Dell B1265DNF User manual

BASIC
User’s Guide
Dell B1265dnf
BASIC
User’s Guide
This guide provides information concerning installation, basic operation and
troubleshooting on windows.
ADVANCED
This guide provides information about installation, advanced configuration, operation and
troubleshooting on various OS environments.
Some features may not be available depending on models or countries.

2
BASIC
1. Introduction
Key benefits 5
Features 7
Useful to know 9
About this user’s guide 10
Safety information 11
Machine overview 16
Control panel overview 19
Turning on the machine 21
Installing the driver locally 22
Reinstalling the driver 24
2. Menu overview and basic setup
Menu overview 26
Changing the display language 31
Media and tray 32
Basic printing 46
Basic copying 52
Basic scanning 56
Basic faxing 57
3. Maintenance
Ordering supplies and accessories 62
Available supplies 63
Storing the toner cartridge 64
Redistributing toner 66
Replacing the toner cartridge 67
Monitoring the supplies life 68
Setting the toner low alert 69
Cleaning the machine 70
Tips for moving & storing your machine 75
4. Troubleshooting
Tips for avoiding paper jams 77
Clearing original document jams 78
Clearing paper jams 82
Understanding the status LED 87
Understanding display messages 89

3
BASIC
5. Appendix
Specifications 94
Dell technical support policy 103
Contacting Dell 104
Warranty and return policy 105
Copyright 106

1. Introduction
This chapter provides information you need to know before using the machine.
•Keybenefits 5
•Features 6
• Useful to know 8
• About this user’s guide 9
• Safety information 10
• Machine overview 15
• Control panel overview 18
• Turning on the machine 20
• Installing the driver locally 21
• Reinstalling the driver 23

Key benefits
Environmentally friendly
• To save toner and paper, this machine supports Eco feature.
• To save paper, you can print multiple pages on one single sheet of paper
(see "Using advanced print features" on page 153).
• To save paper, you can print on both sides of the paper (double-sided
printing) (see "Using advanced print features" on page 153).
• To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.
Fast high resolution printing
• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.
• Fast, on-demand printing.
- For single-side printing, 28 ppm (A4) or 29 ppm (Letter).
- For duplex printing, 14 ppm (A4) or 15 ppm (Letter).
Convenience
• Dell Printer Manager and Dell Printer Status Monitor are a program that monitors
and informs you of the machine’s status and allows you to customize the machine’s
settings.
• You can access Dell Support at www.dell.com or support.dell.com . Select your
region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to
access help tools and information.
Wide range of functionality and application support
• Supports various paper sizes (see "Print media specifications" on page 96 ).
• Print watermark: You can customize your documents with words, such as
“Confidential” (see "Using advanced print features" on page 153).
• Print posters: The text and pictures of each page of your document are magnified
and printed across the multiple sheets of paper and can then be taped together to
form a poster (see "Using advanced print features" on page 153).
• You can print in various operating systems (see "System requirements" on page 99).
• Your machine is equipped with a USB interface and/or a network interface.

Features
Features by model include:
Operating System
(●: supported)
Software (●: supported)
Operating System B1265dnf
Windows ●
Macintosh ●
Linux ●
Unix ●
Software B1265dnf
PCL / SPL printer driver ●
PS printer driver ●
XPS printer driver ●
Dell Printer Manager Scan to PC settings ●
Fax to PC settings ●
Device settings ●
Dell Supplies Ordering Utility ●
Firmware Download Utility ●
Dell Printer Status ●
Embedded Web Service ●
Fax Dell Network PC Fax ●
Scan Twain scan driver ●
WIA scan driver ●
Dell Scan Assistant ●
SmarThru Office ●
Software B1265dnf

Features
Variety feature
(●: supported)
Features B1265dnf
Hi-Speed USB 2.0 ●
Network Interface Ethernet 10/100 Base TX wired
LAN
●
Eco printing ●
Duplex (2-sided) printing (Manual) ●
Automatic Document Feeder (ADF) ●
Fax Multi-send ●
Delay send ●
Priority send ●
Secure receive ●
Duplex print ●
Send/ Receive forward - fax ●
Scan Scan to PC ●
Copy ID card copying ●
Collation ●
Poster ●
Clone ●
Copy (Continue) 2-up/ 4-up ●
Adjust background ●
Duplex copy ●
Features B1265dnf

Useful to know
The machine does not print.
• Open the print queue list and remove the document from the
list (see "Canceling a print job" on page 47).
• Remove the driver and install it again (see "Installing the driver
locally" on page 21).
• Select your machine as your default machine in your Windows.
Where can I purchase accessories or supplies?
• Inquire at a Dell distributor or your retailer.
• Visit www.support.dell.com. Select your country/region to
view product service information.
The status LED flashes or remains constantly on.
• Turn the product off and on again.
• Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the status LED"
on page 87).
A paper jam has occurred.
• Open and close the front door.
• Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly (see "Clearing paper
jams" on page 82).
Printouts are blurry.
• The toner level might be low or uneven. Shake the toner
cartridge.
• Try a different print resolution setting.
• Replace the toner cartridge.
Where can I download the machine’s driver?
•Visitwww.support.dell.com to download the latest
machine’s driver, and install it on your system.

9
1. Introduction
About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
• Read the safety information before using the machine.
• If you have a problem using the machine, refer to the troubleshooting
chapter.
• Terms used in this user’s guide are explained in the glossary chapter.
• All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.
• The screenshots in this administrator’s guide may differ from your machine
depending on the machine’s firmware/driver version.
• The procedures in this user’s guide are mainly based on Windows 7.
1
Conventions
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
• Machine refers to printer or MFP.
2
General icons
Icon Text Description
Caution Gives users information to protect the machine from
possible mechanical damage or malfunction.
Note Provides additional information or detailed
specification of the machine function and feature.

10
1. Introduction
Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.
3
Important safety symbols
Explanation of all icons and signs used in this chapter
4
Operating environment
Warning
Warning Hazards or unsafe practices that may result in severe
personal injury or death.
Caution Hazards or unsafe practices that may result in minor
personal injury or property damage.
Do not attempt.
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.
This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
• If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor, immediately turn off
the power switch and unplug the machine.
• The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.