Dymo LabelWriter 300 User manual

i
Declaration of
Conformity
DYMO Corporation
44 Commerce Road
Stamford, CT 06902-4561
Phone: [phone]
Fax: [phone]
Equipment Information
Description: Direct Thermal Printer
Models: LabelWriter 300 (90791), 330 (90792),
330 Turbo (90793), EL40 (90644), EL60
(90645), Turbo (90737)
This equipment has been tested and found to
comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC (Federal
Communications Committee) rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy, and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications.
However, there is no guarantee that interference
will not occur in a particular installation. If this
equipment does cause harmful interference to
radio or television reception, which can be
determined by turning the equipment off and on,
the user is encouraged to try correcting the
interference by one or more of the following
measures:
! Reorient the receiving antenna.
! Increase the separation between the equipment
and the receiver.
! Connect the equipment to an outlet on a circuit
different from that to which the receiver is con-
nected.
! Use shielded cables to connect this device to
computers.
! Consult the dealer or an experienced radio/TV
technician for help.

ii
You may find helpful the following booklet, prepared by
the FCC: Interference Handbook. This booklet is available
from the U.S. Government Printing Office, Superintendant
of Documents, Washington, DC 20402-9325.
"
WARNING: Changes or modifications to this unit not
expressly approved by the party responsible for
compliance could void the user’s authority to operate the
equipment and void the manufacturer’s warranty.
CE
Certification
This device has been tested and complies with the
requirements of:
The EMC Directive
EN55022: Radiated and Conducted Emissions B
EN50082-1: Generic Immunity ESD, RF, and Transient
Susceptibility and Low Voltage Directive Product Safety
EN60950
Copyright
Copyright © 2001 DYMO Corporation. All rights
reserved. Printing 3/01
Trademarks
LabelWriter is a registered trademark of DYMO
Corporation. DYMO is a registered trademark of Esselte
Corporation. All other trademarks are properties of their
respective holders.

iii
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Help and Internet Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Chapter 1
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
DYMO Label Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Creating Your Own Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Chapter 2
Using the Label Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Object Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Starting the Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Creating a New Label File . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Opening an Existing Label File . . . . . . . . . . . . . . . . . . . . . . . 16
Adding an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Moving and Resizing Objects . . . . . . . . . . . . . . . . . . . . . . . . 18
Saving Your Label to a File . . . . . . . . . . . . . . . . . . . . . . . . . 20
Chapter 3
Working with Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using the Template Manager . . . . . . . . . . . . . . . . . . . . . . . . 21
Creating a New Template . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Editing an Existing Template . . . . . . . . . . . . . . . . . . . . . . . . 23
Chapter 4
Using The List Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Chapter 5
Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Functional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

iv
Chapter 6
Using LabelWriter with Other Applications . . . . . . . . . . . . . . . 35
Add-In for Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . 35
Add-In for Microsoft Outlook . . . . . . . . . . . . . . . . . . . . . . . 40
Add-In for Palm Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Using the ACT! and GoldMine Add-Ins . . . . . . . . . . . . . . . 48
Using the Database Add-In . . . . . . . . . . . . . . . . . . . . . . . . . 48
Using the LabelWriter Printer Driver to Print from Microsoft
Word and Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using AddressFixer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Chapter 7
Maintenance and Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . 51
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Appendix A
Networking the LabelWriter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Connecting to a LabelWriter Over a Windows Network . . . 55
Other Networking Solutions . . . . . . . . . . . . . . . . . . . . . . . . . 56
Appendix B
Labels & Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Appendix C
Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
LabelWriter Developer Information . . . . . . . . . . . . . . . . . . . 60

1
Introduction
Congratulations on purchasing the DYMO
LabelWriter. After a short time, you will realize
how many of your daily tasks will be simplified
by using the DYMO LabelWriter.
Your LabelWriter will help you label file folders,
diskettes, video cassettes, mail packages, name
tags, and print Internet postage. With a little
imagination, you will think of hundreds of ways
to use the LabelWriter to make your job easier
and more efficient.
Features
Software The DYMO Label Software includes many
features that make it flexible and easy to use. You
can set your default return address so that you do
not have to enter your address every time you
print a label. You can import graphics to use with
your labels, and select a default logo file so you
don’t need to import your logo each time you
create a new label. Of course, you can easily
override these default values at any time.
DYMO is integrated into Microsoft
®
Word,
Outlook
®
, Palm
™
Desktop, GoldMine
®
, and
ACT!
™
software. Other popular software
vendors, such as TeleMagic
®
and CardScan
™
,
have also integrated printing with the
LabelWriter into their software.
Hardware Your LabelWriter printer does not use toner, ink
cartridges, or a ribbon to print. The LabelWriter
uses advanced thermal printing technology to
print on specially treated labels.

Introduction
2
Thermal printing is based on the principle of heat
transfer from the thermal print head inside the
LabelWriter printer to the label. A row of
miniature heating elements on the print head is
pressed against the thermal labels. As a specific
element generates heat, a thermal reaction takes
place at that point on the label and the label
becomes discolored.
Labels The only supplies you will ever need for this
printer are the labels. We recommend you only
use DYMO brand labels.
How long your labels will last depends on how
the labels are used. Thermal labels are susceptible
to fading in two ways:
! Exposure to direct sunlight or fluorescent light
for an extended period of time will cause fading.
! Contact with plasticizers (for example labels
placed on plastic ring binders) will cause fading.
In the original packaging, the label shelf life is 18
months. When used for short-term applications
(envelopes, packages, etc.), fading has never
been reported as a problem. When used to label
files in a file cabinet, fading is very gradual over
many years. When applied to the edge of a
notebook that is then placed on a shelf in the sun,
fading begins within a few months.
When not in use, keep the labels stored in a cool
dry place and in the black bag in which they were
shipped to prolong label life.
Registering the
Software
The first time you start the DYMO Label
Software application, you will be asked to
register the software. If you choose not to register
the software at this time you will be prompted the
next four times you start the program. You can
register the software at any time by selecting
Register your LabelWriter from the Help
menu.

Help and Internet Shortcuts
3
To register the software:
1. Complete at least the required fields of the
registration form.
2. Choose to register over the Internet or print the
registration form for mail or fax registration.
If you choose to register over the Internet, wait a
few seconds while your information is
transmitted to DYMO.
3. To register by mail or fax, print the completed
registration form, and mail or fax the form to the
location given on the form.
Help and
Internet
Shortcuts
Before making labels you should be aware of the
various help resources available to you. DYMO
Label Software comes with extensive Help. At
times in this manual, you will be directed to the
Help for more detailed discussion or instructions
on various topics.
To access the Help:
1. Click on the Start button, point to Programs >
DYMO Label and then click Help with DYMO
Label Software.
2. Select the topic you want to read.
Help can also be accessed within DYMO Label
Software using the Help menu item or by
pressing F1 in most windows and dialog boxes
for context-sensitive help.

Introduction
4
The DYMO Label menu also includes Internet
Shortcuts that access specific areas of the
DYMO Web site, including label ordering,
technical support, and more.
These shortcuts are also available from the Help
menu in DYMO Label Software.

5
Chapter 1
Getting Started
DYMO Label Software is a general-purpose label printing
program that is specifically designed to help you get the
most out of your LabelWriter printer. The program
includes:
!Many ready-to-use templates for common labels.
!A built-in Designer you can use to create your own
templates.
!A built-in List Manager that lets you save addresses or
other types of lists.
!Add-ins to print directly from Microsoft Word, Outlook,
Palm Desktop,ACT!, and GoldMine. Many of DYMO's
partners have also integrated label printing into their
software including CardScan, TeleMagic and eGrabber's
add-in for Quick Books®.
This chapter will introduce the DYMO Label Software
features and show you how to customize a label template.
DYMO Label
Window
The following figure introduces the features available from
the DYMO Label Software main window.

Chapter 1: Getting Started
6
The first time you open DYMO Label Software, you are
prompted to register the software.You are also asked to
enter your return address and select a default logo. See
"User Information" on page 29 for instructions on how to
define your return address and select a default logo file.
Creating
Your Own
Label
This tutorial guides you through the steps necessary to
create, print, and save a customized label. The best way to
start is to learn how to modify one of the label templates
included with the software. In this tutorial, you will
customize a shipping label.
"You can only print this shipping label on wide print-head
printers. Although the LabelWriter EL40 and
LabelWriter 300 cannot print this shipping label, we
recommend that you follow along. This tutorial will give
you valuable information on how to access the various
text and design objects and change their attributes.
Choose a
Template
The first step is to choose a label template as the basis for
your new label.
1. Click the Start button, point to Programs > DYMO
Label,and then click DYMO Label to start the software.
The DYMO Label window is displayed containing a
blank label.
2. In the Label Templates box, select the Shipping with
graphic (30256) template.

Creating Your Own Label
7
"The 30256 label is shipped with the EL60, Turbo, 330,
and 330 Turbo model printers. If you have an EL40 or
300 model printer, select this label anyway, and follow
along with the exercise.
Notice that all templates are listed with the label type first,
then any important objects on the template, and finally the
part number of the label.
The Shipping with graphic (30256) template is
displayed.
Changing the
Graphic
The next step in this tutorial is to customize the graphic.
As you will see, to modify an object’s attributes, you
simply click the object. A dialog box appears that you can
use to change the object’s attributes.
To change the logo:
1. Click the telephone graphic that appears on the label.
The Graphic Settings dialog box appears.
2. Click the File option under Select Image Source.

Chapter 1: Getting Started
8
The Insert Image button changes to read Select File.
3. Click Select File.
The File open dialog box is displayed listing the contents
of the default clipart directory which contains the
Business, Miscellaneous, and Sign folders.
4. Select the Miscellaneous folder and click Open.
The contents of the Miscellaneous folder are displayed.
5. Select the Comput1.bmp file.
A preview showing the contents of the Comput1.bmp
graphic file is displayed.
6. Click the Open button.
The Comput1.bmp graphic is displayed in the Graphic
Settings dialog box.
7. Click OK.
The computer graphic is displayed on the label replacing
the telephone graphic.

Creating Your Own Label
9
Changing the
Return
Address
Next, you change the return address.
To enter the return address:
1. Click the text in the label’s upper-right corner.
The Text Settings dialog box is displayed.
2. Type the following text:
CompuDoctor’s Fix It Service
1234 Hardware Way
Livermore, CA 94550
3. Click OK.
The return address is displayed on the label.
Changing the
Recipient
Address
Next, you enter DYMO’s address as the recipient.
To enter the recipient’s address:
1. Position the arrow pointer over the address object.

Chapter 1: Getting Started
10
To help you identify objects, the program displays a hint
when you position the pointer over an object.
2. Click the address object.
The Address Settings dialog box is displayed.
3. Type the following address into the Address Settings
dialog box:
DYMO Corporation
44 Commerce Road
Stamford, CT 06902-4561
4. Click OK.
Changing the
Font
You may want to modify the font used for the recipient
address or return address.You can use the same font for all
the lines in your address or make the first line different
from the rest. For this tutorial, you’ll use the same font for
all the lines.

Creating Your Own Label
11
To change the font for the address:
1. Click the recipient address object.
The Address Settings dialog box is displayed.
2. Click the Font button and select All Lines from the drop-
down menu.
The Font dialog box is displayed.
3. If Arial is not selected, select Arial from the Font list and
Bold from the Font Style list.
4. Click OK to close the Font dialog box.
5. Click OK to close the Address Settings dialog box.
The address is now formatted with Arial Bold type on the
label. Also, a POSTNET bar code encoding the address
appears above the address.
Printing the
Label
Now that you have customized the label, you are ready to
print.
"You can only print this shipping label on EL60, Turbo,
330, and 330 Turbo printers. If you have an EL40 or 300
printer, skip this section.
Before you print the label, make sure:
!The LabelWriter printer is connected to your computer
and turned on.
!You have properly loaded shipping labels in the printer.
If necessary, see the Quick Start Card for information on
how to set up your printer.
To print the label:
!Click the Print button on the Main toolbar.

Chapter 1: Getting Started
12
Saving the
Label as a
Template
Now that you have created your shipping label, you can
save it as a label template. Labels saved as template files
will automatically appear in the Label Templates drop-
down list.
To save the label as a label template:
1. Click the Save button on the Main toolbar.
The Save File dialog box is displayed. By default,
LabelWriter Templates (*.LWT) is selected as the file
type.
2. Type the name MyShip in the File name box and click
Save.
Notice that your new label template, MyShip, is added to
the top of the Label Templates list as the most recently
used template and also alphabetically in the template list
below.
To use a template file you created, simply choose it from
the Label Templates list and the label template is
displayed with all the information you placed on the
template.
"To access your label templates from the Label Templates
list, you must store them in the label file directory. A
default Label Files directory is created for you, under the
DYMO Label installation folder, when you first install
the software.
Now that you can open, edit, print, and save a shipping
label, you are ready to use and/or modify most other label
templates. Note that there are several different methods of
saving your changes. In this tutorial you saved your label
as a template and it will appear in the Label Template
drop-down list.You can also save your label to a file. See
"SavingYour Label to a File" on page 20 for more
information on this option.

13
Chapter 2
Using the Label Designer
DYMO Label Software allows you to easily design labels
for your specific needs using a simple-to-use Label
Designer.You can also modify any of the label templates
included with the software.
The Label Designer allows you to change the appearance
and content of labels.You can add or modify text
(including addresses), bar codes, sequential numbers,
date-time stamps, lines, and rectangles. The following are
examples of custom label designs.
Object
Definitions
A label created in DYMO Label Software can contain
various text and design objects. Each object has certain
attributes, such as: size, position, font, etc.You can edit an
object’s attributes, simply by clicking the object (or
double-clicking if the Designer is active).You can then
select the attributes that you want in the dialog box that is
displayed. For more information on modifying object
attributes, see the Help.
Below you will find a description of each of the objects
available in DYMO Label Software.
Text The text object is useful for displaying information that
remains unchanged every time you print a new label (for
example, “Hello my name is” on name badges or your
return address on shipping labels). By defining the text
you are using as a preference setting and then copying the
text into text objects, you are able to print labels with

Chapter 2: Using the Label Designer
14
information on them that is static. (See "Default Return
Address" on page 29.)
For convenience, DYMO Label Software includes a button
to quickly insert the return address you entered when you
first ran the program. Text objects can also be used for text
that changes from label to label. This is useful for part
numbers, book titles, and many other non-address items
you might save in the List Manager. For more information
on variable text, see the Help.
Address Address objects are designed to display addresses. They
are similar to text objects, but are designed to print
information that changes with each label printed, such as
names and addresses. Address objects can also display
POSTNET bar codes.You can change the font settings
(font, size, style, and so on) for text in address objects and
control the text’s position. DYMO Label Software also lets
you apply special effects to the text.
Graphic The graphic object enables you to add your company logo
and other favorite graphics to labels.You can import many
popular graphic formats, position them anywhere on the
label, resize them, and even specify one as the default
graphic.You can also copy a graphic from a graphics
application (such as Microsoft Paint or CorelDRAW)and
then paste it into DYMO Label Software.You can import a
graphic directly from a file or capture an image from a
video device connected to your computer. After you insert
a graphic, you can add a border of a specified size and
color around the object.
"If you defined a default logo file, the graphic file you
specified is displayed in any new graphic objects you
place. See "Default Logo File" on page 29 for
information about defining a default logo file.
Lines You can use horizontal and vertical line objects to improve
a label’s appearance. Horizontal lines also function well as
visual dividers on labels (for example, between the sender
and recipient’s address on shipping labels).You can
specify various shades of gray and the thickness of the
lines.You can also hide lines that appear on labels.

Object Definitions
15
Rectangle Rectangle objects, like line objects, are primarily design
elements you can use to enhance a label’s appearance.
Rectangles can be used to create borders around objects.
You can specify shades of gray to fill the rectangle.You
can also specify the thickness of the rectangle border.
Bar Code Bar code objects display and print bar codes on your
labels.You can use bar code objects to display fixed
information that you enter or variable information
obtained from another object. When you link a bar code
object to another object, the bar code object encodes the
information contained in the linked object. Furthermore, if
you change the information in the linked object, the
program automatically updates the bar code object to
encode the new information.
For example, you may want to link the bar code object to a
part number text object on a label. When you update the
part number text object on the label, the bar code object is
automatically updated.
You can choose from many standard bar code symbologies
including Code 39, Code 128, Codabar, UPC A/E, EAN 8/
13, ITF-14 and Interleaved 2 of 5 bar codes.You can
choose to include or exclude human readable text
(alphanumeric information) and specify the font settings
for the text.You can also select the bar code size and
position.
Counter You can use counter objects to automatically number a
series of labels. For example, you could use a counter
object to automatically serialize a bunch of raffle tickets.
You can also specify text you want to appear in front and
behind the counter (for example, “Disk # of ten”), as well
as the starting number and the increments for counting
(1,10,100, and so on). DYMO Label Software will also let
you specify the font settings for the counter information,
as well as other attributes.
Date-Time You can use date-time objects to stamp the current date
and/or time on labels using any one of a number of
predefined formats. As with counter objects, you can
specify the text you want to appear in front of and/or
behind the date-time (for example, “Today’s date is”).
DYMO Label Software offers a variety of date formats,

Chapter 2: Using the Label Designer
16
including European formats.You can include or exclude
the time and use the 24-hour time format (13:00, 22:00,
and so on).You can control the font settings and other
attributes for the date-time information.
Starting the
Designer
When the Label Designer is active, the Design toolbar is
displayed below the Main toolbar.
In addition, the mouse pointer displays as a pencil object.
You can start the Label Designer in several ways:
!Open a new or existing Label file.
!Click the Open Label Designer button on the Main
toolbar
!Click View Design Toolbar from the Edit menu.
Creating a
New Label
File
DYMO Label Software includes a blank label template for
every type of available label.When you create a new label,
you select one of these blank labels as a starting point.
To create a new label:
1. On the File menu, click New Label.
The New Label dialog box is displayed.
2. Select a label from the list that most closely matches the
label you wish to create and click OK.
The blank label opens in the window and the Design
toolbar is displayed below the main toolbar.
Opening an
Existing
Label File
Whenever you want to use a label file you have saved to
disk, you simply open it. For convenience, the last four
saved label files appear at the bottom of the File menu.
You can then print the label as is, or modify it to suit your
needs.
To open an existing label file:
1. On the File menu, click Open or click the Open button.
Main Toolbar
Design Toolbar