Dell 942 User manual

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Dell™ Photo All-In-One Printer 942
Owner’s Manual
Look Inside For:
• Ordering Supplies
• Getting Started
• Using the Printer
• Understanding the Printer Software
• Maintenance and Troubleshooting

Ordering Supplies
Your Dell Photo AIO Printer 942 includes software installed to detect the ink levels in the printer. During
a print job, a screen appears on your computer to warn you of low ink levels. You can order ink online at
www.dell.com/supplies or by phone.
NOTE: If your country is not listed, contact your Dell distributor to order supplies.
Your printer has been designed to print using the following ink cartridges.
US 877-INK-2-YOU Japan 044-556-3551
Australia 1300 303 290 Luxembourg 02.713 1590
Austria 08 20 - 24 05 30 35 Malaysia 1800 88 0301
Belgium 02.713 1590 Mexico 866-851-1754
Canada 1-877-501-4803 Netherlands 020 - 674 4881
Chile
Chile
800-202874
1230-020-3947
Norway 231622 64
Portugal 21 4220710
Colombia 01800-9-155676 PRC 800-858-2920
Denmark 3287 5215 Puerto Rico 866-851-1760
Finland 09 2533 1411 Singapore 1800 394 7486
France 825387247 Spain 902120385
Germany 0800 2873355 Sweden 08 587 705 81
Ireland 1850 707 407 Switzerland 0848 335 599
Italy 800602705 UK 0870 907 4574
Supply Item Part number
Standard Capacity black ink cartridge J5566
Standard Capacity color ink cartridge J5567
High Capacity black ink cartridge M4640
High Capacity color ink cartridge M4646
Photo ink cartridge J4844

Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you
how to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal
injury, or death.
____________________
Information in this document is subject to change without notice.
© 2004 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered
trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and
names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer
Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock,
Texas, 78682, USA.
FCC emissions information
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the
FCC rules. Refer to the Drivers and Utilities CD for details.

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Contents 5
Contents
1Getting Started
Understanding the Printer Parts . . . . . . . . . . . . . . . . . . 11
Setting Up Your Printer . . . . . . . . . . . . . . . . . . . . . . 12
Accessing Your User’s Guide . . . . . . . . . . . . . . . . . . . . 13
Replacing the Operator Panel . . . . . . . . . . . . . . . . . . . 13
Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . 15
Operator Panel Functionality . . . . . . . . . . . . . . . . . . 16
Operator Panel Menus . . . . . . . . . . . . . . . . . . . . . . 18
Print Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . 26
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Understanding the Automatic Paper Type Sensor . . . . . . . . . 29
Placing Your Document on the Scanner Glass . . . . . . . . . . . 31
2Using the Printer
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Printing a Document . . . . . . . . . . . . . . . . . . . . . . 33
Printing Photos . . . . . . . . . . . . . . . . . . . . . . . . . 33
Printing Borderless Photos . . . . . . . . . . . . . . . . . . . 34
Printing Other Projects . . . . . . . . . . . . . . . . . . . . . 35
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Copying Documents Without a Computer . . . . . . . . . . . . 35
Copying Documents Using Your Computer . . . . . . . . . . . . 36

6Contents
Copying Photos Without a Computer . . . . . . . . . . . . . . 37
Copying Photos Using Your Computer . . . . . . . . . . . . . 37
Enlarging or Reducing Images or Documents . . . . . . . . . . 38
Changing Copy Settings . . . . . . . . . . . . . . . . . . . . 39
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Scanning Documents . . . . . . . . . . . . . . . . . . . . . . 40
Scanning Photos . . . . . . . . . . . . . . . . . . . . . . . . 40
Scanning Multiple Pages or Images . . . . . . . . . . . . . . 41
Editing Scanned Text Using Optical Character Recognition
(OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Saving an Image on Your Computer . . . . . . . . . . . . . . 42
E-mailing a Scanned Image or Document . . . . . . . . . . . 43
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Installing Microsoft Fax Console in Windows XP . . . . . . . . 44
Configuring Microsoft Fax Console (Windows XP) or Fax
Service Management (Windows 2000) . . . . . . . . . . . . . 44
Faxing a Paper Document . . . . . . . . . . . . . . . . . . . 45
Faxing Electronic Documents . . . . . . . . . . . . . . . . . 46
Receiving a Fax Using Fax Console or Fax Service
Management . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Viewing Sent and Received Faxes Using Fax Console or Fax
Service Management . . . . . . . . . . . . . . . . . . . . . . 47
Viewing the Status of a Fax Using Fax Console or Fax Service
Management . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Changing the Fax Configuration . . . . . . . . . . . . . . . . 47
Using Your Printer in Photo Mode . . . . . . . . . . . . . . . . 48
Using Memory Cards . . . . . . . . . . . . . . . . . . . . . 48
Using a PictBridge-Enabled Digital Camera . . . . . . . . . . 49
Working With Digital Photos . . . . . . . . . . . . . . . . . 50
Saving Photos to Your Computer . . . . . . . . . . . . . . . . 51
Viewing a Slide Show . . . . . . . . . . . . . . . . . . . . . 51
Printing All Photos on Media Card . . . . . . . . . . . . . . . 51

Contents 7
3Understanding the Printer Software
Using the Dell Printer Solution Center . . . . . . . . . . . . . . . 53
Using the Dell All-In-One Center . . . . . . . . . . . . . . . . . . 55
Using Printing Preferences . . . . . . . . . . . . . . . . . . . . . 57
Printing Preferences Tabs . . . . . . . . . . . . . . . . . . . . 58
Using Dell Picture Studio v2.0 . . . . . . . . . . . . . . . . . . . 58
Using the Memory Card Manager . . . . . . . . . . . . . . . . . 59
Ink Management . . . . . . . . . . . . . . . . . . . . . . . . . . 60
4Ink Cartridge Maintenance
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . 63
Aligning Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . 66
Cleaning the Ink Cartridge Nozzles . . . . . . . . . . . . . . . . 67
5Troubleshooting
Setup Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Computer Problems . . . . . . . . . . . . . . . . . . . . . . . 69
Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . 71
General Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Paper Problems . . . . . . . . . . . . . . . . . . . . . . . . . 72
Error Messages and Lights . . . . . . . . . . . . . . . . . . . . . 74
Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . 75

8Contents
6Contacting Dell
Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . 77
Automated Order-Status Service . . . . . . . . . . . . . . . . . 77
Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . 78
7Appendix
Limited Warranties and Return Policy . . . . . . . . . . . . . . 95
Limited Warranty for Dell-Branded Hardware Products . . . . 95
"Total Satisfaction" Return Policy . . . . . . . . . . . . . . . . 99
Dell Inc. Ink and Toner Cartridges Limited Warranties . . . . . 101
Dell Software License Agreement . . . . . . . . . . . . . . . . . 102
Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . 104
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

CAUTION: SAFETY INSTRUCTIONS 9
CAUTION: SAFETY INSTRUCTIONS
Use the following safety guidelines to help ensure your own personal safety and to help protect
your printer and working environment from potential damage.
• Use only the power cable provided with this product or the manufacturer’s authorized
replacement power cable.
• Connect the power cable to an electrical outlet that is near the product and easily
accessible.
• Refer service or repairs, other than those described in the user documentation, to a
professional service person.
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this
product or make any electrical or cabling connections, such as the power cable or
telephone, during a lightning storm.

10 CAUTION: SAFETY INSTRUCTIONS
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