Canon FAX-L250 User manual

FAX-L250
GETTING STARTED
II. Quick Reference Guide
The following pages have been copied from the FAX-L250 Users’s Guide.
Please use the FAX-L250 Users’s Guide for full details.
The Operation Panel .............................................................................. II-2
Special Function Buttons ....................................................................... II-4
Sending Methods ................................................................................... II-5
Dialling Methods ................................................................................... II-5
Selecting Automatic/Manual Document Feed ....................................... II-5
Memory Sending .................................................................................... II-6
Manual Sending via the Handset .......................................................... II-6
Different Ways to Receive a Fax .......................................................... II-7
Setting the Receive Mode ...................................................................... II-7
Making Copies ....................................................................................... II-8
Storing Numbers for One-Touch Speed Dialling .................................. II-9
Storing Numbers for Coded Speed Dialling .......................................... II-10
Creating Groups for Group Dialling ..................................................... II-11
Using Group Dialling ....................................................................... II-12
Jams in the Automatic Document Feeder (ADF) ................................. II-13
Jams Inside the Unit .............................................................................. II-14
Error Codes, Messages, and Solutions .................................................. II-15
ENGLISH
FACSIMILES

The Operation Panel (2-21)
REDIAL/PAUSE button
Press this button to redial the last number that was dialled using the numeric buttons,
or to enter pauses between digits when dialling or registering fax numbers.
Document feed lever
Set this lever to the left ( ) for automatic document feed, or to the right ( ) for
manual document feed.
LCD display
The LCD display shows messages and prompts during operation, and displays
selections, text, numbers and names when registering information.
ALARM lamp
This lamp flashes when an error occurs, or when the FAX-L250 is out of paper or
toner.
REDIAL/PAUSE
DOCUMENT FEED LEVER
LCD DISPLAY
ALARM
NUMERIC BUTTONS
CODED DIAL
RECEIVE MODE
START/COPY
RESOLUTION
STOP
ONE-TOUCH SPEED DIAL/
SPECIAL FUNCTION
BUTTONS
REDIAL/PAUSE ALARM
CODED DIAL
RECEIVE MODE RESOLUTION
II-2
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Numeric buttons
Use these buttons to enter numbers and names when registering information, and to
dial fax/telephone numbers that are not registered for automatic dialling.
CODED DIAL button
Press this button and a two-digit code to dial a fax/telephone number that you have
registered for coded speed dialling.
RECEIVE MODE button
Use this button to select whether the FAX-L250 is set to receive faxes manually
(MANUAL MODE), to treat all calls as faxes (FAX ONLY MODE), to use an answering
machine to receive all calls (ANS.MACHINE MODE), or to automatically switch
between telephone and fax receiving, depending on the type of call (Fax/Tel Mode).
(START/COPY) button
Press this button to begin sending, receiving, scanning, copying or other operations, or to
select functions when registering information.
RESOLUTION button
Press this button to select the resolution the FAX-L250 will use for the document you want
to fax or scan.
(STOP) button
Press this button to cancel sending, receiving, or any other operation.
One-Touch Speed Dial/Special Function buttons
Use these buttons for one-touch speed dialling and to perform special operations. See
pages 2-23 and 2-24 for details on the special function buttons.
II-3
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Special Function Buttons
nFUNCTION button
Use this button to enable access to the special function buttons described below.
nDELAYED TX button 01
Press this button to register a time for delayed sending.
nPWD/SUBADD button 02
Press this button to send a document using a password and subaddress based on the ITU-T
standard.
nMEMORY REF button 03
Use this button to delete or resend documents stored in memory, or to print a list of
documents in memory.
nREPORT button 04
Use this button to print activity reports.
nD.T. button 05
Press this button to confirm the dial tone when dialling a number. (Not used in the UK, Hong
Kong, Australia, New Zealand, Singapore, or Malaysia.)
nTONE/+ button 09
Press this button to use tone dialling temporarily when your unit is set for pulse dialling. Press
also to enter a + sign when registering your fax/telephone number.
n, (Arrow) buttons 10 and 12
Use these buttons to scroll through menu selections or to move the cursor when registering
data.
nbutton 16
Press this button to dial an outside line access number when the unit is connected through a
switchboard (PBX).
02 03 01 04
06 07 05 08
10 11 09 12
14 15 13 16
FUNCTION
DELAYED TX PWD/SUBADD MEMORY REF REPORT
D.T.
TONE/+
R
II-4
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Sending Methods (5-15)
■Manual Sending via the Handset
Use manual sending via the handset if you want to speak with the other party before sending a
fax to them. With manual sending via the handset, you dial, converse normally and when they
are ready to receive your fax, press the (START/COPY) button to begin sending.
■Memory Sending
Memory sending allows you to send a document easily and quickly. This method of sending
scans the document into memory, and as the first page of a multipage document is being
scanned, the FAX-L250 already begins calling the other party and transmitting the
information even as the remaining pages are being scanned.
Dialling Methods (5-15)
There are several ways of dialling the number of the party you want to send to:
nRegular dialling
Use the numeric buttons to dial the recipient’s fax number.
nOne-touch speed dialling
Dial a fax/telephone number by pressing the one-touch speed dialling button that the number
is assigned to.
nCoded speed dialling
Dial a fax/telephone number by pressing the CODED DIAL button followed by a two-digit
code assigned to that number.
nGroup dialling
Send a document to a pre-defined group of fax numbers. (The numbers must already be stored
as one-touch speed dialling numbers or coded speed dialling numbers.)
Selecting Automatic/Manual Document Feed (5-6)
Automatic document feeding is used when scanning multipage documents on normal paper.
Use manual document feeding when scanning single-page documents such as photos, business
cards, or documents on other special types of paper. Manual document feed will allow you to
scan your document with minimum damage to the surface of the document.
Use the document feed lever located at the top of the operation panel, to select automatic
document feed or manual document feed.
Automatic document feed Manual document feed
II-5
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Memory Sending (5-18)
Memory sending is a quick and easy way to send a fax. The FAX-L250 scans the document
into its memory as it dials the fax number. If the line is free, the FAX-L250 begins sending the
fax as it scans the rest of the document.
1Prepare the document and load it, face down, into
the Automatic Document Feeder (ADF).
¶Once the document is loaded, the LCD
display shows the following:
¶If necessary, you can adjust the resolution
and contrast. See page 5-13 for details.
2Dial the other party’s fax number.
3Press START/COPY.
Manual Sending via the Handset (5-16)
If you have the optional handset or a telephone connected to your FAX-L250, you can send
faxes manually. This allows you to talk to the other party before sending the fax, which can be
useful if the other party uses a single line for both voice and fax transmissions.
1Prepare the document and load it, face down, into
the Automatic Document Feeder (ADF).
¶Once the document is loaded, the LCD
display shows the following:
¶If necessary, you can adjust the resolution
and contrast. See page 5-13 for details.
2Lift the handset and dial the number
3If a person answers, you can converse normally.
When you are ready to send the fax, ask the
person to press the start button on their fax
machine, or set their fax machine to receive, then
press START/COPY on the FAX-L250 and hang
up.
MEMORY USED 0%
STANDARD
DOCUMENT READY
Currently used memory:
Current resolutian:
Standby to scan:
TEL= 9p5164886700Ex:
MEMORY USED 0%
STANDARD
DOCUMENT READY
Currently used memory:
Current resolution:
Standby to scan:
LINE IN USE
TEL= 2 887 0166
Ex:
TX
TX/RX NO. 0012
II-6
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Different Ways to Receive a Fax (6-2)
The FAX-L250 provides you with four different modes for receiving faxes. To decide which
mode will best suit your requirements, consider how you want to use the FAX-L250:
nFAX/TEL MODE
Use this mode if you will occasionally use the FAX-L250 as a telephone. In this mode, if an
incoming call is a fax, the FAX-L250 then receives fax calls automatically, without ringing; if
the call is from a person, the FAX-L250 rings to alert you to pick up the optional handset or
telephone to answer the call. This mode is economical, in that it allows you to have phone and
fax service without the expense of an additional phone line.
nMANUAL MODE
Use this mode if you will frequently use the FAX-L250 as a telephone and want to answer
every call yourself, including fax calls. The FAX-L250 then rings for every call, whether phone
or fax, and you must press the (START/COPY) button to begin receiving a fax.
nFAX ONLY MODE
Use this mode if the FAX-L250 will be connected to a separate telephone line used only for
transmitting faxes. The FAX-L250 then answers all calls, and receives all faxes automatically.
nANS.MACHINE MODE
Use this mode if you plan to connect an answering machine to the FAX-L250 to receive faxes
and phone messages. The FAX-L250 then receives incoming faxes normally, and routes
incoming phone calls to the answering machine.
Setting the Receive Mode (6-3)
Set the FAX-L250 receive mode as follows:
1Press RECEIVE MODE.
¶The LCD display shows the current receive
mode setting.
2If you want to change the receive mode, press
RECEIVE MODE until the mode you want
appears.
¶After about five seconds, the FAX-L250
returns to standby mode and displays the
time and the new receive mode:
RECEIVE MODE
FAX ONLY MODE
RECEIVE MODE
ANS.MACHINE MODE
Fax/Tel Mode
MANUAL MODE
FAX ONLY MODE
II-7
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Making Copies (8-2)
1Prepare the document and load it, face down, into
the Automatic Document Feeder (ADF).
¶Once the document is loaded, the LCD
display shows the following:
2Press START/COPY.
¶The display now shows COPY, the reduction
size the copy will be printed at (the default is
100%), and the number of copies (the default
is 1).
3To set the copying resolution, press
RESOLUTION and select the setting you want.
4If you want to reduce the size of the copies, use
or to select the reduction percentage you
want.
¶You can select 70%, 80%, 90%, or 100%.
5If you want to make multiple copies, use the
numeric buttons to enter the number of copies.
¶You can make up to 99 copies.
6Press START/COPY to begin copying.
¶To stop copying, press the (STOP)
button. You may then need to lift the
operation panel to remove the document
¶If an error occurs during copying, the
message START AGAIN appears in the
display, and you will need to reload the
document and start copying again.
MEMORY USED 0%
FINE
DOCUMENT READY
Currently used memory:
Current resolution for fax sending:
Standby to scan:
COPY 100% 01
FINE
PHOTO
(FINE resolution with halftone)
RESOLUTION
Ex:
COPY 80% 01
Ex: COPY 80% 35
COPY
II-8
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Storing Numbers for One-Touch Speed Dialling (4-3)
Your FAX-L250 can store up to 16 of your most frequently dialled numbers under one-touch
speed dialling buttons. Follow this procedure to store one-touch speed dialling numbers and
names.
1Press FUNCTION.
2Use or to select TEL REGISTRATION.
3Press START/COPY twice.
4Use or to select a one-touch speed dialling
button between 01 and 16.*
5Press START/COPY.
6Press START/COPY again, then use the numeric
buttons to enter the number you want to store.
7Press START/COPY.
8Press START/COPY again, then use the numeric
buttons to store the name that goes with the
number.
9Press START/COPY.
10 To continue registering numbers and names,
repeat steps 4 to 9.
-or-
If you have finished registering numbers and
names, press STOP to return to standby mode.
FUNCTION
FUNCTION
TEL REGISTRATION
1-TOUCH SPD DIAL
01=
04=
TELEPHONE NUMBER
Ex:
TEL= 20 545 8545
NAME
Canon EUROPA :A
Ex:
05=
14:30 FaxOnly
II-9
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Storing Numbers for Coded Speed Dialling (4-11)
You can store up to 100 numbers for coded speed dialling. Follow this procedure to store
coded speed dialling numbers and names.
1Press FUNCTION.
2Press or to select TEL REGISTRATION.
3Press START/COPY, then use or to select
CODED SPEED DIAL.
4Press START/COPY.
5Use or to select a two digit code (00-99) in
the display.
6Press START/COPY twice.
7Use the numeric buttons to enter the number you
want to store.
8Press START/COPY.
9Press START/COPY again, then use the numeric
buttons to store the name that goes with the
number.
10 Press START/COPY.
11 To continue registering numbers and names,
repeat steps 5 to 10.
-or-
If you have finished registering numbers and
names, press STOP to return to the standby
mode.
FUNCTION
FUNCTION
TEL REGISTRATION
CODED SPEED DIAL
*00=
*01=
TELEPHONE NUMBER
TEL=
Ex:
TEL= 1 538 4500
NAME
Ex:
Canon ESPAÑA :A
*02=
14:30 FaxOnly
II-10
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Creating Groups for Group Dialling (4-19)
The numbers you use in a group must already be stored under one-touch speed dialling
buttons or coded speed dialling codes. Each group is stored under a one-touch speed dialling
button or a coded speed dialling code.
1Press FUNCTION.
2Use or to select TEL REGISTRATION.
3Press START/COPY, then use or to select
GROUP DIAL.
4Press START/COPY.
To store a group under a one-touch speed dialling button:
5Use or to select an unused one-touch speed
dialling button (01 to 16*).
To store a group under a coded speed dialling code:
5Press CODED DIAL, then use the numeric buttons
to enter an unused two-digit code (00 to 99).
6Press START/COPY twice.
7Enter the speed dialling numbers you want to
store in the group.
¶To enter in the group a number stored under
a one-touch speed dialling button, press
FUNCTION, then press the desired
one-touch speed dialling button(s).
¶To enter a number stored under a coded
speed dialling code, press CODED DIAL,
then enter the two-digit code for the number
using the numeric buttons.
¶For multiple entries, press CODED DIAL
between each entry.
CODED DIAL
FUNCTION
FUNCTION
TEL REGISTRATION
GROUP DIAL
Ex:
03=
Ex:
CODED DIAL
*21=
TELEPHONE NUMBER
TEL=
01=CANON EUROPE
FUNCTION DELAYED TX R
II-11
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

8Press until the whole number is deleted, then
press START/COPY twice, then use the numeric
buttons to enter a name for the group.
9Press START/COPY.
10 To enter additional groups, repeat steps 5 to 9.
-or-
If you have finished registering groups press
STOP to return to standby mode.
Using Group Dialling (4-22)
To send a document to a group of numbers, follow these instructions.
1Prepare the document and load it, face down, into the Automatic Document Feeder (ADF).
2Enter the group(s) stored under a one-touch
speed dialling button(s) and/or coded speed
dialling code(s).
3When you finish entering groups, press
START/COPY.
¶The FAX-L250 then scans the document
into memory, and begins dialling the
numbers in the groups.
NAME
Canon GROUP 1 :1
14:30 FaxOnly
MEMORY REF
CODED DIAL
TEL=Canon GROUP 2
TEL=Canon GROUP 1
Ex:
Ex:
II-12
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Jams in the Automatic Document Feeder (ADF). (10-5)
Use this procedure if the document in the FAX-L250’s Automatic Document Feeder (ADF)
jams or misfeeds. (If this occurs, the message CHECK DOCUMENT appears in the display.)
1Press STOP.
2Open the operation panel by gently pulling it towards you.
3Remove the jammed page by pulling it in either direction.
4When you are finished, close the operation panel by pressing it down from the centre as
shown.
5Press STOP to clear the error message.
6If you have a multi-page document, remove the entire document from the Automatic
Document Feeder (ADF), and reload it.
II-13
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Jams Inside the Unit. (10-9)
1Open the front cover by pressing the release latches on the sides of the unit.
¶Lift the cover forward to its open position.
2Hold the cartridge by its handle and remove it from the unit.
3Move the paper release lever towards the back of the unit.
4Locate the jammed piece of paper.
¶First check the inside of the unit and then the front area.
¶Be sure to remove all the jammed paper. Not doing so will cause paper to jam again.
5Install the FX-3 toner cartridge back in the unit.
6Move the paper release lever back to its original position (towards the front).
7Close the front cover to reset the unit.
II-14
The numbers in parentheses indicate the pages in the FAX-L250 Users’s Guide on which you can find detailed information.

Error Codes, Messages, and Solutions
This table lists the error messages that appear in the FAX-L250 LCD display and the
corresponding error codes that appear in activity reports, and tells what to do for each.
Message Error Code Cause Action
AUTO REDIAL – The receiving fax machine was
busy and the FAX-L250 is
waiting to redial.
–
BUSY/NO SIGNAL #005/018 The telephone number you
dialled is busy.
Try sending the document again
later.
The other party’s fax machine
is not working properly.
Contact the other party and have
them check their fax machine.
The other party is not using a
G3 fax machine.
Contact the other party and have
them send or receive the document
using a G3 machine.
The telephone line type setting
on your FAX-L250 is incorrect.
Set your FAX-L250 for your
telephone line (tone or pulse).
The receiving fax machine did
not answer within 35 seconds. Contact the other party and have
them check their fax machine.
You can also try to send the
document manually. For an
overseas call, add pauses to the
registered number.
CALLING – The FAX-L250 is dialling the
receiving fax machine.
If you want to cancel the
transmission, press the
(STOP) button.
CHANGE CARTRIDGE – The toner cartridge is empty. Make a copy of a document. If
the printout is light or blank,
replace the toner cartridge. The
documents received in memory
will then be printed automatically.
The FAX-L250 image memory
may be full because the toner
cartridge ran out of toner.
Replace the toner cartridge and
have the other party send the fax
again.
II-15

Message Error Code Cause Action
CHECK COVER/CART – The toner cartridge is not
installed properly.
Make sure the toner cartridge is
installed properly.
The front cover is open. Close the front cover.
CHECK DOCUMENT #001 A document is jammed in the
Automatic Document Feeder
(ADF).
Remove the document you are
trying to send or copy and load it
again.
CHECK PAPER SIZE – The size of the paper in the
sheet feeder differs from that
specified in the FAX PRINTER
menu setting.
Set the correct paper size in the
FAX PRINTER menu setting.
CHECK PRINTER – The toner cartridge in the
FAX-L250 is defective.
1. Reinstall the cartridge.
2. Unplug the FAX-L250, wait
five seconds, then plug it in
again. If the display does not
change, call for service.
The unit is connected to an
uninterruptible power supply
(UPS).
Make sure the power cord is
plugged into an AC outlet.
CLEAR PAPER JAM #009 The FAX-L250 has no paper in
its sheet feeder, or has a paper
jam.
Add paper or clear the jam. If a
document was received in
memory, the fax prints the
received documents from memory.
COMMUNICATING
PLEASE WAIT –You tried to use manual sending via the handset while
the fax was sending from
memory.
Wait until the fax is sent and try
again, or use memory sending.
DOC TOO LONG #003 It took more than 32 minutes
to send or copy a document.
Divide the document and send or
copy each part separately.
It took more than 32 minutes
to receive a document.
Contact the sender, and have them
divide the document and send
each part separately.
The document is longer than 1
metre.
Use a copier to divide the
document into smaller sections
and send the copy.
II-16

Message Error Code Cause Action
DOCUMENT READY – The document in the Automatic
Document Feeder (ADF) is
ready for scanning.
Send the fax, scan the document,
or make a copy.
ECM RX – The FAX-L250 is receiving a
fax using ECM.
Faxes can take longer to receive
when using ECM. Try turning
ECM off if you need to receive
quickly, or if you know your local
telephone lines are in good
condition.
ECM TX – The FAX-L250 is sending a fax
using ECM.
Faxes can take longer to send
when using ECM. Try turning
ECM off if you need to send
quickly, or if you know your local
telephone lines are in good
condition.
HANG UP PHONE – The handset is off its hook. Place the handset properly onto its
hook.
LOAD PAPER – The FAX-L250 is out of
recording paper.
Load paper in the sheet feeder.
Any documents received in
memory will then be printed
automatically.
MEMORY FULL #037 The FAX-L250’s memory is full
because it has received too
many documents, or a very
long or detailed document.
Print out any documents that are
storedin memory. Then start the
operation again. See page 6-17.
The memory is full because you
sent too many pages at once, or
a very long or detailed
document.
Divide the document and send
each part separately. If the
memory contains any faxes, you
do not need to delete them.
II-17

Message Error Code Cause Action
MEMORY FULL PLEASE
WAIT –The FAX-L250 is sending a fax and its memory is full.
Wait until the fax is sent. The
FAX-L250 continues to send the
fax as memory becomes available.
MEMORY USED nn% – Shows how much of the
FAX-L250’s memory is in use.
If you need more memory, print
or send any documents stored in
memory.
NO ANSWER #005 The receiving fax machine does
not answer.
Make sure you dialled the correct
number. Try again later.
NO RX PAPER #012 The other party’s fax machine
is out of paper and its memory
is full.
Contact the other party and have
them add paper to their fax
machine.
NO TEL # #022 The one-touch or coded speed
dialling number has not been
registered.
Register the number.
NOT AVAILABLE – In manual sending via the
handset, you tried to use a
one-touchspeed dialling button
or a coded speed dialling code
that has a group registered in it.
In manual sending via the handset,
you cannot send a document to
multiple destinations. Send the
document to one destination at a
time.
PLEASE WAIT – The FAX-L250 is warming up. Wait until the time and receiving
mode appear in the LCD display,
then begin.
REC’D IN MEMORY – The paper or toner ran out, or
a paper jam occurred, so the
FAX-L250 received the
document in memory.
Add paper to the sheet feeder,
change the toner cartridge, or
clear the paper jam, as needed.
When the problem is solved, the
FAX-L250 automatically prints
the document stored in memory.
II-18

Message Error Code Cause Action
START AGAIN – An error occurred in the phone
line or in the system.
Start the procedure over from the
beginning.
TX/RX CANCELLED – You pressed the (STOP)
button to cancel the
transmission.
–
TX/RX NO. nnnn – When the FAX-L250 sends or
receives a fax, it assigns a
unique identification number to
it.
Write the number down if you will
need it later. You can also print
an activity management report
after the transmission to check the
TX/RX number if necessary.
II-19

Notes:
II-20