Canon CFX-L4000 User manual

Canon
CFX-L4DDD
PLAIN PAPER FACSIMILE .
USER'S GUIDE

USERS IN U.S.A.
PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT
A. Location
Supply a suitable table, cabinet. or desk. See Appendix B for the unit's dimensions
and weight.
B. Order Information
1. Only a single line, touch tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
phone company. If the RJ 11 ~C jack is not present; installation can not occur.
3. Order a normal business line from your telephone company's business
representative. The line should be a regular voice grade line or equivalent. Use
one line per unit.
DOD (DIRECT DISTANCE DIAL) LINE
or
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
Note
Canon recommends an individual line following industry standards le.g., the 2500
(touch tone) or 500 (rotary/pulse dial) telephones). A dedicated extension off a PBX
unit without "Call Waiting" can be used with your fax unit. Key telephone systems
are not recommended because they send non-standard signals to individual
telephones for ringing and special codes, which may cause a fax error.
C. Power Requirements
This equipment should be connected to a standard 120 volt AC, three-wire
grounded outlet only. Do not connect this unit to an outlet or power line shared
with other appliances that cause "electrical noise." Air conditioners, electric
typewriters, copiers, and machines of this sort generate noise which often inter-
feres with communications equipment and the sending and receiving of docu-
ments.
CONNECTION OF THE EQUIPMENT
This equipment complies with Part 68 of the FCC rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC Registration
Number and Ringer Equivalence Number (REN) for this equipment. If requested, this
information must be given to the telephone company. This equipment may not be
used on coin service provided by the telephone company. Connection to party lines is
subject to state tariffs.
IN CASE OF EQUIPMENT MALFUNCTION
Should any malfunction occur which cannot be corrected by the procedures described
in this Use'" Guide disconnect the equipment from the telephone line or unplug the
power cor.d. The telephone line should not be reconnected or the power cord plugged
in until the problem is completely resolved. Users should contact their local authorized
Canon Facsimile Dealer for servicing of equipment.
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Note
RIGHTS OF THETELEPHONE COMPANY
Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this equip-
ment. When such changes are necessary, the telephone company is required to give
adequate prior notice to the user.
WARNING
Do not make any changes or modifications to the equipment unless otherwise
specified in the instruction book. If such changes or modifications should be made,
you could be required to stop operation of the equipment.
This equipment has been tested and found to comply with the limits for a Class 8
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful interference
to radio communications.
However, there is no guarantee that interference will not occur in a particular installa-
tion. If this equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is encouraged
to try to correct the interference by one of the following measures:
• Re-orient or relocate the receiving antenni'!.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radiorrv technician for help.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it is
sent and an identification of the business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business,
other entity, or individual.
In order to program this information into your fax, you should complete registering
your number and name. See Part 2, Entering User Information, for details.
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USERS IN CANADA
PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT
A. Location
Supply a suitable table, cabinet, or desk. See Appendix B for the unit's dimensions
and weight.
B. Order Information
1. Provide only a single-line to touch-tone or rotary telephone set terminated with
a standard 4-pin modular phone plug. <Touch-tone is recommended if available
in your area.)
2. Order an RJ 11-C modular jack (USOC code), which should be installed by the
phone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company's business
representative. The line should be a regular voice grade line or equivalent. Use
one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
or
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
Note
Canon recommends an individual line following industry standards [e.g., the 2500
(touch tone) or 500 (rotary/pulse dial) telephonesl. A dedicated extension off a PBX
unit without "Camp On" signals is also permissible with a fax unit. Key telephone
systems are not recommended because they send non-standard signals to
individual telephones for ringing and special codes, which may cause a fax error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex).
It should be independent from copiers, heaters, air conditioners, or any electric
equipment that is thermostatically controlled. The rated value is 120 volts and 15
amperes. The RJ11-C modular jack should be relatively close to the power outlet to
facilitate installation.
NOTICE
The Industry Canada label identifies certified equipment. This certification means that
the equipment meets certain telecommunications networks protective, operational
and safety requirements. The Department does not guarantee the equipment will
operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. In some cases, the
company's inside wiring associated with a single line individual service may be
extended by means of a certified connector assembly (telephone extension cord). The
customer should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
The Load Number (LN) assigned to each terminal device denotes the percentage of the
total load to be connected to a telephone loop which is used by the device, to prevent
overloading. The termination on a loop may consist of any combination of devices
subject only to the requirements that the total of the Load Numbers of all the devices
does not exceed 100.
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Canon CFX-l4000 User's Guide ~

A
Caution
Repairs to certified equipment should be made by an authorized Canadian,rnainte- ,
nance facility designated by the supplier. Any repairs or alterations made by the user
to this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections
power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.
Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
This digital apparatus does not exceed the Class 8 limits for radio noise emissions
from digital apparatus set out in the Radio Interference Regulations of the Canadian
Department of Communications.
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"' vi Canon CFX-L4000 User's_Guide
"'J;j1j.

A
Caution
Repairs to certified equipment should be made by an authorized Canadianmainte- .
nance facility designated by the supplier. Any repairs or alterations made by the user
to this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections
power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.
Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
This digital apparatus does not exceed the Class B limits for radio noise emissions
from digital apparatus set out in the Radio Interference Regulations of the Canadian
Department of Communications.
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VI Canon CFX-L4000 User's Guide
,.j;1i,

A
Caution
Safety Information
Laser Safety
This fax complies with 21 CFR Chapter 1 Subchapter J as a Class 1
laser product under the U.S. Department of Health and Human
Services (DHHS) Radiation Performance Standard according to the
Radiation Control for Health and Safety Act of 1968. This means that
the fax does not produce hazardous laser radiation.
Since radiation emitted inside the fax is completely confined within
protective housings, and external covers, the laser beam cannot
escape from the machine during any phase of user operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S.
Food and Drug Administration implemented regulations for laser
products on August 2, 1976. These regulations apply to laser prod-
ucts manufactured from August 1., 1976. C0rr:'pliance is mandatory
for products marketed in the United States.
Use of controls, adjustments or performance of procedures other
than those specified in this user's guide may result in hazardous
radiation exposure.
This label is attached to the laser scanner unit inside the fax and is
not in a user access area.
A
DANGER -Invisblelaser radiation when open.
AVOID DIRECT EXPOSURE TO BEAM.
CAUTION -INVISIBLE LASER RADIATION WHEN OPEN.
AVOID EXPOSURE TO BEAM.
A lTENTION - RA YONNEMENT LASER INVISIBLE EN CAS D'OUVERTURE.
EXPOSmON DANGEREUSE
AU FAISCEAU.
VORSICHT - UNSlCKTBARE LASERSTRAHLUNG, WENN ABDECKUNG GEOFNET.
NICHT OEM STRAHL AUSSETZEN.
ATTENZIONE -RADlAZlONE LASER INVISIBLE IN CASO
01 APERTURA.
EVlTAREL'ESPOSIZIONE
AL FASCIO.
PRECAUTlON- RADICION LASER INVISIBLE CUANDO SE ABRE.
EVlTAR EXPQNERSE
AL RAVO.
VARO! -AAVATTAESSA oLEf ALTnINA NAKYMATTOMALLE
LASERSATEILYLLE.
ALA KATSO SATEESEEN.
VARNING! -OSYNUG LASERSTRALNING NAR DENNA DEL AR OPPNAD.
BETRAKTA
EJ STRALEN.
ADVARSEU -USYNUG LASER STRAUNG, NAR DENNE ER ABEN.
UNDGA BESTRAuNG.
ADVARSEL - USYNUG' LASERSTRAUNG, NAR DEKSEL APNES.
UNNGA EKSPONERING FOR STRALEN.
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Canon CFX-L4000 User's Guide
vii

viii
TABLE OF CONTENTS
Part 1Introduction
Features of the Canon CFX-L4000 1-2
Plain Paper Fax Features 1-3
Copier Features 1-3
Telephone Features 1-3
How to Use Your Documentation 1-4
Type Conventions 1-5
Customer Support 1-6
Important Safety Instructions 1-7
Part 2Getting Started
Setting Up Your Fax 2-2
Choosing aLocation for Your Fax 2-2
Dimensions 2-3
Unpacking Your Fax 2-4
Do You Have Everything? 2-4
Removing Shipping Materials 2-6
Replaceable Parts 2-6
Assembling Your Fax .. ~ 2-7
Controls, Components, and Connections 2-8
From the Front 2-8
From the Back 2-9
The Handset (Option) 2-9
The Operation Panel 2-10
Making Connections 2-13
Connecting the Telephone Line 2-13
Connecting aTelephone
or Optional Handset 2-13
Connecting
an Extension Phone or Answering Machine 2-14
Powering
Up 2-15
-rhe Toner Cartridge 2-11
Handling and Storing Cartridges 2-17
Installing/Replacing the Toner Cartridge 2-18
Loading Recording. Paper 2-22
Selecting Paper Delivery 2-26
Paper Delivery Selector 2-26
Storing Information in the Fax 2-29
Guidelines for Registering Information 2-29
Entering Numbers, Letters, and Symbols 2-29
Editil1g Your Entry
2-31
Using the One-Touch Speed Dial/Special Function Buttons 2-31
Using the Menu System 2-32
Canon CFX-L4000 User's Guide

Personalizing Your Fax ~' ~ ~ ,;, .. "' ~., .. ,.; 2-33
Identifying Your Documents :
~ 2-33
Entering User Information 2-34
Setting the Telephone Line Type ,2-36
Part 3Sending Faxes
Document Requirements......•................................................................3-2
Preparing to Send aFax
3-4
Preparing the Oo'c'ument :3-4
Loading the Document
~ 3-4
Two Ways to Send aFax ....................•..................................................3-6
MemorySending 3-6
Manual Sending 3-6
Adding Pages During Transmission 3-8
Canceling aTransmission 3-8
Messages Displayed During Sending 3-9
Rediating 3-10
Manual Redial 3-10
Auto Redial (in Memory Sending) 3-10
Canceling Auto Redialing 3-10
Setting Up Redialing
3-11
Maximizing Image Quality 3-13
Resolution 3-13
Auto Halftone 3-13
Scanning Contrast 3-14
Part 4Receiving Faxes
Three Ways to Receive aFax 4-2
Howto Setthe Receiving Mode 4-2
Automatic Receiving Options
4-3
Setting Up Fax/Telephone Auto-Switch Receiving 4-4
What Happens When the FAXITEL AUTO SW is Selected 4-5
Manual Receiving 4-8
Using the
Fax with an Answering Machine 4-9
Adjusting the
Fax for DifferentTypes of Answering Machines 4-9
Using an Answering Machine 4-9
Recording the Outgoing
Mess~ge 4-10
Receiving Documents in Memory 4-11
Printing a Fax from Memory 4-11
Messages Displayed While Receiving a Fax 4-12
Howto Cancel an Incoming Fax 4-13
Canon CFX-l4000 User's Guide ix

Part 5Special.,Features
Speed Dialing 5-2
Storing Numbers for One-Touch Speed Dialing 5-2
Using One-Touch Speed Dialing 5-4
Storing Numbers
for Coded Speed Dialing ......•................................................. 5-5
Using Coded Speed Dialing 5-7
Creating Groups
for Group Dialing.............................•......................................... 5-8
Using Group Dialing 5-10
Sending to More Than On~ Loca,tion 5-11
Sending aFax Later
~ 5-12
Special Dialing
(~ 5-13
Dialing Through aSwitchboard 5-13
Long Distance Dialing ,5-13
Howto Enter Pauses 5-13
Using Memory 5-15
Deleting aStored Fax from Memory 5-15
Resending aDocument
that Encountered an Error Signal 5-16
Printing aList
of the Documents in Memory 5-17
Printing aStored
Fax 5-18
Sending aStored
Fax to Another Destination 5-19
If the Power Goes Out 5-20
During aPower Failure :5-20
Memory Backup Function 5-20
Making Copies 5-21
Polling to Receive Faxes 5-22
Polling a Fax Machine 5-22
Using Tone Dialing on aPulse Une 5-23
Part 6 Ac1:ivity Reports
Printing Transaction Reports 6-2
Activity Management Report 6-2
Transmission Report 6-3
Reception Report ,6-4
Memory Clear List 6-5
Pri~ting Information R.~gistered in the Fax 6-6
Printing aList of User's Data .~ 6-6
Printing aList of Registered Telephone Numbers 6-7
One-Touch Speed Dialing Report
6-7
Coded Speed DialillgReport 6-7
Group Dialing Report 6-8
Canon CFX-L4000U§.er's Guide