Brother MFC-9140CDN Assembly instructions

Advanced User’s Guide
MFC-9140CDN
MFC-9330CDW
MFC-9340CDW
Not all models are available in all countries.
Version 0
ARL/ASA/NZ

i
User’s Guides and where do I find them?
Which Guide? What’s in it? Where is it?
Product Safety
Guide ReadthisGuide first. Please readthe Safety Instructionsbeforeyou setup yourmachine.
See this Guide for trademarks and legal
limitations.
Printed / In the Box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Printed / In the Box
Basic User's Guide Learn the basic Fax, Copy, Scan and Direct
Print operations and how to replace
consumables. See troubleshooting tips.
Printed / In the Box
Advanced User's
Guide Learn more advanced operations: Fax, Copy, security features, printing reports and
performing routine maintenance.
PDF file / CD-ROM / In the Box
Software User's
Guide Follow these instructions for Printing, Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.
HTML file / CD-ROM / In the Box
Network User's
Guide This Guide provides useful information about wired and wireless network settings
and security settings using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.
PDF file / CD-ROM / In the Box
Wi-Fi Direct™ Guide
(MFC-9330CDW and
MFC-9340CDW)
This Guide provides details on how to
configure and use your Brother machine for
wireless printing directly from a mobile
device supporting the Wi-Fi Direct™
standard.
PDF file / Brother Solutions
Center 1
Google Cloud Print
Guide This Guide provides details on how to configureyourBrother machine to a Google
account and use Google Cloud Print
services for printing over the Internet.
PDF file / Brother Solutions
Center 1
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
about printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected on a Wi-Fi
network.
PDF file / Brother Solutions
Center 1
Web Connect Guide This Guide provides details about how to
configure and use your Brother machine to
scan, load and view images and files on
certain Web sites that provide these
services.
PDF file / Brother Solutions
Center 1

ii
1Visit us at http://solutions.brother.com/.
AirPrint Guide This Guide provides information for using
AirPrint to print from OS X v10.7.x, 10.8.x
and your iPhone, iPod touch, iPad, or other
iOS device to your Brother machine without
installing a printer driver.
PDF file / Brother Solutions
Center1
Which Guide? What’s in it? Where is it?

iii
Table of Contents
1 General Setup 1
Memory storage.....................................................................................................1
Set Daylight Saving Time ......................................................................................1
Ecology features....................................................................................................2
Toner Save......................................................................................................2
Sleep Time ......................................................................................................2
Deep Sleep mode............................................................................................3
Touchscreen..........................................................................................................3
Setting the backlight brightness.......................................................................3
Setting the Dim Timer for the backlight ...........................................................4
Dial Prefix ..............................................................................................................4
Setting up the prefix number ...........................................................................4
Changing the prefix number ............................................................................5
2 Security features 6
Secure Function Lock 2.0......................................................................................6
Before you begin to use Secure Function Lock 2.0.........................................7
Setting and changing the Administrator Password..........................................7
Setting up restricted users...............................................................................8
Setting up and changing the Public user mode...............................................8
Turning Secure Function Lock on/off...............................................................9
Switching Users.............................................................................................10
Setting Lock.........................................................................................................11
Setting up the administrator password ..........................................................11
Changing the Setting Lock administrator password ......................................12
Turning Setting Lock on/off............................................................................12
Dial Restriction.....................................................................................................13
Dial pad restriction.........................................................................................13
Address Book restriction................................................................................13
Shortcuts restriction.......................................................................................13

iv
3 Sending a fax 14
Additional sending options...................................................................................14
Sending faxes using multiple settings ...........................................................14
Changing a 2-sided fax layout (MFC-9340CDW)..........................................15
Contrast.........................................................................................................16
Changing Fax Resolution ..............................................................................16
Additional sending operations..............................................................................17
Sending a fax manually.................................................................................17
Dual access...................................................................................................17
Broadcasting..................................................................................................18
Real Time Transmission................................................................................19
Overseas Mode.............................................................................................20
Delayed Fax ..................................................................................................20
Delayed batch transmission ..........................................................................21
Checking and cancelling waiting jobs............................................................21
Setting your changes as the new default.......................................................22
Restoring all fax settings to the factory settings ............................................22
Saving fax options as a Shortcut...................................................................23
Electronic cover page....................................................................................23
Destination Display........................................................................................25
Polling..................................................................................................................26
Polled transmit...............................................................................................26
4 Receiving a fax 28
Memory Receive Options ....................................................................................28
Fax Forwarding..............................................................................................28
Fax Storage...................................................................................................29
Changing Memory Receive Options..............................................................29
Turning off Remote Fax Options ...................................................................30
Remote retrieval..................................................................................................31
Setting a Remote Access Code.....................................................................31
Using your Remote Access Code..................................................................31
Remote fax commands..................................................................................32
Retrieving fax messages ...............................................................................33
Changing the Fax Forwarding number..........................................................33
Additional receiving operations............................................................................34
Printing a reduced incoming fax....................................................................34
2-sided printing for Fax mode .......................................................................34
Setting the Fax Receive Stamp.....................................................................35
Setting the Print Density................................................................................35
Printing a fax from the memory .....................................................................36
Out of Paper Reception.................................................................................36
Avoiding incoming Fax/Call from specific numbers.......................................37
Polling..................................................................................................................39
Polling receive...............................................................................................39

v
5 Dialling and storing numbers 42
Telephone line services.......................................................................................42
Caller ID.........................................................................................................42
Additional dialling operations...............................................................................42
Combining Address Book numbers...............................................................42
Additional ways to store numbers........................................................................44
Storing Address Book numbers from Outgoing Calls....................................44
Storing Address Book numbers from the Caller ID history............................44
Setting up Groups for Broadcasting ..............................................................45
6 Printing reports 47
Fax reports...........................................................................................................47
Transmission Verification Report...................................................................47
Fax Journal (Activity Report) .........................................................................47
Reports................................................................................................................48
How to print a report......................................................................................48
7 Making copies 49
Copy settings.......................................................................................................49
Stop copying..................................................................................................49
Improving copy quality...................................................................................49
Enlarging or reducing copies.........................................................................50
2-sided Copying ............................................................................................51
Adjusting Density and Contrast .....................................................................53
Sorting copies................................................................................................54
Making N in 1 copies (page layout) ...............................................................54
2 in 1 ID Copy................................................................................................56
Adjusting the Colour Saturation.....................................................................57
Making 2-sided N in 1 copies (MFC-9340CDW) ...........................................57
Removing Background Colour.......................................................................58
Saving copy options as a Shortcut ................................................................59
Saving paper .................................................................................................59
A Routine maintenance 60
Checking the machine.........................................................................................60
Printing the test print......................................................................................60
Checking the Page Counters.........................................................................60
Checking the remaining life of toner cartridges .............................................61
Checking the remaining life of parts ..............................................................61
Replacing periodic maintenance parts.................................................................62
Packing and shipping the machine......................................................................63
B Glossary 65
C Index 69

1
1
1
NOTE
Most of the illustrations in this User’s
Guide show the MFC-9340CDW.
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast and Overseas Mode) will be lost.
Also, during a power failure the machine will
retain the date and time and programmed fax
timer jobs (for example, Delayed Fax) for up
to 60 hours. Other fax jobs in the machine’s
memory will not be lost.
Set Daylight Saving
Time 1
You can set the machine to change for
Daylight Saving Time. If you choose
Forward Hour, it will reset the time forward
one hour and if you choose
Backward Hour, it will reset the time
backward one hour.
aPress .
bPress (Date & Time).
cPress Daylight Save.
dPress Forward Hour or
Backward Hour.
ePress .
General Setup 1

Chapter 1
2
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The factory setting is Off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Ecology.
fPress Ecology.
gPress Toner Save.
hPress On or Off.
iPress .
NOTE
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time 1
The Sleep Time setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode. The
timer will restart if any operation is carried out
on the machine, such as receiving a fax or a
print job. The factory setting is three minutes.
When the machine goes intoSleep mode, the
Touchscreen backlight turns off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Ecology.
fPress Ecology.
gPress Sleep Time.
hUsing the keyboard on the
Touchscreen, enter the length of time
(0-50 minutes) the machine will remain
idle before entering Sleep mode.
Press OK.
iPress .

General Setup
3
1
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a job or if you press
the Touchscreen.
When the machine is in Deep Sleep mode,
the Touchscreen backlight turns off and
blinks.
Touchscreen 1
Setting the backlight
brightness 1
You can adjust the brightness of the
TouchscreenLCDbacklight.Ifyou arehaving
difficulty reading the Touchscreen, try
changing the brightness setting.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display LCD Settings.
fPress LCD Settings.
gPress Backlight.
hPress Light, Med or Dark.
iPress .

Chapter 1
4
Setting the Dim Timer for the
backlight 1
You can set how long the Touchscreen LCD
backlight stays on after you go back to your
Home screen.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display LCD Settings.
fPress LCD Settings.
gPress Dim Timer.
hPress Off, 10Secs, 20Secs or
30Secs.
iPress .
Dial Prefix 1
The Dial Prefix settingwillautomatically diala
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside
number, use this setting to automatically dial
9 for every fax you send.
Setting up the prefix number 1
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press aor bto
display Dial Prefix.
fPress Dial Prefix.
gPress On.
hPress Dial Prefix.
iEnter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
Press OK.
NOTE
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
• If your telephone system requires a time
break recall (hookflash), press !on the
Touchscreen.
• If pulse dialing mode is on, # and lare not
available to use.
jPress .

General Setup
5
1
Changing the prefix number 1
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press aor bto
display Dial Prefix.
fPress Dial Prefix.
gPress On (or Off).
You can turn off the prefix number by
pressing Off. The prefix number will
remain off until you press On.
hPress Dial Prefix.
iDo one of the following using the
keyboard on the Touchscreen.
To change the prefix number, press
dor cto positionthe cursorunder the
digit to be deleted and press the
Back Space button . Then press
the correct digit.
Repeat until the prefix number is
correct, and then press OK.
To exit without making a change,
press OK.
NOTE
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
• If your telephone system requires a time
break recall (hookflash), press !on the
Touchscreen.
• If pulse dialing mode is on, # and lare not
available to use.
jPress .

6
2
Secure Function Lock 2.0 2
Secure Function Lock lets you restrict Public
access to the following machine functions:
Fax Tx (Fax Sending)
Fax Rx (Fax Receiving)
Copy
Scan 1
USB Direct Print 3
Print 2
Web Connect (Upload)
Web Connect (Download)
Color Print 24
Page Limit4
1Scan includes scan jobs via Brother iPrint&Scan.
2Print and Color Print include print jobs via AirPrint,
Google Cloud Print and Brother iPrint&Scan.
3For MFC-9330CDW and MFC-9340CDW
4Available for Print, USB Direct Print, Copy and
Web Connect (Download).
This feature also prevents users from
changing the default settings of the machine
by limiting access to the Menu settings.
Before using the security features you must
first enter an administrator password.
The administrator can set up restrictions for
individual users along with a user password.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password, contact Brother
customer service.
NOTE
• Secure FunctionLockcanbesetmanually
from the Touchscreen, or by using Web
Based Management or BRAdmin
Professional 3 (Windows®only). We
recommend using Web Based
Management or BRAdmin Professional 3
(Windows®only) to configure this feature
(see Network User's Guide).
• Only administrators can set limitations
and make changes for each user.
• PollingReceive is enabledonly when both
Fax Tx and Fax Rx are enabled.
Security features 2

Security features
7
2
Before you begin to use
Secure Function Lock 2.0 2
You can configure the Secure Function Lock
2.0 settings using a web browser. Before
configuration, the following preparations are
needed.
aStart your web browser.
bType “vmachine’s IP address/” into
your browser’s address bar (where
“machine’sIPaddress”istheIPaddress
of the Brother machine).
For example:
v192.168.1.2/
NOTE
You can find the machine’s IP address in
the Network Configuration List (see
Network User's Guide: Printing the
Network Configuration Report).
cType apassword intheLogin box. (This
is a password to log on to the machine’s
web page, not the administrator
password for Secure Function Lock.)
Click .
NOTE
If you are using a web browser to
configure the machine’s settings for the
first time, set a password.
1 Click
Please configure the password.
2 Type a password (up to 32 characters).
3 Retype the password in the
Confirm New Password field.
4 Click Submit.
Setting and changing the
Administrator Password 2
You can configure these settings using a web
browser. To set up the web page, see Before
you begin to use Secure Function Lock 2.0
on page 7. Then set up the administrator.
Setting the administrator password 2
The administrator password is used to set up
users and to turn Secure Function Lock on or
off (see Setting up restricted users on page 8
and Turning Secure Function Lock on/off
on page 9).
aClick Administrator.
bClick Secure Function Lock.
cType a four-digit number for the
password in the New Password field.
dRetype the password in the
Retype Password field.
eClick Submit.
Changing the administrator password2
aClick Administrator.
bClick Secure Function Lock.
cType a four-digit number for the
password in the New Password field.
dRetype the password in the
Retype Password field.
eClick Submit.

Chapter 2
8
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 25 restricted
users.
You can configure these settings using a web
browser. To set up the web page, see Before
you begin to use Secure Function Lock 2.0
on page 7. Then follow these steps:
aClick Administrator.
bClick Secure Function Lock.
cType an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name field and then type a
four-digit password in the PIN field.
dClear the functions that you want to
restrict in the Print check box and
Others check box. To configure the
maximum page count, select the On
check box in Page Limit, and then type
the number in the Max. field.
eClick Submit.
Setting up and changing the
Public user mode 2
Public user mode restricts the functions that
are available for all users who do not have a
password.
When you set up restrictions for Public users,
you must do it through Web Based
Management or BRAdmin Professional 3
(Windows®only) (see
Network User's Guide).
aClick Administrator.
bClick Secure Function Lock.
cClear the functions that you want to
restrict in the Print check box and
Others check box. To configure the
maximum page count, select the On
check box in Page Limit, and then type
the number in the Max. field.
dClick Submit.

Security features
9
2
Turning Secure Function
Lock on/off 2
NOTE
Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, contact Brother
customer service.
Turning Secure Function Lock on 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Security.
fPress Security.
gPress Function Lock.
hPress Lock OffOn.
iEnter the registered four-digit
administrator password using the
keyboard on the Touchscreen.
Press OK.
NOTE
The Secure Function Lock icon is
displayed beneath the time and date.
Turning Secure Function Lock off 2
aPress or
.
(Where xxxxx is the user’s name.)
bPress Lock OnOff.
cEnter the registered four-digit
administrator password using the
keyboard on the Touchscreen.
Press OK.
Public
XXXXX

Chapter 2
10
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user mode2
aPress or
.
(Where xxxxx is the user’s name.)
bPress Change User.
cSwipe up or down, or press aor bto
display your user name.
dPress your user name.
eEnter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
NOTE
• If the current ID is restricted for the
function you want, Access Denied will
appear on the Touchscreen.
• If your ID has page limit restrictions and
has already reached the maximum
number of pages, the Touchscreen will
show Limit Exceeded or
Access Denied when you try to print.
Contact your administrator to check your
Secure Function Lock Settings.
Changing to the Public mode 2
aPress .
(Where xxxxx is the user’s name.)
bPress Go to Public.
NOTE
• After a restricted user has finished using
the machine, it will return to Public mode
after one minute.
• If the function you want is restricted for all
users, Access Denied will appear on
the Touchscreen and Change User
screen willappear. You cannotaccessthe
function. Contact your administrator to
check your Secure Function Lock
Settings.
• If your ID has Color Print restrictions to
Disable, the Touchscreen will show
No Permission when you try to print
coloured data.
Public
XXXXX
XXXXX

Security features
11
2
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Contact your
administrator or Brother customer service.
While the Setting Lock is On, you cannot
access the machine settings.
Machine settings cannot be changed through
the Remote Setup utility while Setting Lock
is On.
Setting up the administrator
password 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Security.
fPress Security.
gPress Setting Lock.
hEnter a four-digit number for the new
password using the keyboard on the
Touchscreen.
Press OK.
iEnter the new password again when the
Touchscreen shows Verify:.
Press OK.
jPress .

Chapter 2
12
Changing the Setting Lock
administrator password 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Security.
fPress Security.
gPress Setting Lock.
hPress Set Password.
iEnter the old four-digit password using
the keyboard on the Touchscreen.
Press OK.
jEnter a four-digit number for the new
password using the keyboard on the
Touchscreen.
Press OK.
kRe-enter the new password again when
the Touchscreen shows Verify:.
Press OK.
lPress .
Turning Setting Lock on/off 2
If you enter the wrong password, the
Touchscreen will show Wrong Password.
Enter the correct password.
Turning Setting Lock on 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Security.
fPress Security.
gPress Setting Lock.
hPress Lock OffOn.
iEnter the registered four-digit
administrator password using the
keyboard on the Touchscreen.
Press OK.
Turning Setting Lock off 2
aPress
on the Touchscreen.
bEnter the registered four-digit
administrator password using the
keyboard on the Touchscreen.
Press OK.
䣕䣧䣶䣶䣫䣰䣩䢢䣎䣱䣥䣭

Security features
13
2
Dial Restriction 2
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling
when youuse thedialpad,AddressBook and
Shortcuts.
If you choose Off, the machine does not
restrict the dialling method.
IfyouchooseEnter # Twice,the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the Touchscreen
will show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
Dial pad restriction 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Fax.
dPress Fax.
eSwipe up or down, or press aor bto
display Dial Restriction.
fPress Dial Restriction.
gPress Dial Pad.
hPress Enter # Twice, On or Off.
iPress .
Address Book restriction 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Fax.
dPress Fax.
eSwipe up or down, or press aor bto
display Dial Restriction.
fPress Dial Restriction.
gPress Address Book.
hPress Enter # Twice, On or Off.
iPress .
Shortcuts restriction 2
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Fax.
dPress Fax.
eSwipe up or down, or press aor bto
display Dial Restriction.
fPress Dial Restriction.
gPress Shortcuts.
hPress Enter # Twice, On or Off.
iPress .

14
3
Additional sending
options 3
Sending faxes using multiple
settings 3
Before you send a fax, you can change any
combination of these settings:
2-sided Fax 1
Contrast
Fax Resolution
Real Time TX
Overseas Mode
Delayed Fax
Batch TX
Coverpage Note
Coverpage Setup
Broadcasting
1For MFC-9340CDW
aDo one of the following:
When Fax Preview is set to Off,
press (Fax).
WhenFax Previewis setto On,press
(Fax) and Sending Faxes.
The Touchscreen shows:
bPress Options.
cSwipe up or down, or press aor bto
display the setting you want, and then
press the setting.
dPress the option you want.
eDo one of the following:
Repeat steps cand dto change
more settings.
If you are finished choosing settings,
press OK. Go to the next step for
sending your fax.
NOTE
• Most settings are temporary and the
machinereturnstoitsdefaultsettingsafter
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will stay
until you change them again (see Setting
your changes as the new default
on page 22).
• You can also save some of the settings
you use most often by setting them as a
Shortcut (see Saving fax options as a
Shortcut on page 23).
Sending a fax 3