Dell 1600n - Multifunction Laser Printer B/W User manual

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Dell™ Laser Multi-Function Printer 1600n
Owner’s Manual
Look Inside For:
• Preparing Your Multi-Function Printer
• Understanding the Software
• Loading Print Media
• Using Your Multi-Function Printer
• Maintenance
• Troubleshooting
• Installing Options

ii
Order Toner Cartridges
Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at
www.dell.com/supplies or by phone.
NOTE: If your country is not listed, contact your Dell distributor to order supplies.
USA 877-INK-2-YOU
Austria 08 20 - 24 05 30 35
Belgium 02.713 1590
Canada 877-501-4803
Chile 123-0-020-3397
800-20-1385
China 800-858-2920
Colombia 01800-9-155676
Denmark 3287 5215
Finland 09 2533 1411
France 0825387247
Germany 0800 2873355
Ireland 1850 707 407
Italy 800602705
Luxembourg 02.713 1590
Mexico 866-851-1754
Netherlands 020 - 674 4881
Norway 231622 64
Portugal 21 4220710
Puerto Rico 866-851-1760
Spain 902120385
Sweden 08 587 705 81
Switzerland 0848 801 888
UK 0870 907 4574
Toner cartridge Part number
3,000 page toner K4671
5,000 page toner P4210

iii
Understanding the Multi-Function Printer
# Use the: When you want to:
1 Automatic Document
Feeder (ADF)
Load the document for copying, scanning, or sending faxes.
2 Operator Panel Operate the multi-function printer.
3 Paper Output Extension Keep print media from falling off the front output tray.
4 Express Service Code Identify your multi-function printer when you use
support.dell.com or contact technical support.
Enter the Express Service Code to direct your call when
contacting technical support. The Express Service Code is
not available in all countries.
5 Manual Feeder Load print media one sheet at a time.
6 Tray 1 Load paper into the standard Tray 1.
7 Optional Tray 2 Load paper into the optional Tray 2.
8 Front Cover Access the toner cartridge.
9 Front Output Tray Hold paper as it exits the front of the multi-function
printer.
10 ADF Output Tray Hold the document as it exit the ADF.
11 Scanner Glass Place a document on the scanner glass for copying, scanning
and sending faxes.
12 Cover Open to place a document on the scanner glass.
112
10
2
9
3
7
56
8
14 13
11
4

iv
13 Document Input Tray Load the document for copying, scanning and sending
faxes.
14 Document Guides Ensure proper document feeding.
# Use the: When you want to:
15 Rear Cover Open to remove the paper jams and use the rear output slot
when you print the documents from the manual feeder.
16 Rear Output Slot Hold paper as it exits at the rear of the multi-function
printer.
17 Power Switch and AC
Power Cord Connector
Supply power to the multi-function printer.
18 Phone Connector Connect additional devices, such as a telephone or
answering machine, to the multi-function printer
(Optional). If the phone communication is serial in
your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France and Switzerland), remove the
plug from the Phone connector ()and insert the
supplied terminator.
19 Wall Jack Connector Connect the telephone line to your multi-function printer.
20 Optional Tray 2 Cable
Connector
Connect the optional Tray 2 to your multi-function printer.
21 USB Cable Connector Insert the USB cable.
22 Network Port Connect the multi-function printer to the network port.
23 Control Board Cover Install the optional memory card.
# Use the: When you want to:
16
15
22
23
21
20
18
19
17

v
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your multi-function printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the
problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
____________________
Information in this document is subject to change without notice.
© 2004 Dell Inc.. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, DELL logo, Dell ScanCenter and Dell Toner Management System are
trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
PaperPortis a registered trademark of ScanSoft, Inc.
Adobe and PhotoShop are registered trademarks of Adobe Systems Incorporated.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the
marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade
names other than its own.
____________________

vi Contents
Contents
Understanding the Multi-Function Printer . . . . . . . . . . . . . . . . . . iii
CAUTION: SAFETY INFORMATION . . . . . . . . . . . . . . . . . . . . . . . 1
1 Preparing Your Multi-Function Printer
Unlocking the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Copy Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Common Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Changing the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . 7
Set Up Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Using the Number Keypad to Enter Characters . . . . . . . . . . . . . . . 8
Setting the Time and Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Set Up Networking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Attach Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Print and Check the Network Set-Up Page . . . . . . . . . . . . . . . . . 12
Run the Installation Software. . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2 Understanding the Software
Software Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Installing Dell Software For Local Printing . . . . . . . . . . . . . . . . . 17
Windows XP:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Windows 2000: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Windows 98SE:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Windows Me:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Contents vii
Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Installing Dell Software For Network Printing . . . . . . . . . . . . . . . 20
Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
3 Loading Print Media
Print Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Loading Paper and Transparencies . . . . . . . . . . . . . . . . . . . . . . . 27
Loading Paper Into the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . 27
Loading Paper Into the Manual Feeder . . . . . . . . . . . . . . . . . . . . 31
Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Setting the Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . 35
Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Setting the Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Placing Documents on the Scanner Glass . . . . . . . . . . . . . . . . . . 36
Loading Documents Into the ADF. . . . . . . . . . . . . . . . . . . . . . . . 37
4 Using Your Multi-Function Printer
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Accessing Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Using Copy Features With the <Layout> Button. . . . . . . . . . . . . 41
Copy Menu Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Scanning from Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Scanning Using the Windows Image Acquisition (WIA) Driver . . . 46

viii Contents
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Fax Menu Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using an Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Using a Computer Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
5 Maintenance
Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . 56
Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Cleaning Your Multi-Function Printer . . . . . . . . . . . . . . . . . . . . . 61
Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Cleaning the Interior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Cleaning the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
6 Troubleshooting
Clearing Jams in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Clearing Jams in the Paper Tray. . . . . . . . . . . . . . . . . . . . . . . . . 68
Paper Feed Jam (Tray 1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Paper Exit Jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Fuser Area Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Manual Feeder Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Paper Feed Jam (Optional Tray 2) . . . . . . . . . . . . . . . . . . . . . . . . 73
Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
More Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Contents ix
7 Installing Options
Precautions When Installing Printer Options . . . . . . . . . . . . . . . . 76
Installing Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Removing the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Installing an Optional Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
8 Contacting Dell
Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Automated Order-Status Service . . . . . . . . . . . . . . . . . . . . . . . . 85
Contacting Dell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
9 Appendix
Limited Warranties and Return Policy. . . . . . . . . . . . . . . . . . . . 104
Limited Warranty for Dell-Branded Hardware Products
(U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Total Satisfaction" Return Policy (U.S. Only) . . . . . . . . . . . . . . . 107
Limited Warranty Terms for Dell-Branded Hardware Products
(Canada Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
"Total Satisfaction" Return Policy (Canada Only). . . . . . . . . . . . . 110
Dell Software and Peripherals (Canada Only) . . . . . . . . . . . . . . . 111
1-Year End-User Manufacturer Guarantee
(Latin America and the Caribbean Only) . . . . . . . . . . . . . . . . . . 112
Dell Inc.
Ink and Toner Cartridges Limited Warranties . . . . . . . . . . . . . . 114
Ink and Toner Cartridges Limited Warranty
(U.S. and Canada Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Ink and Toner Cartridges Limited Warranty
(Latin America Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
FCC Notices (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
NOM Information (Mexico Only) . . . . . . . . . . . . . . . . . . . . . . . . 119

xContents
Dell™ Software License Agreement . . . . . . . . . . . . . . . . . . . . . 120
Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
U.S. Government Restricted Rights . . . . . . . . . . . . . . . . . . . . . . 121
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

CAUTION: SAFETY INFORMATION
Use the following safety guidelines to help ensure your own personal
safety and to help protect your system and working environment from
potential damage.
• Your product uses a laser.
CAUTION: Use of controls or adjustments or performance
of procedures other than those specified herein may result
in hazardous radiation exposure.
• Your product uses a printing process that heats the print media,
and heat can cause certain media to release emissions. You must
understand the section in your operating instructions that
discusses the guidelines for selecting appropriate print media to
avoid the possibility of harmful emissions.
CAUTION: If your product is not marked with this symbol , it
must be connected to an electrical outlet that is properly
grounded.
• The power cord must be connected to an electrical outlet that is
near the product and easily accessible.
• Refer service or repairs, other than those described in the
operating instructions, to a professional service person.
• This product is designed to meet safety standards with the use of
specific Dell-authorized components. The safety features of
some parts may not always be obvious. Dell disclaims liability
associated with use of non-Dell-authorized components.
CAUTION: Do not use this product during a lightning storm.

2
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SECTION 1
Preparing Your
Multi-Function Printer
Unlocking the Scanner
Using the Operator Panel
Changing the Display Language
Set Up Faxing
Set Up Networking

4Preparing Your Multi-Function Printer
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Unlocking the Scanner
1Remove the label completely from the scanner module by gently pulling it. The scan
unlock switch automatically moves FORWARD to the unlock position.
NOTE: When you are moving the multi-function printer
or do not intend to use it for a long period of time,
move the switch BACKWARD to the lock position, as
shown.
To scan or copy a document, the switch must be unlocked.

Preparing Your Multi-Function Printer 5
Using the Operator Panel
If you have not already done so, follow the steps on the Setup Diagram (poster) to complete
the hardware installation.
Use the multi-function printer operator panel to scan, copy, and fax.
Copy Keys
Common Keys Fax Keys Scan Keys
Copy Keys
Press: To:
➊Use copy layout features, such as Auto Fit,
Clone, Collation, 2-sided, 2/4 Up (multiple pages
on a sheet), and Poster copying.
➋Enter the number of copies.
➌Reduce or enlarge a copy.
➍Optimize the copy quality for documents
containing photos, text, or mixed photos and
text.
➎Adjust the contrastof the output copy for the
current copy job.
➏Start a copy.
➀
➊
➋
➌
➍
➎
➏

6Preparing Your Multi-Function Printer
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Common Keys
Fax Keys
Scan Keys
Press: To:
➊Enter Menu mode and scroll through the available
menus.
➋Scroll through the options available for the selected
menu item.
➌Confirm the selection on the display.
➍Exit the menu and return to Standby mode.
➎Stop an operation at any time, or return to the default
settings.
Press: To:
➊Store, edit and search frequently-dialed fax
numbers for automatic speed dialing.
It also allows you to print a Phonebook list.
➋Send a fax.
➌Dial a number or enter alphanumeric characters.
➍Send a fax to multiple destinations.
➎Adjust the resolution of the scanned document
for the current fax job.
➏Redial the last number in Standby mode or insert
a pause into a fax number in edit mode.
➐Engage the telephone line.
Press: To:
➊Access a list of your PC software programs that an
image can be scanned to. You must create the scan list
using the Dell software (Printer Settings Utility)
provided with your multi-function printer.
➋Start a scan.
➊
➎
➋
➌➍
➊
➋➌
➍
➎
➏
➐
➊
➋

Preparing Your Multi-Function Printer 7
Changing the Display Language
To change the displayed language that on the operator panel displays, follow these steps:
1Press <Menu> until “Printer Setup” appears on the top line of the display.
2Press the scroll button ( or ) until “Language” appears on the bottom line of the
display.
3Press <Select>. The current setting appears on the bottom line of the display.
4Press the scroll button ( or ) until the language you want appears on the display.
The available languages are English, French, German, Italian, and Spanish.
5Press <Select> to save the selection.
6To return to Standby mode, press <Return>.
Set Up Faxing
Setting the Machine ID
In most countries, you are required by law to indicate your fax number on any fax you send.
The Machine ID, containing your telephone number and name or company name, will be
printed at the top of each page sent from your multi-function printer.
1Press <Menu> until “Printer Setup” appears on the top line of the display. The
first available menu item, “Machine ID” displays on the bottom line.
2Press <Select>. The display asks you to enter the fax number.
3If there is a number already set, the number appears.
4Enter your fax number using the number keypad.
NOTE: If you make a mistake while entering numbers, press the left scroll ( ) button to
delete the last digit.
5Press <Select> when the number on the display is correct. The display asks you to
enter the ID.
6Enter your name or company name using the number keypad.

8Preparing Your Multi-Function Printer
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7You can enter alphanumeric characters using the number keypad, including special
symbols by pressing the 0button.
For details on how to use the number keypad to enter alphanumeric characters, see
below.
8Press <Select> when the name on the display is correct.
9Press <Return> to return to Standby mode.
Using the Number Keypad to Enter Characters
• When prompted to enter a letter, press the appropriate button
until the correct letter appears on the display.
For example, to enter the letter O, press 6.
• To enter additional letters, repeat the first step.
• Each time you press 6, the display shows a different letter, M, N,
O and finally 6.
•Press1enter a space, or press 0to enter special characters.
• Press <Select> when you are finished.
Changing Numbers or Names
If you make a mistake while entering a number or name, press the left ( ) button to delete
the last digit or character. Then enter the correct number or character.
Inserting a Pause
For some telephone systems, it is necessary to dial an access code and listen for a second dial
tone. A pause must be entered in order for the access code to function. For example, enter
the access code 9 and then press <Redial/Pause> before entering the telephone number. A
“–” appears on the display to indicate when a pause is entered.

Preparing Your Multi-Function Printer 9
Setting the Time and Date
The time and date are printed on all faxes.
NOTE: It may be necessary to reset the correct time and date if loss of power to the
multi-function printer occurs.
1Press <Menu> until “Printer Setup” appears on the top line of the display.
2Press the scroll button ( or ) to display “Date & Time” on the bottom line and
press <Select>.
3Enter the correct time and date using the number keypad.
You can also use the scroll button ( or ) to move the cursor under the digit you want
to correct and enter a new number.
4To set a 12-hour format, press the or the button and select “AM” or “PM”.
To set a 24-hour format, press <Menu> until “Printer Setup” appears on the
display. Press the scroll button ( or ) to display “Clock Mode” and press
<Select>. Then select the 24-hour format using the scroll button ( or ) and press
<Select>.
5Press <Select> when the time and date on the display is correct.
NOTE: The multi-function printer beeps and does not allow you to proceed to the next step if a
wrong number is entered.
Storing a Number for Speed Dialing
1Press <Phone Book> on the operator panel.
2Press <Phone Book> or the scroll button ( or ) to display “Store&Edit” on the
bottom line of the display. Press <Select>.
3Press <Select> when “Speed Dials” appears on the display.
4Enter a one, two or three-digit speed dial number between 0 and 199, using the
number keypad and press <Select>.
Or select the location by pressing the scroll button ( or ) and then press <Select>.
If a number is already stored in the location you chose, the display shows the number
to allow you to change it. To start over with another speed-dial number, press
<Return>.
5Enter the number you want to store using the number keypad and press <Select>.

10 Preparing Your Multi-Function Printer
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To insert a pause between numbers, press <Redial/Pause> and a “-” appears on the
display.
6To assign a name to the number, enter the name. For details about how to enter
names, see "Using the Number Keypad to Enter Characters" on page 8.
OR
If you do not want to assign a name, skip this step.
7Press <Select> when the name appears correctly or without entering a name.
8To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby mode, press <Return> or <Cancel>.
Setting Group Dial
1Press <Phone Book> on the operator panel.
2Press <Phone Book> or the scroll button ( or ) to display “Store&Edit” on the
bottom line of the display. Press <Select>.
3Press the scroll button ( or ) to display “Group Dials” on the bottom line and
press <Select>.
4Press <Select> when “New” displays on the bottom line.
5Enter a group number between 0 and 199 and press <Select>.
Or select the location you want by pressing the scroll button ( or ) and then press
<Select>.
If a number is already stored in the location you chose, the display shows the number
to allow you to change it. To start over with another speed-dial number, press
<Return>.
6Enter a one, two or three-digit speed number you want to assign to the group and press
<Select>.
Or select the location by pressing the scroll button ( or ) and then press <Select>.
If a number is already stored in the location you chose, the display shows the number
to allow you to change it. To start over with another group-dial number, press
<Return>.
7Repeat step 6 to enter other speed dial numbers into the group.
8Press <Return> when you have entered all of the desired numbers. The display
prompts you to enter a group name (ID: ).
9To assign a name to the group, enter the name.