CEStronics CES OMEGA FLEX User instructions

CES OMEGA FLEX
Electronic handle sets
Long shield ILS-I
Assembly and operating manual
English
Version VB1
BRO2309 -2

Contents
1 About this manual 4
1.1 Manufacturer and service 4
1.2 Target groups of this manual 5
2 For your safety 6
2.1 EU Declaration of Conformity 6
2.2 Intended use 6
2.3 Basic safety instructions 7
3 About the OMEGA FLEX system 9
3.1 What is OMEGA FLEX? 9
3.2 How does OMEGA FLEX work? 9
3.3 Which system components does OMEGA FLEX include? 9
4 About CES OMEGA FLEX Long shield ILS-I 11
5 Operation 12
5.1 Details on opening doors 13
5.2 Details about the office function 14
5.3 Access in emergency situations (emergency mode) 17
5.4 ILS-I assembly 19
6 Administration 25
6.1 Basic information on administering OMEGA FLEX systems 25
6.2 Functions of OMEGA FLEX systems 27
6.3 Administration using master media 31
6.4 Administration using the RF-Stick 33
6.5 Administration via wireless online network 35
6.6 Administration via V-NET 36
6.7 Opening modes of the locking devices 38
7 Maintenance 40
7.1 Routine maintenance work 40
7.2 Care for your devices 40
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7.3 Service 40
7.4 Battery management 41
7.5 Battery replacement 42
8 Disposal 47
8.1 Notes on disposal 47
9 Help if media are lost 48
9.1 Loss of a master medium 48
9.2 Loss of a locking medium 50
10 Error signals 52
11 Overview: Use of master media 54
11.1 Authorising the System-Master 55
11.2 Authorising additional master media 57
11.3 Deleting master media 59
11.4 Deleting the System-Master 61
11.5 Locking media 62
11.6 Release mode 68
11.7 Block mode 70
11.8 Emergency mode 72
11.9 Online mode 74
11.10 Checking the quality of the wireless connection 76
11.11 Transmitting programming jobs to a locking device using an RF-Stick 78
11.12 Transferring battery change date to OMEGA Client 80
12 Index 81
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1 About this manual
This assembly and operating manual, hereinafter referred to as the ‘manual’, will help you to assemble and
use the electronic handle set you have purchased safely and easily for the purpose intended. Any person
who assembles, manages, maintains or disposes of electronic handle sets must have read and understood
the full content of this manual.
If you do not understand certain functions of the OMEGA FLEX system, please contact your CEStronics
partner for further information.
This manual must be treated as a part of the product and must be kept throughout the entire service life of
the product. You should pass the manual on to any subsequent user or owner of the product.
The information and data in these documents are subject to change without prior notice. No part of this
document may be copied or distributed for any purpose without the express written consent of C.Ed.
Schulte GmbH Zylinderschlossfabrik.
© 2022 C.Ed. Schulte GmbH Zylinderschlossfabrik, Velbert, Germany
BRO2309 -2 Version: VB1
Always use the most up-to-date version of this manual. You can obtain updated versions free of
charge from www.ces.eu.
Notes on trademark protection
MIFARE, MIFARE Classic, MIFARE Ultralight and MIFARE DESFire are registered trademarks of NXP B.V. and
are used under licence.
1.1 Manufacturer and service
C.Ed. Schulte GmbH
Zylinderschlossfabrik
Friedrichstr. 243
42551 Velbert, Germany
Tel: [phone]
Fax: [phone]
www.ces.eu
[email protected]
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1.1 Manufacturer and service
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1.2 Target groups of this manual
If a section of this manual is intended for a particular target group, this is stated at the start of the section.
Sections that do not specify a particular group are relevant for all target groups.
Target group Skills
CEStronics partners are trained experts in locking and security technology that have also worked with CES for many
years and have a special level of product knowledge.
Particular characteristics of the target group:
lDetailed knowledge of CES products
lParticipate regularly in product training
Locking and
security technology
specialists
have many years of professional experience and/or relevant training in locking and security
technology.For some tasks it may be necessary for specialists to have received training on the
product beforehand.
Particular characteristics of the target group:
lKnowledge of specialist terminology from the field of locks and handles
lKnowledge of specific risks when mounting electronic cylinders and handle sets, for
example
lExperience of working with tools (relevant to lock systems)
lKnowledge of relevant standards and regulations, e.g. for fire safety or emergency and
escape routes
lBasic understanding of electronic locking systems
Electricians have many years of professional experience and/or relevant training in electronics. For some tasks it
may be necessary for specialists to have received training on the product beforehand.
Particular characteristics of the target group:
lKnowledge of specialist electrical terminology and its symbols
lKnowledge of the risks associated with handling sensitive electronic components
Personnel with
product training
have received training on the product by CES or a CEStronics partner. Here the personnel are given
detailed and specific information to prepare them for the required task.
Particular characteristics of the target group:
lKnowledge of CEStronics products and experience in handling them (assembly, operation,
etc.)
IT/administration
specialists
have many years of professional experience in the fields of IT structures, administration and
networks.
Particular characteristics of the target group:
lKnowledge of specialist IT terminology
lKnowledge of the structure and maintenance of networks, particularly knowledge of the
network that they maintain
System operators have experience in the management of master key systems. This can be either a number of systems
or a detailed knowledge of a single master key system.
Particular characteristics of the target group:
lKnowledge of the specialist terminology related to master key systems
lSkilled in the use of PCs and software
End users do not require specific skills.
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1.2 Target groups of this manual
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2 For your safety
2.1 EU Declaration of Conformity
The EU Declaration of Conformity can be found online at www.ces.eu.
2.2 Intended use
The product is intended solely for and may only be used for this purpose. Any other use is deemed to be
improper use and could result in property damage or even personal injury.
The product may not be modified in any way without the written consent of C.Ed. Schulte GmbH
Zylinderschlossfabrik.
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2.1 EU Declaration of Conformity
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2.3 Basic safety instructions
This device has been built using state-of-the-art technology and recognised safety rules. Nevertheless, its
use may result in hazards for the user or third parties, or also have negative impacts on the device and other
material assets.
Use the product only while it is in proper working order and only for its intended purpose, taking due
account of safety and potential hazards, and in accordance with the operating manual. In particular, faults
that affect the safety must be remedied immediately.
2.3.1 Danger to life
Particular dangers for children
Children playing with packaging films or plastic bags are at risk of suffocation. If children swallow small
parts such as screws, they are at risk of suffocation or poisoning.
✓Do not allow children to play with the device or its packaging.
✓Keep the device and its packaging out of reach of children.
2.3.2 Risk of injury
Explosion hazard
Parts of the device that carry electric currents can produce electrical sparks even at low voltages (e.g. when
electric circuits are switched on or off) and can thus act as sources of ignition. In areas with a risk of
explosions, this can cause an explosion and cause injury to persons.
✓Do not use the device in potentially explosive areas.
2.3.3 Danger of material damage
Hard shocks
Hard shocks can damage mechanical and electronic components of the device. Under some circumstances,
damaged devices do not function correctly or do not function at all.
✓Do not allow the device to fall onto the ground, onto hard surfaces or hard objects.
Electrostatic discharges
The electronic components are highly sensitive and can be damaged by electrostatic discharges or excessive
voltage. In some circumstances, damaged devices do not function correctly or do not function at all.
✓Do not assemble the device in areas affected by electrostatic charges.
✓Do not touch any electronic components.
Liquids
Water and other liquids can damage the electronic components of the device. Under some circumstances,
damaged devices do not function correctly or do not function at all.
✓Protect the electronic components from water and other liquids.
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Climatic influences
Climatic influences such as heat, cold and moisture can damage the device. Under some circumstances,
damaged devices do not function correctly or do not function at all.
✓Do not use the device in a corrosive atmosphere (chlorine, ammonia or lime water).
✓Do not use the device in areas with high levels of dust.
✓Do not use the device in the vicinity of heat sources.
Incorrect maintenance or repair
Incorrect or neglected maintenance and repair can result in the device not functioning correctly or not
functioning at all.
✓Have the device maintained and checked for proper functioning every six months by CES or a CEStronics
partner.
✓Always have repairs performed by qualified personnel.
✓Use only accessories and spare parts recommended by CES.
✓Before working on or in the device, ensure that it is isolated from the power supply.
(fehlender oder ungültiger Codeausschnitt)
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3 About the OMEGA FLEX system
3.1 What is OMEGA FLEX?
OMEGA FLEX is a group of products consisting of various electronic locking devices and locking media that
can be freely combined. A combination based on mechanical locking cylinders can also be realised without
any problems.
Your chosen combination of OMEGA FLEX components forms your individual OMEGA FLEX system, which
can be modified or extended at any time.
3.2 How does OMEGA FLEX work?
OMEGA FLEX is based on wireless communication between locking media and battery driven, electronic
locking devices. Each locking medium contains a medium that can wirelessly transmit and receive
information to and from a locking device.
If you equip doors with an electronic locking device from the OMEGA FLEX system, those doors can be
opened with an authorised locking medium (e.g. a key fob or ID card that contains a locking medium).
If an authorised locking medium is held in the reading field of a locking device, it engages and the door can
be opened. After a specific time (the ‘opening duration’ that has been set), the locking device disengages
again automatically. This prevents the latchbolt or deadbolt being retracted when the locking device is
actuated and the door can no longer be opened.
3.3 Which system components does OMEGA FLEX include?
Locking devices
Locking devices are installed in or close to the door and control access there:
Electronic cylinder Electronic handle sets RFID furniture lock Wall terminals
Locking media
Locking media allow you to open doors that are equipped with OMEGA FLEX locking devices:
Key fob SlimLine key fob Premium key fob
ID card Combination key Radio key
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Universal Radio Controls
Universal radio controls enable you to incorporate
third-party devices (e.g. fingerprint scanners or burglar
alarm systems) into your OMEGA FLEX system:
Radio Switch BAS Radio Module
Update-Terminals
Update-Terminals let users programme, validate
or block their locking media themselves in V-
NET.
Update-Terminals also feature a door opening
function.
WT-B-I WT-B-II
Administration devices
Administration devices are used for managing the OMEGA FLEX system:
Master media RF-Stick
Desktop-Reader
and Desktop-Writer Access-Point
PCwith CEStronics Suite Programming adapter Programming cable
3.3.1 Variants of OMEGA FLEX locking devices
Locking devices are available in the LINE and V-NET variants. In LINE variant, authorisations are stored in the
locking device (in both online and offline systems). In the V-NET version, authorisations are stored in the
locking medium. The variant type determines the purpose and the type of administration for which the
locking device is intended.
Variant Meaning Type of admin-
istration
LINE
(Authorisations are saved
in the locking device)
/T "Time" (time profiles and events available) Offline
/NET "Net" (wireless online network, time profiles and events
available)
Online
V-NET
(Authorisations are saved
in the locking medium)
/TV "Time" in V-NET (time profiles and events available) Offline
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4 About CES OMEGA FLEX Long shield ILS-I
The electronic long shield ILS-I for internal doors is a
wide shield replacement handle set for upgrading
and conversion of existing door locks on solid doors
(door thickness 40-119mm). A counter handle that is
already installed can continue to be used.
The handle set is mounted on the outside of the door. A rosette or
long shield handle set can be mounted on the other side.
Mechanical emergency opening
The door can be opened mechanically in an emergency if the handle
set was used together with a mechanical locking cylinder.
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5 Operation
Target group of this section::
lEnd users
Electronic handle set
Hold your locking medium in front of the
electronic handle set until it flashes green
once.
Then you can open the door. If the door is locked, you must unlock it
with a key.
Office function
The office function allows you to put a locking device into permanently open status for a limited period. Your locking medium must be
authorised for this function. See your system administrator for further information.
Hold your locking medium in front of the
locking device until it flashes green twice
(short - long). Office mode is now
activated.
To deactivate office mode, hold your
locking medium in front of the locking
device again until it flashes green twice
(long - short).
Error signals
Error signal Meaning Solution
The locking device cannot be used: when
the locking medium is held in front of it,
it flashes red four times instead of green.
The locking medium was not read
correctly or is not authorised.
Hold the locking medium in front of the
locking device again. If the error signal
continues to appear, contact your system
administrator.
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5.1 Details on opening doors
Procedure:
Steps Signal
1. Hold an authorised locking medium in the reading field of the locking device for
approx. 1 second (maximum distance approx. mm).
Locking medium is read and accepted. 1x short green
For a specified period you can now open the door. The length of this period depends on the opening duration set.
Troubleshooting:
Signal Cause Solution
The locking medium
cannot be read (no
signal).
The locking medium was not held close enough to
the reading field of the locking device.
Hold the locking medium closer to the reading
field of the locking device.
The reading field of the locking device was covered
by metallic materials.
Remove the metallic materials from the
reading field of the locking device.
Another authorised locking medium was recently
held in the reading field of the locking device and
the opening duration of the locking device has not
yet expired.
You can open the door without your locking
medium being read.
The battery is flat. Replace the batteries.
The locking medium is defective. Contact the OMEGA FLEX system administrator.
4x short red The locking medium is not authorised. Contact the OMEGA FLEX system administrator.
The locking medium is authorised but the blocking
time or block mode is active.
A locking device cannot be opened by an
authorised locking medium if the blocking time
or block mode is active.
1x long green The locking medium is authorised and the locking
device is currently in release mode.
You can also open the door even without an
authorised locking medium.
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5.1 Details on opening doors
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5.2 Details about the office function
Before the office function can be used, it must be set up by the administrator with the OMEGA
Client software (see "Office function" on page28).
The office function enables locking devices to be placed into office mode by locking media. In office mode,
locking devices are released for a specified period of time; during this time the door can also be opened
without a locking medium. Once the time period has elapsed, the locking device automatically reverts to
normal mode. In V-NET, office mode is not limited by time; a locking device remains coupled until office
mode is deactivated again by the locking medium.
Example: You can activate office mode Monday to Friday from 8am to 5pm. If you have activated the
office function, it automatically reverts back to normal mode after 5pm, i.e. authorised locking media
must then be used to open the door.
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5.2 Details about the office function
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5.2.1 Activating office mode
Required:
lLocking medium that is authorised for the office function
lLocking device with office function
Procedure:
Steps Signal
1. Hold a locking medium authorised for the office function in the reading field of the
locking device.
The locking medium is read and accepted. 1x short green
2. Continue to hold the locking medium in the reading field of the locking device (for approx.
2 seconds).
Office mode is activated. 1x short green,
1x long green
Office mode is now active. The door can now be opened without locking media until the end
of office hours. LINE locking devices automatically disengage again at the end time set in
OMEGA Client.
In V-NET there is no end time when the locking device automatically disengages. Therefore, office mode on V-NET
locking devices must be deactivated using an authorised locking medium.
Troubleshooting:
Problem Cause Solution
No signal after approx. 2
seconds. Office mode is
not activated. The
locking device engages,
but then disengages
again at the end of the
opening duration.
No office function has been set up for
this locking device.
Have the office function set up for the locking device by
the system administrator.
The office function is not currently
available.
Ask the system administrator when the office function can
be activated in this locking device.
This locking medium is not authorised
for the office function.
Have the locking medium authorised for the office
function by the system administrator.
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5.2.2 Deactivating office mode
Required:
lLocking medium that is authorised for the office function
lLocking device with office function
Procedure:
Steps Signal
1. Hold a locking medium authorised for the office function in the reading field of the
locking device.
The locking medium is read and accepted. 1x long green
2. Continue to hold the locking medium in the reading field of the locking device (for
approx. 2 seconds).
Office mode is deactivated. 1x long green ,
1x short green
Office mode is now deactivated.
Troubleshooting:
Signal Cause Solution
After 2 seconds,
1x long green ,
1x short green
are not displayed.
Office mode cannot be deactivated because
the locking medium is not authorised for the
office function.
Have your locking medium authorised
for the office function by the system
administrator.
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5.3 Access in emergency situations (emergency mode)
5.3.1 Activating emergency mode
Emergency mode is similar to release mode: the locking device remains constantly coupled so that the door
can be opened at any time without having to use a locking medium.
Unlike release mode, however, emergency mode cannot be cancelled again by the Release-Master but only
by the Emergency-Key and has the highest priority of all the opening modes, see "Hierarchy of opening
modes" on page38.
Required:
lEmergency-Key (must be authorised for the locking device beforehand)
Procedure:
Steps Signal
1. Hold the Emergency-Key in the reading field of the locking device for approx. 1 second.
The Emergency-Key is read and accepted. 1x short green
2. Remove the Emergency-Key from the reading field of the locking device.
The locking device is now in emergency mode. Access is now permanently possible without
the locking media since the locking device remains permanently uncoupled. Emergency
mode can only be deactivated again by an Emergency-Key.
Troubleshooting:
Signal Cause Solution
1x long red The Emergency-Key could be read but is not authorised for this
locking device.
Authorise the
Emergency-Key.
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5.3 Access in emergency situations (emergency mode)
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5.3.2 Deactivating emergency mode
Required:
lEmergency-Key (must be authorised for the locking device beforehand)
Procedure:
Steps Signal
1. Hold the Emergency-Key in the reading field of the locking device that is in
emergency mode.
Emergency mode is deactivated. 2x short green
2. Remove the Emergency-Key from the reading field of the locking device.
Emergency mode is now deactivated.
Troubleshooting:
Signal Cause Solution
1x long red The Emergency-Key could be read but is not authorised for this
locking device.
Authorise the
Emergency-Key.
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5.4 ILS-I assembly
The wide shield version of the ILS-I internal door handle set makes it possible to mount the handle set on
existing rosette holes or long shield or short shield holes.
5.4.1 Scope of delivery for ILS-I internal door handle set
1 1x internal door handle set with or without holes for Euro profile cylinders*
2 4x washers for M4 countersunk head screws
3 4x washers for M5 countersunk head screws**
4 4x threaded bolts M4
5 4x countersunk head screws M4
6 4x threaded bolts M5
7 4x countersunk head screws M5**
8 1x square spindle*
9 2x Energizer Ultimate Lithium 1.5V AA
* Version is dependent on the order. A counter handle can be ordered separately (not illustrated).
** Only included in orders without counter handle.
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5.4.2 Fitting ILS-I internal door handle set to rosette holes
These instructions show the mounting to rosette holes. The long shield is fitted following the same
procedure.
Tools required
Tool Version Use
3mm Allen
key
For the countersunk head screws of the outside shield
Cross-head screwdriver
PH1/PH2
For fixing the countersunk head screws into threaded
bolts M4/M5
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