Brother P-touch PT-9400 User manual

®
Read this User’s Guide before you start using your P-Touch.
Keep this User’s Guide in a handy place for future reference.
USER’S GUIDE MODEL PT-9400

Thank you for purchasing this P-touch!
With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fonts and
character styles to design beautiful custom labels. In addition, the many pre-formatted templates available
make label- and stamp-making quick and easy.
Installing the P-touch Editor software on your computer will provide you with many more illustration and
layout tools to design labels, which can then be printed on your P-touth.
You can print professional-looking labels in no time. The quality and performance of this P-touch make it an
extremely practical machine to meet all your labelling needs.
Although this P-touch is easy to use, we suggest that you read this User's Guide carefully before starting. Keep
this manual nearby for future reference.
PREFACE
Canadian Department of Communications Compliance Statement
This digital apparatus does not exceed the Class B limits for radio noise emissions from
digital apparatus as set out in the interference-causing equipment standard entitled “Digital
Apparatus”, ICES-003 of the Department of Communications.
Switching the language of the displays between
English and French
Refer tp page 59 for details on switching the language used in the displays between
English and French.
☞The default setting is English.

i
QUICK REFERENCE
Chapter 1
Before You Start....................................................... 1
EXAMPLES OF WHAT YOU CAN MAKE
WITH THIS P-TOUCH..................................................................2
GENERAL DESCRIPTION..............................................................4
Features............................................................................................................... 4
LCD display......................................................................................................... 5
Menus................................................................................................................... 5
Keyboard.............................................................................................................. 6
Chapter 2
Getting Started......................................................... 7
PRECAUTIONS.............................................................................8
Connecting the power supply cord...................................................................... 9
Installing a TZ tape cassette.............................................................................. 10
Turning on & off the P-touch.............................................................................11
Chapter 3
Functions ............................................................... 13
Performing basic operations ............................................................................. 14
Entering text....................................................................................................... 15
Editing text......................................................................................................... 21
Formatting......................................................................................................... 24
Storing and recalling files ................................................................................. 46
Printing.............................................................................................................. 49
Setting display features...................................................................................... 57
CONTENTS

ii
Chapter 4
Using Labels and Stamps........................................ 61
Laminated tape...................................................................................................62
Stamp film...........................................................................................................62
ERROR MESSAGE LIST ...............................................................65
TROUBLESHOOTING................................................................70
MACHINE SPECIFICATIONS......................................................73
Appendix ............................................................... 75
Symbols...............................................................................................................76
Special barcode characters................................................................................80
Fonts...................................................................................................................80
Sizes and widths..................................................................................................81
Type styles ..........................................................................................................82
Framing and shading patterns...........................................................................83
Background designs ...........................................................................................84
Pre-set templates................................................................................................85
Template text styles ............................................................................................89
Text transformation styles ..................................................................................90
INDEX ........................................................................................91
ACCESSORIES.............................................................................93

QUICK REFERENCE
Entering text
Adding a space Space bar
Adding a capital letter + desired character
Adding a series of capi-
tal letters →Type character
Adding an accented
character →Type character →or to select →
Adding a symbol a) → or to select SYMBOL NO. →→or to select (or
type) symbol number →
b) → or to select symbol category →→, ,, or
to select symbol number →
Adding a new line
Adding a new block +
Adding a barcode →Type barcode data →
Adding a special charac-
ter to the barcode →→ or to select special character →
Changing a barcode
parameter →→ or to select parameter →→or to select setting →
→
Editing text
Zooming in and out
Deleting text
Clearing all of the text
and formats + → or to select TEXT & FORMATS →
Clearing only the text + → or to select TEXT ONLY →
Selecting an area of the
text → , , or to select text
Selecting all of the text +
Copying text → , , or to select text →
Pasting text Copy text → , , or to position cursor →→ or to select
OK →
Shift
Caps
Alt
New Block
Symbol
New Block
New Block
Symbol
New Block
New Block
New Block
Code
New Block
Barcode
New Block
Barcode
Symbol
New Block
Barcode
Format
New Block New Block
Zoom
Image
Clear
Back Space
Code
Clear
Back Space
New Block
Code
Clear
Back Space
New Block
Area
All
Code Area
All
Area
All
Copy
&Paste
Copy
&Paste
New Block

Formatting text
Changing the font
Changing the character
size
Changing the character
width
Changing the character
style
Changing the italic set-
ting
Changing the line effects
Changing the vertical
printing setting
Changing the label
length → or to select LENGTH →→or to select (or type) setting →
Changing the margins →or to select MARGIN →
→
or to select setting →
Changing the horizontal
alignment →or to select H.ALI →
→
or to select setting →
Changing the pitch →or to select PITCH →
→
or to select setting →
Changing the back-
ground a) →or to select BACK →
→
or to select design →
b) →or to select BACK →
→
or to select
SMALL or LARGE →
→type text → to select font and →
Using a template
Creating a label or
stamp from a template a) →or to select TEMPLATE NO. →
→
or to select (or
type) template number →→ Type line of text and →Continue with 1,
2, 3, 4or 5
b) →or to select template category →→or to select
template number →→Type line of text and →Continue with 1, 2, 3,
4or 5
1Changing the style
of the template or to select CHANGE STYLE →
→ →
or to select setting
→→
2Editing the template
text or to select CONTINUE →
→Change the text →
3Printing a template
other than one from
the STAMP category
or to select PRINT →→or to select OK →
Font
Size
Width
Style
Italic
/
Vert
Format
New Block
Format New Block
Format New Block
Format New Block
Format New Block
Format
New Block Font
New Block
New Block
Templt
New Block
New Block New Block
Templt
New Block
New Block New Block
New Block
New Block New Block
New Block New Block
New Block New Block

Changing the print
options (for a template
other than one from the
STAMP category)
or to select PRINT →→or to select OPTION →→
Continue with 6, 7, 8, 9, 0, Aor B
4Printing a template
from the STAMP cat-
egory
or to select PRINT →→or to select PRINT STAMP →
Printing an ID label (for
a template from the
STAMP category) or to select PRINT →→or to select PRINT LABEL →
5Storing the template
text or to select FILE →
→
or to select SAVE AS or SAVE →
→
or to select file name →Type file name →
Storing, recalling deleting text files
Saving a file that has not
been saved before →or to select SAVE AS →
→
or to select file number →
→Type file name →
Saving a previously
saved file →or to select SAVE →
→Edit file name →
Recalling a previously
saved file a) →or to select OPEN →
→
or to select file number →
b) →or to select OPEN →
→Type file name →→
or
to select file →
Deleting a previously
saved file a) →or to select DELETE →
→
or to select file number →
→
or to select OK →
b) →or to select DELETE →
→Type file name →→
or to select file →
Printing text
Previewing the label
appearance +
Feeding and cutting 1”
(25 mm) of tape
Printing using the cur-
rent print options →or
to select OK →
Changing the print
options →or
to select OPTION → → Continue with 6, 7, 8, 9, 0, A
or B
6Printing many cop-
ies or
to select COPIES → → or to select (or type) number →
New Block New Block
New Block New Block
New Block
New Block
New Block
New Block New Block
File
New Block
New Block
File
New Block
New Block
File
New Block
New Block
File
New Block
New Block
New Block
File
New Block
New Block
New Block
File
New Block
New Block
New Block
Code Zoom
Image
Feed
& Cut
Print
New Block
Print
New Block
New Block

7Printing many cop-
ies while increasing
selected text
or to select NUMBER → → ,, or to select start of num-
bering field → → or to select end of numbering field → →
or to select (or type) number →
8Printing a mirror
image of the text or
to select MIRROR → → or to select ON →
9Inverting the printed
and unprinted areas or
to select INVERT → → or to select ON →
0Changing the shape
of the text or
to select TRANSFORM → → or to select setting →
AChanging how
labels are cut or
to select CUT → → or to select setting →
BEnlarging text and
printing it on 2, 3 or
4 labels
or to select SPLIT → → or to select setting →
New Block New Block
New Block
New Block
New Block
New Block
New Block
New Block

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Before You Start
EXAMPLES OF WHAT YOU CAN
Quickly create a label for a home video by using the Template function (➩p. 59). If you
wish, you can then change the overall style of the text (➩p. 61).
Use the NUMBER (numbering)
function (➩p. 68) to print several
numbered labels at one time, with-
out changing the text for each label.
You can also invert the printing to
make the light parts dark and the
dark parts light (➩p. 71).
With the New Block function (➩p. 34), your labels can contain sections with dif-
ferent numbers of lines. In this label, part of the text was formatted using a different
font (➩p. 43) and a different style (➩p. 46). In addition, the Barcode function
makes creating and printing barcodes easy.
Decorate your text using the many frames and shadings (➩p. 50). Then,
just before printing, use the TRANSFORMATION function (➩p. 72) to
change the shape of the text.