Brother PT-2040 User manual
(QJOLVK
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8VHU·V*XLGH
Follow these guidelines to avoid the risk of fire, burns,
injury, electric shocks, rupture, overheating, abnormal
odors or smoke.
of children. In addition, do not allow children to put the label maker
parts or labels in their mouths. If any object has been swallowed,
seek medical attention.
(AD-24ESA-01/AD-24ESAW-01) for the label maker to prevent
any damage or failure.
humidity such as bathrooms.
plug. Do not forcibly bend or pull the power cord. Always hold the
AC Adapter when disconnecting from the power outlet.
use an outlet that is loose.
to get wet, for example, by handling them with wet hands or
spilling beverages on to them.
into your eyes. If leaked fluid gets into your eyes, immediately
rinse your eyes with a large amount of clean water, and then
immediately seek medical attention.
batteries.
change the batteries.
and stop using the label maker if you notice abnormal odor,
heat, discoloration, deformation or anything unusual while using
or storing it.
your hands.
damaged. There is a possibility of generating heat.
Follow these guidelines to avoid personal injury,
liquid leakage, burns or heat.
printing.
immediately rinse them with clean water.
not intend to use the label maker.
combinations of old and new batteries or combinations of
different types, different charging levels, different manufacturers
or different models. Do not insert a battery with its plus and minus
ends reversed.
Cassette Cover.
Safety Precautions
Indicates a potentially
not avoided, could result in
death or serious injuries.
Indicates a potentially
not avoided, may result in
minor or moderate injuries.
WARNING
CAUTION
Thank you for purchasing Brother's PT-2040. Use your new PT-2040
label maker to create labels for multiple applications. Select from the
labels. In addition, the variety of Tape Cassettes available allows you
to print labels with different widths and exciting colors.
Please read this guide, including all Precautions, before using
this machine. After reading this guide, keep it in a safe place.
D01AAB001
(QJOLVK
8VHU·V*XLGH
the label may unpeel or become irremovable, the color of the label
may change or be transferred to other objects. Before applying the
label, check the environmental conditions and the material.
described in this guide. Doing so may result in accidents or
damage the label maker.
that do not have the mark.
alcohol or other organic solvents.
print head directly with your hands.
connector, battery compartment, etc.
sunlight or rain, near heaters or other hot appliances, in any
location exposed to extremely high or low temperatures (e.g., on
the dashboard or in the back of your car) or high humidity, or in
dusty locations.
head.
tape and the label maker.
label maker, or if the battery expires.
rechargeable batteries.
label length.
manufacturing and shipping. This sticker should be removed prior to use.
format settings and any text files stored in the memory will be
cleared.
General Precautions
GETTING STARTED
Installing Power Supply
When using batteries:
1. Make sure the power is
off.
2. With the LCD facing
down, remove the Battery
Compartment Cover by
pressing the grooved tab
and pushing in the
direction of the arrow, as
illustrated.
3. This label maker
requires six (6) AA
alkaline batteries.
Make sure that the
positive (+) and negative
(-) ends of the batteries
match the marks inside
the battery compartment.
Note:
Always replace all six
batteries at the same time
using brand new ones.
4. Attach the Battery
Compartment Cover by
inserting the three hooks
at the bottom into the
slots on the machine, then
press down firmly until it
clicks into place.
When running a memory
backup, we recommend
using both the Power
Adapter AND batteries, in
the event that one or the
other power method fails.
When using the AC
Adapter, not included
(AD-24ESA-01/
AD-24ESAW-01):
1. Insert the Power
Adapter cord into the AC
Adapter Jack on the side
of the machine.
2. Insert the Power
Adapter into a standard
AC electrical outlet.
1
Battery Compartment
Cover
Installing a Tape Cassette
1. Open the Cassette
Cover by lifting both sides
at the same time.
2. Insert the Tape Cassette
following the drawing
marked inside the case.
Gently press the Tape
Cassette into the label
maker until it clicks into
place.
0.13" (3.5 mm), 0.23"
(6 mm), 0.35" (9 mm),
0.47" (12 mm) or 0.70"
(18 mm).
packaged with protective
plastic, be sure to remove
the plastic before inserting
the Tape Cassette.
with this machine.
3. Close the Cassette
Cover and gently press
until it clicks into place.
Tape
Exit Slot
Lever
NOTE
• The LCD displays one row of 15 characters;
however, there is a maximum of 80 characters
(including spaces, tabs, symbols, and a return) for
a label.
• When selecting the settings, press to
return to the default item.
LCD and Keyboard
1
3
8
9
10
11
16
13
17
12
13
18
19
14
6
4
5
7
20
15
23
21
24
26
27
28
29 2
25
22
XRemoving the protective film
To protect your machine from scratching
during shipping, a protective film was placed
on the LCD.
Make sure to remove the protective film
before using the machine.
1. Tape Cutter Lever
2. Width
3. Power key
4. Underline / Frame
5. Style
6. Cursor key
7. Function (Fn) key
8. Clear key
9. OK key
10. Escape key
11. Backspace key
12. Enter key
13. Shift key
14. Accent key
15. Space key
16. Auto Format (A/F) key
17. Symbol key
18. Caps key
19. Tab key
20. Character key
21. Preview key
22. Font1 key
23. Font2 key
24. Feed/Print key
25. Caps
26. Label Length
27. Cursor
28. Font
29. Size
• Pressing the Preview key (21) displays a
preview of the label, and may differ from the
actual label when printed.
• Label length shown on the LCD may differ
slightly from the actual length when printed.
For a complete list of tapes compatible with your
machine, see your model’s page at
support.brother.com.
1Turn your machine on.
Supply power by using six AA batteries
(included) or the AC Adapter (not included),
and then press .
2Set the language.
The default setting is [English].
3Set the unit of measurement.
The default setting is [inch].
NOTE
pressed within five minutes.
Supplies and Accessories
Tape
Cassettes: Brother TZe tapes with mark.
0.13" (3.5 mm), 0.23" (6 mm),
0.35" (9 mm), 0.47" (12 mm),
0.70" (18 mm)
See the included Supplies and
Accessories Guide.
AC Adapter: AD-24ESA-01/
AD-24ESAW-01
Print Head
Cleaning
Cassette: TZe-CL4
Specifications
Dimensions:
(W x D x H)
Approx. 6.5" x 8.6" x 2.7"
(Approx. 164 mm x 218 mm x 58 mm)
Weight: Approx. 1.3 lb. (Approx. 570 g)
(without batteries and Tape Cassette)
Power Supply:
AD-24ESA-01/AD-24ESAW-01
Tape Cassette: Brother TZe tape (width)
0.13" (3.5 mm), 0.23" (6 mm),
0.35" (9 mm), 0.47" (12 mm),
0.70" (18 mm)
For FAQs and to download manuals, visit:
support.brother.com.
Initial Settings
[Language]
(Select a language) .
[Unit]
[inch / mm] .
BASIC USAGE
You can enter a maximum of 80 characters
(including spaces, tabs, symbols, and a return) for
a label.
XSwitching Upper Case / Lower Case
XCreating Two-Line Labels
Move the cursor to where you want to start the next
line and press . Use either 0.35" (9 mm), 0.47"
(12 mm), or 0.70" (18 mm) tape for two-line printing.
NOTE
• The return symbol ( ) appears when you press
the Enter key .
XEntering Tabs
Move the cursor to where you want to set a tab
and press .
NOTE
• The tab symbol appears when you insert a
tab in the text.
XChanging Tab Length
• To return to the default tab length, press .
• Please note: the default length varies based on
your tape size.
XCursor Keys
To move to the end of your text:
+
To move to the beginning of your text:
+
XEntering Accented Characters
• Refer to the Accented Characters table in this
guide.
• The order of accented characters varies based
on the language you selected.
XChanging Label Length
NOTE
•Tappears in the Label Length area when you
set a specific label length.
• To return to the default length (automatic, based
on text length), press , and [Auto]
appears on the LCD.
XClearing Text and Settings
To delete individual letters and spaces, press .
To delete all text:
To delete all text and settings:
Entering Text
2
Upper case
( ON)
Lower case
( OFF)
Display Label image
Display Label image
[
Tab Length
]
[
Auto
/
0.0"-4.0" (0 mm-100 mm)
]
- /
[Label Length]
[Auto / 1.2"-12.0" (30 mm-
300 mm)]
[Text Only]
[Text & Format]
XPreview
• Pressing the Preview key displays all of the text
and the label length, then returns to the original
text.
• Only the text can be previewed, not the font,
style, size, underline/frame or any additional
features.
XFeeding (Tape Feed)
• This function feeds approximately 1" (25 mm)
of blank tape.
• When using the Chain Print feature, after the
last label is printed, feed the tape.
• Do not pull the tape, as this may damage the
Tape Cassette.
XPrinting
• If you need only one copy of the label, press
after you press .
• You can print up to nine copies of each label.
• DO NOT touch the Tape Cutter Lever while the
message [Print] or [Feed] appears on the
LCD.
•To cut tape: When printing ends, press the
Tape Cutter Lever.
• To remove tape backing, fold the label
lengthwise (with the text facing inward), to
expose the inside edges that run down the
center of the tape backing. Peel and apply.
XUsing Print Options
[Numbering]
You can print a series of up to 10 labels using
auto-numbering. Use this feature to automatically
increase a selected number by 1 after each one is
printed.
Ex: Print copies of labels containing a serial
number (0123, 0124, and 0125)
• Select the highest number you wish to print
when setting the number.
[
Mirror
]
Ex: To Mirror Print "J.SMITH", follow the
instructions below after entering "J.SMITH".
• Use clear tape when using this function, so the
labels can be read correctly from the opposite
side when attached on glass, windows, or other
transparent surfaces.
Printing Labels
+
[Set 1-9?1 ] / -
(Enter numbers) by moving the
cursor to the number you wish to increment.
[Print
Option] [Numbering]
(Enter text or characters)
[Print Option] [Mirror]
[Mirror Print?]
The laminate mechanism creates a margin of
about 1" (25 mm) at the beginning of printing. You
can reduce this margin by printing labels
continuously.
You can also change the margin before and after
the text.
X[Full] / [Half] / [Narrow]
• The printed dots (:) indicate the end of the label.
Cut along the printed dots (:) with scissors.
When selecting Half and Narrow margins, a
mark will immediately follow the margin of about
1" (25 mm) indicating where to cut the label.
X[Chain Print] (Tape-saving option)
Use this option to print multiple labels with the
narrowest margins. This feature saves tape.
Select [
Chain Print
] for the margin.
This setting does not print dots (:) indicating the
end of the label. Use scissors to remove any part
of margin that is not required.
1. Enter the text.
2.
Press . The message [
Set 1-9?1
]
appears on the LCD.
3. Press the number keys to enter the amount
of copies you want to print.
4. Press to start printing.
5. Clear the text and re-enter the text you want
on the next label.
6. Repeat steps 2 through 5.
7. After the last label prints, feed the tape by
pressing and .
8. Press the Tape Cutter Lever.
NOTE
• Once the final label sheet prints, feed the tape
before pressing the Tape Cutter Lever ( +
), otherwise part of the text may be
cut off.
• Do not pull the tape, as this may damage the
Tape Cassette.
Setting Margins
[Margin]
[Full / Half / Narrow / Chain Print]
ŶWhen printing a single sheet:
Full
Half
Narrow
ŶWhen printing multiple sheets:
Full
Half
Narrow
abc
1"
(25 mm)
1"
(25 mm)
abc
:
1"
(25 mm)
0.47"
(12 mm)
0.47"
(12 mm)
abc
:
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
abc
1"
(25 mm)
1"
(25 mm)
1"
(25 mm)
1"
(25 mm)
:
abc
:
abc
:
:
abc
:
0.47"
(12 mm)
0.47"
(12 mm)
0.47"
(12 mm)
0.47"
(12 mm)
1"
(25 mm)
abc
:
:
abc
:
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
0.16"
(4 mm)
0.16"
(4 mm)
Once the final sheet prints, feed the tape, and
press the Tape Cutter Lever.
The printed labels will have the narrowest margin
width when you use Chain Print. While the printed
text is still inside the label maker, do not feed the
tape until the final label is printed.
Once the final label prints, feed the tape, and press
the Tape Cutter Lever.
You can save and reuse the text and settings for
up to five different labels. Each label holds up to
80 characters (including spaces). Assign a
number (1-5) to each saved file so you can reuse
it, and edit or overwrite stored files as needed.
XSaving a new file
NOTE
• When saving a file, if you reuse a number that is
already assigned to another file, [Overwrite?]
appears on the LCD. To overwrite the
previously-saved file, press . To cancel
without saving, press .
XPrinting a saved file
XOpening a saved file
Setting Margins (cont)
ŶWhen printing multiple copies
(2 to 9 copies of the same text):
Chain
Print
(ref)
Narrow
ŶWhen printing multiple labels (different text):
Chain
Print
(ref)
Narrow
abc
<Feed and Cut>
abc abc
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
abc
:
:abc
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
0.16"
(4 mm)
0.16"
(4 mm)
0.16"
(4 mm)
0.16"
(4 mm)
:abc
abc
<Feed and Cut>
def ghi
1"
(25 mm)
0.32"
(8 mm)
0.32"
(8 mm)
abc:
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
def:
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
ghi:
1"
(25 mm)
0.16"
(4 mm)
0.16"
(4 mm)
Saving Labels Files
(Enter text) [File]
[Save]
[File] [Print]
[Set 1-9?1 ] / -
[File] [Open]
DESIGNING LABELS
NOTE
• The actual printed font size depends on the
tape width, number of characters and number
of input lines. Once characters reach a
minimum size, the selected font will default to a
custom font which is based on the Helsinki
style. This allows tapes to be printed using the
smallest text possible on narrow or multi-line
tapes.
NOTE
• Automatically adjusts the text size according to
the tape width.
• The actual printed font size depends on the
tape width, number of characters and number
of input lines.
• Select MAX to print with maximum text size
when using 0.70" (18 mm) tape, text is all Upper
Case, the Style setting is [Normal], and the
Underline/Frame setting is [Off].
Setting Font
Display Label image
Display Label image
Setting Font Size
[Size] [Large/Medium/
Small/MAX]
Label image
[Large][Medium]
[Small] [MAX]
4
USING TEMPLATES
You can choose from six preset label lengths to
create labels for various applications.
Auto Format
(Select a format)
Applications Label Lengths
CD Spine 4.5" (113 mm)
DVD Spine 5.8" (148 mm)
USB Stick 1.3" (34 mm)
Binder Spine 7.9" (200 mm)
File Folder
4.7" (120 mm)
Divider Tab 1.6" (42 mm)
3
Refer to the Frame Designs table section in this
guide.
NOTE
• When using 0.13" (3.5 mm) tape, only
[Underline] is available.
Press to select various symbols. Refer to
the Basic Symbols and Pictograph Symbols
table sections in this guide.
NOTE
• To go to the next group, press .
Setting Font Width
[Width] [Normal/x 2/x
1/2]
Label image
[Normal][x 2][x 1/2]
Setting Font Style
[Style] (Select an
item)
Label image
[Normal][Bold]
[Outline][Shadow]
[Italic][Italic Bold]
[
Italic Outl
] (
Italic Outline
)
[Italic Shadow]
[Vertical]
Setting Underline/Frame
[Underline/Frame]
(Select an item)
Setting Symbol
[Basic/Pictograph]
(Choose a symbol)
HELPFUL HINTS
Reset your label maker when you want to initialize the
settings or in the event it is not working properly.
Resetting clears all the text, settings, and stored files.
It also clears the language and unit of measurement
settings.
1Turn off the label maker, hold down
and , and then press to
turn the label maker back on.
2First release the power button, and then
release and .
The label maker turns on with the internal
memory reset.
NOTE
Shortcuts
Size
Width
Style
Underline/Frame
File
Label Length
Margin
Tab
Tab Length
Print Option
Auto Format
Language
Unit
Helpful Tips
Feed
Cancel Operation or
Resetting the Machine
5
If you encounter any problems with your
product, please do not return your product to
the store.
After referring to the User's Guide, if you still
need assistance or need to locate a service
center, contact Brother Customer Service at:
(In USA)
Voice: 1-877-BROTHER
Web: www.brother-usa.com
Fax: 1-901-379-1210
To order supplies and accessories, visit
www.brothermall.com or call
1-877-552-6255.
CAUTION
• Remove the batteries if you do not intend to use
the label maker for an extended period of time.
• Dispose of batteries at an appropriate
collection point, not in the general waste
stream. Be sure to observe all applicable
federal, state, and local regulations.
• When storing or discarding a battery, wrap it
with cellophane tape, to prevent it from short-
circuiting. (See illustration)
1. Cellophane tape
2. Alkaline battery
Do not mix old and new
batteries. Replace all six batteries at the
same time.
2
1
XError messages XWhat to do when...
Troubleshooting
Message Cause / Remedy
Invalid! 3'
Numbering!
Numbering!
Tab
LengthLabel Length!
!
No Text! {'
!
{ '
!
{Print Option'
!
{ '
!
Line Limit!
{ !
{'
!6z>!7@!?z>R@
!*&!
No Cassette!
*3!
Cutter Error!
33%
!
Text Full! 3'''
>@!
Text Too
Long!
3''
!
<&Auto
!+Changing
Label Length!
<
!+AutoFormat
!
<x 1/2&!+Setting
Font Width!
No Frame OK? =!6z>!7@
`|!><
!@
Battery
Weak!
3!
*
!
Check
Battery!
3
!
Problem Solution
3
!
!
3!+!
!
>?<6"?<6@!
!
>@
'!
+Setting Margins
HalfNarrowChain
Print!
HalfNarrow
'6z>?7@
!
3Chain Print!
3%!
T%%!
*!<
OffAuto!`
!+Resetting the
Machine!
3
!
3
!
+3
!
!
!=
Text & Format!
+!+Resetting
the Machine!
3
!
3!+!
!
'
!
3
!
+!+Resetting the
Machine!
3
!
3!+!
!
!
>?<6"?<6@!
Troubleshooting (cont)
Problem Solution
The ink ribbon
is separated
from the ink
roller.
If the ink ribbon is broken, replace the Tape
Cassette. If not, leave the tape uncut and
remove the Tape Cassette, then wind the loose
ink ribbon back onto the spool.
The tape does
not feed
properly or the
tape gets stuck
inside the
machine.
• Check that the end of the tape feeds under
the Tape Guide.
• The Tape Cutter Lever is pressed while
printing. Do not touch the Tape Cutter Lever
during printing.
While printing,
striped tape
appears.
The Tape Cassette is empty. Insert a new Tape
Cassette.
All text and
format settings
need to be
cleared to
create a new
label.
Press and select [Text & Format].
A blank
horizontal line
appears
through the
printed label.
• There may be some dust on the Print Head.
Remove the Tape Cassette and use a dry
cotton swab to gently wipe the Print Head with
an up-and-down motion.
* The Print Head can be cleaned more easily if
the optional Print Head Cleaning Cassette
(TZe-CL4) is used.
Spool
End of Tape
Tape Guide
Underline
Round
Octagon
Banner
Emphasis
Bubble
Square
Brackets
Arabesque
Leaf
Books
Tools
Party
Dog
Pets
Spring
Summer
Autumn
Winter
Happy
Note: Images are for illustrative purposes only.
Federal Communications Commission (FCC) Supplier’s Declaration of Conformity (USA)
Responsible Party: Brother International Corporation
200 Crossing Boulevard
Bridgewater, NJ 08807-0911, U.S.A.
TEL: (908) 704-1700
Product Name: Label Writer
Model Number: PT-2040
This equipment complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This equipment may not cause harmful interference, and (2) this equipment must
accept any interference received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Important
Changes or modifications not expressly approved by Brother Industries, Ltd. could void
the user's authority to operate the equipment.
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