Canon FAX-L295 User manual

CANON
FAX – L295
SIMPLIFIED
GUIDE

1
CONTENTS
PAGE
CANON FAX-L295
I To Register Sender’s Identification 3
II Sending Documents 4
III Setting Up Speed Dialling
A One-touch Speed Dial 5
B Coded Speed Dial 6
C Group Dial 7
IV To Erase Auto-Dialling Numbers
A One-touch Speed Dial 8
B Coded Speed Dial 8
C Group Dial 8
V Sending To More Than One Location 9
(Sequential Broadcasting)
VI Sending At A Preset Time 10
(Delayed Transmission)
VII To Print Documents Received In The Memory 11
VIII To Re-send Documents Received In Memory 12
To A Different Destination
(If No. VII above is not possible)
IX To Print Reports & Lists
A Speed Dial Lists 13
B Activity Management Report 13
C Document Memory List 13
X To Make A Photocopy 14
XI Setting Up Transmission (TX) Report
For Every Document Sent Out 15

2
PAGE
CANON FAX-L295
XII Erasing A Document That Is On Queue To Be Sent
From The Memory 16

3
TO REGISTER SENDER IDENTIFICATION
I. INPUT YOUR FAX NUMBER AND COMPANY NAME
1. Press Function
2. Press Data Registration
3. Press OK to display “USER SETTINGS”
4. Press OK again to display “DATE & TIME”
5. Press to display “UNIT TELEPHONE #”
6. Press OK
7. Enter your fax number
8. Press OK to display “UNIT NAME”
9. Press OK again
10. Enter your company or personal name
Register the name by pressing the buttons on the numeric keypad
CODE NUMBERS FOR ALPHABETS AND SYMBOLS
NUMERIC KEY ALPHABETS NUMERIC KEY ALPHABETS
2 A,B,C 6 M,N,O
3 D,E,F 7 P,Q,R,S
4 G,H,I 8 T,U,V
5 J,K,L 9 W,X,Y,Z
#symbols
Press to enter next alphabet
Press Cto delete the entire number/name
Press Function, then press Space to enter a space
Press * to enter a digit or press # to enter a symbol
11. Press OK
12. To end, press Stop




4
II SENDING A DOCUMENT
A. MANUAL SENDING
1. Place documents face down on the Feeder
2. Press Hook 


3. Enter fax number
4. Press Start/Copy



B. MEMORY SENDING
1. Place documents face down on the Feeder
2. Enter fax number
3. Press Start/Copy 


4. Take note of “ TX / RX ” number
C. ONE-TOUCH / CODED DIAL SENDING
1. Place documents face down on the Feeder
2. Press the appropriate one-touch key OR
Press Coded Dial 

 and a two-digit code
3. Take note of “ TX / RX ” number
D. USING DIRECTORY DIALING
1. Place documents face down on the Feeder
2. Press



for directory dialing
3. Press a numeric key which contains the 1
st
letter of the desired name
4. Press OK
5. Press to scroll to the desired destination
6. Press Start/Copy



twice
TO STOP SENDING
A. During a Manual TX sending, press Stop 


B./C./D. During a Memory Sending, press Stop 

 then * to confirm

5
III TO STORE FAX NUMBERS
A. ONE-TOUCH SPEED DIAL ( 01-KEY TO 15-KEY )
1. Press Function
2. Press Data Registration
3. Press to display “TEL REGISTRATION”
4. Press OK twice
5. Press  (if necessary) until an empty space appears
6. Press OK twice
7. Enter fax number
8. Press OK twice
9. Enter name
Register the name by pressing the buttons on the numeric keypad
CODE NUMBERS FOR ALPHABETS AND SYMBOLS
NUMERIC KEY ALPHABETS NUMERIC KEY ALPHABETS
2 A,B,C 6 M,N,O
3 D,E,F 7 P,Q,R,S
4 G,H,I 8 T,U,V
5 J,K,L 9 W,X,Y,Z
#symbols
Press to enter next alphabet
Press Cto delete the entire number/name
Press Function, then Space to enter a space
Press * to enter a digit or press # to enter a symbol
10. Press OK
11. To continue, press Function, then Data Registration
12. Repeat steps No. 5 to No. 10
13. To end, press Stop




6
B. CODED SPEED DIAL (*00 TO *99)
1. Press Function
2. Press Data Registration
3. Press to display “TEL REGISTRATION”
4. Press OK
5. Press to display “CODED SPEED DIAL”
6. Press OK
7. Press  (if necessary) until an empty space appears
8. Press OK twice
9. Enter fax number
10. Press OK twice
11. Enter name (refer to A.9. on III : TO STORE FAX NUMBERS)
12. Press OK
13. To continue, press Function, then Data Registration
14. Repeat steps No. 7 to No. 12
15. To end, press Stop




7
C. TO PROGRAM GROUP DIAL
1. Press Function
2. Press Data Registration
3. Press to display “TEL REGISTRATION”
4. Press OK
5. Press until display shows “GROUP DIAL”
6. Press OK
7. To register a group dialer :
Under a one-touch button, press or to select available button or
under a coded speed dial button, press Coded Dial 

 , then 2-digit No.
8. Press OK twice
9. ** To assign destinations to the group :
Press the desired one-touch buttons &/or Coded Speed Dial using
“Coded Dial 

 , then the 2-digit code” repeatedly
10. Press OK twice
11. Enter name for the above group dialer (refer to A.9. on III : TO
STORE FAX NUMBERS)
12. Press OK
13. To continue, press Function, then Data Registration
14. Repeat steps No. 7 to No. 12
15. To end, press Stop



** You cannot enter fax numbers not already registered for
one-touch or coded speed dialling

8
IV TO ERASE A SPEED DIAL
TO CANCEL A NUMBER IN THE ONE-TOUCH SPEED DIAL
1. Follow steps A.1. to A.4. (Refer to III : TO STORE FAX NUMBERS :
ONE-TOUCH SPEED DIAL)
2. Press desired one-touch key
3. Press OK twice
4. Press C
5. Press OK
6. Press Stop 


TO CANCEL A NUMBER IN THE CODED SPEED DIAL
1. Follow steps B.1. to B.6. (Refer to III : TO STORE FAX NUMBERS :
CODED SPEED DIAL)
2. Press Coded Dial



followed by the relevant 2-digit code
3. Press OK twice
4. Press C
5. Press OK
6. Press Stop 


TO CANCEL A GROUP DIALER
1. Follow steps C.1. to C.6. (Refer to III : TO STORE FAX NUMBERS :
GROUP DIAL)
2. Press the desired group dialer using one-touch key OR Coded Dial



& the relevant 2-digit code
3. Press OK twice
4. Press Cfor each of the speed diallers that are to be deleted
until display shows “TEL = ”
5. To confirm, press OK
6. Press Stop 



9
V SENDING TO MORE THAN ONE LOCATION
(SEQUENTIAL BROADCASTING)
USING ONE-TOUCH / CODED SPEED DIAL
1. Place documents face down on the Feeder
2. Press all the relevant one-touch / coded speed dialling numbers one
right after another
3. Press Start/Copy



4. Take note of “ TX / RX ” number
N.B. Please check on the MULTI TRANSACTION REPORT ** which
will be generated out after the broadcast is completed to ensure that
the broadcast is successful.
** To ensure that this report is churned out after the successful broadcast,
the TX Report must be set to “OUTPUT YES” status. Please refer to :
XI TRANSMISSION REPORT setting

10
VI TO SEND DOCUMENTS AT A LATER TIME
(DELAYED TRANSMISSION)
1. Place document face down on the feeder
2. Press Function
3. Press Delayed Transmission
4. Press OK
4. Enter the desired time (time set must be within 24 hours from the
time on the display)
5. Press OK
6. Enter the Fax number
7. Press Start/Copy



8. Take note of the “TX/RX” number
Machine will now scan documents into the memory.
TO CANCEL A DELAYED TRANSMISSION
1. Press Function
2. Press Delayed Transmission
3. Press until display shows “DELETE FILE”
4. Press OK
5. Press to select the “TX/RX” number of the document to delete
6. Press OK
7. Press * to confirm deletion
8. Press Stop 


** If you are unsure of the transaction number (TX/RX NO.), first print
the DOC. MEMORY LIST to check.

11
VII WHEN THE FAX DISPLAYS “RECEIVED IN MEMORY”
Display screen flashes message “RECEIVED IN MEMORY” repeatedly.
1. Supply paper to the paper tray if display prompts
“SUPPLY REC. PAPER”
OR
Replace the toner cartridge if display prompts
“CHANGE CARTRIDGE”
OR
Remove jammed paper from the machine, then reload paper supply in
the paper tray, if display prompts
“REC. PAPER JAM”
2. Press Stop 




Machine will automatically start to print the received documents from
the memory after the above troubleshooting has been done.

12
VIII RE-SENDING
IF No.VII ABOVE IS NOT POSSIBLE, EACH DOCUMENT
RECEIVED IN THE MEMORY CAN BE RE-SENT
INDIVIDUALLY TO ANOTHER DESTINATION FOR
PRINTING
1. Press Function
2. Press Memory Reference
3. Press to display “RESEND DOCUMENT”
4. Press OK
5. Press  if necessary to select a new “TX/RX NO.”
6. Press OK to display “SELECT LOCATIONS”
7. Dial the fax number **
8. Press OK twice
Machine will now start to send the document as specified.
If you have entered a wrong destination, press C, then re-enter the correct
destination.

13
IX TO PRINT REPORTS AND LISTINGS
A. SPEED DIAL LIST
1. Press Function
2. Press Report
3. Press to display “SPEED DIAL LIST”
4. Press OK
5. Press to search for desired list
i.e.“1-TOUCH LIST”,“CODED DIAL LIST” or
“GROUP DIAL LIST”
6. Press OK
7. (a) If Group Dial list is selected, machine will now start to print
(b) If 1-Touch or Coded Dial list is selected, display will show
“SORTED OUTPUT”
8. Press * = YES or # = NO
The machine starts to print.
B. TO PRINT A LIST OF PREVIOUS 20 TRANSACTIONS
1. Press Function
2. Press Report
3. Press OK
C. TO PRINT DOCUMENT MEMORY LIST
To check the list of documents currently stored in the memory
1. Press Function
2. Press Memory Reference
3. Press OK

14
X MAKING COPIES
1. Place documents face down on the Feeder
2. Press Start/Copy



twice to begin copying
To cancel the printing, press Stop




15
XI TRANSMISSION REPORT
To set up Transmission (TX) Report For Every Document Sent Out
1. Press Function
2. Press Data Registration
3. Press OK
4. Press to display “REPORT SETTINGS”
5. Press OK twice
6. Press to select “OUTPUT YES”
7. Press OK

16
XII ERASING A DOCUMENT FROM THE MEMORY
1. Press Function
2. Press Memory Reference
3. Press to select “DELETE DOCUMENT”
4. Press OK
5. Press to display the desired TX/RX NO. **
Use if you wish to view the details of the transaction
(e.g. destination fax number)
6. Press OK
7. Press * to confirm deletion
8. Press Stop



** If you are unsure of the transaction number (TX/RX NO.), first print
the DOC. MEMORY LIST to check.