Canon FaxPhone L120 Setup guide

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Advanced Fax
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How to Use This Guide
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Things You Can Do
Advanced Guide
- Fax
- Copy
- Print
Please read this guide before operating this
equipment. After you finish reading this guide,
store it in a safe place for future reference.

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Manuals for the Machine
●Machine Set-Up
●Software Installation Starter Guide
●Basic Features
●Machine Settings
●Specifications
Basic Guide
●Advanced Fax Features
●Status Monitor
●Reports and Lists
Advanced Guide
(This Document)
●Driver Set-Up
●Printing Software Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manuals in PDF format, Adobe Reader/ Acrobat Reader/Acrobat is required. If Adobe
Reader/ Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an exact
specification, please contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM

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Things You Can Do
Specify a recipient with a
single button
One-Touch Speed Dialing
→Basic Guide
Specify a recipient with a
three-digit code
Coded Speed Dialing
→Basic Guide
Specify multiple recipients
with a single button
Group Dialing
→Basic Guide
Look up a particular
recipient in the directory
Directory Dialing
→p. 1-3
Redial when the line is busy
Redialing
→p. 1-4
Send a fax to multiple
recipients
Broadcasting
→p. 1-11
AAAAA
BBBBB
CCCCC
Send a fax at a specified
time
Timer Sending
→p. 1-11
Send a fax in response to the
recipient’s request
Polling Sending
→p. 1-12
Receive faxes in memory
without printing out
Memory Reception
→p. 1-7

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Reject faxes from unregistered
numbers
Reception Restriction
→p. 1-9
Send a fax to be relayed to
other fax machines
Relay Initiation
→p. 1-14
Select a scan mode depending on
the quality of image to be scanned
Image Quality
→Basic Guide
ABC
ABC
ABC
ABC
Adjust the density level of
scanned images
Density
→Basic Guide
Enlarge or reduce copied
images
Zoom Ratio
→Basic Guide
AA

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Table of Contents
Manuals for the Machine ................................................................................i
Things You Can Do .......................................................................................ii
How to Use This Guide................................................................................ vii
1 Advanced Fax Features................................................................................................. 1-1
Dialing Features ........................................................................................ 1-3
Directory Dialing.................................................................................. 1-3
Redialing ............................................................................................. 1-4
Switching Temporarily to Tone Dialing................................................ 1-5
Receiving Features.................................................................................... 1-6
Setting the Receive Mode ................................................................... 1-6
Memory Reception .............................................................................. 1-7
Reception Restriction .......................................................................... 1-9
Remote Reception .............................................................................. 1-9
Additional Fax Modes .............................................................................. 1-11
Broadcasting ..................................................................................... 1-11
Timer Sending................................................................................... 1-11
Polling Sending ................................................................................. 1-12
Polling Receiving............................................................................... 1-13

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Relay Initiation................................................................................... 1-14
Canceling Reservation ...................................................................... 1-15
Canceling Jobs ........................................................................................ 1-16
2 Status Monitor ................................................................................................................2-1
Checking Job and Machine Status ............................................................ 2-2
Checking and Printing Transmission/Reception Results..................... 2-2
Printing Reports and Lists ................................................................... 2-3
Checking Print and Scan Counts ........................................................ 2-3
3 Reports and Lists........................................................................................................... 3-1
Summary of Reports and Lists .................................................................. 3-2
Printing Reports Automatically .................................................................. 3-3
TX RESULT REPORT ........................................................................ 3-3
RX RESULT REPORT ........................................................................ 3-4
ACTIVITY REPORT ............................................................................ 3-5

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4 Troubleshooting............................................................................................................. 4-1
General Problems...................................................................................... 4-2
Paper Feeding Problems........................................................................... 4-3
Faxing Problems........................................................................................ 4-4
Sending Problems............................................................................... 4-4
Receiving Problems ............................................................................ 4-6
Copying Problems ................................................................................... 4-10
Telephone Problems ............................................................................... 4-11
Printing Problems .................................................................................... 4-12
5 Appendix......................................................................................................................... 5-1
Glossary .................................................................................................... 5-2
Index.......................................................................................................... 5-9

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How to Use This Guide
■Using the Top Page
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ENG
Advanced Fax
Features
Status Monitor
Reports and Lists
Troubleshooting
Appendix
Table of Contents
Index
How to Use This Guide
TOP
Back Previous Next
Things You Can Do
Advanced Guide
- Fax
- Copy
- Print
Please read this guide before operating this
equipment. After you finish reading this guide,
store it in a safe place for future reference.
Displays the previous or next page.
Returns to the last page opened.
Returns to the top page.
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

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■Using the Chapter Topic List
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1 Advanced Fax Features
Dialing Features....................................................................................... 1-3
Directory Dialing ..................................................... 1-3
Redialing................................................................. 1-4
Switching Temporarily to Tone Dialing.................... 1-5
Receiving Features.................................................................................. 1-6
Setting the Receive Mode ...................................... 1-6
Memory Reception ................................................. 1-7
Reception Restriction ............................................. 1-9
Remote Reception.................................................. 1-9
Additional Fax Modes............................................................................ 1-11
Broadcasting......................................................... 1-11
Timer Sending ...................................................... 1-11
Polling Sending..................................................... 1-12
Polling Receiving .................................................. 1-13
Relay Initiation ...................................................... 1-14
Canceling Reservation ......................................... 1-15
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Table of contents for the chapter.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

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The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify buttons and information in the LCD:
– The buttons you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <SET DOCUMENT>.

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1 Advanced Fax Features
Dialing Features....................................................................................... 1-3
Directory Dialing ..................................................... 1-3
Redialing................................................................. 1-4
Switching Temporarily to Tone Dialing.................... 1-5
Receiving Features.................................................................................. 1-6
Setting the Receive Mode ...................................... 1-6
Memory Reception ................................................. 1-7
Reception Restriction ............................................. 1-9
Remote Reception.................................................. 1-9
Additional Fax Modes............................................................................ 1-11
Broadcasting......................................................... 1-11
Timer Sending ...................................................... 1-11
Polling Sending..................................................... 1-12
Polling Receiving .................................................. 1-13
Relay Initiation ...................................................... 1-14
Canceling Reservation ......................................... 1-15

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Canceling Jobs ...................................................................................... 1-16

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Dialing Features
The machine provides the following dialing features:
directory dialing, redialing, and temporary tone dialing.
■Directory Dialing
Directory dialing allows you to search for a particular recipient
registered in the machine. This is useful when you lost track of
which one-touch speed dialing button or coded speed dialing
code the recipient you want is registered under.
You can either go through all the recipients registered in the
machine (LIST), or look up a particular one by their name
(SEARCH).
Listing All Recipients
1. Press [Directory].
If no recipient is registered for speed dialing, <NOT
REGISTERED!> is displayed.
2. Use [Left/Right] to select <LIST>, then press
[Set].
3. Use [Up/Down] to find the required recipient.
– The recipients are listed in the order of one-touch speed dialing
buttons (01 to 15), and coded speed dialing codes (001 to 100).
– For a one-touch speed dialing button or coded speed dialing
code with no recipient name registered, their fax number is
displayed.
4. Press [Start] to start dialing the displayed
recipient.
Press [Stop/Reset], then [Set] to cancel sending the fax.
Looking Up a Recipient
1. Press [Directory].
If no recipient is registered for speed dialing, <NOT
REGISTERED!> is displayed.
2. Use [Left/Right] to select <SEARCH>, then
press [Set].
3. Use the numeric buttons to enter up to 10 first
characters of the recipient’s name, then press
[Set].
– When the search is completed, the number of recipients that
match the characters you entered is displayed in parentheses.
– Press [Set] to run a new search.
SEARCH->>CANON
OK= [A]
Ex.

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4. Use [Up/Down] to find the required recipient.
5. Press [Start] to start dialing the displayed
recipient.
Press [Stop/Reset], then [Set] to cancel sending the fax.
■Redialing
Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and
the duration of interval between redials.
Redialing Manually
1. Press [Redial] to dial the last number you
dialed using the numeric buttons.
To cancel manual redialing, press [Stop/Reset], then [Set].
Redialing Automatically
1. Press [Menu].
2. Use [Up/Down] to select <TX SETTING?>, then
press [Set].
3. Use [Up/Down] to select <4 AUTO REDIAL?>,
then press [Set].
4. Use [Left/Right] to select <ON>, then press
[Set].
5. Use the numeric buttons to enter the number
of redials the machine will make, then press
[Set].
NOTE
Regardless of the number you entered, the machine makes only
one redialing attempt if it does not detect a busy signal.
6. Use the numeric buttons to enter the duration
of interval (in minutes) between redials, then
press [Set].
7. Press [Stop/Reset] to return to standby mode.
TIMES= 2(1-10)
YES=SET
Ex.
INTERVAL= 2min(2-99)
YES=SET
Ex.

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■Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (i.e., banks,
airline reservations, and hotel reservations).
NOTE
This feature is available only when using [Hook] or the handset.
1. Press [Hook].
You can also lift the handset instead.
2. Use the numeric buttons to dial the required
information service.
3. When the recorded message of the
information service answers, press [Tone] to
switch to tone dialing.
If you pressed [Hook] in step 1, you can pick up the handset if you
need to talk to the other party.
4. Use the numeric buttons to enter the numbers
requested by the information service.
5. When finished, press [Hook] to disconnect the
call.
– If you used the handset, hang up to disconnect the call.
– Tone dialing is canceled when you disconnect the call.

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Receiving Features
You can set the receive mode that suits your needs. The
machine also provides the following receiving features:
memory reception, reception restriction, and remote
reception.
■Setting the Receive Mode
For how to determine the right mode for you, see “Set the
Machine for Receiving Faxes,” in the Starter Guide.
1. Press [Menu].
2. Use [Up/Down] to select <RX SETTING?>, then
press [Set].
3. Use [Up/Down] to select <5 RX MODE?>, then
press [Set].
4. Use [Left/Right] to select the receive mode,
then press [Set].
<FAX/TEL>: Switches between fax and voice calls automatically.
For optional settings, see “FAX/TEL: Optional Settings,” on p. 1-7.
<MANUAL>: Does not answer any call. You have to manually
receive faxes.
<FAX ONLY>: Answers all calls as faxes and disconnects voice
calls.
<AnsMode>: Receives faxes automatically and records voice
messages.
For optional settings, see “AnsMode: Optional Settings,” on p. 1-7.
<DRPD>: Distinguishes between fax and voice calls using
distinctive ring patterns. Select the ring pattern assigned by your
telephone company.
– <NORMAL RING>
– <DOUBLE RING>
– <SHORT-SHORT-LONG>
– <SHORT-LONG-SHORT>
– <OTHER RING TYPE>
NOTE
– For <FAX/TEL>, <MANUAL>, or <DRPD>, make sure the
handset or an external telephone is connected to the machine.
– For <AnsMode>, make sure an answering machine is connected
to the machine.
– For <DRPD>, subscription to a DRPD (Distinctive Ring Pattern
Detection) service is required. Contact your telephone company
for availability.

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5. Press [Stop/Reset] to return to standby mode.
FAX/TEL: Optional Settings
If required, change the optional settings as follows:
<SET RING START TIME>: Use the numeric buttons to enter
the duration (0 to 30 seconds) for which the machine listens for
the fax tone before it starts ringing. Press [Set].
<SET F/T RING TIME>: Use the numeric buttons to enter the
duration (10 to 45 seconds) of ringing. Press [Set].
<SET DEFAULT ACTION>: Use [Left/Right] to select the default
action the machine will take after the ringing ends, then press
[Set].
– <RECEIVE>: Tries to receive the document.
– <DISCONNECT>: Disconnects the call.
AnsMode: Optional Settings
If required, change the optional settings as follows:
<SET CHECK TAD TIME>: Use the numeric buttons to enter the
duration (10 to 30 seconds) for which the machine waits until the
connected answering machine takes the call. Press [Set].
<SET FAX DETECT TIME>: Use the numeric buttons to enter
the duration (10 to 70 seconds) for which the machine attempts
to detect the fax tone. Press [Set].
■Memory Reception
The machine automatically receives faxes in memory when
printing is disabled under certain conditions (i.e., toner or paper
has run out). You can also set the machine to receive faxes in
memory during a certain time period of your choice, with
password protection if required.
1. Press [Menu].
2. Use [Up/Down] to select <RX SETTING?>, then
press [Set].
3. Use [Up/Down] to select <1 MEMORY RX
MODE?>, then press [Set].
4. Use [Left/Right] to select <ON>, then press
[Set].

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5. Use the numeric buttons to enter the time (in
24-hour format) when memory reception
starts, then press [Set].
If you do not want to set the time, press [Set] without entering any
number and skip to step 7.
6. Use the numeric buttons to enter the time (in
24-hour format) when memory reception ends,
then press [Set].
7. Use the numeric buttons to enter a four-digit
password, then press [Set].
If no password is required, press [Set] without entering any
number.
8. Press [Stop/Reset] to return to standby mode.
Releasing Memory Reception
1. Press [Menu].
2. Use [Up/Down] to select <RX SETTING?>, then
press [Set].
3. Use [Up/Down] to select <1 MEMORY RX
MODE?>, then press [Set].
4. Use [Left/Right] to select <OFF>, then press
[Set].
5. If required, use the numeric buttons to enter
the four-digit password, then press [Set].
If no password is required, skip to step 6.
6. Press [Stop/Reset] to return to standby mode.
ON TIME=2_:
Ex.
OFF TIME=09:00
YES=SET
Ex.
PASSWORD=1234
YES=SET
Ex.
PASSWORD=1234
YES=SET
Ex.

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■Reception Restriction
You can restrict incoming fax calls from only the numbers
registered in the machine for speed dialing. This can help
eliminate unsolicited calls.
NOTE
– The sender’s fax number must be registered in their machine and
must match the number registered in your machine for speed dialing.
– If you entered a pause or a space in the last four digits of a fax
number registered for speed dialing, you cannot receive calls from
that number.
1. Press [Menu].
2. Use [Up/Down] to select <RX SETTING?>, then
press [Set].
3. Use [Up/Down] to select <7 RX
RESTRICTION?>, then press [Set].
4. Use [Left/Right] to select <ON>, then press
[Set].
5. Press [Stop/Reset] to return to standby mode.
■Remote Reception
Remote reception allows you to use an external telephone
connected to the machine to receive faxes manually. This can
be useful when the machine is not nearby or being used by
someone else at the moment.
Registering Remote Reception ID
Follow this procedure if you want to change the default remote
reception ID of 25.
1. Press [Menu].
2. Use [Up/Down] to select <RX SETTING?>, then
press [Set].
3. Use [Up/Down] to select <8 REMOTE RX?>,
then press [Set].
4. Use [Left/Right] to select <ON>, then press
[Set].
5. Use the numeric buttons to enter a two-digit
remote reception ID (00 to 99), then press
[Set].
6. Press [Stop/Reset] to return to standby mode.

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Receiving a Fax Remotely
1. When you receive a call, pick up the
telephone.
2. Enter the two-digit remote reception ID on the
keypad to start reception.
3. When the reception is complete, hang up the
telephone.