Dymo LabelWriter 300 User manual

i
Declaration of
Conformity
DYMO Corporation
44 Commerce Road
Stamford, CT 06902-4561
Phone: [phone]
Fax: [phone]
Equipment Information
Description: Direct Thermal Printer
Models: LabelWriter 300 (90791), 330 (90792),
330 Turbo (90793), EL40 (90644), EL60
(90645), Turbo (90737)
This equipment has been tested and found to
comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC (Federal
Communications Committee) rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy, and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications.
However, there is no guarantee that interference
will not occur in a particular installation. If this
equipment does cause harmful interference to
radio or television reception, which can be
determined by turning the equipment off and on,
the user is encouraged to try correcting the
interference by one or more of the following
measures:
! Reorient the receiving antenna.
! Increase the separation between the equipment
and the receiver.
! Connect the equipment to an outlet on a circuit
different from that to which the receiver is con-
nected.
! Use shielded cables to connect this device to
computers.
! Consult the dealer or an experienced radio/TV
technician for help.

ii
You may find helpful the following booklet, prepared by
the FCC: Interference Handbook. This booklet is available
from the U.S. Government Printing Office, Superintendant
of Documents, Washington, DC 20402-9325.
"
WARNING: Changes or modifications to this unit not
expressly approved by the party responsible for
compliance could void the user’s authority to operate the
equipment and void the manufacturer’s warranty.
CE
Certification
This device has been tested and complies with the
requirements of:
The EMC Directive
EN55022: Radiated and Conducted Emissions B
EN50082-1: Generic Immunity ESD, RF, and Transient
Susceptibility and Low Voltage Directive Product Safety
EN60950
Copyright
Copyright © 2001 DYMO Corporation. All rights
reserved. Printing 3/01
Trademarks
LabelWriter is a registered trademark of DYMO
Corporation. DYMO is a registered trademark of Esselte
Corporation. All other trademarks are properties of their
respective holders.

iii
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Help and Internet Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Chapter 1
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
DYMO Label Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Creating Your Own Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Chapter 2
Using the Label Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Object Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Starting the Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Creating a New Label File . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Opening an Existing Label File . . . . . . . . . . . . . . . . . . . . . . . 16
Adding an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Moving and Resizing Objects . . . . . . . . . . . . . . . . . . . . . . . . 18
Saving Your Label to a File . . . . . . . . . . . . . . . . . . . . . . . . . 20
Chapter 3
Working with Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using the Template Manager . . . . . . . . . . . . . . . . . . . . . . . . 21
Creating a New Template . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Editing an Existing Template . . . . . . . . . . . . . . . . . . . . . . . . 23
Chapter 4
Using The List Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Chapter 5
Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Functional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

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Chapter 6
Using LabelWriter with Other Applications . . . . . . . . . . . . . . . 35
Add-In for Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . 35
Add-In for Microsoft Outlook . . . . . . . . . . . . . . . . . . . . . . . 40
Add-In for Palm Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Using the ACT! and GoldMine Add-Ins . . . . . . . . . . . . . . . 48
Using the Database Add-In . . . . . . . . . . . . . . . . . . . . . . . . . 48
Using the LabelWriter Printer Driver to Print from Microsoft
Word and Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using AddressFixer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Chapter 7
Maintenance and Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . 51
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Appendix A
Networking the LabelWriter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Connecting to a LabelWriter Over a Windows Network . . . 55
Other Networking Solutions . . . . . . . . . . . . . . . . . . . . . . . . . 56
Appendix B
Labels & Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Appendix C
Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
LabelWriter Developer Information . . . . . . . . . . . . . . . . . . . 60

1
Introduction
Congratulations on purchasing the DYMO
LabelWriter. After a short time, you will realize
how many of your daily tasks will be simplified
by using the DYMO LabelWriter.
Your LabelWriter will help you label file folders,
diskettes, video cassettes, mail packages, name
tags, and print Internet postage. With a little
imagination, you will think of hundreds of ways
to use the LabelWriter to make your job easier
and more efficient.
Features
Software The DYMO Label Software includes many
features that make it flexible and easy to use. You
can set your default return address so that you do
not have to enter your address every time you
print a label. You can import graphics to use with
your labels, and select a default logo file so you
don’t need to import your logo each time you
create a new label. Of course, you can easily
override these default values at any time.
DYMO is integrated into Microsoft
®
Word,
Outlook
®
, Palm
™
Desktop, GoldMine
®
, and
ACT!
™
software. Other popular software
vendors, such as TeleMagic
®
and CardScan
™
,
have also integrated printing with the
LabelWriter into their software.
Hardware Your LabelWriter printer does not use toner, ink
cartridges, or a ribbon to print. The LabelWriter
uses advanced thermal printing technology to
print on specially treated labels.

Introduction
2
Thermal printing is based on the principle of heat
transfer from the thermal print head inside the
LabelWriter printer to the label. A row of
miniature heating elements on the print head is
pressed against the thermal labels. As a specific
element generates heat, a thermal reaction takes
place at that point on the label and the label
becomes discolored.
Labels The only supplies you will ever need for this
printer are the labels. We recommend you only
use DYMO brand labels.
How long your labels will last depends on how
the labels are used. Thermal labels are susceptible
to fading in two ways:
! Exposure to direct sunlight or fluorescent light
for an extended period of time will cause fading.
! Contact with plasticizers (for example labels
placed on plastic ring binders) will cause fading.
In the original packaging, the label shelf life is 18
months. When used for short-term applications
(envelopes, packages, etc.), fading has never
been reported as a problem. When used to label
files in a file cabinet, fading is very gradual over
many years. When applied to the edge of a
notebook that is then placed on a shelf in the sun,
fading begins within a few months.
When not in use, keep the labels stored in a cool
dry place and in the black bag in which they were
shipped to prolong label life.
Registering the
Software
The first time you start the DYMO Label
Software application, you will be asked to
register the software. If you choose not to register
the software at this time you will be prompted the
next four times you start the program. You can
register the software at any time by selecting
Register your LabelWriter from the Help
menu.

Help and Internet Shortcuts
3
To register the software:
1. Complete at least the required fields of the
registration form.
2. Choose to register over the Internet or print the
registration form for mail or fax registration.
If you choose to register over the Internet, wait a
few seconds while your information is
transmitted to DYMO.
3. To register by mail or fax, print the completed
registration form, and mail or fax the form to the
location given on the form.
Help and
Internet
Shortcuts
Before making labels you should be aware of the
various help resources available to you. DYMO
Label Software comes with extensive Help. At
times in this manual, you will be directed to the
Help for more detailed discussion or instructions
on various topics.
To access the Help:
1. Click on the Start button, point to Programs >
DYMO Label and then click Help with DYMO
Label Software.
2. Select the topic you want to read.
Help can also be accessed within DYMO Label
Software using the Help menu item or by
pressing F1 in most windows and dialog boxes
for context-sensitive help.

Introduction
4
The DYMO Label menu also includes Internet
Shortcuts that access specific areas of the
DYMO Web site, including label ordering,
technical support, and more.
These shortcuts are also available from the Help
menu in DYMO Label Software.

5
Chapter 1
Getting Started
DYMO Label Software is a general-purpose label printing
program that is specifically designed to help you get the
most out of your LabelWriter printer. The program
includes:
!Many ready-to-use templates for common labels.
!A built-in Designer you can use to create your own
templates.
!A built-in List Manager that lets you save addresses or
other types of lists.
!Add-ins to print directly from Microsoft Word, Outlook,
Palm Desktop,ACT!, and GoldMine. Many of DYMO's
partners have also integrated label printing into their
software including CardScan, TeleMagic and eGrabber's
add-in for Quick Books®.
This chapter will introduce the DYMO Label Software
features and show you how to customize a label template.
DYMO Label
Window
The following figure introduces the features available from
the DYMO Label Software main window.

Chapter 1: Getting Started
6
The first time you open DYMO Label Software, you are
prompted to register the software.You are also asked to
enter your return address and select a default logo. See
"User Information" on page 29 for instructions on how to
define your return address and select a default logo file.
Creating
Your Own
Label
This tutorial guides you through the steps necessary to
create, print, and save a customized label. The best way to
start is to learn how to modify one of the label templates
included with the software. In this tutorial, you will
customize a shipping label.
"You can only print this shipping label on wide print-head
printers. Although the LabelWriter EL40 and
LabelWriter 300 cannot print this shipping label, we
recommend that you follow along. This tutorial will give
you valuable information on how to access the various
text and design objects and change their attributes.
Choose a
Template
The first step is to choose a label template as the basis for
your new label.
1. Click the Start button, point to Programs > DYMO
Label,and then click DYMO Label to start the software.
The DYMO Label window is displayed containing a
blank label.
2. In the Label Templates box, select the Shipping with
graphic (30256) template.