Dell B1265DNF User manual

BASIC
User’s Guide
Dell B1265dnf
BASIC
User’s Guide
This guide provides information concerning installation, basic operation and
troubleshooting on windows.
ADVANCED
This guide provides information about installation, advanced configuration, operation and
troubleshooting on various OS environments.
Some features may not be available depending on models or countries.

2
BASIC
1. Introduction
Key benefits 5
Features 7
Useful to know 9
About this user’s guide 10
Safety information 11
Machine overview 16
Control panel overview 19
Turning on the machine 21
Installing the driver locally 22
Reinstalling the driver 24
2. Menu overview and basic setup
Menu overview 26
Changing the display language 31
Media and tray 32
Basic printing 46
Basic copying 52
Basic scanning 56
Basic faxing 57
3. Maintenance
Ordering supplies and accessories 62
Available supplies 63
Storing the toner cartridge 64
Redistributing toner 66
Replacing the toner cartridge 67
Monitoring the supplies life 68
Setting the toner low alert 69
Cleaning the machine 70
Tips for moving & storing your machine 75
4. Troubleshooting
Tips for avoiding paper jams 77
Clearing original document jams 78
Clearing paper jams 82
Understanding the status LED 87
Understanding display messages 89

3
BASIC
5. Appendix
Specifications 94
Dell technical support policy 103
Contacting Dell 104
Warranty and return policy 105
Copyright 106

1. Introduction
This chapter provides information you need to know before using the machine.
•Keybenefits 5
•Features 6
• Useful to know 8
• About this user’s guide 9
• Safety information 10
• Machine overview 15
• Control panel overview 18
• Turning on the machine 20
• Installing the driver locally 21
• Reinstalling the driver 23

Key benefits
Environmentally friendly
• To save toner and paper, this machine supports Eco feature.
• To save paper, you can print multiple pages on one single sheet of paper
(see "Using advanced print features" on page 153).
• To save paper, you can print on both sides of the paper (double-sided
printing) (see "Using advanced print features" on page 153).
• To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.
Fast high resolution printing
• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.
• Fast, on-demand printing.
- For single-side printing, 28 ppm (A4) or 29 ppm (Letter).
- For duplex printing, 14 ppm (A4) or 15 ppm (Letter).
Convenience
• Dell Printer Manager and Dell Printer Status Monitor are a program that monitors
and informs you of the machine’s status and allows you to customize the machine’s
settings.
• You can access Dell Support at www.dell.com or support.dell.com . Select your
region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to
access help tools and information.
Wide range of functionality and application support
• Supports various paper sizes (see "Print media specifications" on page 96 ).
• Print watermark: You can customize your documents with words, such as
“Confidential” (see "Using advanced print features" on page 153).
• Print posters: The text and pictures of each page of your document are magnified
and printed across the multiple sheets of paper and can then be taped together to
form a poster (see "Using advanced print features" on page 153).
• You can print in various operating systems (see "System requirements" on page 99).
• Your machine is equipped with a USB interface and/or a network interface.

Features
Features by model include:
Operating System
(●: supported)
Software (●: supported)
Operating System B1265dnf
Windows ●
Macintosh ●
Linux ●
Unix ●
Software B1265dnf
PCL / SPL printer driver ●
PS printer driver ●
XPS printer driver ●
Dell Printer Manager Scan to PC settings ●
Fax to PC settings ●
Device settings ●
Dell Supplies Ordering Utility ●
Firmware Download Utility ●
Dell Printer Status ●
Embedded Web Service ●
Fax Dell Network PC Fax ●
Scan Twain scan driver ●
WIA scan driver ●
Dell Scan Assistant ●
SmarThru Office ●
Software B1265dnf

Features
Variety feature
(●: supported)
Features B1265dnf
Hi-Speed USB 2.0 ●
Network Interface Ethernet 10/100 Base TX wired
LAN
●
Eco printing ●
Duplex (2-sided) printing (Manual) ●
Automatic Document Feeder (ADF) ●
Fax Multi-send ●
Delay send ●
Priority send ●
Secure receive ●
Duplex print ●
Send/ Receive forward - fax ●
Scan Scan to PC ●
Copy ID card copying ●
Collation ●
Poster ●
Clone ●
Copy (Continue) 2-up/ 4-up ●
Adjust background ●
Duplex copy ●
Features B1265dnf

Useful to know
The machine does not print.
• Open the print queue list and remove the document from the
list (see "Canceling a print job" on page 47).
• Remove the driver and install it again (see "Installing the driver
locally" on page 21).
• Select your machine as your default machine in your Windows.
Where can I purchase accessories or supplies?
• Inquire at a Dell distributor or your retailer.
• Visit www.support.dell.com. Select your country/region to
view product service information.
The status LED flashes or remains constantly on.
• Turn the product off and on again.
• Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the status LED"
on page 87).
A paper jam has occurred.
• Open and close the front door.
• Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly (see "Clearing paper
jams" on page 82).
Printouts are blurry.
• The toner level might be low or uneven. Shake the toner
cartridge.
• Try a different print resolution setting.
• Replace the toner cartridge.
Where can I download the machine’s driver?
•Visitwww.support.dell.com to download the latest
machine’s driver, and install it on your system.

9
1. Introduction
About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
• Read the safety information before using the machine.
• If you have a problem using the machine, refer to the troubleshooting
chapter.
• Terms used in this user’s guide are explained in the glossary chapter.
• All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.
• The screenshots in this administrator’s guide may differ from your machine
depending on the machine’s firmware/driver version.
• The procedures in this user’s guide are mainly based on Windows 7.
1
Conventions
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
• Machine refers to printer or MFP.
2
General icons
Icon Text Description
Caution Gives users information to protect the machine from
possible mechanical damage or malfunction.
Note Provides additional information or detailed
specification of the machine function and feature.

10
1. Introduction
Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.
3
Important safety symbols
Explanation of all icons and signs used in this chapter
4
Operating environment
Warning
Warning Hazards or unsafe practices that may result in severe
personal injury or death.
Caution Hazards or unsafe practices that may result in minor
personal injury or property damage.
Do not attempt.
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.
This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
• If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor, immediately turn off
the power switch and unplug the machine.
• The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.

Safety information
11
1. Introduction
Caution
5
Operating method
Caution
During an electrical storm or for a period of non-operation,
remove the power plug from the electrical outlet.
This could result in electric shock or fire.
Be careful, the paper output area is hot.
Burns could occur.
If the machine has been dropped, or if the cabinet appears
damaged, unplug the machine from all interface connections and
request assistance from qualified service personnel.
Otherwise, this could result in electric shock or fire.
If the machine does not operate properly after these instructions
have been followed, unplug the machine from all interface
connections and request assistance from qualified service
personnel.
Otherwise, this could result in electric shock or fire.
If the plug does not easily enter the electrical outlet, do not
attempt to force it in.
Call an electrician to change the electrical outlet, or this could
result in electric shock.
Do not allow pets to chew on the AC power, telephone or PC
interface cords.
This could result in electric shock or fire and/or injury to your pet.
Do not forcefully pull the paper out during printing.
It can cause damage to the machine.
Be careful not to put your hand between the machine and paper
tray.
You may get injured.
This machine's power reception device is the power cord.
To switch off the power supply, remove the power cord from the
electrical outlet.
Be care when replacing paper or removing jammed paper.
New paper has sharp edges and can cause painful cuts.
When printing large quantities, the bottom part of the paper
output area may get hot. Do not allow children to touch.
Burns can occur.
When removing jammed paper, do not use tweezers or sharp metal
objects.
It can damage the machine.

Safety information
12
1. Introduction
6
Installation / Moving
Warning
Caution
Do not allow too many papers to stack up in the paper output tray.
It can damage the machine.
Do not block or push objects into the ventilation opening.
This could result in elevated component temperatures which can
cause damage or fire.
Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation
exposure.
Do not place the machine in an area with dust, humidity, or water
leaks.
This could result in electric shock or fire.
Before moving the machine, turn the power off and disconnect all
cords. The information below are only suggestions based on the
units weight.
If you have a medical condition that prevents you from lifting, do
not lift the machine. Ask for help, and always use the appropriate
amount of people to left the device safety.
Then lift the machine:
• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.
• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift
with 2 people.
• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or
more people.
The machine could fall, causing injury or machine damage.
Do not place the machine on an unstable surface.
The machine could fall, causing injury or machine damage.
Use only No.26 AWGaor larger, telephone line cord, if necessary.
Otherwise, it can cause damage to the machine.
Make sure you plug the power cord into a grounded electrical
outlet.
Otherwise, this could result in electric shock or fire.

Safety information
13
1. Introduction
7
Maintenance / Checking
Caution
Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2 meters (6
feet) with a 110V machine, then the gauge should be 16 AWG or
larger.
Otherwise, it can cause damage to the machine, and could result
in electric shock or fire.
The machine should be connected to
the power level which is specified on the label.
If you are unsure and want to check the power level you are using,
contact the electrical utility company.
Do not put a cover over the machine or place it in an airtight
location, such as a closet.
If the machine is not well-ventilated, this could result in fire.
Do not overload wall outlets and extension cords.
This can diminish performance, and could result in electric shock
or fire.
a. AWG: American Wire Gauge
Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.
This could result in electric shock or fire.
When you are working inside the machine replacing supplies or
cleaning the inside, do not operate the machine.
You could get injured.
Keep cleaning supplies away from children.
Children could get hurt.
Do not disassemble, repair or rebuild the machine by yourself.
It can damage the machine. Call a certified technician when the
machine needs repairing.
Keep the power cable and the contact surface of the plug clean
from dust or water.
Otherwise, this could result in electric shock or fire.

Safety information
14
1. Introduction
8
Supply usage
Caution
To clean and operate the machine, strictly follow the user's guide
provided with the machine.
Otherwise, you could damage the machine.
• Do not remove any covers or guards that are fastened with
screws.
• Fuser units should only be repaired by a certified service
technician. Repair by non-certified technicians could result in
fire or electric shock.
• The machine should only be repaired by a Dell service
technician.
Do not disassemble the toner cartridge.
Toner dust can be dangerous if inhaled or ingested.
Do not burn any of the supplies such as toner cartridge or fuser
unit.
This could cause an explosion or uncontrollable fire.
When storing supplies such as toner cartridges, keep them away
from children.
Toner dust can be dangerous if inhaled or ingested.
When changing the toner cartridge or removing jammed paper,
be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous if inhaled or ingested.
When toner gets on your clothing, do not use hot water to wash
it.
Hot water sets toner into fabric. Use cold water.
Using recycled supplies, such as toner, can cause damage to the
machine.
In case of damage due to the use of recycled supplies, a service
fee will be charged.

15
1. Introduction
Machine overview
9
Accessories
Power cord Quick installation guide
Software CDa
a. The software CD contains the print drivers and software applications.
Misc. accessoriesb
b. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.

Machine overview
16
1. Introduction
10
Front view 1 Document feeder cover 9 Output tray
2 Document feeder guide cover 10 Output support
3Document feeder output tray 11 Paper width guide on a manual
feeder
4 Control Panel 12 Scanner lid
5 Paper level indicator 13 Scanner glass
6 Tray 14 Document feeder input tray
7Manual feeder tray 15 Paper width guide on a
document feeder
8Front cover 16 Document feeder output
support

Machine overview
17
1. Introduction
11
Rear view
1 Network port 4 USB port
2 Extension telephone socket (EXT) 5 Power receptacle
3 Telephone line socket (Line) 6 Rear cover

18
1. Introduction
Control panel overview
12
Control panel
1Eco Turn into eco mode to reduce toner
consumption and paper usage (see"Eco
printing" on page 49).
2Darkness Adjust the brightness level to make a copy
for easier reading, when the original
contains faint markings and dark images.
3ID Copy Allows you to copy both sides of an ID card
like a driver’s license on a single side of
paper (see "ID card copying" on page 54).
4Power Turns the power on or off, or wakes up the
machine from the power save mode. If you
need to turn the machine off, press this
button for more than three seconds.
5Fax Switches to Fax mode.
6Copy Switches to Copy mode.
7Scan Switches to Scan mode.
8Menu Opens Menu mode and scrolls through the
available menus.
9Left/Right Arrows Scrolls through the options available in the
selected menu and increases or decreases
values.
10 OK Confirms the selection on the screen.
11 Back Sends you back to the upper menu level.
12 Start Starts a job.

Control panel overview
19
1. Introduction
13
Adjusting the control panel
13 Stop/Clear Stops an operations at any time.
14 Status LED Indicates the status of your machine (see
"Understanding the status LED" on page
87).
15 Numeric keypad Dials a number or enters alphanumeric
characters.
16 On Hook
Dial
When you press this button, you can hear a
dial tone. Then enter a fax number. It is
similar to making a call using speaker
phone.
17 Redial/
Pause
Redials the last number in ready mode, or
inserts a pause(-) into a fax number in edit
mode.
18 Address
Book
Allows you to store frequently used fax
numbers or search for stored fax numbers.
19 Display screen Shows the current status and displays
prompts during an operation.

20
1. Introduction
Turning on the machine
Connect the machine to the electricity supply first.