Brother MFC-7340 User manual

USER’S GUIDE
MFC-7340
MFC-7450
MFC-7840N
Version 0
CHN-ENG

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-7340, MFC-7450 and MFC-7840N
(Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
© 2008 Brother Industries, Ltd.

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Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

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Table of Contents
Section I General
1 General information 2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide
(MFC-7840N only) ..............................................................................................2
Viewing documentation ...................................................................................2
Control panel overview ..........................................................................................6
2 Loading paper and documents 9
Loading paper and print media ..............................................................................9
Loading paper in the paper tray.......................................................................9
Loading paper in the manual feed slot ..........................................................10
Unprintable area ............................................................................................13
Acceptable paper and other print media..............................................................14
Recommended paper and print media ..........................................................14
Type and size of paper ..................................................................................14
Handling and using special paper .................................................................15
Loading documents .............................................................................................18
Using the automatic document feeder (ADF) ................................................18
Using the scanner glass ................................................................................19
3 General setup 20
Mode timer...........................................................................................................20
Paper settings......................................................................................................20
Paper type .....................................................................................................20
Paper size......................................................................................................20
Volume settings ...................................................................................................21
Ring volume...................................................................................................21
Beeper volume ..............................................................................................21
Speaker volume.............................................................................................21
Ecology features ..................................................................................................21
Toner Save ....................................................................................................21
Sleep time......................................................................................................22
LCD contrast........................................................................................................22
Setting the fax logic .............................................................................................22
Dial prefix.............................................................................................................23
Setting up the prefix number .........................................................................23
Changing the prefix number ..........................................................................23
4 Security features 24
Security................................................................................................................24

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TX Lock
(MFC-7340 only)........................................................................................24
Turning the TX Lock on/off ............................................................................25
Memory Security
(MFC-7450 only)........................................................................................25
Secure Function Lock
(MFC-7840N only).....................................................................................27
Setting lock....................................................................................................30
Restricting dialling................................................................................................31
Dial pad restriction.........................................................................................31
One Touch restriction ....................................................................................31
Speed Dial restriction ....................................................................................31
Section II Fax
5 Sending a fax 34
How to fax............................................................................................................34
Entering fax mode .........................................................................................34
Sending a fax from the ADF ..........................................................................34
Sending a fax from the scanner glass ...........................................................34
Cancelling a fax in progress ..........................................................................35
Broadcasting .......................................................................................................35
Cancelling a broadcast in progress ...............................................................35
Additional sending operations..............................................................................36
Sending faxes using multiple settings ...........................................................36
Electronic cover page ....................................................................................36
Contrast.........................................................................................................37
Changing fax resolution.................................................................................38
Dual access ...................................................................................................38
Real time transmission ..................................................................................38
Overseas mode .............................................................................................39
Delayed fax....................................................................................................39
Delayed batch transmission ..........................................................................39
Checking and cancelling waiting jobs............................................................40
Sending a fax manually .................................................................................40
Out of memory message ...............................................................................40
6 Receiving a fax 41
Receive modes....................................................................................................41
Choosing the receive mode...........................................................................41
Using receive modes ...........................................................................................42
Fax Only ........................................................................................................42
Fax/Tel...........................................................................................................42
Manual...........................................................................................................42
External TAD .................................................................................................42
Receive mode settings ........................................................................................43
Ring delay......................................................................................................43
F/T ring time (Fax/Tel mode only) .................................................................43

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Fax Detect .....................................................................................................43
Setting the print density .................................................................................44
Additional receiving operations............................................................................44
Printing a reduced incoming fax ....................................................................44
Setting the fax receive stamp ........................................................................44
Receiving faxes into memory ........................................................................45
Printing a fax from the memory .....................................................................45
7 Telephone and external devices 46
Telephone line services.......................................................................................46
Caller ID (Caller IDentification) (not available in certain area).......................46
Advantages of Caller ID.................................................................................46
Setup Method ................................................................................................46
Caller ID feature ............................................................................................46
Connecting an external TAD ...............................................................................48
Connections...................................................................................................48
Recording an outgoing message (OGM).......................................................48
Multi-Line connections (PABX)......................................................................49
External and extension telephones......................................................................49
Operation from extension telephones............................................................49
For Fax/Tel mode only...................................................................................50
Connecting an external or extension telephone ............................................50
Using a non-Brother cordless external handset ............................................50
Using remote codes.......................................................................................51
8 Dialling and storing numbers 52
How to dial...........................................................................................................52
Manual dialling...............................................................................................52
One touch dialling..........................................................................................52
Speed dialling ................................................................................................52
Search ...........................................................................................................52
Fax redial.......................................................................................................53
Storing numbers ..................................................................................................53
Storing a pause .............................................................................................53
Storing one touch dial numbers.....................................................................53
Storing speed dial numbers...........................................................................54
Changing one touch and speed dial numbers ...............................................55
Setting up groups for broadcasting................................................................55
Combining quick dial numbers ......................................................................56
Tone or pulse.................................................................................................56
9 Remote fax options 57
Fax forwarding .....................................................................................................57
Fax storage..........................................................................................................57
PC fax receive .....................................................................................................58
Changing remote fax options...............................................................................59
Turning off remote fax options.......................................................................59
Remote retrieval ..................................................................................................60
Setting a remote access code .......................................................................60

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Using your remote access code ....................................................................60
Retrieving fax messages ...............................................................................61
Changing the fax forwarding number ............................................................61
Remote fax commands........................................................................................62
10 Polling 63
Polling receive .....................................................................................................63
Secure polling................................................................................................63
Delayed polling ..............................................................................................63
Sequential polling ..........................................................................................64
Polled transmit ....................................................................................................64
Setup for polled transmit................................................................................64
Setup for polled transmit with a secure code.................................................65
11 Printing reports 66
Fax reports...........................................................................................................66
Transmission verification report.....................................................................66
Fax journal.....................................................................................................66
Reports ................................................................................................................67
How to print a report......................................................................................67
Section III Copy
12 Making copies 70
How to copy.........................................................................................................70
Entering copy mode.......................................................................................70
Making a single copy .....................................................................................70
Making multiple copies ..................................................................................70
Stop copying..................................................................................................70
Copy options (temporary settings).......................................................................71
Enlarging or reducing the image copied ........................................................71
Using the Options key ...................................................................................72
Improving copy quality...................................................................................73
Sorting copies using the ADF........................................................................73
Adjusting contrast ..........................................................................................74
Making N in 1 copies (page layout) ...............................................................74
Out of memory message .....................................................................................75
Section IV Software
13 Software and Network (MFC-7840N only) features 78
How to read HTML User’s Guide.........................................................................78
For Windows®...............................................................................................78
For Macintosh®..............................................................................................79

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Section V Appendixes
A Safety and legal 82
Choosing a location .............................................................................................82
Important information...........................................................................................83
Safety precautions.........................................................................................83
IEC60825-1+A2:2001 Specification...............................................................86
Disconnect device .........................................................................................86
LAN connection (MFC-7840N only)...............................................................86
Radio interference .........................................................................................86
International ENERGY STAR®Compliance Statement.................................87
Important Safety Instructions.........................................................................87
Legal limitations for copying ................................................................................89
Trademarks..........................................................................................................90
B Troubleshooting and routine maintenance 91
Troubleshooting ...................................................................................................91
If you are having difficulty with your machine ................................................91
Improving the print quality .............................................................................98
Setting dial tone detection ...........................................................................103
Telephone line interference .........................................................................104
Error and maintenance messages.....................................................................105
Transferring your faxes or Fax Journal report .............................................110
Document jams............................................................................................111
Paper jams ..................................................................................................112
Routine maintenance.........................................................................................116
Cleaning the outside of the machine ...........................................................116
Cleaning the scanner glass .........................................................................117
Cleaning the laser scanner window.............................................................118
Cleaning the corona wire.............................................................................120
Cleaning the drum unit ................................................................................122
Replacing the consumable items.......................................................................124
Replacing a toner cartridge .........................................................................124
Replacing the drum unit...............................................................................127
Machine information ..........................................................................................130
Checking the serial number.........................................................................130
Checking the page counters........................................................................130
Checking the Drum life ................................................................................130
Packing and shipping the machine ....................................................................131
C Menu and features 132
On-screen programming....................................................................................132
Menu table...................................................................................................132
Memory storage...........................................................................................132
Menu keys .........................................................................................................132
How to access the menu mode ...................................................................133
Menu table .........................................................................................................134
Entering text.......................................................................................................143

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D Specifications 144
General..............................................................................................................144
Print media.........................................................................................................146
Fax.....................................................................................................................147
Copy ..................................................................................................................149
Scan ..................................................................................................................150
Print ...................................................................................................................151
Interfaces...........................................................................................................151
Computer requirements.....................................................................................152
Consumable items.............................................................................................154
Ethernet wired network (MFC-7840N only) .......................................................155
E Glossary 156
F Index 159

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