Epson Expression Premium XP-800 User manual

XP-800
Small-in-One™ Printer
Quick Guide
About Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . 10
Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
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2About Your Product
About Your Product
After you set up your XP-800 (see the Start Here sheet), turn to this Quick Guide and your
online User’s Guide for instructions on using your product.
Adjusting the Control Panel
The control panel is adjustable. Raise or lower it to the desired angle as shown.
Using the Touch Screen
The touch screen makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Touch the screen to wake it up.
Features Where to find information
Copy, scan, and fax from the easy-to-use touch
screen.
See this Quick Guide for the basics.
See the online User’s Guide for details.
Easy networking—WiFi, Wi-Fi Direct, and
Ethernet®.
See the Start Here sheet and the online
User’s Guide.
Process large documents with the 30-page
capacity Automatic Document Feeder
See this Quick Guide for the basics.
See the online User’s Guide for details.
Print photos from a USB flash drive, external
hard drive, or CD burner.
See the online User’s Guide for details.
Copy files to and from your computer with the
built-in memory card reader.
Print on card stock and other thick media using
the rear paper feed slot.
See this Quick Guide for the basics.
See the online User’s Guide for details.
Print and scan from anywhere with EPSON
Connect™ Solutions, and Google Cloud Print™.
See www.epson.com/connect and the
online User’s Guide for details.
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About Your Product 3
The touch screen displays only the buttons that are available for the task you are working
on.
Caution: Press the touch screen gently with the tip of your finger; don’t press too hard
or use sharp objects.
Tip: To turn off the “beep” heard when you press a button, or to reduce its volume,
press Setup > Printer Setup > Sound and adjust one of the settings. If you turn off the
sound, the dialing sound made when you transmit a fax is also turned off.
Note: The light is green when the product is connected to a network. It flashes
when network settings are being adjusted (green for wireless and orange for wired).
For more information on the icons displayed on the screen, press lor r, then select Help
on the product’s touch screen.
Number Description
1 Turns product on/off
2 Returns to the Home menu
3 LCD screen shows menus and status
4 Use the arrow keys to navigate menus
5 Shows wireless network status
6 Opens the CD/DVD menu
7 Cancels/returns to the previous menu
8 Starts copying/printing/scanning/faxing
234
765
1
8
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4Loading Paper
Loading Paper
Your printer has two paper cassettes and a rear paper feed slot. You can load the following
paper sizes:
■Upper cassette (Cassette 1): 4 × 6- or 5 × 7-inch photo paper
■Lower cassette (Cassette 2): letter-size, A4, legal-size, 4 × 6-, 5 × 7-, or 8 × 10- inch
paper
■Rear paper feed slot: one sheet at a time
For details on loading paper in the lower cassette, see the Start Here sheet. To load paper in
the upper cassette or rear paper feed slot, follow the instructions in this section.
Loading Paper in the Upper Cassette
1. Open the front cover. If the output tray is open, close it before going to the next step.
(As you slide in the output tray, there may be slight resistance and noise. This is
normal.)
Upper
cassette
Lower
cassette
Rear paper feed slot
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Loading Paper 5
2. Pull out the upper paper cassette.
Note: If you do not see the upper cassette, it may be pushed into the printer.
Remove the lower cassette, then carefully pull out the upper cassette.
3. Slide the edge guides outward.
4. Set the front edge guide to the paper size you are using. Then insert paper with the
glossy or printable side facedown. Make sure the paper is loaded against the front edge
guide.
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6Loading Paper
5. Slide the side edge guides against the paper, but not too tight. Make sure the paper is
under the tabs on the edge guides.
6. Keep the cassette flat as you insert it. Insert the cassette until the arrows on the right
side line up.
Loading Paper in the Rear Feed Slot
First, send your print job to the printer. Be sure to select Rear Paper Feed Slot for the
Source setting. (The print job can be sent from a computer or by using the touch screen.)
Then follow the steps below to load paper in the rear paper feed slot.
1. Open the rear paper feed slot cover and pull up the paper support.
2. Slide the edge guides outward.
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Loading Paper 7
3. Load a single sheet of paper with the printable side faceup at the center of the rear
paper feed slot. Slide the edge guides against the paper, but not too tight.
Note: Push paper down until it meets resistance (about 2 inches [5 cm]) of the
paper should be inside the printer as shown).
4. When you’re ready to print, press x.
To cancel printing, press yCancel.
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8Loading Paper
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your documents, photos, presentations, and creative projects.
You can purchase genuine EPSON ink and paper at EPSON®Supplies Central®at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an EPSON authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
EPSON Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
EPSON Brochure & Flyer Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
EPSON Ultra Premium Presentation
Paper Matte
Letter (8.5 × 11 inches
[216 × 279 mm])
S041341 50
EPSON Premium Presentation
Paper Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
EPSON Premium Presentation
Paper Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
EPSON Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
EPSON Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
EPSON Ultra Premium Photo Paper
Luster
Letter (8.5 × 11 inches
[216 × 279 mm])
S041405 50
EPSON Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
EPSON Premium Photo Paper
Semi-gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20
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Loading Paper 9
Note: Media availability varies by country.
For additional paper loading instructions, see the Start Here sheet or online User’s Guide.
For best results:
■Fan and align the edges of the paper before loading.
■If the paper is curled, flatten it or curl it slightly in the opposite direction before
loading. Printing on curled paper may cause ink to smear on your prints.
■Load paper into the paper cassettes with the glossy or printable side facedown making
sure the paper is under the edge guides. Load paper in the rear feed slot with the
glossy or printable side faceup.
■Always load paper short edge first and make sure the paper stack fits under the edge
guides.
■Make sure the paper is loaded against the edge guide and not sticking out from the
end of the cassette.
■Do not load more than the recommended number of sheets.
EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
EPSON Photo Quality Self-adhesive
Sheets
A4 (8.3 × 11.7 inches
[210 × 297 mm])
S041106 10
EPSON Iron-on Cool Peel Transfer
paper
Letter (8.5 × 11 inches
[216 × 279 mm])
S041153 10
Paper name Size
Part
number
Sheet
count
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10 Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass only.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size)
on the scanner glass.
1. Raise the document cover.
2. Place your original facedown on the scanner glass, with the
bottom against the front-right corner.
3. Close the cover gently to keep your original in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size
sheets (single-sided only) in the ADF.
Caution: Make sure your originals are not creased or folded, and do not contain holes,
staples, tape, or other materials that could obstruct the feeder.
1. Open the ADF paper support, and then slide out the output tray extension.
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Placing Originals for Copying, Scanning, or Faxing 11
2. Slide out the edge guide.
3. Fan the originals, then tap them on a flat surface to even the edges.
4. Insert the originals face up, top edge first. The ADF icon appears on the screen.
Note: If you’re using the Letter, 2-up Copy or A4, 2-up Copy layout, make sure the
originals are loaded as shown below.
5. Slide the edge guide against the originals, but not too tight.
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12 Copying a Document or Photo
Copying a Document or Photo
Follow the steps in this section to make color or black-and-white copies.
You can copy documents just like on a copy machine. If you use the Automatic Document
Feeder (ADF), you can copy up to 30 sheets at a time.
1. Make sure paper is loaded in one of the paper cassettes (see page 4).
2. Place your original document on the scanner glass or in the ADF (see page 10).
Note: When you use the Copy function with originals loaded in the ADF, letter-size
paper is automatically selected for your printed copies. If you copy a legal-size
document, the image will be cropped. To copy a full legal-size document on letter-
size paper, scroll down and select Reduce/Enlarge. Then select Legal->Letter.
3. Press if necessary, and select Copy. You see this
screen:
4. Press +or –to select the number of copies you want
(up to 99). Or press the number 1to display the
numeric keyboard, then select the number and press
Done.
5. Select Color or B&W (black-and-white).
6. Scroll down to view additional copy settings.
7. Select a copy setting, then press uor dand select an
option.
Note: To clear previously used copy settings, scroll
down and select Clear All Settings. For more
information about copy settings, see your online
User’s Guide.
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Copying a Document or Photo 13
8. When you’re ready to copy, press x.
To cancel copying, press yCancel.
Note: When printing two-sided, if ink on the front of the paper smears, select a longer
Dry Time setting.
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14 Printing From a Memory Card
Printing From a Memory Card
Your printer lets you print photos directly from your digital camera’s memory card; just
insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for a list of compatible memory cards and instructions on
copying memory card files between your printer and a computer.
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card into the correct slot as
shown. Insert just one card at a time.
Caution: Do not force the card into the
slot; it won’t go in all the way. If your
memory card requires an adapter, attach
it before inserting the card into the slot.
Otherwise, the card might get stuck.
The memory card access light flashes, then stays lit. Now you can view your photos on the
LCD screen and print them (see page 15).
Removing the Card
After you finish printing your photos, follow these steps to remove the card:
1. Make sure the memory card access light is not flashing.
Caution: Do not remove the card or turn off your printer while the memory card
access light is flashing; you may lose data on the card.
2. If the printer is connected to your computer with a USB cable, do one of the
following before removing the memory card or turning off the printer:
■Windows: Right-click the name of your card (removable disk) in Computer, My
Computer or Windows Explorer, and select Eject.
■Mac OS X: Drag the removable disk icon from your desktop into the trash.
3. Pull the card straight out of its slot.
Memory card
access light
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Printing From a Memory Card 15
Printing Photos From the LCD Screen
You can select individual photos for printing as you view them on the LCD screen. See the
online User’s Guide for instructions on printing various types of layout sheets and
personalized note paper.
1. Load several sheets of EPSON photo paper (various types available; see page 8).
2. Press if necessary, and select Print Photos.
3. Touch a photo on the screen to select it for printing.
4. Press +or –to select the number of copies you want of
that photo.
To crop or zoom into a photo, select Edit > Crop/
Zoom, then make your adjustments.
To adjust the photo image, select Edit > Photo
Adjustments, then make your adjustments.
5. To select another photo, press lor rto scroll through your photos, or press yand
select a thumbnail image.
6. To choose print settings, select Settings. Then scroll down and change additional
print settings, as necessary.
7. When you’re ready to print, press x.
To cancel printing, press yCancel.
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16 Printing From Your Computer
Printing From Your Computer
This section describes the basic steps for printing from a Windows®or Mac computer. For
detailed instructions on printing, including two-sided printing on plain paper or EPSON
Bright White Paper with the auto duplexer, see the online User’s Guide.
Printing in Windows
1. Select the print command in your application.
2. Select your product, then click the Preferences or Properties button.
(If you see a Setup, Printer, or Options button, click it. Then click Preferences or
Properties on the next screen.)
Click here to open
your printer software
Select your EPSON
product
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Printing From Your Computer 17
3. On the Main tab, select the basic print settings. Make sure you choose the correct
paper Source and Type setting for the paper you are using (see page 19 for details).
Tip: For quick access to the most common settings, click the Shortcuts tab and
select one of the Printing Presets. You can create your own presets by clicking the
Add/Remove button.
4. To resize your printout or select other print settings, click the Page Layout tab and
select settings as necessary.
5. For more printing options, click the Advanced tab.
Note: For more information about print settings, click Help or see your online
User’s Guide.
6. Click OK to save your settings.
7. Click OK or Print to start printing.
Select your
document or photo
Orientation
Select your
paper Size
Select your
paper Type
Select the type of document you’re
printing (choose Photo or Best
Photo for pictures)
Select the
correct Source
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18 Printing From Your Computer
Printing with Mac OS X
Follow the steps below to print from Mac OS X.
1. Open a photo or document in an application.
2. Open the File menu and select Print.
3. Select your EPSON product as the Printer setting.
4. Click the arrow or Show Details to expand the print window, if necessary.
5. Select basic copy and page settings. For borderless printing, choose a Paper Size
setting with a Borderless option.
Note: If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing. Or select your application from the pop-up menu in this
window and check if the setting is available.
Select your EPSON product
Copy and page
settings
Application
settings
Pop-up menu
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Printing From Your Computer 19
6. Choose Print Settings from the pop-up menu, and select your Media Type, Print
Quality, and other print settings.
7. Choose any other printing options you may need from the pop-up menu. See the
online User’s Guide for details.
8. Click Print.
9. To monitor your print job, click the printer icon in the Dock.
Selecting the Correct Paper Type
Select the correct Type (Windows) or Media Type (Mac OS X) setting in your printer
software. This tells your product what kind of paper you’re using, so the ink coverage can
be adjusted accordingly.
For this paper Select this setting
Plain paper
EPSON Bright White Paper
EPSON Presentation Paper Matte
EPSON Iron-on Cool Peel Transfer paper
EPSON Photo Quality Self-adhesive Sheets
Plain Paper/Bright White Paper
EPSON Premium Photo Paper Glossy Premium Photo Paper Glossy
EPSON Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
EPSON Photo Paper Glossy Photo Paper Glossy
EPSON Premium Photo Paper Semi-gloss
EPSON Ultra Premium Photo Paper Luster
Premium Photo Paper Semi-Gloss
EPSON Premium Presentation Paper Matte
EPSON Premium Presentation Paper Matte
Double-sided
EPSON Ultra Premium Presentation Paper Matte
EPSON Brochure & Flyer Paper Matte Double-sided
Premium Presentation Paper Matte
Envelopes Envelope
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20 Faxing a Document
Faxing a Document
Your product lets you send faxes by entering fax numbers or selecting entries from a speed
dial or group dial list. Using the Automatic Document Feeder (ADF), you can fax up to 30
pages at a time.
Note: You can also send and receive a fax from your computer using the EPSON FAX
Utility. For more information, see the online User’s Guide.
Breakdown or repair of this product may cause loss of fax data and settings. Epson is
not responsible for backing up or recovering data and settings during or after the
warranty period. We recommend that you make your own backup or print out your fax
data and settings.
This product allows you to store names, telephone numbers, and fax data in its memory
even when the power is turned off. Use the following procedure to erase the memory if
you give away or dispose of the product: Press if necessary, press lor rto select
Setup > Restore Default Settings > All Settings.This procedure will erase all of your
network settings and fax data.
Connecting a Phone or Answering Machine
1. Connect the phone cable from the wall
jack to the LINE port on the back of the
product.
Note: If you’re connecting the product
to a DSL phone line, you must plug a
DSL filter into the wall jack or you won’t
be able to use the fax or telephone
equipment. Contact your DSL provider
for the necessary filter.
2. To use a telephone or answering machine
on the same line, you need a second
phone cable. Remove the cap from the
EXT. port on the back of the product.
Connect one end of the cable to the
telephone or answering machine, and
connect the other end to the EXT. port.
Note: Set the printer ringer to answer
one ring after the answering machine.
Telephone wall jack
Telephone wall jack
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