Canon imageCLASS MF6540 User manual

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Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
How to Use This Guide
Table of Contents
Index
Reference Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
Series

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i
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on your system, please
download it from the Adobe Systems Incorporated website (http://www.adobe.com).
Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.
The machine illustration on the cover may differ slightly from your machine.
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Read the sections of these manuals that correspond to your
intended use.
Reference Guide Scanner Driver Guide
Read this manual to learn detailed
information about advanced
machine operations and functions,
and how to customize machine
settings.
Read this manual to learn how to
use the machine as a local
scanner.
Advanced features
Network settings
Remote user interface
System settings
Troubleshooting
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System requirements
Scanning procedure
How to solve scanning
problems
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This Document
(Located on User Software CD) (Located on User Software CD)
Read this manual first.
Starter Guide
Read this manual to learn the required
settings and connections before using
the machine.
What you can do with the machine
Machine setup
Connection and settings before
using the machine
Connecting the machine to a
network
Software installation
●
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Read this manual next.
Basic Operation Guide
Read this manual to learn information
about basic operations and machine
functions.
Safety instructions
Copying
Sending and receiving faxes
Printing and scanning
Maintenance
Specifications
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ii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Things You Can Do
Select a scan mode depending on
the type of image
Image Quality
p. 3-3
Adjust the density level of scanned
images
Density
p. 3-3
Enlarge or reduce copied images
Zoom Ratio
p. 3-4
Sort copies by page order
Collate Copy
p. 3-6
Make two-sided copies
Two-Sided Copy
p. 3-8
Copy two documents on one sheet
2 on 1 Combination
p. 3-7
Specify a recipient with a single
key
One-Touch Speed Dialing Keys
p. 4-13
Specify a recipient with a two-digit
code
Coded Speed Dialing Codes
p. 4-13
Specify multiple recipients as a
group
Group Dialing
p. 4-13

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iii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Look up a particular recipient
Address Book Search
p. 4-14
Redial when the line is busy
Redialing
p. 4-20
Send documents to multiple
recipients
Broadcasting
p. 4-17
Receive faxes in memory without
printing out
Memory Reception
p. 4-25
Send a fax at a specified time
Delayed Sending
p. 4-17
Send a fax from a PC
PC Faxing
the online help
Print a document from a PC
Printing
p. 5-2
Sort printouts by page order
Collate Printing
p. 5-3
Print two pages on one sheet
2 on 1 Combination
p. 5-3

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iv
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Make two-sided printouts
Two-Sided Printing
p. 5-4
Specify detailed scanning options
to suit various images
Scanning
Scanner Driver Guide
Access and manage the machine
from a PC
Remote UI
Chapter 7

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v
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Table of Contents
Manuals for the Machine............................................................................................................... i
Things You Can Do.......................................................................................................................... ii
How to Use This Guide ................................................................................................................xx
Using the Top Page...............................................................................................................xx
Using the Chapter Topic List ........................................................................................... xxi
Illustrations Used in This Manual.................................................................................. xxii
Legal Notices .............................................................................................................................. xxiv
1 Before Using the Machine........................................................................................................1-1
Machine Components...............................................................................................................1-3
Operation Panel...........................................................................................................................1-6
Main Operation Panel........................................................................................................1-6
Fax Operation Panel (MF6595cx/MF6595/MF6590 Only).....................................1-9

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vi
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
LCD (Standby Mode)............................................................................................................... 1-10
Copy Mode.........................................................................................................................1-10
Fax Mode (MF6595cx/MF6595/MF6590 Only) ...................................................... 1-10
Scan Mode..........................................................................................................................1-10
Toner Cartridge......................................................................................................................... 1-11
Maintaining the Toner Cartridge................................................................................ 1-12
Telephone Line Setting (MF6595cx/MF6595/MF6590 Only).................................... 1-13
Setting the Telephone Line Type................................................................................1-13
Timer Settings ........................................................................................................................... 1-14
Setting the Sleep Mode................................................................................................. 1-14
Setting Auto Clear Time.................................................................................................1-15
Setting the Daylight Saving Time...............................................................................1-15

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vii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
2 Document and Paper................................................................................................................2-1
Document Requirements.........................................................................................................2-2
Scanning Area ..............................................................................................................................2-3
Loading Documents ..................................................................................................................2-4
On the Platen Glass ............................................................................................................2-4
In the ADF..............................................................................................................................2-5
Paper Requirements...................................................................................................................2-7
Printable Area...............................................................................................................................2-9
Loading Paper ........................................................................................................................... 2-10
In the Multi-Purpose Tray (e.g., Envelopes)............................................................. 2-10
Setting Paper Type and Size................................................................................................. 2-12
For the Paper Cassette ................................................................................................... 2-12
For the Multi-Purpose Tray ........................................................................................... 2-13

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viii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
3 Copying .....................................................................................................................................3-1
Basic Copying Method ..............................................................................................................3-2
Scan Settings ................................................................................................................................3-3
Image Quality.......................................................................................................................3-3
Density....................................................................................................................................3-3
Zoom Ratio............................................................................................................................3-4
Advanced Copy Features..........................................................................................................3-6
Collate Copy..........................................................................................................................3-6
2 on 1 Combination ...........................................................................................................3-7
Two-Sided Copy ..................................................................................................................3-8
Frame Erase........................................................................................................................3-12
Reserved Copy .................................................................................................................. 3-15
Canceling Copy Jobs............................................................................................................... 3-16
Checking and Deleting Copy Jobs..................................................................................... 3-17

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ix
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
4 Sending and Receiving (MF6595cx/MF6595/MF6590 Only).................................................4-1
Basic Sending Method ..............................................................................................................4-4
Scan Settings ................................................................................................................................4-5
Image Quality.......................................................................................................................4-5
Density....................................................................................................................................4-5
Storing/Editing Address Book ................................................................................................4-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes ...........................................................................................4-6
Storing/Editing Recipients for Group Dialing...........................................................4-9
Specifying Recipients ............................................................................................................. 4-13
Using One-Touch Speed Dialing Keys/Group Dialing.........................................4-13
Using Coded Speed Dialing Codes/Group Dialing.............................................. 4-13
Using Address Book Key................................................................................................4-14

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x
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Manual Sending ....................................................................................................................... 4-15
Direct Sending .......................................................................................................................... 4-16
Advanced Sending Features ................................................................................................ 4-17
Broadcasting......................................................................................................................4-17
Delayed Sending..............................................................................................................4-17
Sending Two-Sided Documents................................................................................. 4-18
PC Faxing..................................................................................................................................... 4-19
Fax Dialing Features................................................................................................................ 4-20
Switching Temporarily to Tone Dialing .................................................................... 4-20
Redialing .............................................................................................................................4-20
Checking Dialing Line .................................................................................................... 4-21
Dialing an Overseas Number (With Pauses)...........................................................4-22
Basic Receiving Method......................................................................................................... 4-23

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xi
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Receiving Features................................................................................................................... 4-24
FaxTel: Optional Settings...............................................................................................4-24
DRPD: Optional Settings ...............................................................................................4-25
Manual Reception............................................................................................................ 4-25
Memory Reception..........................................................................................................4-25
Memory Lock Reception ...............................................................................................4-26
Remote Reception........................................................................................................... 4-27
Printing Received Documents..................................................................................... 4-28
Canceling TX/RX Jobs............................................................................................................. 4-30
Checking and Deleting TX/RX Jobs................................................................................... 4-31
Checking Transmission/Reception Results.............................................................4-31
Checking and Deleting Sending/Receiving Documents
Stored in Memory............................................................................................................ 4-31

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xii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
5 Printing and Scanning..............................................................................................................5-1
Printing Documents...................................................................................................................5-2
Advanced Printing Features....................................................................................................5-3
Collate Printing ....................................................................................................................5-3
2 on 1 Combination ...........................................................................................................5-3
Two-Sided Printing.............................................................................................................5-4
Scanning to a Computer (USB connection Only) ............................................................5-6
Canceling Scan Jobs...................................................................................................................5-7
Canceling Scan Jobs to a Computer ............................................................................5-7
Checking and Deleting Print Jobs.........................................................................................5-8
6 Network (MF6595cx/MF6595/MF6590/MF6540 Only)..........................................................6-1
System Requirements................................................................................................................6-3
Printing or Sending a Fax from a Computer..............................................................6-3

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xiii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Basic Network Settings .............................................................................................................6-4
IP Address Setting...............................................................................................................6-4
Interface Settings................................................................................................................6-6
Communication Environment Setup...........................................................................6-7
Setting Up a Computer for Printing/Sending a Fax..................................................... 6-10
Settings from the Operation Panel............................................................................6-10
Machine Connection Method (LPD/Raw) ...............................................................6-11
Print Server Settings ....................................................................................................... 6-14
Additional Network Settings................................................................................................ 6-15
TCP/IP Settings.................................................................................................................. 6-15
Startup Time Settings..................................................................................................... 6-18
Checking Network Settings.................................................................................................. 6-20
Machine Management........................................................................................................... 6-21
Machine Management Using Web Browser (Remote UI) .................................. 6-21
Machine Management Using NetSpot Device Installer.....................................6-21

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xiv
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
7 Remote UI (MF6595cx/MF6595/MF6590/MF6540 Only).......................................................7-1
System Requirements................................................................................................................7-3
Windows.................................................................................................................................7-3
Macintosh..............................................................................................................................7-3
Using the Remote UI..................................................................................................................7-4
Starting the Remote UI .....................................................................................................7-4
Displaying Device Status and Information ........................................................................7-6
Job Management........................................................................................................................7-7
Managing Print Jobs..........................................................................................................7-7
Viewing the Print Log........................................................................................................7-8
Viewing the Activity Log ..................................................................................................7-9
Managing the Address Book (MF6595cx/MF6595/MF6590 Only) ......................... 7-10
Customizing System Settings.............................................................................................. 7-13
Customizing System Information ..............................................................................7-13

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xv
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Import/Export Function......................................................................................................... 7-16
Saving the Address Book (MF6595cx/MF6595/MF6590 Only) ........................ 7-16
Loading an Address Book (MF6595cx/MF6595/MF6590 Only).......................7-17
Saving Additional Functions Settings in Files (Export)....................................... 7-19
Loading Additional Functions Settings Files (Overwrite/Import) ..................7-20
Device Custom Settings......................................................................................................... 7-22
8 System Settings ........................................................................................................................8-1
Device Information Settings ...................................................................................................8-2
Remote UI (MF6595cx/MF6595/MF6590/MF6540 Only)..............................................8-3
Restricting Access to Destinations (MF6595cx/MF6595/MF6590 Only) .................8-4
Restricting the New Address ..........................................................................................8-4
Restricting PC Faxing.........................................................................................................8-5
Checking the Job Log................................................................................................................8-6
Restricting the USB Interface Port ........................................................................................8-7

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xvi
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
9 Maintenance .............................................................................................................................9-1
Cleaning the Machine ...............................................................................................................9-3
Exterior ...................................................................................................................................9-3
Interior ....................................................................................................................................9-4
Fuser Roller............................................................................................................................9-7
Scanning area.......................................................................................................................9-8
Transcription Roller ......................................................................................................... 9-12
Replacing the Toner Cartridge ............................................................................................ 9-13
Redistributing Toner .......................................................................................................9-13
Replacing the Toner Cartridge ....................................................................................9-15
Recycling Used Cartridges.................................................................................................... 9-19
The Clean Earth Campaign...........................................................................................9-19
U.S.A. PROGRAM...............................................................................................................9-20
CANADA PROGRAM-CANADA PROGRAMME........................................................9-22
Transporting the Machine .................................................................................................... 9-25

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xvii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
10 Troubleshooting ...................................................................................................................10-1
Clearing Jams ............................................................................................................................ 10-3
Document Jams................................................................................................................ 10-3
Paper Jams..........................................................................................................................10-5
LCD Messages............................................................................................................................ 10-9
Error Codes (MF6595cx/MF6595/MF6590 Only).........................................................10-14
If <CHANGE PAPER SIZE> is displayed............................................................................10-17
Re-loading the Paper....................................................................................................10-17
Changing the Paper Size Setting..............................................................................10-17
General Problems...................................................................................................................10-19
Paper Feeding Problems......................................................................................................10-21
Fax Problems (MF6595cx/MF6595/MF6590 Only) .....................................................10-22
Sending Problems .........................................................................................................10-22
Receiving Problems.......................................................................................................10-26

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xviii
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Copying Problems .................................................................................................................10-32
Printing Problems ..................................................................................................................10-35
Telephone Problems (MF6595cx/MF6595/MF6590 Only).......................................10-39
Network Problems (MF6595cx/MF6595/MF6590/MF6540 Only).........................10-40
If a Power Failure Occurs......................................................................................................10-42
If You Cannot Solve a Problem ..........................................................................................10-43
Customer Support (U.S.A.)..........................................................................................10-43
Customer Support (Canada)......................................................................................10-43
11 Appendix...............................................................................................................................11-1
Machine Settings ..................................................................................................................... 11-3
Printing USER DATA LIST................................................................................................11-3
Accessing the Setting Menu ........................................................................................11-3

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xix
Before Using the
Machine
Document and Paper
Copying
Sending and Receiving (MF6595cx/
MF6595/MF6590 Only)
Printing and
Scanning
Network (MF6595cx/MF6595/
MF6590/MF6540 Only)
Remote UI (MF6595cx/MF6595/
MF6590/MF6540 Only)
System Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Setting Menu............................................................................................................................. 11-5
COMMON SETTINGS ....................................................................................................... 11-5
COPY SETTINGS ..............................................................................................................11-10
FAX SETTINGS (MF6595cx/MF6595/MF6590 Only) ...........................................11-12
ADDRESS BOOK SET. (MF6595cx/MF6595/MF6590 Only)...............................11-19
PRINTER SETTINGS.........................................................................................................11-22
TIMER SETTINGS.............................................................................................................11-26
ADJUST./CLEANING.......................................................................................................11-28
REPORT SETTINGS..........................................................................................................11-31
SYSTEM SETTINGS .........................................................................................................11-33
Summary of Reports and Lists...........................................................................................11-40
Printing Reports Automatically (MF6595cx/MF6595/MF6590 Only) ..................11-41
TX REPORT........................................................................................................................11-41
RX REPORT........................................................................................................................11-42
ACTIVITY REPORT...........................................................................................................11-43
Printing Reports and Lists Manually................................................................................11-45
Checking and Deleting Report Jobs .......................................................................11-46
Glossary .....................................................................................................................................11-47
Index...........................................................................................................................................11-57