Epson WorkForce Pro WP-4540 User manual

1
WorkForce
®
Pro WP-4540
Quick Guide
Your WorkForce Pro WP-4540 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 5
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Guide rapide
Votre WorkForce Pro WP-4540 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Utilisation de papiers spéciaux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Positionnement des originaux pour copier, numériser ou télécopier . . . . . . . 41
Impression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Numérisation d’un document ou d’une photo . . . . . . . . . . . . . . . . . . . . . . . . 48
Télécopie d’un document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Entretien de votre produit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Résolution des problèmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Avis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

2 Your WorkForce Pro WP-4540
Your WorkForce Pro WP-4540
After you set up your WorkForce
®
Pro WP-4540 (see the Start Here sheet), turn to this
Quick Guide and your online User’s Guide for instructions on using your product.
Note: Your product may look different from the illustrations in this guide, but the
instructions are the same.
Using the Control Panel
The control panel makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Press any button to wake it up.
Caution: Press the touch screen with the tip of your finger. Do not press too hard or
use sharp objects.
Note: To turn off the “beep” heard when you press a button, press F
Setup , select
Printer Setup , select Sound , select Button Press , and select Off . If you turn off the
sound, the dialing sound made when you transmit a fax is also turned off.
The touch screen displays only the buttons that are available for the current task.
Features Where to find information
World’s fastest print speeds, including 2-sided
printing
See this Quick Guide for instructions.
Copy, scan, and fax from the easy-to-use
control panel with touch screen
See this Quick Guide for the basics.
See the online User’s Guide for details.
Easy networking—Wi-Fi and Ethernet
®
See the Start Here sheet and the online
User’s Guide.
Extra large ink cartridges See this Quick Guide for installation
instructions.
Advanced paper handling with two 250-sheet
cassettes and 80-sheet rear multipurpose (MP)
tray
See the Start Here sheet and the online
User’s Guide for paper loading instructions.
Wireless printing from mobile devices with
Epson Connect
See www.epson.com/connect.
English

Using Special Papers 3
Using Special Papers
■ You can load letter-, A4-, or legal-size plain paper (or Epson Bright White paper) in
the cassettes, as described on the Start Here sheet.
■ You can use the rear multipurpose (MP) tray to load envelopes and various sizes of
special papers.
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
®
at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an Epson authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
Epson Premium Presentation Paper
Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
Epson Premium Presentation Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
Epson Brochure & Flyer Paper Matte
Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
Epson Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
Epson Premium Photo Paper Semi-
gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20

4 Using Special Papers
Note: Media availability varies by country.
For detailed paper loading instructions, see the online User’s Guide.
For best results:
■ Fan and align the edges of the paper before loading.
■ Do not use paper with binder holes, except in the rear multipurpose (MP) tray.
■ When using the rear MP tray, load paper printable side up; it is usually whiter or
brighter. Always load paper and envelopes short edge first, at the center of the tray.
Then squeeze and slide the edge guides against the paper, but not too tightly.
■ After loading paper, set the paper size for each paper source. Press F Setup , then
select
Printer Setup and Paper Size Loaded .
Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
Paper name Size
Part
number
Sheet
count

Placing Originals for Copying, Scanning, or Faxing 5
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.
1. Open the document cover.
2. Place your original face down on the scanner
glass, with the top against the back left corner.
3. Close the cover gently to keep your original in
place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size
sheets (single-sided only), in the ADF.
1. Slide out the edge guide.
2. Fan the originals, then tap them on a flat surface to even the edges.

6 Using the Automatic Document Feeder
3. Insert the originals face up, top edge first. The ADF icon appears on the screen.
Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as
shown below.
4. Slide the edge guide against the originals, but not too tight.

Printing 7
Printing
This section describes the basic steps for printing from a Windows
®
or Mac
®
computer.
For detailed instructions on printing, see the online User’s Guide.
Before you start, make sure you have installed your printer software and connected your
product to your computer, as described on the Start Here sheet.
Printing in Windows
1. Select the print command in your application.
2. Select your product, then click the
Preferences or Properties button.
3. On the Main tab, select basic print settings. Make sure you choose the correct paper
Source and Type setting for your paper (see page 9).
Tip: For more information about print settings, click Help.
4. For automatic duplex printing, select 2-Sided Printing , then select Auto if necessary.
5. For resizing and other print settings, click the
More Options tab.
6. Click
OK to save your settings.
7. Click
OK or Print to start printing.
Select your
Paper Source
Click here
for 2-sided
printing
Click here for
quick access
to presets for
your favorite
settings
Select your
Paper Type

8 Printing With a Mac
Printing With a Mac
Follow the steps below to print from Mac OS
®
X 10.5 to 10.6.
Note: If you’re printing from Mac OS X 10.4, see your online User’s Guide for
instructions.
1. Open a photo or document in a printing program, open the File menu, and select
Print .
2. Select your product as the
Printer setting.
3. Select basic copy and page settings.
Note: If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing or check for it at the bottom of this window.
4. Choose Print Settings from the pop-up menu, and select your Paper Source ,
Media Type , and other print settings.
Click to expand
Select your Epson product
Copy and
page settings
Application
settings
Pop-up menu

Selecting the Correct Paper Type 9
5. For automatic duplex printing, choose
Two-sided Printing Settings from the pop-
up menu, and select the binding option you want.
6. Choose any other printing options you may need from the pop-up menu. See the
online User’s Guide for details, or click
? when it appears on the screen.
7. Click
Print .
Selecting the Correct Paper Type
Select the correct Paper Type (see page 7) or Media Type (see page 8) setting in your
printer software so the ink coverage can be adjusted accordingly.
For this paper/media Select this setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Plain Paper/Bright White Paper
Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
Epson Premium Photo Paper Glossy Premium Photo Paper Glossy
Epson Photo Paper Glossy Photo Paper Glossy
Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Double-sided
Epson Brochure & Flyer Paper Matte Double-sided
Premium Presentation Paper Matte
Envelopes Envelope
Card stock up to 68 lb Thick-Paper

10 Faxing a Document
Faxing a Document
Your product lets you send faxes by entering fax numbers or selecting entries from a speed
dial list. Using the ADF, you can fax up to 30 pages at a time.
Note: You can also send or receive a fax from your computer using the Epson FAX
Utility. For more information, see the online User’s Guide.
Breakdown or repair of this product may cause loss of fax data and settings. Epson is
not responsible for backing up or recovering data and settings during or after the
warranty period. We recommend that you make your own backup or print out your fax
data and settings.
This product allows you to store names, telephone numbers, and fax data in its memory
even when the power is turned off. Use the following procedure to erase the memory if
you give away or dispose of the product: Select F
Setup > Restore Default Settings >
All Settings. This procedure will erase all of your network settings and fax data.
Connecting a Phone or Answering Machine
1. Connect the phone cable from the wall
jack to the
LINE port on the back of the
product.
Note: If you’re connecting the product
to a DSL phone line, you must plug a
DSL filter into the wall jack or you won’t
be able to use the fax or telephone
equipment. Contact your DSL provider
for the necessary filter.
2. To use a telephone or answering machine
on the same line, you need a second
phone cable. Remove the cap from the
EXT. port on the back of the product.
Connect one end of the cable to the
telephone or answering machine, and
connect the other end to the
EXT. port.
T
e
l
ep
h
one
wall jack
Telephone
wall jack