CEStronics CES OMEGA FLEX User manual

CES OMEGAFLEX
Electronic handle sets
Long shield ILS
Assembly and Operating Instructions
English
Version VD
BRO2262-2

Contents
1 About this manual 5
1.1 Design characteristics 5
1.2 Target group of this manual 5
1.3 Validity of this manual 5
1.4 Manufacturer and Service 6
1.5 Notes on trademark protection 6
2 About the OMEGA FLEX system 7
2.1 What is OMEGA FLEX? 7
2.2 How does the OMEGA FLEX work? 7
2.3 Which system components are included in the OMEGA FLEX? 7
2.4 About OMEGA FLEX electronic handle sets 11
3 For your safety 12
3.1 Declaration of Conformity 12
3.2 Intended use 12
3.3 Safety instructions in this manual 12
3.4 Basic safety instructions 12
3.5 Notes on dealing with batteries 14
3.6 Emergency key for the fire brigade key depot (FKD) 14
3.7 Manufacturer's warranty 14
4 Assembly 16
4.1 Important notes on assembly 16
4.2 Preparations for assembly 16
4.3 Adaptor sleeves for square spindle 18
4.4 Overview of assembly options 19
4.5 Assembling basic version (for Long shield holes) 20
4.6 Assembly Option S (for Short shield holes) 34
4.7 Assembling wide shield (for rosette-holes) 46
5 Administration 61
5.1 OMEGA FLEXsystem administration basics 61
Page 2of 141 Long shield ILS

5.2 OMEGA FLEX system functions 63
5.3 Administration with master media 68
5.4 Administration with an RF-Stick 72
5.5 Administration via wireless online network 76
5.6 Administration via V-NET 78
5.7 Use of the OMEGA Client software 81
5.8 Opening mode of the locking devices 83
6 Operation 85
6.1 Opening doors 85
6.2 Using the Office function 86
6.3 Access in emergency situations (Emergency mode) 89
7 Maintenance 91
7.1 Routine maintenance work 91
7.2 Device care 91
7.3 Service 91
7.4 Notes on transportation 91
7.5 Battery management 91
8 Disposal 98
8.1 Notes on disposal 98
9 Technical data 99
9.1 Features 99
9.2 Dimensions 100
10 Help and troubleshooting 101
10.1 Loss of a master media 101
10.2 Loss of a locking media 102
10.3 Error signalling 106
11 Overview: Master media usage 108
11.1 Authorising System-Master 109
11.2 Authorising additional master media 111
Long shield ILS Page 3of 141

11.3 Deleting master media 113
11.4 Deleting System-Master 115
11.5 Authorising locking media 116
11.6 Deleting locking media authorisations 118
11.7 Deleting all locking media authorisations simultaneously 120
11.8 Setting opening period 121
11.9 Activating release mode 122
11.10 Deactivating release mode 123
11.11 Activating block mode 124
11.12 Deactivating block mode 125
11.13 Activating emergency mode 126
11.14 Deactivating emergency mode 127
11.15 Activating online mode 128
11.16 Deactivating online mode 130
11.17 Checking quality of wireless connection 131
11.18 Transmitting programming jobs using RF-Stick to a locking device 133
12 Index 136
Page 4of 141 Long shield ILS

1 About this manual
This Assembly and Operating Instructions, hereinafter referred to as "manual", will help you to
assemble and use the purchased electronic handle set safely and conveniently for the intended
purpose. Each person, who assembles, administers, maintains, or disposes of electronic handle
sets must have read and understood the complete contents of this manual.
If you do not understand the functions of the OMEGA FLEX system, please contact you CES
partner for further information.
1.1 Design characteristics
Refers to other documents
Marks additional information and tips
Marks warnings in step-by-step instructions and specially important information
1.2 Target group of this manual
This manual is intended for
lTrained assembly personnel
lMaintenance personnel
lOperator
The necessary expertise regarding the intended use of the product are presumed for the use of
this manual.
The necessary product training is conducted by your CES partner. In case it has not yet been done,
please contact your CES partner to get the product training.
1.3 Validity of this manual
This manual applies to:
lCES OMEGA FLEX Long shield ILS
in all variants (see "Variants of OMEGA FLEX locking devices" on page9) .
Always use the latest version of this manual. The version number of this manual is shown
on the cover page. You can get the latest version free of cost under www.ces.eu.
Long shield ILS Page 5 of 141
1.1 Design characteristics
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

1.4 Manufacturer and Service
C.Ed. Schulte GmbH
Zylinderschlossfabrik
Friedrichstr. 243
42551 Velbert
Phone: [phone]
Fax: [phone]
www.ces.eu
For service assistance please contact your CES partner.
1.5 Notes on trademark protection
MIFARE, MIFARE classic, MIFARE Ultralight and MIFARE DESFire are registered trademarks of NXP
B.V. and are used under license.
Page 6 of 141 Long shield ILS
1.4 Manufacturer and Service
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

2 About the OMEGA FLEX system
2.1 What is OMEGA FLEX?
OMEGA FLEX is a group of products consisting of various electronic locking devices and locking
media, which can be combined arbitrarily with each other. Also a combination with mechanical
locking cylinders is possible without problems.
The combination of OMEGA FLEX components chosen by you builds your personal OMEGA FLEX
system, which can be extended or altered at any time.
2.2 How does the OMEGA FLEX work?
OMEGA FLEX is based on wireless communication between locking media and battery driven
locking devices. Each locking media contains a transponder, which can transmit to and receive
information from the locking devices wirelessly.
You can equip your door simply with an electronic locking device (e.g. Electronic cylinder) from
the OMEGA FLEX system instead of a mechanical locking cylinder. Thereupon, the doors can be
opened with an authorised locking media (e.g.with a key fob or an identity card, which contains a
transponder).
If an authorised locking media is held in the reading field of a locking device, it couples and the
door can be opened. After an interval (= "Opening duration") the locking device disengages
automatically. As a result, the latchbolt and the deadbolt are not retracted when the locking
device is actuated, and the door can no longer be opened.
Depending upon the intended purpose, OMEGA FLEX can fulfil a variety of complex tasks. So, e.g.
besides the authorisations assigned for the locking media, also time slots can be defined within
which these authorisations are valid (see "OMEGA FLEX system functions" on page63).
2.3 Which system components are included in the OMEGA FLEX?
The OMEGA FLEX system comprises various locking devices, locking media and administration
devices.
Long shield ILS Page 7 of 141
2.1 What is OMEGA FLEX?
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

2.3.1 Locking devices
Locking devices are installed in or close to the door and they control the access there:
Electronic cylinder Electronic handle sets Wall terminals Wireless switch
Locking devices are available in different variants (see "Variants of OMEGA FLEX locking devices"
on the facing page) .
The electronic handle set Long shield ILSis also available as mechanical locking device
(Long shield MLS). This allows you to combine the electronic and mechanical handle sets
with each other in a uniform design.
2.3.2 Locking media
The locking media can open the doors equipped with OMEGA FLEX locking devices:
Key fob Key fob Slim line Key fob Premium
Identity card Combination key Wireless key
A combination key is a mechanical key with integrated transponder to combine mechanical
locking cylinder with electronic locking devices in a locking system.
Page 8 of 141 Long shield ILS
2.3 Which system components are included in the OMEGA FLEX?
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

2.3.3 Administration devices
Administration devices serve to manage the OMEGA FLEX system:
Master media RF-Stick Desktop-Reader
and Desktop-Writer
Access-Point
and repeater
PCwith
OMEGA Suite
Programming Adaptor Programming cable
2.3.4 Update-Terminals
With Update-Terminals, the users can program and validate their locking media in V-Net
themselves.
Key-Point Update-Terminals (no locking
device function)
Wall terminals (Wall terminal
variant /VA, no programming
function)
2.3.5 Variants of OMEGA FLEX locking devices
The different variants of the locking devices differ in the firmware that is located in the device.
The variant determines whether a locking device is suitable for a particular purpose or for an
administration type. Thus, e.g. only NET and VA locking devices can connect to a wireless online
network.
Long shield ILS Page 9 of 141
2.3 Which system components are included in the OMEGA FLEX?
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

Variants and their relevance
Variant Meaning Programming via.. Online/
Offline
LINE
(Authorisations
are stored in the
device)
/N "NoTime"
(No time profiles, no events available)
Master media and an
RF-Stick
Offline
/T "Time"
(Time profiles and events available)
Master media and an
RF-Stick
Offline
/NET "Net"
(Wireless online network, Time profiles
and events available)
Master media, RF-
Stick and Access-
Point
Online
V NET
(Authorisations are
Stored in the locking media)
/NV “NoTime” in V-NET
(No time profile, no events are
available)
RF-Stick Offline
/TV “Time” in V-Net
(Time profiles and events available)
RF-Stick Offline
/VA "Validation"
(Validation function, wireless online
network, time profiles and events
available)
RF-Stick and Access-
Point
Online
Availability of variants for different locking devices
Variant Electronic-
Electronic cylinder
Electronic-
Handle set
Wall terminals Controls
(Wireless switch)
N
T
NET
NV
TV
VA
2.3.5.1 Altering the variant of a locking device
By extending the license you can upgrade and downgrade the current variant of a locking device
with the OMEGA Client and an RF-Stick, provided the new variant for the locking device is
available. see "Availability of variants for different locking devices" above. Please contact your CES
partner for the required license extension.
A detailed manual is available in the OMEGA Suite Help.
Page 10 of 141 Long shield ILS
2.3 Which system components are included in the OMEGA FLEX?
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

2.4 About OMEGA FLEX electronic handle sets
The handle set is an electronic handle set for easy equipping and retrofitting of the existing
mechanical door locks.
Mechanical emergency opening
The mechanical emergency opening of the door is possible if the handle set was used together
with a mechanical locking cylinder.
Since the battery module is located on the inside of the door, Long shield ILS without
mechanical locking cylinder should only be assembled if the room has more than one
access option.
Assembly
The assembly of the handle set in door locks is possible with or without Euro profile cylinder. Only
little effort is required to assemble the handle set.
Signalling
The handle set emits optical to indicate different events during programming, operation and
maintenance.
Long shield ILS Page 11 of 141
2.4 About OMEGA FLEX electronic handle sets
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

3 For your safety
3.1 Declaration of Conformity
The Declaration of Conformity is available online via www.ces.eu
3.2 Intended use
The electronic handle sets serves to authorised opening and closing of doors with locks having a
latch function. It is exclusively intended this purpose and may only be used for this. Electronic
handle sets may never be altered in any way without the written permission from C.Ed. Schulte
GmbH Zylinderschlossfabrik.
All other uses are considered as improper use and may lead to material damages or even personal
injuries. The C.Ed. Schulte GmbH Zylinderschlossfabrik assumes no liability for damages caused by
improper use.
3.3 Safety instructions in this manual
NOTICE
“Notice” warns against hazards that may lead to material
damages.
CAUTION
“Caution” warns against hazards which may result in minor to
moderate injuries.
3.4 Basic safety instructions
The handle set has been built with the state-of-the-art technology and established safety
regulations. Nevertheless, its use may constitute function-related hazards for the user or third
parties or impairments of the handle set and other material assets.
Follow the warnings and instructions in this assembly and Operating Instructions while
assembling administering and using the handle set.
3.4.1 Danger of personal injury
Danger of explosion
lLive parts of the handle set may cause explosion. Do not use handle set in potentially
explosive areas.
Page 12 of 141 Long shield ILS
3.1 Declaration of Conformity
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

3.4.2 Danger of damage to material assets
Transportation
lDo not drop the handle set on the floor, on hard surfaces or objects.
Admissibility of doors and locks
lThe handle set may not be used in locks with split follower.
lSpecial regulations apply to approved doors. Check the permissibility before you bore holes
in the door or through the door.
lCheck in doors in escape and rescue routes, whether locks and handle sets are suitable for
equipping the door.
Assembly
lThe handle set contains highly sensitive electronic components, which can be damaged or
destroyed through electrostatic charges. Therefore, do not assemble the handle set in
areas affected by electrostatic charge.
lDo not use electrical drill or battery operated cordless electric screwdriver for assembly.
lFor assembly and disassembly, use only the tool specified in the "Assembly” chapter.
lWhile assembling, make sure that the door and the lock are in perfect condition. Mal-
function of the lock may impair the function of the handle set.
lWhile assembling, make sure that the handle set can be assembled without jamming and
use of force. If this not possible then align the lock and the handle set with each other to
avoid the jamming and deformation of handle set during assembly.
Operation
lProtect the electronic components of the handle set against water and other fluids.
Maintenance
lAlways leave the repairs performed to qualified personnel.
lUse only the accessories and spare parts recommended by CES.
lDo not use any lubricant or oils for the handle set.
Danger through climatic influences
lDo not use handle set in corrosive atmosphere (chlorine, Ammonia, Lime water)
lDo not use the handle set in areas with high dust formation.
lDo not use the handle set near heat sources.
lObserve the maximum permissible temperatures as well as the air humidity data during
the use of the handle set, see "Technical data" on page99.
Long shield ILS Page 13 of 141
3.4 Basic safety instructions
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

3.5 Notes on dealing with batteries
lOnly the batteries specified by CES for the handle set may be used (Energizer Ultimate Lith-
ium 1,5V AA).
lAlways insert new batteries only. Never mix old and new batteries together.
lBefore inserting the batteries, check whether the contacts in the device and on the bat-
teries are clean. Otherwise, clean them. Do not touch the contacts after the cleaning pro-
cess.
lWhen inserting the batteries, ensure that the polarity is correct (+/-).
lNever try to recharge the batteries. There is a risk of explosion!
lDo not short circuit the batteries.
lStore batteries in a cool and dry place. Direct heat may damage the batteries. Therefore, do
not expose batteries to any strong heat source and do not dispose off the batteries into
fire.
lIf you do not use devices for longer time, take out the batteries.
lRemove the leaking batteries immediately from the device. Clean the contacts before
inserting new batteries. There is danger of acid burns from the battery acid!
lRemove the empty batteries from the device.
lRecycle the empty batteries.
3.6 Emergency key for the fire brigade key depot (FKD)
The OMEGA FLEX System offers master media Emergency-Key for use in case of fire and other
emergencies (see "Which master media are available?" on page68). The emergency key is suitable
for the fire brigade key depot (FSD).
Independent of the actual programming of a locking device, the emergency-Key opens every
locking device. After the emergency key is held in the locking device, it is opened permanently (see
"Access in emergency situations (Emergency mode)" on page89).
Prior to its first use, the emergency key must be authorised for each locking device which it
is supposed to operate (see "Authorising additional master media" on page111).
3.7 Manufacturer's warranty
The following damages are not covered by the manufacturer warranty:
lDamages to the exterior mechanical parts as well as subsequent damages arising from
normal wear and tear.
lDamages caused by external events or influences
Page 14 of 141 Long shield ILS
3.5 Notes on dealing with batteries
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

lDamages caused by deficient installation
lDamages caused by deficient maintenance
lDamages caused by false operation
lDamages caused by overvoltage
lDamages caused by fire, water or smoke
All technical data and features are subject to change without prior notice. All information and
data contained in this document is subject to change without prior notice. No part of this
document may be copied or transmitted for any purposes whatsoever without the express
written permission from the C.Ed. Schulte GmbH Zylinderschlossfabrik.
© 2018 C.Ed. Schulte GmbH Zylinderschlossfabrik, Velbert/Germany
VD
BRO2262-2
Long shield ILS Page 15 of 141
3.7 Manufacturer's warranty
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

4 Assembly
4.1 Important notes on assembly
CAUTION
Risk of injury while working on the punched metal parts.
The electronic handle sets contain punched metal parts, which can have
sharp edges.
-Wear work gloves during the assembly work.
NOTICE
Damage to the handle set is possible if not assembled properly.
The handle set can be damaged if not assembled properly.
-The handle set may only be assembled by competent persons. These
persons must have been trained on the product by CES or a CES partner.
NOTICE
Lock out possible.
The door can slam shut during assembly and you can no longer open the
door.
-Secure the door against slamming shut during assembly.
-Ensure that you have an authorised locking media.
4.2 Preparations for assembly
4.2.1 Check the scope of delivery
1. Remove the fitting from the packaging and remove all packaging materials such as films,
filler material and the packing box.
2. Check the scope of delivery ; see the relevant chapter on the respective handle sets and ver-
sions.
3. Check the new equipment for transport damages and report these to your CESpartner
immediately.
Page 16 of 141 Long shield ILS
4.1 Important notes on assembly
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

4.2.2 Check the coupling module
The lever handle position of the handle set is pre-set at the factory.
Left lever handle position Right lever handle position
To ensure that the handle set functions properly, the position of the coupling follower must
correspond with that of the lever handle:
Left lever handle position:"L" is on top. Right lever handle position:"R" is on top.
If the coupling socket does not match the alignment of the fitting you must turn the
coupling socket back into the correct position. If the coupling socket is twisted a fitting
cannot couple or engage in the socket! If the coupling follower does not correspond with
the lever handle position of the handle set, you need to turn the coupling follower back to
the correct position.
Long shield ILS Page 17 of 141
4.2 Preparations for assembly
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

4.3 Adaptor sleeves for square spindle
The size of the supplied square spindle depends on the size of the lock follower. You need to use
an adaptor sleeve for certain square spindle sizes.
Overview of adaptor sleeves
Square
spindle size
Required adaptor sleeve
7 mm Special square spindle (7 mm square, reinforced to 8 mm on
one side, for 8 mm coupling follower)
Adaptor sleeve from 7 mm to 9 mm on the insider lever
handle side
8 mm Adaptor sleeve from 8 mm to 9 mm on the inside lever
handle side
9 mm -
10 mm Special square spindle (each 9 mm outside, centre reinforced
to 10 mm)
No adaptor sleeve required
Position of the adaptor sleeves
Page 18 of 141 Long shield ILS
4.3 Adaptor sleeves for square spindle
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

4.4 Overview of assembly options
ILS version Width Which existing holes you can use for the assembly?
Basic version Narrow Long shield ILS holes
"Assembling basic version (for Long shield holes)" on the next page
Option S Narrow Short shield holes:
"Assembly Option S (for Short shield holes)" on page34
Basic version Wide Rosette holes:
"Assembling wide shield (for rosette-holes)" on page46
Long shield holes:
"Assembling basic version (for Long shield holes)" on the next page
OptionS Wide Rosette holes:
"Assembling wide shield (for rosette-holes)" on page46
Short shield holes:
"Assembly Option S (for Short shield holes)" on page34
Long shield ILS Page 19 of 141
4.4 Overview of assembly options
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics

4.5 Assembling basic version (for Long shield holes)
4.5.1 Scope of delivery Long shield ILS basic version
1 1 Outside fitting, pre-assembled with outside lever handle, coupling module and e-module
2 1 Assembly plate, pre-assembled with inside lever handle
3 1 Inside shield
4 1 Fixture ring
5 1 Square spindle
6 3 Washers (for fixing screws)
7 3 Locking nuts (for fixing screws)
8 2 Fixing screws without cable slit (with fixing rings)
9 1 Fixing screw with cable slit (with fixing ring)
10 2 Batteries Energizer Ultimate Lithium 1,5V AA
11 1 Battery module
12 1 Support frame
13 1 Spring clip (only for handle sets without a PZ hole)
14 1 Installation tube
4.5.2 Assembling Long shield ILS basic version
The reading side of the fitting is assembled on the outside of the door; the non-reading side is
assembled on the inside.
The handle set cannot be assembled on split follower locks!
Page 20 of 141 Long shield ILS
4.5 Assembling basic version (for Long shield holes)
Overview: Master media usage Help & troubleshooting Technical data Maintenance & disposal Operation Administration Assembly Basics