Easy Clocking XENIO 200 Manual

INSTRUCTION GUIDE FOR XENIO 200

Contents
INTRODUCTION 4
WHAT’S IN THE BOX 5
XENIO TIME CLOCK INSTALLATION 6-8
CONFIGURE WIFI SETTINGS (OPTIONAL) 9-10
CONNECT VIA ETHERNET/NETWORK CABLE 11
HOST PC SETTINGS 12-13
EXPORTING TIME LOGS INTO USB 14-15
ADDING EMPLOYEES 16-19
Adding an Employee’s Fingerprint 16-17
Adding a Smart Card to an Employee 18
Adding a Pin Number to an Employee 19
ASSIGNING ADMINISTRATOR/MANAGER LEVEL 20-21
HOW TO PROPERLY CLOCK IN/OUT 22-25
Fingerprint 22
Smart Card 23
Pin Number 24-25
SYSTEM SETTINGS 26-27

This instruction guide covers the
configuration for the following model:
XENIO 200
Manual Version 1.0
©Easy Clocking 2018
4

5
What’s in the box
4x 4x 1x
POWER ADAPTER
A) B) C)
WALL MOUNT
XENIO
SCREWS WALL
ANCHORS
COVER PLATE
WALL MOUNT
SCREW
XENIO
INSTRUCTION
GUIDE

Installation
1
2
3
4x
4x
Using a pencil, mark 4 screw
holes on the wall.
Insert Wall Anchors (B)
into the 4 holes that you
marked in Step 1.
Align your Wall Mount with the 4 Wall Anchors (B)
and secure the mount to the wall with the 4
Screws (A) provided.
6

4
5
6
*When connecting to your network via ethernet:
Run the cables (ethernet cable not provided)
inside or outside of the wall.
Connect your ethernet cable to an ethernet wall
jack, router, or switch. Insert the Power
Adapter to an electrical receptacle.
Attach the other end of the ethernet cable and
the Power Adapter to the Xenio.
** Network cable is not required when using WiFi
7
** When connecting power to the Xenio via POE, DO NOT connect the provided power adapter.

7
Attach Cover Plate (optional) into grooves
Attach the Xenio to the Wall Mount,
9
Secure the Xenio to the Wall Mount by
fastening the Wall Mount Screw (C),
8
8
1x

Configure Wifi Settings (optional)
1. Open the Xenio Time Clock Menu
Tap
2. Select Wi-Fi
3. Enable the Wi-Fi option on the Time Clock
To enable Wi-Fi, switch the Wi-Fi option
from OFF to ON located at the top of the screen.
4. Select your Wireless network from the list.
If the network is secured, you will need to input
your security key/password to successfully connect.
If the network is open (no security key/password,)
the device will connect automatically.
Tap
Wi-Fi 1
Wi-Fi 3
Wi-Fi 4
connected
open
secured
Wi-Fi 2
secured
CONNECT
9

5. Tap on CONNECT located on the bottom right side of
the screen to complete the process.
CONNECTCANCEL
6. Once connected, the status will be displayed below
the name of the Wireless network.
To confirm the Status, Signal Strength, Security Type
and IP address, simply select the network once again
from the list. You will also be able to FORGET the
network from this screen.
Wi-Fi 1
Wi-Fi 3
Wi-Fi 4
connected
open
secured
Wi-Fi 2
secured
10

3. The Xenio has been pre-configured to use DHCP.
This will automatically assign an available IP Address
on your network
If you choose to configure the clock to use
a Static IP, you will need to change the
setting from DHCP to Static.
Once you have specified Static, you will be able
to input your Static IP Address,Default Gateway
and Subnet Mask (pre-configured to 255.255.255.0)
Connect via Ethernet/Network Cable
1. Open the Xenio Time Clock Menu
2. Select Ethernet
4. Select SAVE to complete to process
Ethernet
Tap
Tap
XXXXXX
255.255.255.0
IP Settings
IP Address
Default Gateway
Subnet Mask
DHCP
11
** When using this connection method make sure the WIFI is turned o

If you are using our Installed version of the software, you must
configure the Time Clock Host PC Settings to point to the
server or PC in which you installed the software.
To configure your settings when using our Installed software,
first:
1. Obtain the IP address of the Host Server or PC
where you have installed the Easy Clocking software.
2. Configure Host IP settings on the Xenio Time Clock
Navigate into the Menu
Select Host PC Setting
Installed Software
Host PC Settings
Cloud Software
If you are using our cloud-based software (SaaS), the Time Clock
Host PC Settings have been pre-configured. All you need to do
is connect the Xenio to any internet connection, as previously
explained by either Wi-Fi or Ethernet..
*Any changes to these parameters should be consulted with your
network administrator and/or EasyClocking’s Technical Support
Team.
12
*Refer to the image on the next page...

XXX
XXX
13
4. Select SAVE to apply any changes.
Host PC IP Address: Enter the IP address
of the Server or PC in which the Easy
Clocking software is installed. Refer back
to number 1.
Host PC Port: The time clock communication
port for Installed Software is 5011.
3. Verify the following parameters:
XXX.XX.XXX.XXX
5011
This icon represents the connection status between
the Xenio Smart Clock and the Server. When the
device has not obtained a valid connection to the
server, the following icon will display . Once a
successful connection has been established, the
will disappear.

14
1. Insert a USB flash drive into the USB port located underneath
the device.
2. Open the Xenio Time Clock Menu
3. Select Settings
4. Scroll down and select Export to USB
Exporting Time Logs into USB

15
5. You will be prompted to confirm the download of the records.
Select Yes
6. Choose from the following options:
All: Used to download ALL attendance records in the device
Memory, whether they were downloaded previously or not.
(Note: This method will overwrite any previously edited records.)
New: Used to download only NEW attendance records.
(Always recommended)
7. A “Downloaded Successfully” message will appear, select OK.
Only users with Administrative privileges will be allowed
to download the time records using the USB flash drive.
To upload the Time Logs, refer to the Online Help Guide

Enrolling Employee Fingerprint
Card or Pin Code
To enroll a User on the Xenio Smart Clock, you must
first create the User in the EasyClocking software.
In your EasyClocking software:
1. Click on the Users tab, then click on the General tab.
2. Click on the Create User button located to the right
of the screen.
3. Enroll the User with their corresponding settings.
4. Assign the User to the device via the
Clocking Permissions.
Once the User has been successfully enrolled within the
software, we can send the Clocking Permissions. Pushing
this command will send the User’s full name from the
software to the Time Clock.
Note:
The Time Clock(s) must be connected to a network in order to
receive any commands from the Software.
Enter the Xenio Time Clock’s menu
1. Select Users.
2. Select the User from the list on the left. You may
also search for a specific User by tapping on the
Search Box at the top of the list.
16

3. User Authentication:
Select the method of authentication you wish to
add for the user.
I. Fingerprint
Step 1 Select the fingerprint option.
Step 2 Tap the finger that you will
be enrolling.
0
RightLeft
17

Step 3 Scan the finger you are enrolling 3
individual times. Once the process
is complete, the enrolled finger will
be marked on the corresponding hand.
For detailed instructions and proper finger placement when
Scanning your fingerprint, refer to page 22
II. Proximity
Step 1 Select the Proximity card option
Step 2 Scan your card by placing it near the icon
located on the right side of Xenio time clock
You must scan your card only once
Present your card
RightLeft
JOHN SMITH
ID: 36
You must scan your finger 3 times
JOHN SMITH
ID: 36
Place your finger on the scanner
2 3
Great! Place your finger on the scanner a second time
3
Almost done, place finger on the scanner one last timeWe’re all done! Fingerprint successfully registered
18

III. Passcode
Step 1 Select the passcode option.
Step 2 Enter your passcode. 4-6
characters in length.
Once you have successfully enrolled the User, they may begin
clocking in/out on the Xenio Smart Clock.
To remove a User from the Xenio Time Clock, log into your
software and remove the user’s Clocking Permissions to the
device.
To delete a User from the Xenio Smart Clock, inactivate or
terminate the User directly from the Easy Clocking software
NOTE:
X
19
Type your ID
Type your ID
1 2 3
4 5 6
7 8 9
0
OK
Enter your ID

20
Assigning Administrator/Manager Level
1.
Users
2. Clocking Permissions:
The Xenio’s default setting allows anyone open access into the
Menu.
To restrict access, user levels can be specified as Administrator
or Manager. Setting these restrictions will only allow authorized
users to open the device Menu.
Level Description
Employee: Can only clock in or out, cannot access
the Time Clock Menu.
Manager: Can access the Menu to add Employees,
view employee Schedules, Time Records and Jobs
as well as configure the Wi-Fi connection. Prevented
from accessing a few Network and Time Clock
Settings
Administrator: Has full access to the Menu and all
settings.
How to Set the Admin/Manager Level
Enroll the employee as shown in the previous pages of this
guide, before following the steps below.
To create a Manager or Administrator on the Time Clock, log into
your software and navigate to:
In the section for Time Clock Permissions,
specify the Time Clock Menu Level.
Select between Administrator and Manager to apply
the Menu restriction on the Xenio Smart Clock.
Click SAVE to apply the change.