Brother MFC-J6910DW Assembly instructions

ADVANCED
USER’S GUIDE
MFC - J6910DW
Version 0
UK/IRE/GEN

i
User's Guides and where do I find it?
Which manual? What's in it? Where is it?
Safety and Legal Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User's Guide Learn the basic Fax, Copy, Scan and
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and
performing routine maintenance.
PDF file /
Documentation
CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, and using the Brother
ControlCenter utility.
PDF file /
Documentation
CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.
PDF file /
Documentation
CD-ROM
Network User's Guide This Guide provides useful information about
wired and wireless network settings and
security settings using the Brother machine.
You can also find supported protocol
information for your machine and detailed
troubleshooting tips.
PDF file /
Documentation
CD-ROM

ii
Table of Contents
1 General setup 1
Memory storage.....................................................................................................1
Automatic Daylight Saving Time............................................................................1
Sleep Mode ...........................................................................................................2
LCD display ...........................................................................................................2
Setting the Dim Timer for the backlight ........................................................... 2
Mode Timer............................................................................................................3
2 Security features 4
Secure Function Lock 2.0 ......................................................................................4
Before you begin to use Secure Function Lock 2.0.........................................4
Setting and changing the Administrator Password..........................................5
Setting up restricted users...............................................................................6
Turning Secure Function Lock on/off............................................................... 6
Switching users ...............................................................................................7
Changing to the Public mode ..........................................................................7
3 Sending a fax 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast ........................................................................................................... 8
Changing fax resolution...................................................................................9
Setting your changes as a new default............................................................9
Restoring fax settings to the factory settings...................................................9
Additional sending operations..............................................................................10
Sending a duplex (2-sided) fax from the ADF ...............................................10
Sending a fax manually .................................................................................10
Sending a fax at the end of a conversation ...................................................11
Dual Access (Monochrome only)...................................................................11
Broadcasting (Monochrome only)..................................................................11
Real Time Transmission................................................................................ 13
Overseas Mode .............................................................................................13
Delayed Faxing (Monochrome only)..............................................................13
Delayed Batch Transmission (Monochrome only)......................................... 14
Checking and cancelling waiting jobs ............................................................14
Polling overview................................................................................................... 15
Polled Transmit (Monochrome only)..............................................................15

iii
4 Receiving a fax 16
Memory Receive (Monochrome only)..................................................................16
Out of Paper Reception .................................................................................16
Fax Forwarding..............................................................................................16
Fax Storage ...................................................................................................17
Printing a fax from the memory ..................................................................... 17
PC-Fax Receive (Windows®only).................................................................18
Turning off Memory Receive operations........................................................19
Changing Memory Receive operations .........................................................19
Remote Retrieval ................................................................................................. 20
Setting a Remote Access Code.....................................................................20
Using your Remote Access Code..................................................................20
Remote Fax commands ................................................................................21
Retrieving fax messages ...............................................................................22
Changing your Fax Forwarding number ........................................................22
Additional receiving operations............................................................................23
Printing a reduced incoming fax ....................................................................23
Polling overview...................................................................................................23
Polling receive ...............................................................................................23
5 Dialling and storing numbers 26
Voice operations ..................................................................................................26
BT Call Sign (U.K. only).................................................................................26
Additional dialling operations ...............................................................................27
Combining Quick Dial numbers .....................................................................27
Additional ways to store numbers ........................................................................28
Storing One Touch numbers from Outgoing Calls......................................... 28
Storing One Touch numbers from the Caller ID history.................................28
Storing Speed Dial numbers from Outgoing Calls.........................................29
Storing Speed Dial numbers from the Caller ID history.................................30
Setting up groups for broadcasting................................................................31
6Printingreports 33
Fax reports...........................................................................................................33
Transmission Verification Report...................................................................33
Fax Journal (activity report) ...........................................................................33
Reports ................................................................................................................34
How to print a report ......................................................................................34

iv
7 Making copies 35
Copy settings ....................................................................................................... 35
Stop copying .................................................................................................. 35
Changing copy speed and quality .................................................................35
Enlarging or reducing the copied image ........................................................36
Making N in 1 copies or a poster (Page Layout) ........................................... 37
2 in 1 ID Copy................................................................................................ 39
Sorting copies using the ADF ........................................................................ 40
Adjusting Density ........................................................................................... 40
Ink Save Mode...............................................................................................40
Thin Paper Copy............................................................................................ 41
Skew Adjustment........................................................................................... 41
Book Copy ..................................................................................................... 42
Watermark Copy............................................................................................ 42
Duplex (2-sided) copying ...............................................................................44
Setting your favourites................................................................................... 46
8 Printing photos from a memory card or
USB Flash memory drive 47
PhotoCapture Center™ operations .....................................................................47
Memory cards, USB Flash memory drive and folder structures .................... 47
Movie printing ................................................................................................ 48
Print Images......................................................................................................... 48
Print Index (Thumbnails) ...............................................................................48
Printing Photos .............................................................................................. 49
Enhance Photos ............................................................................................49
DPOF printing................................................................................................ 51
PhotoCapture Center™ print settings.................................................................. 52
Print Quality ................................................................................................... 52
Paper options ................................................................................................52
Adjusting Brightness, Contrast and Colour.................................................... 53
Cropping ........................................................................................................54
Borderless printing......................................................................................... 55
Date Print....................................................................................................... 55
Setting your changes as a new default..........................................................55
Restoring all settings to the factory settings .................................................. 55
Scan to a memory card or USB Flash memory drive .......................................... 56
Glass Scan Size ............................................................................................ 56
Auto Crop ......................................................................................................56
How to set a new default ...............................................................................57
How to reset to factory settings ..................................................................... 57

v
9 Printing photos from a camera 58
Printing photos directly from a PictBridge camera...............................................58
PictBridge requirements ................................................................................58
Setting your digital camera ............................................................................ 58
Printing Images..............................................................................................59
DPOF printing................................................................................................59
Printing photos directly from a digital camera (without PictBridge)......................60
Printing Images..............................................................................................60
A Routine maintenance 61
Cleaning and checking the machine....................................................................61
Cleaning the outside of the machine .............................................................61
Cleaning the machine’s printer platen ...........................................................62
Cleaning the paper feed rollers .....................................................................63
Cleaning the paper pick-up rollers ................................................................. 64
Cleaning the paper pick-up rollers for paper tray #2 .....................................65
Checking the ink volume ...............................................................................65
Packing and shipping the machine ......................................................................66
B Glossary 68
C Index 72

1
1
1
Memory storage 1
Even if there is a power failure, you will not
lose the settings you have chosen using the
MENU button because they are stored
permanently. Also, you will not lose your
settings in the FAX, SCAN, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default or
Favorite Settings. You may have to
reset the date and time.
Note
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
Automatic Daylight
Saving Time 1
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
aPress MENU.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display
Auto Daylight.
ePress Auto Daylight.
fPress Off (or On).
gPress Stop/Exit.
General setup 1

Chapter 1
2
Sleep Mode 1
You can choose how long the machine will
remain idle (from 1 to 60 minutes) before it
goes into Sleep Mode. The timer will restart if
any operation is carried out on the machine.
aPress MENU.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display Sleep Mode.
ePress Sleep Mode.
fPress 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Mins or
60 Mins, which is the length of time the
machine is idle before entering sleep
mode.
gPress Stop/Exit.
LCD display 1
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after the last key press.
aPress MENU.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display LCD Settings.
ePress LCD Settings.
fPress Dim Timer.
gPress 10 Secs, 20 Secs, 30 Secs or
Off.
hPress Stop/Exit.

General setup
3
1
Mode Timer 1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.
aPress MENU.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display Mode Timer.
ePress Mode Timer.
fPress 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Mins or Off.
gPress Stop/Exit.

4
2
Secure Function Lock
2.0 2
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Tx (Fax Transmit)
Fax Rx (Fax Receive)
Copy
Scan
PCC
PC Print
Colour Print
Page Limit
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, please call your Brother dealer for
service.
Note
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
Before you begin to use
Secure Function Lock 2.0 2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, following preparations are
needed.
aStart your Web browser.
bType “http://machine’s IP
address/” into your browser’s address
bar (where “machine’s IP address”
is the machine’s IP address).
For example:
http://192.168.1.2/
Note
You can find the machine's IP address in
the Network Configuration List. (See
Printing the Network Configuration List in
the Network User’s Guide.)
cEnter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
Security features 2

Security features
5
2
Note
If you are using a Web browser to
configure the machine's setting for the first
time, set a password.
1Click
Please configure the password.
2Enter a password you want to use
(up to 32 characters).
3Re-enter the password in
Confirm new password box.
4Click Submit.
Setting and changing the
Administrator Password 2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 4. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 6 and Turning Secure Function Lock
on/off on page 6.)
aClick Administrator.
bClick Secure Function Lock.
cEnter a four-digit number for the
password in the New Password box.
dRe-enter the password in the
Retype Password box.
eClick Submit.
Changing the administrator password2
aClick Administrator.
bClick Secure Function Lock.
cEnter a four-digit number for the new
password in the New Password box.
dRe-enter the new password in the
Retype Password box.
eClick Submit.

Chapter 2
6
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 4. Then follow the instructions
below.
aClick Administrator.
bClick Secure Function Lock.
cEnter an alphanumeric group name or
user name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
dUncheck the functions that you want to
restrict in the Print box or the Others
box. If you want to configure the
maximum page count, check the On box
in Page Limit, and then enter the
number in the Max. box. Then click
Submit.
Note
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see the Network
User's Guide.
Turning Secure Function
Lock on/off 2
Note
If you enter the wrong password, the LCD
will show Wrong Password. Enter the
correct password.
Turning Secure Function Lock on 2
aPress MENU.
bPress General Setup.
cPress aor bto display
Function Lock.
dPress Function Lock.
ePress Lock OffiOn.
fEnter your four-digit administrator
password using the buttons on the LCD.
Press OK.
Turning Secure Function Lock off 2
aPress .
bPress Lock OniOff.
cEnter your four-digit administrator
password using the buttons on the LCD.
Press OK.
Pub l i c

Security features
7
2
Switching users 2
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
aHold down Shift as you press l.
Or, on the LCD, press
or (where xxxxx is the
user’s name). Then press
Change User.
bPress aor bto display your user name.
cPress your user name.
dEnter your four-digit user password
using the buttons on the LCD.
Press OK.
Changing to the Public mode 2
aPress (where xxxxx is
the user’s name).
bPress Go to Public.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
on page 3.)
Pub l i c
xxxxx
xxxxx

8
3
Additional sending
options 3
Sending faxes using multiple
settings 3
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, etc.
aPress (FAX).
The LCD shows:
bPress dor cto display a setting you
want to change. When the setting is
displayed, press it.
cPress an option.
dGo back to bto change more settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 9.)
Stop faxing 3
To stop faxing, press Stop/Exit.
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
aPress (FAX).
bPress dor cto display Contrast.
cPress Contrast.
dPress Auto, Light or Dark.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Sending a fax 3

Sending a fax
9
3
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
aPress (FAX).
bPress dor cto display
Fax Resolution.
cPress Fax Resolution.
dPress the resolution you want.
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Setting your changes as a
new default 3
You can save the fax settings for
Fax Resolution, Contrast,
Glass Scan Size, Preview and
Real Time TX you use most often by
setting them as default. These settings will
stay until you change them again.
aPress (FAX).
bPress dor cto choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
cAfter changing the last setting, press
dor cto display Set New Default.
dPress Set New Default.
ePress Yes.
fPress Stop/Exit.
Restoring fax settings to the
factory settings 3
You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.
aPress (FAX).
bPress dor cto display
Factory Reset.
cPress Factory Reset.
dPress Yes.
ePress Stop/Exit.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.

Chapter 3
10
Additional sending
operations 3
Sending a duplex (2-sided) fax
from the ADF 3
You can send 2-sided documents up to Legal
size from the ADF.
aPress Duplex on the machine’s panel.
bLoad your document in the ADF.
cPress Fax.
dDo one of the following:
If your document is flipped on the
Long edge, press
DuplexScan :LongEdge.
If your document is flipped on the
Short edge, press
DuplexScan :ShortEdge.
eEnter the fax number.
fPress Mono Start or Colour Start.
The machine will now scan and send your
document.
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
Note
To send a multiple page fax, use the ADF.
aPress (FAX).
bLoad your document.
cTo listen for a dial tone pick up the
handset of the external telephone.
dDial the fax number.
Note
If your network supports the LDAP
protocol you can search for fax numbers
and E-mail addresses on your server.
(See LDAP operation in the Network
User’s Guide.)
eWhen you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass, press
Send on the LCD to send the fax.
fReplace the handset of the external
phone.
Long edge
Portrait Landscape
Short edge
Portrait Landscape

Sending a fax
11
3
Sending a fax at the end of a
conversation 3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
aAsk the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
bPress (FAX).
cLoad your document.
dPress Mono Start or Colour Start.
If you are using the scanner glass,
press Send to send the fax.
eReplace the handset of the external
phone.
Dual Access
(Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Broadcasting
(Monochrome only) 3
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One Touch, Speed Dial numbers, and up to
50 manually dialled numbers in the same
broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Storing One
Touch Dial numbers and Storing Speed Dial
numbers in chapter 7 of the Basic User's
Guide.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialling. (See Setting up
groups for broadcasting on page 31.)

Chapter 3
12
How to broadcast a fax 3
aPress (FAX).
bLoad your document.
cPress dor cto display Broadcasting.
dPress Broadcasting.
eYou can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the buttons on the
LCD.
Press OK.
Note
If you downloaded Internet Fax:
If you want to broadcast using an E-mail
address, press , enter the E-mail
address, and press OK. (See Entering
Text in appendix C of the Basic User's
Guide.)
Press Phone Book.
Press to search by
Alphabetical Order or
Numerical Order. Press the entries
that you want to add to the
broadcast.
Press OK.
Note
If you chose Numerical Order:
Speed Dial numbers start with #.
One Touch numbers start with l.
fAfter you have entered all the fax
numbers by repeating step e, press OK.
gPress Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 266 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Cancelling a Broadcast in progress 3
aPress Stop/Exit.
bDo one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
cWhen the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
dDo one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No
or Stop/Exit.

Sending a fax
13
3
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
aPress (FAX).
bLoad your document.
cPress dor cto display Real Time TX.
dPress Real Time TX.
ePress On.
Note
• If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
aPress (FAX).
bLoad your document.
cPress dor cto display
Overseas Mode.
dPress Overseas Mode.
ePress On (or Off).
Delayed Faxing
(Monochrome only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step f.
aPress (FAX).
bLoad your document.
cPress dor cto display Delayed Fax.
dPress Delayed Fax.
ePress On.
fEnter the time you want the fax to be
sent (in 24-hour format) using the
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

Chapter 3
14
Delayed Batch Transmission
(Monochrome only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
aPress (FAX).
bPress dor cto display Batch TX.
cPress Batch TX.
dPress On.
ePress Stop/Exit.
Checking and cancelling
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
aPress MENU.
bPress aor bto display Fax.
cPress Fax.
dPress aor bto display
Remaining Jobs.
ePress Remaining Jobs.
Any waiting jobs appear on the LCD.
fPress aor bto scroll through the jobs
and press the job you want to cancel.
Press OK.
gDo one of the following:
To cancel, press Yes.
If you want to cancel another job go
to step f.
To exit without cancelling, press No.
hWhen you have finished, press
Stop/Exit.