Dahua ASA1222G User manual

Time & Attendance Terminal
User’s Manual
V1.0.0

Important Safeguards and Warnings II
Important Safeguards and Warnings
This Chapter describes the contents covering proper handling of the Time & Attendance
Terminal, hazard prevention, and prevention of property damage. Read these contents carefully
before using the Time & Attendance Terminal, comply with them when using, and keep it well
for future reference.
Operation Requirement
Do not place or install the Time &Attendance Terminal in a place exposed to sunlight or
near the heat source.
Keep the Time & Attendance Terminal away from dampness, dust or soot.
Keep the Time &Attendance Terminal installed horizontally on the stable place to prevent it
from falling.
Do not drop or splash liquid onto the Time & Attendance Terminal, and make sure there is
no object filled with liquid on the Time & Attendance Terminal to prevent liquid from flowing
into the Time & Attendance Terminal.
Install the Time & Attendance Terminal in a well-ventilated place, and do not block the
ventilation of the Time &Attendance Terminal.
Operate the Time & Attendance Terminal within the rated range of power input and output.
Do not dissemble the Time & Attendance Terminal.
Transport, use and store the Time & Attendance Terminal under the allowed humidity and
temperature conditions.
Electrical Safety
Improper battery use might result in fire, explosion, or inflammation.
When replacing battery, make sure the same model is used.
Use the recommended power cables in the region and conform to the rated power
specification.
Use the power adapter provided with the Time & Attendance Terminal; otherwise, it might
result in people injury and device damage.
The power source shall conform to the requirement of the Safety Extra Low Voltage (SELV)
standard, and supply power with rated voltage which conforms to Limited power Source
requirement according to IEC60950-1. Please note that the power supply requirement is
subject to the device label.
Connect the device (I-type structure) to the power socket with protective earthing.
The appliance coupler is a disconnection device. When using the coupler, keep the angle
for easy operation.

Foreword III
Foreword
General
This User’s Manual (hereinafter referred to as “Manual”) introduces the installation and basic
operation of the Time &Attendance Terminal (hereinafter referred to as “terminal”).
Safety Instructions
The following categorized signal words with defined meaning might appear in the Manual.
Signal Words
Meaning
NOTE
Provides additional information as the emphasis and supplement
to the text.
Privacy Protection Notice
As the device user or data controller, you might collect personal data of other such as face,
fingerprints, car plate number, Email address, phone number, GPS and so on. You need to be
in compliance with the local privacy protection laws and regulations to protect the legitimate
rights and interests of other people by implementing measures include but not limited to:
providing clear and visible identification to inform data subject the existence of surveillance
area and providing related contact.
About the Manual
The Manual is for reference only. If there is inconsistency between the Manual and the
actual product, the actual product shall prevail.
We are not liable for any loss caused by the operations that do not comply with the Manual.
The Manual would be updated according to the latest laws and regulations of related
regions. For detailed information, see the paper manual, CD-ROM, QR code or our official
website. If there is inconsistency between paper manual and the electronic version, the
electronic version shall prevail.
All the designs and software are subject to change without prior written notice. The product
updates might cause some differences between the actual product and the Manual. Please
contact the customer service for the latest program and supplementary documentation.
There still might be deviation in technical data, functions and operations description, or
errors in print. If there is any doubt or dispute, please refer to our final explanation.
Upgrade the reader software or try other mainstream reader software if the Manual (in PDF
format) cannot be opened.
All trademarks, registered trademarks and the company names in the Manual are the
properties of their respective owners.
Please visit our website, contact the supplier or customer service if there is any problem

Foreword IV
occurred when using the device.
If there is any uncertainty or controversy, please refer to our final explanation.

Table of Contents V
Table of Contents
Important Safeguards and Warnings..................................................................................................... II
Foreword.................................................................................................................................................. III
1 Overview................................................................................................................................................. 1
Introduction ................................................................................................................................... 11.1 Features........................................................................................................................................ 11.2 Appearance................................................................................................................................... 11.3 Dimensions ................................................................................................................................... 31.4
2 Installation.............................................................................................................................................. 4
Installation Methods...................................................................................................................... 42.1 Cable Connection ......................................................................................................................... 52.2
3 Operation................................................................................................................................................ 6
Notice............................................................................................................................................ 63.1 Main Menu .................................................................................................................................... 63.2 Attendance Check Methods.......................................................................................................... 73.3 User............................................................................................................................................... 93.4 3.4.1 Add New Users................................................................................................................... 9
3.4.2 Query & Edit User............................................................................................................. 10
3.4.3 Edit Department.................................................................................................................11
3.4.4 Add Cards in Batch............................................................................................................11
Data............................................................................................................................................. 12
3.5 3.5.1 Query User ATT. Log ........................................................................................................ 12
3.5.2 Export Monthly User ATT. Log/Export Monthly ATT. Report............................................. 13
Shift............................................................................................................................................. 133.6 3.6.1 Shift Setting ...................................................................................................................... 13
3.6.2 Schedule Setup ................................................................................................................ 14
3.6.3 Late-in/Early-out Allowed.................................................................................................. 16
USB............................................................................................................................................. 163.7 3.7.1 Import/Export User Info .................................................................................................... 16
3.7.2 Import/Export User FP...................................................................................................... 16
3.7.3 Import/Export Bell Info...................................................................................................... 17
3.7.4 Import/ExportAuto Switch Time....................................................................................... 17
Feature........................................................................................................................................ 173.8 3.8.1 Date & Time...................................................................................................................... 17
3.8.2 Communication................................................................................................................. 18
3.8.3 Features............................................................................................................................ 18
3.8.4 System.............................................................................................................................. 21
3.8.5 Language.......................................................................................................................... 22
System ........................................................................................................................................ 223.9
4 Attendance Configuration on SmartPSS.......................................................................................... 23
Creating Departments and Adding Users................................................................................... 234.1 4.1.1 Creating Departments ...................................................................................................... 23

Table of Contents VI
4.1.2 Adding Users .................................................................................................................... 24
Attendance Setting...................................................................................................................... 254.2 4.2.1 Attendance Time Zone...................................................................................................... 25
4.2.2 Attendance Shift................................................................................................................ 28
4.2.3 Holiday.............................................................................................................................. 29
4.2.4 Attendance Event.............................................................................................................. 30
Shift Schedule............................................................................................................................. 314.3 Viewing Real-TimeAttendance Check Detail............................................................................. 334.4 Attendance Report...................................................................................................................... 354.5 Fingerprint Record Description ....................................................................................... 36Appendix 1 Text Input............................................................................................................................ 38Appendix 2 FAQ...................................................................................................................................... 39Appendix 3 Cybersecurity Recommendations................................................................................... 40Appendix 4

Overview 1
1 Overview
Introduction1.1
The terminal can be used to check attendance. The attendance check can be completed
through three methods: fingerprint, password, and card.
Features1.2
High capacity standby battery works for upto10 hours in the standby mode.
Can be connected to the third party access control device.
1, 000 user information (ID, name, fingerprint, password, card number) can be recorded on
terminal.
Stores up to 100, 000 attendance record reports and 10, 000 management records.
All users can query their own attendance records.
Only administrators can add new users, edit user information, query, import or export
attendance logs and attendance reports.
USB disk update firmware.
T9 text input.
24 groups of shift.
20 departments.
Appearance1.3
Figure 1-1
Table 1-1 Key description
Icon
Description
0–9
Number keys for number and letter input.

Overview 2
Icon
Description
ESC/F1
Press the key to exit or go to the previous menu.

On the standby interface, press the button to

check in.
∧/F2
In the standby mode, press the key, BREAK

OUT will be displayed on the screen.
Up (direction key; attendance type switch).

∨/F3
In the standby mode, press the key, BREAK IN

will be displayed on the screen.
Down (direction key; attendance type switch).

OK/F4
Enter or confirm.

On the standby interface, press the key to check

out.
#
Delete key or shortcut key for reviewing records.
When the terminal is off/on, press the key to turn

the terminal on/off (press the key for over three
seconds to turn the terminal off).
On the standby mode, press the key, and then

administrators can go to the main menu by
fingerprints, passwords, or cards.
When you need to enter text, press the key, and

then you can switch text input types (numbers,
letters and punctuation).
Figure 1-2
Table 1-2 Port description
Port
Description
EXIT
Connected to the door exit button.
GND
Connected to the ground line.
NC
Makes the relay normally closed.
COM
COM port.

Overview 3
Port
Description
NO
Makes the relay normally on.
Dimensions1.4
Dimensions (mm)Figure 1-3

Installation 4
2 Installation
Installation Methods2.1
Installed through the 86 electrical box
Installed through 86 electrical boxFigure 2-1
Directly installed on the wall
Directly installed on the wallFigure 2-2

Installation 5
Installed through the bracket
Installed through bracketFigure 2-3
Cable Connection2.2
The terminal can be connected to exit button to control the door. See Figure 2-4.
Cable connectionFigure 2-4

Operation 6
3 Operation
Notice3.1
When the terminal is connected to the power source, you need to press to turn
it on.
Before an administrator is created, anyone can enter the main menu and do settings for
the terminal. For the sake of information security, you need to create administrators first
(Select 1 User > Add New User, and then select a user ID. Select User Level, press
OK/F4 and then ∧/F2 or ∨/F3 to select Administrator.).
When you need to connect the terminal to SmartPSS (the management platform), the
default ID is “admin”and the default password is also “admin”.
Settings about shifts, schedules, and departments in the terminal are independent of those
on SmartPSS.
For standalone system framework, see Figure 3-1.
System frameworkFigure 3-1
Main Menu3.2
Standby mode
Before you enter the main page, the interface below is displayed. See Figure 3-2.
Standby interfaceFigure 3-2

Operation 7
indicates that the network is disconnected.
indicates that the network is connected.
indicates the battery level and network connection condition. When you turn the
terminal on for the first time, the battery level is 25% (can last for about one hour). As time
goes by the battery life reduces.
Main menu
Press , and then the main menu will be displayed. See Figure 3-3.
Main menuFigure 3-3
After you have created administrators, you need to press first, and then you
can go to the main menu by the following methods:
Press your finger tip at the fingerprint sensor;
Enter the administrator’s user ID and password;
Swipe your card at the card reader.
You can select icon by the following two methods:
Press ∧/F2 or ∨/F3;
Press number keys.
Attendance Check Methods3.3
On the standby interface, you can get your attendance checked by fingerprint, password, or
card.
Fingerprint
Press your finger tip at the fingerprint sensor.Step 1

Operation 8
There are six options (Check in, Break out, Break in, Check out, OT-In, and OT-Out)
displayed on the screen.
Select one of the six according to your requirement.
Step 2 Press OK/F4.Step 3 The attendance is checked.
Password
Press the user ID number on the keyboard.Step 1 Press OK/F4.Step 2 Enter the password.Step 3 Press OK/F4.Step 4 There are six options (Check in, Break out, Break in, Check out, OT-In, and OT-Out)
displayed on the screen.
Select one of the six according to your requirement.Step 5 Press OK/F4.Step 6 The attendance is checked.
Card
Swipe the card at the card reader below the fingerprint sensor to get your attendance checked.
Your user ID, name, card swiping time, attendance events will all be displayed on the screen.
See Figure 3-4. Swipe cardFigure 3-4
Press ∧/F2or ∨/F3 continuously, BREAK OUT,CHECK IN, OT-OUT, OT-IN, CHECK OUT,
BREAK IN will be displayed in turn.
There are shortcut keys for check-in, check-out, break-in, and break-out.
Esc/F1: Press Esc/F1, CHECK IN will be displayed on the screen, and then you can
check-in by fingerprint, password, or card.
∧/F2: Press ∧/F2, BREAK OUT will be displayed on the screen, and then you can
make an attendance when you need to go out during work time by fingerprint,
password, or card.
∨/F3: Press ∨/F3, BREAK IN will be displayed on the screen, and then you can
make an attendance when you return to the company during the work time by
fingerprint, password, or card.

Operation 9
OK/F4: Press OK/F4,CHECK OUT will be displayed on the screen, and then you can
check out by fingerprint, password, or card.
OT-IN: You can make an attendance record before you need to work overtime.
OT-OUT: You can make an attendance record after you have worked overtime.
User3.4
On the main menu, select 1 User, and then you can add new users, query and edit user, edit
department, and add cards in batches.
3.4.1 Add New Users
You can add users one by one or you can add users in batches.
3.4.1.1 Add One by One
On the main menu, select 1 User > Add New User, and then the adding new userStep 1 interface is displayed. See Figure 3-5 and Figure 3-6.
Adding new user (1)Figure 3-5
Adding new user (2)Figure 3-6
Do the following operations:Step 2 1) Enter user ID and name;
2) Record user’s fingerprints;
3) Let users set passwords;
4) Register a card for the new user;
5) Select a department;
6) Select a schedule mode;

Operation 10
7) Select a user level.
A new user is added.
Maximum user ID length is 8 digits (the user ID length range can be 1–
99999999).
Maximum user name length is 16 letters.
Passwords can be numbers of 1–8 digits (Zero alone cannot be set as password
and cannot be the first number of a password.).
At most three fingerprints can be recorded for one user.
3.4.1.2 Add in Batches
Add users by swiping cards
Select 1 User > Add Cards in Batch, swipe cards at the card reader, and then user ID, and
card number will be automatically saved. You need to edit user names, add fingerprints and
passwords separately. See Figure 3-7. Swipe cards to add usersFigure 3-7
Add users through USB
Excel charts with special format are stored in the USB flash drive. You need to export the excel
chart first, and then enter user information (including user ID, user name, password, card
number, department, user level and schedule mode) into the charts, and then import the charts
to the terminal. User information with the same User ID will be overwritten.
On the main menu, select 4 USB > Import User Info.Step 1 The prompt New info will cover the before one will be displayed.
Press Confirm-OK.Step 2 And then user information will be imported.
3.4.2 Query & Edit User
On the main menu, select 1User > Query & Edit User.Step 1 Press OK/F4.Step 2 See Figure 3-8.

Operation 11
Query & edit usersFigure 3-8
Press ∧/F2 or ∨/F3 to select a user.Step 3 Press OK/F4.Step 4
Information of the user you selected will be displayed.
Press OK/4.Step 5 And then you can edit user name, add fingerprints, register a card, modify department
and schedule mode, and user level.
3.4.3 Edit Department
On the main menu, select 1 User > Edit Dept.Step 1 Press OK/F4.Step 2 Department ID and Department name will be displayed. See Figure 3-9.
Edit departmentFigure 3-9
Press ∧/F2 or ∨/F3 to select a user.Step 3 Press OK/F4.Step 4 And then you can press letter keys to create department names.
Press OK/F4 to save names you entered.Step 5
There are 20 departments in total and departments cannot be deleted.
Department names cannot be null.
3.4.4 Add Cards in Batch
See “3.4.1.2Add in Batches”.

Operation 12
Data3.5
Before you export attendance record, make sure the USB is inserted. During exporting, do not
remove the USB or operate the terminal, otherwise the exporting will fail and system
malfunction will occur.
You can query and export attendance record.
3.5.1 Query User ATT. Log
On the main menu, select 2 Data > Query User ATT. Log.Step 1 See Figure 3-10.Query user ATT.LogFigure 3-10
Press OK/F4.
Step 2 Enter the User ID (Name will be displayed automatically). See Figure 3-11.Step 3 Enter user IDFigure 3-11
Press OK/F4.Step 4 Attendance record of the user will be displayed. See Figure 3-12.

Operation 13
Attendance recordFigure 3-12
3.5.2 Export Monthly User ATT. Log/Export Monthly ATT. Report
On the main menu, select 2 Data > Export Monthly ATT. Log or Export Monthly ATT.Step 1 Report.
Press OK/F4.Step 2 Select a date.Step 3 See Figure 3-13. Export logs/reportsFigure 3-13
Press OK/F4.Step 4
Press .Step 5
The logs and reports will be exported.
Shift3.6
You can set shift periods. There are 24 shifts in total.
3.6.1 Shift Setting
On the main menu, select 3 Shift > Shift Setting > Shift. You can set 24 shifts at most.
See Figure 3-14.

Operation 14
Shift settingFigure 3-14
Table 3-1 Shift setting description
Duty
Description
Duty T1
You can set duration for duty time in each shift. For example
08:30–12:00.
Duty T2
You can set duration for duty time in each shift. For example
13:30–17:00.
Overtime
Session
You can set overtime duration. For example 20:00–21:00.
There are two periods in which you may need to sign in and sign out, because there is an
interval between Duty T1 and Duty T2.
If you signed in for more than once, the system takes the earliest sign in records as
effective; if you signed out for more than once, the system only takes the latest sign out
records as effective.
In Overtime Session, there is no late/early leave time setup.
Import/Export shift
Once you have done shift settings on a terminal, you can export the settings through flash
drives and then import them to other terminals, thus you do not need to do settings repeatedly.
3.6.2 Schedule Setup
On the main menu, select 3 Shift > Schedule Setup, and then you can set schedule in each
month (only the current month and the next month) for users and set schedules in each week
for departments.
User schedule
On the main menu, select Shift > Schedule Setup > User Schedule.Step 1 Press OK/F4.Step 2 Enter the user ID.Step 3 User name and department name will be displayed automatically.
Press OK/F4.Step 4