CEStronics Omega Flex User instructions

CES OMEGA FLEX
Electronic fitting
RFID furniture lock
Assembly and operating manual
English
Version VA1
BRO2306 -2

Contents
1 About this manual 4
1.1 Manufacturer and service 4
1.2 Target groups of this manual 5
2 For your safety 6
2.1 EU Declaration of Conformity 6
2.2 Intended use 6
2.3 Basic safety instructions 7
2.4 Notes on handling batteries 9
2.5 Emergency-Key for the fire brigade key depository 10
3 About the OMEGA FLEX system 11
3.1 What is OMEGA FLEX? 11
3.2 How does OMEGA FLEX work? 11
3.3 Which system components are included in the OMEGA FLEX? 11
4 About the RFID furniture lock 13
5 Operation 14
5.1 Details on opening doors 15
5.2 Access in emergency situations (emergency mode) 16
6 Assembly 18
6.1 Scope of delivery 18
6.2 Assembly 19
7 Technical data 28
7.1 Equipment features 28
7.2 Dimensions 29
8 Administration 30
8.1 Basic info on the administration of OMEGA FLEX systems 30
8.2 Functions of OMEGA FLEX systems 32
8.3 Administration using master media 36
8.4 Administration using the RF-Stick 38
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8.5 Administration via wireless online network 40
8.6 Administration via V-NET 41
8.7 Opening modes of the locking devices 43
9 Maintenance 45
9.1 Routine maintenance work 45
9.2 Care for your devices 45
9.3 Service 45
9.4 Battery management 46
9.5 Battery replacement 47
10 Disposal 51
10.1 Notes on disposal 51
11 Help if media are lost 52
11.1 Loss of a master medium 52
11.2 Loss of a locking medium 54
12 Error signals 56
13 Overview: Use of master media 57
13.1 Authorising the System-Master 58
13.2 Authorising additional master media 60
13.3 Deleting master media 62
13.4 Deleting the System-Master 64
13.5 Locking media 65
13.6 Block mode 71
13.7 Emergency mode 73
13.8 Online mode 75
13.9 Checking the quality of the wireless connection 77
13.10 Transmitting programming jobs to a locking device via RF-Stick 79
13.11 Transfer battery change date to OMEGA Client 81
14 Index 82
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1 About this manual
These installation and operating instructions, hereinafter referred to as "manual", will help you with the
installation and the intended, safe and advantageous use of the electronic hardware you have purchased.
Every person who assembles, administrates, maintains or disposes of electronic fittings must have read and
understood the complete content of these manual.
If you do not understand certain functions of the OMEGA FLEX system, please contact your CEStronics
partner for further information.
This manual must be treated as a part of the product and must be kept for the entire service life of the
product. The manual should also be given to any subsequent user or owner of the product.
The information and data in these documents are subject to change without prior notice. No part of this
document may be copied or distributed for any purpose without the express written consent of C.Ed.
Schulte GmbH Zylinderschlossfabrik.
©2021 C.Ed. Schulte GmbH Zylinderschlossfabrik, Velbert, Germany
BRO2306 -2 Version: VA1
Always use the most up-to-date version of this manual. You can obtain updated versions free of
charge from www.ces.eu.
Notes on trademark protection
MIFARE, MIFARE Classic, MIFARE Ultralight and MIFARE DESFire are registered trademarks of NXP B.V. and
are used under licence.
1.1 Manufacturer and service
C.Ed. Schulte GmbH
Zylinderschlossfabrik
Friedrichstr. 243
42551 Velbert, Germany
Tel: [phone]
Fax: [phone]
www.ces.eu
[email protected]
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1.1 Manufacturer and service
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1.2 Target groups of this manual
If a section of this manual is intended for a particular target group, this is stated at the start of the section.
Sections that do not specify a particular group are relevant for all target groups.
Target group Skills
CEStronics partners are trained experts in locking and security technology that have also worked with CES for many
years and have a special level of product knowledge.
Particular characteristics of the target group:
lDetailed knowledge of CES products
lParticipate regularly in product training
Locking and
security technology
specialists
have many years of professional experience and/or relevant training in locking and security
technology.For some tasks it may be necessary for specialists to have received training on the
product beforehand.
Particular characteristics of the target group:
lKnowledge of specialist terminology from the field of locks and handles
lKnowledge of specific risks when mounting electronic cylinders and handle sets, for
example
lExperience of working with tools (relevant to lock systems)
lKnowledge of relevant standards and regulations, e.g. for fire safety or emergency and
escape routes
lBasic understanding of electronic locking systems
Electricians have many years of professional experience and/or relevant training in electronics. For some tasks it
may be necessary for specialists to have received training on the product beforehand.
Particular characteristics of the target group:
lKnowledge of specialist electrical terminology and its symbols
lKnowledge of the risks associated with handling sensitive electronic components
Personnel with
product training
have received training on the product by CES or a CEStronics partner. Here the personnel are given
detailed and specific information to prepare them for the required task.
Particular characteristics of the target group:
lKnowledge of CEStronics products and experience in handling them (assembly, operation,
etc.)
IT/administration
specialists
have many years of professional experience in the fields of IT structures, administration and
networks.
Particular characteristics of the target group:
lKnowledge of specialist IT terminology
lKnowledge of the structure and maintenance of networks, particularly knowledge of the
network that they maintain
System operators have experience in the management of master key systems. This can be either a number of systems
or a detailed knowledge of a single master key system.
Particular characteristics of the target group:
lKnowledge of the specialist terminology related to master key systems
lSkilled in the use of PCs and software
End users do not require specific skills.
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1.2 Target groups of this manual
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2 For your safety
2.1 EU Declaration of Conformity
The EU Declaration of Conformity can be found online at www.ces.eu.
2.2 Intended use
The RFID furniture lock allows the authorised locking and opening of cabinet and compartment doors.
The product is intended solely for and may only be used for this purpose. Any other use is deemed to be
improper use and could result in property damage or even personal injury.
The product may not be modified in any way without the written consent of C.Ed. Schulte GmbH
Zylinderschlossfabrik.
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2.1 EU Declaration of Conformity
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2.3 Basic safety instructions
This device has been built using state-of-the-art technology and recognised safety rules. Nevertheless, its
use may result in hazards for the user or third parties, or also have negative impacts on the device and other
material assets.
Use the product only while it is in proper working order and only for its intended purpose, taking due
account of safety and potential hazards, and in accordance with the operating manual. In particular, faults
that affect the safety must be remedied immediately.
2.3.1 Danger to life
Particular dangers for children
Children playing with packaging films or plastic bags are at risk of suffocation. If children swallow small
parts such as screws, they are at risk of suffocation or poisoning.
✓Do not allow children to play with the device or its packaging.
✓Keep the device and its packaging out of reach of children.
2.3.2 Risk of injury
Explosion hazard
Parts of the device that carry electric currents can produce electrical sparks even at low voltages (e.g. when
electric circuits are switched on or off) and can thus act as sources of ignition. In areas with a risk of
explosions, this can cause an explosion and cause injury to persons.
✓Do not use the device in potentially explosive areas.
2.3.3 Danger of material damage
Hard shocks
Hard shocks can damage mechanical and electronic components of the device. Under some circumstances,
damaged devices do not function correctly or do not function at all.
✓Do not allow the device to fall onto the ground, onto hard surfaces or hard objects.
Electrostatic discharges
The electronic components are highly sensitive and can be damaged by electrostatic discharges or excessive
voltage. In some circumstances, damaged devices do not function correctly or do not function at all.
✓Do not assemble the device in areas affected by electrostatic charges.
✓Do not touch any electronic components.
Liquids
Water and other liquids can damage the electronic components of the device. Under some circumstances,
damaged devices do not function correctly or do not function at all.
✓Protect the electronic components from water and other liquids.
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Climatic influences
Climatic influences such as heat, cold and moisture can damage the device. Under some circumstances,
damaged devices do not function correctly or do not function at all.
✓Do not use the device in a corrosive atmosphere (chlorine, ammonia or lime water).
✓Do not use the device in areas with high levels of dust.
✓Do not use the device in the vicinity of heat sources.
✓Observe the maximum permissible temperatures and the air humidity rating when using the handle set,
see "Technical data" on page28.
Incorrect maintenance or repair
Incorrect or neglected maintenance and repair can result in the device not functioning correctly or not
functioning at all.
✓Have the device maintained and checked for proper functioning every six months by CES or a CEStronics
partner.
✓Always have repairs performed by qualified personnel.
✓Use only accessories and spare parts recommended by CES.
✓Before working on or in the device, ensure that it is isolated from the power supply.
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2.4 Notes on handling batteries
Danger of personal injury
✓Never attempt to recharge the batteries. Danger of explosion!
✓Remove exhausted batteries immediately from the device and clean the contacts before inserting new
batteries. Danger of chemical burns caused by battery acid!
Preventing malfunctions
✓Use only the batteries specified for the product (assembled battery pack; 3V; with 2x AAA Energizer
Ultimate Lithium batteries). If other batteries are used, it is possible that they must be replaced
significantly more frequently than is stated in the datasheet.
✓Only insert new batteries. Never use a mixture of old and new batteries.
✓Before inserting the batteries, check that the contacts in the device and on the batteries are clean. Clean
them if necessary. Do not touch the contacts after they have been cleaned.
Danger of material damage
✓Do not short-circuit batteries.
✓If you do not use your devices for an extended period, remove the batteries. This also applies if the
batteries are flat. There is a danger of the batteries leaking and damaging the device.
✓Store batteries in a cool, dry place.
✓Do not expose batteries to strong heat or heat sources and do not burn them.
Discharging batteries
If batteries are inserted in the locking devices, they can become discharged if the locking devices or locking
media interact with one another.
✓Maintain a distance of 10 cm between locking devices.
✓Maintain a distance of 10 cm between locking devices and locking media.
✓Remove the batteries if you are not using the locking devices.
✓Where possible, transport the locking devices in their original packaging.
Risk of environmental damage
✓Observe the information on disposal of batteries, see"Disposal" on page51.
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2.4 Notes on handling batteries
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2.5 Emergency-Key for the fire brigade key depository
The OMEGA FLEX system offers the master medium Emergency-Key as an emergency key in the event of fire
or other emergencies (see "Which master media are available?" on page36). The Emergency-Key is suitable
for the fire brigade key depository.
The Emergency-Key opens any locking device, irrespective of its current programming. After the Emergency-
Key has been presented, the locking device remains open permanently (see "Access in emergency situations
(emergency mode)" on page16).
Before it is used for the first time, the Emergency-Key must be authorised for every locking device
that it will be used with (see "Authorising additional master media" on page60).
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2.5 Emergency-Key for the fire brigade key depository
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3 About the OMEGA FLEX system
3.1 What is OMEGA FLEX?
OMEGA FLEX is a group of products consisting of various electronic locking devices and locking media that
can be freely combined. A combination based on mechanical locking cylinders can also be realised without
any problems.
Your chosen combination of OMEGA FLEX components forms your individual OMEGA FLEX system, which
can be modified or extended at any time.
3.2 How does OMEGA FLEX work?
OMEGA FLEX is based on wireless communication between locking media and battery driven, electronic
locking devices. Each locking medium contains a medium that can wirelessly transmit and receive
information to and from a locking device.
If you equip doors with an electronic locking device from the OMEGA FLEX system, those doors can be
opened with an authorised locking medium (e.g. a key fob or ID card that contains a locking medium).
3.3 Which system components are included in the OMEGA FLEX?
Locking devices
Locking devices are installed in or close to the door and they control the access there:
Electronic cylinder Electronic handle sets Electronic furniture lock Wall terminals
Locking media
The locking media can open doors equipped with OMEGA FLEX locking devices:
Key fob Key fob Slim line Key fob Premium
Identity card Combination key Wireless key
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Universal Radio Controls
Universal Radio Controls allow you to integrate third-
party devices (e.g. fingerprint scanners or intrusion
detection systems) into your OMEGA FLEX system:
Radio switch for fingerprint
scanners etc.
Radio module for intrusion
detection system
Update-Terminals
Update terminals allow users to program,
validate and lock their locking media in V-NET
themselves. Update terminals also have a door
opening function.
WT-B-I WT-B-II
Administration devices
Administration devices serve to manage the OMEGA FLEX system:
Master media RF-Stick
Desktop-Reader
and Desktop-Writer Access-Point
PCwith CEStronics Suite Programming Adaptor Programming cable
3.3.1 Variants of OMEGA FLEX locking devices
Locking devices are available in LINE and V-NET variants. In the LINE variant, the authorizations are stored in
the locking device (in online and offline systems). In the V-NET variant, the authorizations are stored in the
locking medium. The version of the variant determines for which application and which type of
administration the locking device is suitable.
Variant Meaning Administration
LINE
(Authorisations
are stored in the
device)
/T "Time" (Time profiles and events available) Offline
/NET "Net" (Wireless online network, Time profiles and events
available)
Online
V-NET
(Authorisations are
stored in the locking
media)
/TV "Time" in V-NET (Time profiles and events available) Offline
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4 About the RFID furniture lock
The RFID furniture lock is an electronic handle set that can be fitted or retrofitted to
cabinet and compartment doors. Depending on the version, the RFID furniture lock
engages mechanically using a lever or espagnolette lock*. It is operated by means of
a knob. The knob can only be used to lock or open the door if an authorised locking
medium has first been held up to it. The RFID furniture lock is mounted on the
outer side of the door.
For use in an OMEGA FLEX system, a licence extension is required (furniture lock
module, art. no. 350120).
Installation positions
The RFID furniture lock can be mounted either horizontally or vertically. Aligning
the knob based on the installation direction is recommended. CES recommends
positioning the knob so that it is vertical in the open position (see illustration) and
horizontal in the closed position.
Operating modes
The RFID furniture lock offers several operating modes. You can change from one
mode to another by means of RF programming.
All-Open Any locking medium authorised by the associated master
key system can open and close the furniture lock.
One-Open
(Standard setting)
Any medium authorised by the associated master key
system can lock one or more furniture locks. Only that same
medium can subsequently reopen the locked furniture lock.
*Suitable for espagnolette locks with 7mm square spindle.
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5 Operation
Target group of this section:
lEnd users
Close the cabinet/compartment door. Hold your locking medium in front of the
RFID furniture lock until it flashes green
once.
Then you can lock the
cabinet/compartment door.
Hold your locking medium in front of the
RFID furniture lock.
If the locking medium is authorised, the
lock is released automatically.
Then you can open the
cabinet/compartment door.
Error signals
Error signal Meaning Solution
The locking device cannot be used: when
the locking medium is held in front of it,
it flashes red four times instead of green.
The locking medium was not read
correctly or is not authorised.
Hold the locking medium in front of the
locking device again. If the error signal
continues to appear, contact your system
administrator.
You can use the locking medium
normally, but the green signal is followed
by a single red flash.
Battery warning Notify the system administrator that the
locking device is indicating a battery
warning so that the battery can be
replaced in good time.
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5.1 Details on opening doors
Procedure:
Steps Signal
1. Hold an authorised locking medium in the reading field of the locking device for
approx. 1 second (maximum distance approx. 10 mm).
Locking medium is read and accepted. 1x short green
The electronic furniture lock is released.
Troubleshooting:
Signal Cause Solution
The locking medium
cannot be read (no
signal).
The locking medium was not held close enough to
the reading field of the locking device.
Hold the locking medium closer to the reading
field of the locking device.
The reading field of the locking device was covered
by metallic materials.
Remove the metallic materials from the
reading field of the locking device.
Another authorised locking medium was recently
held in the reading field of the locking device and
the opening duration of the locking device has not
yet expired.
You can open the door without your locking
medium being read.
The battery is flat. Replace the batteries.
The locking medium is defective. Contact the OMEGA FLEX system administrator.
4x short red The locking medium is not authorised. Contact the OMEGA FLEX system administrator.
The locking medium is authorised but the blocking
time or block mode is active.
A locking device cannot be opened by an
authorised locking medium if the blocking time
or block mode is active.
1x long green The locking medium is authorised and the locking
device is currently in release mode.
You can also open the door even without an
authorised locking medium.
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5.1 Details on opening doors
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5.2 Access in emergency situations (emergency mode)
5.2.1 Activating emergency mode
Emergency mode is similar to release mode: the locking device remains constantly coupled so that the door
can be opened at any time without having to use a locking medium.
Unlike release mode, however, emergency mode cannot be cancelled again by the Release-Master but only
by the Emergency-Key and has the highest priority of all the opening modes(see "Hierarchy of opening
modes" on page43).
Required:
lEmergency-Key (must be authorised for the locking device beforehand)
Procedure:
Steps Signal
1. Hold the Emergency-Key in the reading field of the locking device for approx. 1 second.
The Emergency-Key is read and accepted. 1x short green
2. Remove the Emergency-Key from the reading field of the locking device.
The locking device is now in emergency mode. Access is now permanently possible without
the locking media since the locking device remains permanently uncoupled. Emergency
mode can only be deactivated again by an Emergency-Key.
Troubleshooting:
Signal Cause Solution
1x long red The Emergency-Key could be read but is not authorised for this
locking device.
Authorise the
Emergency-Key.
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5.2.2 Deactivating emergency mode
Required:
lEmergency-Key (must be authorised for the locking device beforehand)
Procedure:
Steps Signal
1. Hold the Emergency-Key in the reading field of the locking device that is in
emergency mode.
Emergency mode is deactivated. 2x short green
2. Remove the Emergency-Key from the reading field of the locking device.
Emergency mode is now deactivated.
Troubleshooting:
Signal Cause Solution
1x long red The Emergency-Key could be read but is not authorised for this
locking device.
Authorise the
Emergency-Key.
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5.2 Access in emergency situations (emergency mode)
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6 Assembly
Target group of this section:
lCEStronics partners
lLocking and security technology specialists with product training
lPersonnel with product training
6.1 Scope of delivery
The RFID furniture lock is available in two versions (with a
lever or with a square spindle for espagnolette locks). The
scope of delivery varies according to the version.
1 Housing
2 Nut SW24* for upper fixing on the cabinet/compartment door
3 Directional washer* to set the rotational direction of the knob for locking
4 Locking cam* depending on the particular installation, elbowed or hook-shaped
locking cams can also be used
5 Bolt SW10 to secure the locking cam
6 Countersunk head screw
TX20
for lower fixing on the cabinet/compartment door
7 Sleeve, long spacer for door thickness of 1-10mm
8 Sleeve, short spacer for door thickness of 11-22mm
9 Battery cover
10 Screw to secure the battery cover
11 Battery pack assembled battery pack; 3V; with 2x AAA Energizer Ultimate Lithium
batteries
12 Battery change tool for attaching and removing the battery connector
*With lever version only.
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6.1 Scope of delivery
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6.2 Assembly
Tools required:
Tool Required for:
Hexolobular socket TX6 Battery compartment cover screw
Hexolobular socket TX8 To adjust the knob position
Hexolobular socket TX20 Bottom housing mounting
Open-ended spanner SW 24 Top housing mounting
Open-ended spanner SW 10 Fixing screw for locking cam
6.2.1 Preparing the cabinet/compartment door for installation
1. Remove the existing cabinet/compartment lock, if present.
2. Check whether the existing drilled holes match the required
hole pattern.
3. If necessary, drill additional holes based on the drilling
template. Note the intended installation direction.
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6.2 Assembly
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6.2.2 Preparing the RFID furniture lock for installation
Aligning the knob based on the installation direction is recommended. CES recommends positioning the
knob such that it is vertical in the open position (see illustration) and horizontal in the closed position.
The following shows the conversion from a vertical to a horizontal installation position with the knob on the
left.
1. Loosen the fixing screw on the knob.
2. Remove the knob and rotate it to what will in future be the
open position.
3. Press and hold the knob against the housing.
4. Retighten the fixing screw (max. 3 Nm).
The knob has now been successfully repositioned.
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