Dell 1600n - Multifunction Laser Printer B/W User manual

Dell™Laser Multi-Function Printer 1600n User's Guide
Click the links to the left for information on the features, options, and operation of your multi-function
printer. For information on other documentation included with your multi-function printer, see "Finding
Information" on page 11.
To order replacement toner cartridges or supplies from Dell:
Double-click the Dell Toner Reorder Program icon on your desktop.1.
OR
Visit Dell's website, or order Dell printer supplies by phone.2.
www.dell.com/supplies
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your multi-function
printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
©2004 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, DELL logo, Dell ScanCenter and Dell Toner Management System are
trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
PaperPort® is a registered trademark of ScanSoft, Inc.
Adobe and PhotoShop are registered trademarks of Adobe Systems Incorporated.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the
marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade
names other than its own.

What Are You Looking
For?
Find It Here
Drivers for my
printer
My User's Guide
Drivers and Utilities CD
You can use the Drivers and Utilities CD to install/uninstall/reinstall drivers and
utilities or access your User's Guide. For details, see "Software Overview" on
page 35.
Readme files may be included on your Drivers and Utilities CD to provide last-
minute updates about technical changes to your multi-function printer or
advanced technical reference material for experienced users or technicians.
Safety information
How to use my
multi-function
printer
Warranty
information
Owner's Manual
CAUTION: Read and follow all safety instructions in your Owner's
Manual prior to setting up and operating your multi-function
printer.
How to set up my multi-
function printer
Setup Diagram
Express Service Code
Express Service Code
Identify your multi-function printer when you use support.dell.com or contact
technical support.

Enter the Express Service Code to direct your call when contacting technical
support. The Express Service Code is not available in all countries.
Latest drivers for
my multi-function
printer
Answers to
technical service
and support
questions
Documentation for
my multi-function
printer
Dell Support Website
The Dell Support Website provides several online tools, including:
Solutions - Troubleshooting hints and tips, articles from technicians, and
online courses
Upgrades - Upgrade information for components, such as memory
Customer Care - Contact information, order status, warranty, and repair
information
Downloads - Drivers
Reference - Printer documentation and product specifications
You can access Dell Support at support.dell.com. Select your region on the
WELCOME TO DELL SUPPORT page, and fill in the requested details to access
help tools and information.

Dell Printer Configuration Web Tool
The Dell Printer Configuration Web Tool, also known as the Printer Embedded Web Server, lets you monitor
the status of your network printer without leaving your desk. View and/or change the printer configuration
settings, monitor toner level, and when it is time to order replacement toner cartridges, just click the Dell
supplies link right from your Web browser.
NOTE: The Dell Printer Configuration Web Tool is only available when the multi-function printer is
connected to a (or the) network. See page page 43.
To launch the Dell Printer Configuration Web Tool, just type your network printer's IP address in your Web
browser. You can also launch the Dell Printer Configuration Web Tool from the Network Status Monitor
Center. For details, see page 43.
If you do not know what your printer's IP address is, print a network configuration page, which lists the IP
address:
Press <Menu> until you see "Network Setup" on the bottom line of the display.1.
Press the scroll button ( or )until "Print Sys. Data" displays on the bottom line.2.
Press <Select>. The first menu item, "Yes" displays on the bottom line.3.
Press <Select> to print a network configuration page.4.
If an IP address has not been assigned, assign one for your multi-function printer. See "Configuring TCP/IP"
on page 147.
Printer Status
Get immediate feedback on printer supply status. When toner is running low, click the toner supplies link on
the first screen to order additional toner cartridges.
Printer Settings
Change printer settings, view the operator panel remotely, and update the print server firmware.
Copy Printer Settings
Quickly clone the printer's settings to another printer or printers on the network just by typing each printer's
IP address.
NOTE: You must be a network administrator to use this feature.

Printing Statistics
Keep track of printing trends, such as paper usage and types of jobs being printed.
Printer Information
Get the information you need for service calls, inventory reports, or the status of current memory and engine
code levels.
Email Alert Setup
Receive an email when the printer needs supplies or intervention.
To set up email alerts:
Launch the Dell Printer Configuration Web Tool.1.
Click Email Alert Setup.2.
Type your name or the key operator's name in the email list box to be notified.3.
Click Submit.4.
Set Password
Lock the operator panel with a password so that other users don't inadvertently change the printer settings
you have selected.
NOTE: You must be a network administrator to use this feature.
Online Help
Click Help to visit the Dell website for printer troubleshooting.
NOTE: For more information about the All-In-One Main page, View Saved Images page, or the
Maintain/Troubleshoot page, click the Help link located in the upper right corner of the screen.

Unpacking Your Multi-Function Printer
About Your Multi-Function Printer
Fonts
Installing the Toner Cartridge
Loading Paper
Making Connections
Powering On the Multi-Function Printer
Changing the Display Language
Toner Save Mode
Power Save Mode
Charge-Coupled Device (CCD) Power Save Mode
Unpacking Your Multi-Function Printer
Select a location for your multi-function printer.1.
CAUTION: The multi-function printer requires at least two people to lift it
safely.
Leave enough room to open the printer tray, covers, doors, and options. It is also important to allow
enough space around the multi-function printer for proper ventilation.
Provide the proper environment:
A firm, level surface
Away from the direct airflow of air conditioners, heaters, or ventilators
Away from sunlight, extreme humidity, or high fluctuations in temperature
A clean, dry, and dust free location
NOTE: Leave the multi-function printer in the box until you are ready to install it.
In addition to the Dell™ Laser Multi-Function Printer 1600n , ensure that you have the following
items in the box. If there is a missing item, contact Dell:
2.

Toner Cartridge
AC Power Corda
Drivers and Utilities CDb
Owner's Manual
Telephone Line Corda
Setup Diagram
Operator Panel Coverc
Terminatorc
2.
The appearance of the power cord and the telephone line cord may country’s specifications.a. The Drivers and Utilities CD contains Dell printer drivers, Scan Dell™ Toner Management System,
Dell ScanCenter™, Paper Port.
b.
These items are only provided in some countries.c.
NOTE: Use the telephone line cord supplied with your multi-function printer. If you
choose to use a different cord, use an AWG #26 or lower gauge cord that is a
maximum 250 cm in length.
NOTE: The power cord must be plugged into a grounded power socket.
Save the carton and packing material in case the multi-function printer needs to be repacked.3.
Remove the packing tape from the front, back and sides of the multi-function printer.4.
Remove the label completely from the scanner module by gently pulling it. The scan unlock switch
automatically moves FORWARD to the unlock position.
5.

NOTE: When you are moving the multi-function
printer or do not intend to use it for a long period of
time, move the switch BACKWARD to the lock
position, as shown.
To scan or copy a document, the switch must be
unlocked.
5.
If your language is not already displayed on the operator panel, remove the attached English operator
panel cover from the multi-function printer, by holding the bottom of it and gently pulling it upwards,
as shown.
6.
Place the supplied operator panel cover, according to your country, gently on the operator panel.7.

About Your Multi-Function Printer
These are the main components of your multi-function printer. The following illustrations show the standard
Dell Laser MFP 1600n and an optional Tray 2 attached:
Front View
Rear View

Operator Panel B utton Functions

Copy Keys
Press:
To:
Use copy layout features, such as Auto Fit, Clone, Collation, 2-sided, 2/4 Up
(multiple pages on a sheet), and Poster copying.
Enter the number of copies.
Reduce or enlarge a copy.
Optimize the copy quality for documents containing photos, text, or mixed photos
and text.
Adjust the contrast of the output copy for the current copy job.
Start a copy.
Common Keys

Press:
To:
Enter Menu mode and scroll through the available menus.
Scroll through the options available for the selected menu item.
Confirm the selection on the display.
Exit the menu and return to Standby mode.
Stop an operation at any time, or return to the default settings.
Fax Keys

Press:
To:
Store, edit and search frequently-dialed fax numbers for automatic speed dialing.
It also allows you to print a Phonebook list.
Send a fax.
Dial a number or enter alphanumeric characters.
Send a fax to multiple destinations.
Adjust the resolution of the scanned document for the current fax job.
Redial the last number in Standby mode or insert a pause into a fax number in
edit mode.
Engage the telephone line.
Scan Keys
Press:
To:
Access a list of your PC software programs that an image can be scanned to. You
must create the scan list using the Dell software (Printer Settings Utility)
provided with your multi-function printer.
Start a scan.
Fonts
The Dell Laser Multi-Function Printers supports the following fonts:

Installing the Toner Cartridge
Open the front cover.1.
2.

Remove the toner cartridge from its bag. Hold the toner cartridge by the handle and gently shake it
from side-to-side to distribute the toner.
2.
Thoroughly rolling the cartridge will assure the maximum copies per cartridge.
NOTE: If toner comes into contact with your clothing, wipe the toner off with a dry
cloth and wash your clothing in cold water. Hot water sets toner into fabric.
CAUTION: To prevent damage, do not expose the toner cartridge to light for
more than a few minutes.
CAUTION: Do not touch the green underside of the toner cartridge. Use the
handle on the cartridge to avoid touching this area.
Align the toner cartridge with the labeled arrows, then slide it into the multifunction printer until it
locks firmly into place.
3.
Close the front cover.4.

4.
Loading Paper
Load up to 250 sheets of plain paper in the paper tray.
NOTE: Set the paper type and size after loading paper into the paper tray. See
page 66 -67 for the paper used in copying and faxing, or page 75 for PC-printing.
To load paper:
Pull open the paper tray and remove it from the multi-function printer.1.
Push down on the pressure plate until it locks into place.2.

2.
If you load longer that is longer than a standard (Letter or A4) size, such as Legal paper, press and
unlatch the guide lock, and then slide the paper length guide out completely to extend the paper tray
to its full length.
3.
Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or crease the print
media. Align the edges on a level surface.
4.
Insert the paper stack into the paper tray with the side to be printed on facing down.5.

5.
Do not exceed the maximum stack height indicated by the paper limit marks on the both inside walls of
the tray. Overloading the paper tray may cause paper jams.
6.
Slide in the length guide until it lightly touches the end of the paper stack.7.
For paper smaller than Letter size, adjust the inner paper length guide so that it lightly touches the
paper stack.

Pinch the paper width guide, as shown, and move it towards the stack of paper until it lightly touches
the side of the stack.
NOTE: Improper adjustment of paper guides can result in paper jams.
8.
Insert and slide the paper tray back into the multi-function printer.9.