Dell 968w - All-in-One Wireless Printer Color... User manual

Dell™ 968 All-In-One Printer User's Guide
To order ink or supplies from Dell:
1. Double-click the icon on your desktop.
2. Visit Dell's website, or order Dell printer supplies by phone.
www.dell.com/supplies
For the best service, make sure you have the Dell printer Service Tag available.
Finding Information Faxing
About Your Printer Understanding the Software
Understanding the Operator Panel Menus Networking
Loading Paper and Originals Maintenance
Printing Troubleshooting
Printing From a Memory Card or USB Key Specifications
Copying Appendix
Scanning Licensing Notice
Notes, Notices, and Cautions
Information in this document is subject to change without notice.
© 2007 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text:
Dell , the DELL logo, and Dell Ink Management System are trademarks of
Dell Inc.;
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States
and/or other countries.
Windows Server and Windows NT are registered trademarks of Microsoft
Corporation.
Windows Vista is either a trademark or a registered trademark of Microsoft Corporation in
the United States and/or other countries.
Bluetooth is a registered trademark owned by Bluetooth SIG,
Inc. and is used by Dell Inc. under license.
EMC is a registered trademark of EMC Corporation. Corel
Snapfire
and WordPerfect are trademarks or registered trademarks of Corel Corporation and/or its
subsidiaries in Canada, the United States and/or other countries.
Other trademarks and trade names may be used in this document to refer to either the entities claiming
the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and
trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure
by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in
Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions:
Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
Model 968
October 2007 SRV FY276 Rev. A00

Finding Information
What are you
looking for? Find it here
Drivers for my
printer
My User's
Guide
Optional XPS
driver
Drivers and Utilities CD
If you purchased your Dell computer and printer at the same time, documentation
and drivers for your printer are already installed on your computer. You can use
the CD to uninstall/reinstall drivers or access your documentation. Readme files
may be included on your CD to provide last-minute updates about technical
changes to your printer or advanced technical reference material for experienced
users or technicians.
The XML Paper Specification (XPS) driver is an optional additional driver that allows
Windows Vista™ users to access the improved graphics and color features of XPS.
The driver is located in a zipped file on the CD. For more information, see Installing
the Optional XPS Driver.
How to set up my
printer Setting Up Your Printer poster
Safety
information
How to set up
and use my
printer
Warranty
information
Owner's Manual
Express Service
Code and Service
Tag number
Express Service Code and Service Tag number

For more information, see Express Service Code.
Latest drivers
for my printer
Answers to
technical
service and
support
questions
Documentation
for my printer
Dell Support Website: support.dell.com
The Dell Support website provides several online tools, including:
Solutions—Troubleshooting hints and tips, articles from technicians, and online
courses
Upgrades—Upgrade information for components, such as memory
Customer Care—Contact information, order status, warranty, and repair
information
Downloads—Drivers
Reference—Printer documentation and product specifications
How to use
Windows Vista
Documentation
for my printer
Windows Vista Help and Support Center
1. Click ®Help and Support.
2. Type a word or phrase that best describes your problem, and then click the
arrow icon.
3. Click the topic that describes your problem.
4. Follow the instructions shown on the screen.
How to use
Microsoft®
Windows®XP
Documentation
for my printer
Windows XP Help and Support Center
1. Click Start®Help and Support.
2. Type a word or phrase that best describes your problem, and then click the
arrow icon.
3. Click the topic that describes your problem.
4. Follow the instructions shown on the screen.

Faxing
Setting Up the Printer With External Devices
Sending a Fax
Receiving a Fax
Changing the Fax Setup
Using Speed Dial
Blocking Faxes
Creating Fax Activity Report
You can use your printer to send and receive faxes without having to connect to a computer.
In addition, the Dell™ Fax Solutions Software is bundled in the
Drivers and Utilities CD and should have
been installed when you installed your printer software. You can also use this faxing software to send
and receive faxes. For more information, see Using the Dell Fax Solutions Software.
Equipment Benefits See this section
printer
phone cord
(provided)
Make copies and send and receive faxes
without the use of a computer. Connecting Directly to a
Telephone Wall Jack
printer
telephone (sold
separately)
two phone cords
(one provided)
Use the fax line as a normal telephone line.
Set up your printer wherever your
telephone is.
Make copies and send and receive faxes
without the use of a computer.
Connecting to a Telephone
printer
telephone (sold
separately)
answering machine
(sold separately)
three phone cords
(one provided)
Receive both incoming voice messages and
faxes. Connecting to an Answering
Machine
printer
telephone (sold
separately)
computer modem
(sold separately)
three phone cords
Increase the number of phone connection
outlets. Connecting to a Computer
Modem

Setting Up the Printer With External Devices
Connecting Directly to a Telephone Wall Jack
1. Connect one end of the phone cord to the FAX connector ( —left connector).
2. Connect the other end of the phone cord to an active telephone wall jack.
Connecting to a Telephone
1. Connect a phone cord from the FAX connector ( —left connector) on the printer to an active
telephone wall jack.
2. Remove the blue protective plug from the PHONE jack connector ( —right connector).
3. Connect a phone cord from the telephone to the PHONE jack connector ( —right connector).
NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), remove the blue plug from the PHONE jack
(one provided)
USB cable (sold
separately)

connector ( —right connector), and insert the supplied yellow terminator for your fax to work
correctly. You will not be able to use this port for additional devices in these countries.
What if I have a Digital Subscriber Line (DSL)?
DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with
analog data. If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to
avoid interference with the analog fax modem signal.
1. Connect the DSL filter to an active telephone line.
2. Connect the printer directly to the output on the DSL filter.
NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL
service provider if you need more help.
Connecting to an Answering Machine
1. Connect a phone cord from the FAX connector ( —left connector) on the printer to an active
telephone wall jack.
2. Remove the blue protective plug from the PHONE jack connector ( —right connector).
NOTE: Integrated Services Digital Network (ISDN) and cable modems are not fax modems and are
not supported for faxing.

3. Connect a phone cord from the answering machine to a telephone.
4. Connect a phone cord from the answering machine to the PHONE jack connector ( —right
connector).
NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the
PHONE jack connector ( —right connector), and insert the supplied yellow terminator for your
fax to work correctly. You will not be able to use this port for additional devices in these
countries.
Connecting to a Computer Modem
1. Connect a phone cord from the FAX connector ( —left connector) on the printer to an active
telephone wall jack.
2. Remove the blue protective plug from the PHONE jack connector ( —right connector).
3. Connect a phone cord from the computer modem to the PHONE jack connector ( —right
connector).
4. Connect a phone cord from the computer modem to a telephone.
NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the
PHONE jack connector ( —right connector), and insert the supplied yellow terminator for your
fax to work correctly. You will not be able to use this port for additional devices in these
countries.
Sending a Fax
Sending a Quick Fax
Using the Operator Panel
1. Make sure your printer is properly set up to send and receive faxes. For more information, see

Setting Up the Printer With External Devices.
2. Load the original document. For more information, see Loading Original Documents.
3. Press the up or down Arrow button to scroll to Fax.
4. Use the keypad to enter a fax number or a speed dial number.
5. Press the Start button .
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. Load the original document. For more information, see Loading Original Documents.
4.
In Windows Vista™:
a. Click ®Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Microsoft
®
Windows
®
XP or Windows 2000:
Click Start®Programs or All Programs®Dell Printers®Dell 968 AIO Printer.
5. Select Dell Fax Solutions.
The Dell Fax Solutions Software dialog box opens.
6. Click Send a new fax.
7. Follow the instructions on your computer screen to send a fax.
Entering a Fax Number
Using the Operator Panel
1. From the main menu, press the up or down Arrow button to scroll to Fax.
2. Enter a fax number.
Task Method
Sending to a fax number Use the keypad to enter a number. You can enter a maximum of 64
digits in a fax number.
Sending a fax to an entry
in the Phone Book Enter the number that corresponds to the speed dial number of
the contact.
Use the Phone Book menu.
a. Press the up or down Arrow button to scroll to Fax,

Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. Load the original document. For more information, see Loading Original Documents.
4.
In Windows Vista:
a. Click ®Programs.
b. Click Dell Printers.
and then press the Select button .
b. From Phone Book, press the Select button .
c. Press the up or down Arrow button to scroll to Name
Search, Phone Number Search, or Group Search, and
then press the Select button .
d. Press the up or down Arrow button to scroll to the
name or number you want to send the fax to.
Sending a fax to an
extension number Press the asterisk (*) and pound (#) signs, and then use the keypad to enter the extension number.
Sending a fax to an
outside line Set a dial prefix:
a. From the main menu, press the up or down Arrow button
to scroll to Fax, and then press the Select button .
b. Press the down Arrow button to scroll to Fax Setup, and then
press the Select button .
c. Press the down Arrow button to scroll to Dialing and Sending,
and then press the Select button .
d. Press the up or down Arrow button to scroll to Dial Prefix,
and then press the left or right Arrow button to scroll to
Create.
e. Press the Select button .
NOTE: If you are changing the dial prefix, scroll to Modify.
f. Use the keypad to enter the dial prefix. You can enter a
maximum of eight digits for the prefix.
g. Press the Select button .
Dialing a fax extension
while listening to a
telephone line (On Hook)
Dial an additional 0 for a two-digit extension or an additional 0 0 for
a one-digit extension. For example, to dial extension 12, enter 120.
If the extension is 2, enter 200.