Brother DCP 540CN - Color Inkjet - All-in-One User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
DCP-330C
DCP-540CN
Before you can use the machine, you must set up the hardware and install the software.
Please read this Quick Setup Guide for the correct setup procedure and installation instructions.
Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.

Setting Up the Machine
1
STEP1
1
1 Removing the protective
parts
1Remove the protective tape and film covering
the scanner glass.
2Remove the foam bag containing the ink
cartridges from on top of the paper tray.
Improper Setup
DO NOT connect the interface cable.
Connecting the interface cable is done during
the software installation process.
2 Loading paper
1Pull the paper tray completely out of the
machine and lift the output paper tray cover (1).
2

Setting Up the Machine
2
STEP1
3
4Check that the paper is flat in the tray.
5Gently adjust the paper side guides with both
hands and the paper length guide to fit the
paper.
Note
Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
6
7Slowly push the paper tray completely into the
machine.
8While holding the paper tray in place, pull out
the paper support ( ) until it clicks, and then
unfold the paper support flap ( ).

Setting Up the Machine
3
3 Connecting the power cord
1Connect the power cord.
Improper Setup
DO NOT connect the interface cable.
Connecting the interface cable is done during
the software installation process.
Warning
The machine must be fitted with an earthed plug.
Note
The control panel warning LED will stay on until
you have installed the ink cartridges.
4 Choosing your language
1After connecting the power cord, the LCD
shows:
Select Language
English
Français
Deutsch
Nederlands
Italiano
Press aor bto choose your language and
press OK.
2Choose Yes or No and press OK.
English
Yes
No
3If your language is chosen, press OK.
5 Installing the ink cartridges
Warning
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
1The LCD shows:
No Cartridge
Black
Yellow
Cyan
Magenta
Note
Make sure that the power is turned on.
2
3

Setting Up the Machine
4
STEP1
Note
Do not throw away the yellow protective part. You
will need it if you transport the machine.
4
5
6
7
Cleaning
iiiii
Preparing System
Approx 4 Minutes
Mbrother
XXXX

Setting Up the Machine
5
6 Print quality check
1
Set Paper and Press
2Make sure paper is loaded in the paper tray.
Press Colour Start.
3Check the quality of the four colour blocks on
the sheet.
(black/ yellow/ cyan/ magenta)
4
Is Quality OK?
Yes iPress
No iPress
5Do one of the following:
If all lines are clear and visible, press
(Yes) to finish the quality check.
If you can see missing short lines, press
(No) and go to step 6.
6The LCD asks you if the print quality is OK for
black and colour. Press (Yes) or (No).
Black OK?
Yes iPress
No iPress
Color OK?
Yes iPress
No iPress
After pressing (Yes) or (No) for both
black and colour, the LCD shows:
Start Cleaning?
Yes iPress
No iPress
7Press (Yes), the machine will then start
cleaning the colours.
8After cleaning is finished, press Colour Start.
The machine starts printing the Print Quality
Check Sheet again and goes back to step 3.
OK Poor

Setting Up the Machine
6
STEP1
7 Setting the LCD contrast
1Press Menu.
2Press aor bto choose General Setup.
Press OK.
3Press aor bto choose LCD Settings.
Press OK.
4Press aor bto choose LCD Contrast.
Press OK.
5Press aor bto choose Light, Med or Dark.
Press OK.
6Press Stop/Exit.
Note
You can also adjust the angle of the LCD display
by lifting it.
8 Setting the date and time
1Press Menu.
2Press aor bto choose Initial Setup,
and then press OK.
3Press aor bto choose Date/Time, and then
press OK.
4Press arepeatedly to enter the last two digits
of the year, and then press OK.
Date/Time
Year:20
07
(e.g. Enter 07for 2007.)
5Press arepeatedly to enter the two digits for
the month, and then press OK.
Date/Time
Month:
01
(e.g. Enter 03for January.)
6Press arepeatedly to enter the two digits for
the day, and then press OK.
Date/Time
Day:
01
(e.g. Enter 01for the first day of the month.)
7Press arepeatedly to enter the two digits for
the minutes, and then press cto next.
Date/Time
Time:
15:XX
(e.g. Enter 15for 3:00 P.M.)
8Press arepeatedly to enter the two digits for
the hour in 24-hour format, and then press OK.
Date/Time
Time:
15:25
(e.g. Enter 15, 25for 3:25 P.M.)
9Press Stop/Exit.
Now go to

Windows®
Macintosh®
Installing the Driver & Software
7
STEP 2
Follow the instructions on this page for your operating system and interface.
For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center
directly from the driver or visit http://solutions.brother.com.
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®X in this Quick Setup Guide are based on Mac OS®X 10.4.
For USB Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition)...... 8
For Network Interface Users (DCP-540CN only)
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 10
For USB Interface Users
(For Mac OS®X 10.2.4 or greater) ................................................................................. 12
For Network Interface Users (DCP-540CN only)
(For Mac OS®X 10.2.4 or greater) ................................................................................. 14

Installing the Driver & Software
8
STEP2
Windows®
USB
Windows®
1
For USB Interface Users
(For Windows
®
98/98SE/Me/2000 Professional/XP/XP Professional
x64 Edition)
1Disconnect the machine from the power socket
and from your computer, if you already
connected an interface cable.
2Turn on your PC.
(For Windows®2000 Professional/XP/
XP Professional x64 Edition, you must be
logged on with Administrator rights.)
3Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
5After reading and accepting the ScanSoft®
PaperPort®SE License Agreement, click Yes.
6The installation of PaperPort®SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
8Choose Standard (DCP-330C) or
Local Connection (DCP-540CN), and then
click Next. The installation continues.
9When this screen appears, go to the next step.
10
11
12
Improper Setup
Make sure that the cable does not restrict the
cover from closing, or an error may occur.

Installing the Driver & Software
9
Windows®
USB
Windows®
13
14 Turn on the machine by connecting the power
cord.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another. Please wait, it will
take a few seconds for all screens to
appear.
15 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
16 Click Finish to restart your computer.
(After restarting the computer, for Windows®
2000 Professional/XP/XP Professional x64
Edition, you must be logged on with
Administrator rights.)
The MFL-Pro Suite has been installed and
the installation is now complete.

Installing the Driver & Software
10
STEP2
Windows®
Windows®
Network
For Network Interface Users (DCP-540CN only)
(For Windows
®
98/98SE/Me/2000 Professional/XP/XP Professional
x64 Edition)
1Disconnect the machine from the power
socket.
2
3
4
Improper Setup
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
5
6Turn on the machine by connecting the power
cord.
7Turn on your computer.
(For Windows®2000 Professional/XP/
XP Professional x64 Edition, you must be
logged on with Administrator rights.)
Close any applications running before installing
the MFL-Pro Suite.
Note
Before installation, if you are using Personal
Firewall software, disable it. Once you are sure
that you can print after the installation, restart your
Personal Firewall software.
8Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
9The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
10 After reading and accepting the ScanSoft®
PaperPort®SE License Agreement, click Yes.
11 The installation of PaperPort®SE will
automatically start and is followed by the
installation of MFL-Pro Suite.

Installing the Driver & Software
11
Windows®
Windows®
Network
12 When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
13 Choose Network Connection, and then click
Next.
14 The installation of the Brother drivers will
automatically start. The installation screens
appear one after another. Please wait, it will
take a few seconds for all the screens to
appear.
15 If the machine is configured for your network,
choose the machine from the list, and then click
Next.
Note
This window will not appear if there is only one
machine connected on the network, it will be
chosen automatically.
16 If the machine is not yet configured for use on
your network, the screen prompts you to click
OK, and then the Configure IP Address
window will appear. Enter an IP address for
your machine that is suitable for your network
by following the on-screen instructions.
17 When the Brother and ScanSoft On-Line
Registration screen is displayed, make your
selection and follow the on-screen instructions.
18 Click Finish to restart your computer.
(For Windows®2000 Professional/XP/
XP Professional x64 Edition, you must be
logged on with Administrator rights.)
The MFL-Pro Suite has been installed and
the installation is now complete.

Installing the Driver & Software
12
STEP2
Macintosh®
Macintosh®
USB
For USB Interface Users
(For Mac OS
®
X 10.2.4 or greater)
Note
For Mac OS®X 10.2.0 to 10.2.3 users, upgrade to
Mac OS®X 10.2.4 or greater. (For the latest
information for Mac OS®X, visit
http://solutions.brother.com)
1
2
3
Improper Setup
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
4
Note
Make sure that the machine is turned on by
connecting the power cord.
5Turn on your Macintosh®.
6Put the supplied CD-ROM into your CD-ROM
drive.
7Double-click the Start Here OSX icon to install.
Follow the on-screen instructions.
Note
Please wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
8The Brother software will search for the Brother
device.
9When this screen appears, click OK.
For Mac OS®X 10.3.x or greater users:
The MFL-Pro Suite, Brother printer driver,
scanner driver and Brother
ControlCenter2 have been installed and
the installation is now complete.
Go to step 13.

Installing the Driver & Software
13
Macintosh®
Macintosh®
USB
10 For Mac OS®X 10.2.4 to 10.2.8 users:
Click Add.
11 Choose USB.
12 Choose DCP-XXXX (where XXXX is your
model name), and then click Add.
13 Click Print Center, then Quit Print Center.
The MFL-Pro Suite, Brother printer driver,
scanner driver and Brother
ControlCenter2 have been installed and
the installation is now complete.

Installing the Driver & Software
14
STEP2
Macintosh®
Macintosh®
Network
For Network Interface Users (DCP-540CN only)
(For Mac OS
®
X 10.2.4 or greater)
1
2
3
Improper Setup
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
4
Note
Make sure that the machine is turned on by
connecting the power cord.
5Turn on your Macintosh®.
6Put the supplied CD-ROM into your CD-ROM
drive.
7Double-click the Start Here OSX icon to install.
Follow the on-screen instructions.
Please wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
8The Brother software will search for the Brother
device.
Note
• If the machine is configured for your network,
choose the machine from the list, and then click
OK. This window will not appear if there is only one
machine connected on the network, it will be
chosen automatically. Go to step 9.
• If this screen appears click OK.

Installing the Driver & Software
15
Macintosh®
Macintosh®
Network
• Enter a name for your Macintosh®in
Display Name up to 15 characters long and
click OK.Go to step 9.
• If you want to use the machine’s Scan key to scan
over the network you must check the Register
your computer with the “Scan To” functions at
the machine box.
• The name you enter will appear on the machine’s
LCD when you press the Scan key and choose a
scan option. (For more information, see Network
Scanning in the Software User’s Guide on the
CD-ROM.)
9Click Add.
Note
For Mac OS®X 10.4 users, go to step 12.
10 For Mac OS®X 10.2.4 to 10.3.x users:
Make the selection shown below.
11 Choose DCP-XXXX (where XXXX is your
model name), and then click Add.
12 For Mac OS®X 10.4 users:
Choose DCP-XXXX (where XXXX is your
model name), and then click Add.
13 Click Printer Setup Utility, then
Quit Printer Setup Utility.
Note
For Mac OS®X 10.2.x users, click Print Center,
then Quit Print Center.
The MFL-Pro Suite, Brother printer driver,
scanner driver and Brother
ControlCenter2 have been installed and
the installation is now complete.

Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and True Type are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademark of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
PictBridge is a trademark.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary
programs.
All other brand and product names mentioned in this manual are trademarks or registered trademarks of their
respective companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited
to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
Copyright and License
©2006 Brother Industries, Ltd.
This product includes software developed by the following vendors.
©1998-2006 TROY Group, Inc.
©1983-2006 PACIFIC SOFTWORKS, INC.

EEU-ENG