................................................................47
Enlarging or reducing the image copied ........................................................48
Duplex (2-sided) Copying ..............................................................................49
Tray selection ................................................................................................50
Adjusting Brightness and Contrast ................................................................51
Sorting copies................................................................................................51
Making N in 1 copies (page layout) ...............................................................52
2 in 1 ID Copy................................................................................................54
Setting your changes as the new default.......................................................55
Restoring all copy settings to the factory settings .........................................55
Setting your favourites ...................................................................................55
A Routine maintenance 57
Cleaning and checking the machine....................................................................57
Checking the Page Counters.........................................................................58
Checking the remaining life of parts ..............................................................58
Replacing periodic maintenance parts.................................................................59
Packing and shipping the machine ......................................................................60
BOptions 63
Optional paper tray (LT-5400) .............................................................................63
Memory board......................................................................................................63
SO-DIMM Types ............................................................................................63
Installing extra memory .................................................................................64
C Glossary 66
D Index 70

1
1
1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast and Overseas Mode) will be lost.
Also, during a power failure the machine will
retain the date and time and programmed fax
timer jobs (e.g. Delayed Fax) for up to 60
hours. Other fax jobs in the machine's
memory will not be lost.
Set Daylight Saving
Time 1
You can set the machine to change for
Daylight Saving Time. If you choose On, it will
reset the time forward one hour and if you
choose Off, it will reset the time backward
one hour.
aPress Menu.
bPress aor bto display
Initial Setup.
Press Initial Setup.
cPress aor bto display Date&Time.
Press Date&Time.
dPress Daylight Save.
ePress On or Off.
fPress Stop/Exit.
General Setup 1

Chapter 1
2
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Ecology.
Press Ecology.
dPress Toner Save.
ePress On or Off.
fPress Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time 1
The Sleep mode setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode. The
timer will restart if any operation is carried out
on the machine, such as receiving a fax or a
print job. The default setting is 3 minutes.
When the machine goes into Sleep mode, the
LCD backlight turns off.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Ecology.
Press Ecology.
dPress Sleep Time.
eUsing the dial pad on the Touchscreen,
enter the length of time (0-90 minutes)
the machine will remain idle before
entering Sleep mode.
Press OK.
fPress Stop/Exit.

General Setup
3
1
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a fax or a print job.
When the machine is in Deep Sleep mode,
the LCD backlight is Off and the Home key is
dimmed.
If a wireless network is enabled, the machine
will not enter Deep Sleep mode.
For the procedure to disable the wireless
network uu Network User's Guide: Control
panel setup
If the machine has secure print data it will not
enter Deep Sleep mode.
Quiet mode feature 1
Quiet mode 1
The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Quiet Mode.
Press Quiet Mode.
dPress On or Off.
ePress Stop/Exit.

Chapter 1
4
LCD screen 1
Setting the backlight
brightness 1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display LCD Settings.
Press LCD Settings.
dPress Backlight.
ePress Light, Med or Dark.
fPress Stop/Exit.
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display LCD Settings.
Press LCD Settings.
dPress Dim Timer.
ePress 10 Secs, 20 Secs, 30 Secs or
Off.
fPress Stop/Exit.
Dial Prefix 1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
Setting up the prefix number 1
aPress Menu.
bPress aor bto display
Initial Setup.
Press Initial Setup.
cPress aor bto display Dial Prefix.
Press Dial Prefix.
dDo one of the following:
If you want to set the dial prefix
feature to on, press On. Go to
step e.
If you want to set the dial prefix
feature to off, press Off. Go to
step g.
ePress Dial Prefix.
fEnter the prefix number (up to 5 digits)
by pressing the buttons on the
Touchscreen.
Press OK.
Note
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
• If your telephone system requires a time
break recall (hookflash), press !on the
Touchscreen.
• If pulse dialing mode is on, # and lare not
available to use.
gPress Stop/Exit.

General Setup
5
1
Changing the prefix number 1
aPress Menu.
bPress aor bto display
Initial Setup.
Press Initial Setup.
cPress aor bto display Dial Prefix.
Press Dial Prefix.
dPress On (or Off).
You can turn off the prefix number by
pressing Off. The prefix number will
remain off until you press On.
ePress Dial Prefix.
fDo one of the following using the buttons
on the Touchscreen.
To change the prefix number, press
dor cto position the cursor under the
digit to be deleted and press the
Back Space button . Then press
the correct digit.
Repeat until the prefix number is
correct, and then press OK.
To exit without making a change,
press OK.
Note
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
• If your telephone system requires a time
break recall (hookflash), press !on the
Touchscreen.
• If pulse dialing mode is on, # and lare not
available to use.
gPress Stop/Exit.

6
2
Secure Function Lock 2.0 2
Secure Function Lock lets you restrict Public
access to the following machine functions:
Fax Tx
Fax Rx
Copy
Scan 1
Direct Print
Print 2
Page Limit 3
Web Connect
1Scan includes scan jobs via Brother iPrint&Scan.
2Print includes print jobs via Google Cloud Print and
Brother iPrint&Scan.
3Page Limit is configured using Web Based
Management.
This feature also prevents users from
changing the default settings of the machine
by limiting access to the Menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
Note
• Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin
Professional 3 (Windows®only). We
recommend using Web Based
Management or BRAdmin Professional 3
(Windows®only) to configure this feature.
(uu Network User's Guide)
• Only administrators can set limitations
and make changes for each user.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
Security features 2

Security features
7
2
Setting and changing the
Administrator Password 2
Setting up the password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up and changing
restricted users uu page 8 and Turning
Secure Function Lock on/off uu page 10.)
Note
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call your
Brother dealer for service.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
eEnter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
fRe-enter the password when the LCD
shows Verify:.
Press OK.
gPress Stop/Exit.
Changing the password 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Set Password.
fEnter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
gEnter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
hRe-enter the password when the LCD
shows Verify:.
Press OK.
iPress Stop/Exit.

Chapter 2
8
Setting up and changing the
Public user mode 2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the administrator password by
pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display Public.
Press Public.
hDo one of the following:
To set up the Public user, press
Enable or Disable for each
operation, as follows: Press Fax Tx.
Then press Enable or Disable.
After you have set Fax Tx, repeat
these steps for Fax Rx, Copy,
Scan, Direct Print, Print and
Web Connect.
To change the Public user settings,
press aor bto display the setting you
want to change. Press the setting
and press Enable or Disable.
Repeat this step until you finish
changing settings.
iPress Stop/Exit.
Setting up and changing
restricted users 2
You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management or BRAdmin Professional 3
(Windows®only). (uu Network User's Guide)
You can set up to 25 restricted users.
Setting up restricted users 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display UserXX.
Press UserXX.
hEnter the user name by pressing the
buttons on the Touchscreen. (uu Basic
User's Guide: Entering text)
Press OK.
iEnter a four-digit user password by
pressing the buttons on the
Touchscreen.
Press OK.

Security features
9
2
jTo set up a restricted user, press
Enable or Disable for each operation,
as follows: Press Fax Tx. Then press
Enable or Disable. After you have set
Fax Tx, repeat these steps for
Fax Rx, Copy, Scan, Direct Print,
Print and Web Connect.
kPress and repeat steps gto jfor
entering each additional user and
password.
lPress Stop/Exit.
Note
You cannot use the same name as
another user's name.
Changing user name, password or
settings for restricted users 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display the existing
restricted user you want to change.
Press the user name.
hPress Change.
To change the user name, enter a new
user name by pressing the buttons on
the Touchscreen. (uu Basic User's
Guide: Entering text)
Press OK.
iTo change the password, enter a new
four-digit user password by pressing the
buttons on the Touchscreen.
Press OK.
jTo change a restricted user's settings,
press aor bto display the setting you
want to change. Press the setting and
then press Enable or Disable.
Repeat this step until you are finished
making changes.
kPress Stop/Exit.
Note
You cannot use the same name as
another user's name.
Reset existing restricted users 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display the existing
restricted user you want to reset.
Press the user name.
hPress Reset.
iPress Yes to reset the existing restricted
user.
jPress Stop/Exit.

Chapter 2
10
Turning Secure Function
Lock on/off 2
Turning Secure Function Lock on
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Lock OffOn.
fEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Turning Secure Function Lock off
aPress Public or xxxxx (where xxxxx is
the user’s name).
bPress Lock OnOff.
cEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Note
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.

Security features
11
2
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user mode
aPress Public or xxxxx (where xxxxx is
the user’s name).
Press Change User.
bPress aor bto display your user name.
cPress your user name.
dEnter the registered four-digit user
password by pressing the buttons on the
Touchscreen.
Press OK.
Note
• If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD.
• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.
Changing to the Public mode
aPress xxxxx. (where xxxxx is the user’s
name.)
bPress Go to Public.
Note
• After a restricted user has finished using
the machine, it will return to the Public
setting within one minute.
• If the function you want to use is restricted
for all users, Access Denied will appear
on the LCD and the machine will go back
to the Ready mode. You cannot access
the function you want to use. Contact your
administrator to check your Secure
Function Lock Settings.

Chapter 2
12
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
While the Setting Lock is On, you cannot
access the Menu button or edit the numbers
you stored in the Address Book. You can still
use the Address Book button to send faxes
and E-mail messages to previously stored
numbers.
Machine settings cannot be changed through
the Remote Setup utility while Setting Lock
is On.
Setting up the password 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Setting Lock.
eEnter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
fRe-enter the password when the LCD
shows Verify:.
Press OK.
gPress Stop/Exit.

Security features
13
2
Changing your Setting Lock
password 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Setting Lock.
ePress Set Password.
fEnter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
gEnter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
hRe-enter the password when the LCD
shows Verify:.
Press OK.
iPress Stop/Exit.
Turning Setting Lock on/off 2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Setting Lock.
ePress Lock OffOn.
fEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
The LCD will show locks on the Setting
Lock and Menu buttons.
Turning Setting Lock off
aPress Setting Lock on the LCD.
bEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
01
MenuMenu
Setting LockSetting Lock
01.01.2012 11:00
Copy Fax Scan Web
COPY

Chapter 2
14
Restricting dialling 2
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling
when you use the dial pad, One Touch,
Speed Dial or LDAP search.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the LCD will
show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
Dial pad restriction 2
aPress Menu.
bPress aor bto display Fax.
Press Fax.
cPress aor bto display
Dial Restrict..
Press Dial Restrict..
dPress Dial Pad.
ePress Enter # twice, On or Off.
fPress Stop/Exit.
One Touch restriction 2
aPress Menu.
bPress aor bto display Fax.
Press Fax.
cPress aor bto display
Dial Restrict..
Press Dial Restrict..
dPress One Touch Dial.
ePress Enter # twice, On or Off.
fPress Stop/Exit.
Speed Dial restriction 2
aPress Menu.
bPress aor bto display Fax.
Press Fax.
cPress aor bto display
Dial Restrict..
Press Dial Restrict..
dPress Speed Dial.
ePress Enter # twice, On or Off.
fPress Stop/Exit.