Dell A940 User manual

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Dell™ AIO Printer A940
Owner’s Manual
Look Inside For:
• Learning about your printer
• Using your printer
• Maintenance and Troubleshooting

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Dell™ AIO Printer A940
Finding information
Refer to: When you need help with:
Setup Diagram This document contains complete setup information.
Drivers and Utilities CD Documentation and drivers are already installed on your
printer when shipped from Dell. You can use the CD to
uninstall/reinstall drivers or access your documentation.
Readme files may be included on your CD to provide
last-minute updates about technical changes to your
printer or advanced technical reference material for
experienced users or technicians.
Owner’s Manual This document contains information about:
•Basicusage
• Scanning, printing, copying, and faxing
•Creativeprojects
• Ink cartridge ordering information
• Setup troubleshooting
• General troubleshooting
Dell Support Website • Solutions — Troubleshooting hints and tips, articles
from technicians, and online courses
• Upgrades — Upgrade information for components,
such as memory
• Customer Care — Contact information, order status,
warranty, and repair information
• Downloads — Drivers
• Reference — Printer documentation and product
specifications
You can access Dell Support at support.dell.com. Select
your region on the WELCOME TO DELL SUPPORT
page, and fill in the requested details to access help tools
and information.

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Understanding the All-In-One parts
USB cable Power supply
Display
Operator panel
(see page 3)
Paper support
Paper guide
Paper exit tray
Top cover
Scanner lock
(underneath scanner unit)
Scanner
support
Printer
(scanner unit)

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Use the: When you want to:
Display Check the status of the All-In-One.
Operator panel Operate your All-In-One (attached to a computer or
unattached).
For more information, see page 3.
Paper exit tray Stack paper as it exits the All-In-One.
Paper guide Make sure paper feeds correctly into the All-In-One.
Paper support Load paper in the All-In-One.
Power supply Supply power to the All-In-One.
Scanner lock Lock or unlock the scanner.
NOTE: Unlock the scanner before use. Lock the
scanner if you are moving your All-In-One.
Scanner support Keep the printer (scanner unit) open to change
cartridges, unlock the scanner, or lock the scanner.
Printer (scanner unit) • Change cartridges.
• Unlock the scanner.
• Lock the scanner.
NOTE: Lift the printer (scanner unit) to do these
things.
Top cover Place an item on or remove an item from the scanner
glass.
USB cable Connect your All-In-One to a computer.

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Finding your Express Service Code and
Tag number
Your express service code and tag number is located inside the printer, as shown.
Accessing your User’s Guide
To access your User’s Guide:
•ClickStart →Programs →Dell Printers →Dell AIO Printer
A940 →View User’s Guide.

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Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of
your computer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data
and tells you how to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage,
personal injury, or death.
____________________
Information in this document is subject to change without notice.
© 2003 Dell Computer Corporation. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell
Computer Corporation is strictly forbidden.
Trademarks used in this text: Dell and DELL logo are trademarks of Dell
Computer Corporation; Microsoft and Windows are registered trademarks of
Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to
either the entities claiming the marks and names of their products. Dell
Computer Corporation disclaims any proprietary interest in trademarks and
trade names other than its own.
____________________
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS.
Use, duplication or disclosure by the Government is subject to restrictions as set
forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer
Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell
Computer Corporation, One Dell Way, Round Rock, Texas, 78682, USA.

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Safety information
• Use only the power supply provided with this product or the
manufacturer’s authorized replacement power supply.
• Connect the power cord to an electrical outlet that is near the product and
easily accessible.
• Refer service or repairs, other than those described in the user
documentation, to a professional service person.
CAUTION: Do not use the fax feature during a lightning storm. Do not
set up this product or make any electrical or cabling connections,
such as the power supply cord or telephone, during a lightning storm.

Contents ix
Contents
Finding information . . . . . . . . . . . . . . . . . . . . . . . . iii
Understanding the All-In-One parts . . . . . . . . . . . . . . . . iv
Notes, Notices, and Cautions . . . . . . . . . . . . . . . . . . . . vii
Safety information . . . . . . . . . . . . . . . . . . . . . . . . viii
1Learning about your printer
Setting up your printer . . . . . . . . . . . . . . . . . . . . . . . 2
Understanding the operator panel . . . . . . . . . . . . . . . . . 3
Operator panel menus . . . . . . . . . . . . . . . . . . . . . . 5
Photo Options menus . . . . . . . . . . . . . . . . . . . . . . 6
Understanding the printer software . . . . . . . . . . . . . . . . 7
Accessing the Dell All-In-One Center . . . . . . . . . . . . . . 7
Accessing Print Properties . . . . . . . . . . . . . . . . . . . 8
Using the Dell Photo Editor . . . . . . . . . . . . . . . . . . . 9
Using the Dell Printer Solution Center . . . . . . . . . . . . . 10
Understanding the paper type sensor . . . . . . . . . . . . . . . 11
2Using your printer
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Placing your document on the scanner glass . . . . . . . . . . . . 17
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Printing photos . . . . . . . . . . . . . . . . . . . . . . . . . 18

xContents
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . 24
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Scanning photos . . . . . . . . . . . . . . . . . . . . . . . . 26
Editing scanned images . . . . . . . . . . . . . . . . . . . . . . 29
Using special scan features . . . . . . . . . . . . . . . . . . . . 29
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Using BVRP fax software . . . . . . . . . . . . . . . . . . . . . 30
Installing BVRP fax software . . . . . . . . . . . . . . . . . 30
Configuring BVRP fax software . . . . . . . . . . . . . . . . 31
Sending a one-page fax with BVRP . . . . . . . . . . . . . . 32
Sending a multiple-page fax with BVRP . . . . . . . . . . . . 32
Receiving faxes with BVRP . . . . . . . . . . . . . . . . . . 33
Viewing your faxes in BVRP . . . . . . . . . . . . . . . . . . 33
Using Fax Console . . . . . . . . . . . . . . . . . . . . . . . . . 33
Installing Fax Console . . . . . . . . . . . . . . . . . . . . . 33
Configuring Fax Console . . . . . . . . . . . . . . . . . . . . 34
Sending a one-page fax with Fax Console . . . . . . . . . . . 34
Sending a multiple-page fax with Fax Console . . . . . . . . . 34
Receiving faxes with Fax Console . . . . . . . . . . . . . . . 35
Viewing faxes with Fax Console . . . . . . . . . . . . . . . . 35
Fax troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . 36
3Maintenance
Ordering supplies . . . . . . . . . . . . . . . . . . . . . . . . . 38
Replacing the ink cartridges . . . . . . . . . . . . . . . . . . . 39
Aligning the ink cartridges . . . . . . . . . . . . . . . . . . . . 41
After installing cartridges . . . . . . . . . . . . . . . . . . . 41
To improve print quality . . . . . . . . . . . . . . . . . . . . 41