Epson WorkForce WF-2540 User manual

1
WF-2540
Quick Guide
Your WF-2540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying a Photo or Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

2Your WF-2540
Your WF-2540
After you set up your WF-2540 (see the Start Here sheet), turn to this Quick Guide and
your online User’s Guide for instructions on using your product.
Features Where to find information
Copy, scan, and fax from the easy-to-use
control panel
See this Quick Guide for the basics.
See the online User’s Guide for details.
Wireless printing and scanning from mobile
devices with EPSON Connect™
See www.epson.com/connect.
Easy Wi-Fi networking See the online User’s Guide.
High-capacity ink cartridges See this Quick Guide for installation
instructions.
Advanced paper handling with Automatic
Document Feeder
See this Quick Guide or the online
User’s Guide for paper loading instructions.
Copy files between a USB storage device and
your computer
See the online User’s Guide for details.

Using the Control Panel 3
Using the Control Panel
The control panel makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Press any button to wake it up.
Note: To turn off the “beep” heard when you press a button, press the rCopy button
to select copy mode, press xMenu, press uor dto select Printer Setup, then press
OK. Select Sound, then select Off and press OK. If you turn off the sound, the dialing
sound made when you transmit a fax is also turned off.
Number Description
1 Turn the product on or off
2 Access your product’s Fax mode
3 Access your product’s Copy mode
4 View menus and status on the LCD Screen
5 Use the arrow keys and OK button to navigate menus
6 Enter numbers, letters, and symbols
7 Select fax dialing settings
8 Stop printing/copying/scanning/faxing or reset settings
9 View wireless network status
10 Access your product’s Scan mode
11 Display detailed settings for each mode
12 Cancel/return to the previous menu
13 Select Wi-Fi settings
14 Start printing/copying/scanning/faxing
12 3 4
10
5 6 7 8
911 12 13 14

4Using Special Papers
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your photos, presentations, and creative projects.
You can purchase genuine EPSON ink and paper at EPSON®Supplies Central®at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an EPSON authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
EPSON Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
EPSON Brochure & Flyer Paper Matte
Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
EPSON Ultra Premium Presentation
Paper Matte
Letter (8.5 × 11 inches
[216 × 279 mm])
S041341 50
EPSON Premium Presentation Paper
Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
EPSON Premium Presentation Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
EPSON Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
EPSON Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
EPSON Premium Photo Paper
Semi-gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20
EPSON Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50

Using Special Papers 5
Note: Media availability varies by country.
For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.
For best results:
■Fan and align the edges of the paper before loading.
■Load paper against the right edge guide with the printable side faceup; it is usually
whiter or brighter. (Load letterhead or pre-printed paper top edge first.)
■Always load paper short edge first and make sure the left edge guide is against the
paper as shown.
■If you use paper with binder holes, only use letter-, A4-, or legal-size and load only
one sheet at a time.
EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
EPSON Photo Quality Self-adhesive
Sheets
A4 (8.3 × 11.7 inches
[210 × 297 mm])
S041106 10
EPSON Iron-on Cool Peel Transfer
paper
Letter (8.5 × 11 inches
[216 × 279 mm])
S041153 10
Paper name Size
Part
number
Sheet
count

6Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass only and not in the
ADF.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.
1. Raise the document cover.
2. Place your original facedown on the front right corner of the scanner glass, with the
top of your original against the right side.
3. Close the cover gently so you don’t move your original.

Using the Automatic Document Feeder 7
Using the Automatic Document Feeder
You can place up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a
time. Load only plain paper in the ADF.
1. Move the edge guide outward.
2. Fan the originals, then tap them on a flat surface to even the edges.
3. Insert the originals faceup, top edge first. The ADF light on the control panel turns
on.
4. Slide the edge guide against the originals, but not too tightly.

8Copying a Photo or Document
Copying a Photo or Document
Follow the steps in this section to copy black-and-white or color documents.
If you use the Automatic Document Feeder (ADF), you can copy up to 30 sheets of letter-
or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the
ADF.
1. Load paper in the sheet feeder.
2. Place your original document on the scanner glass, or load your documents in the
ADF (see page 6).
3. Press the rCopy button.
4. Press uor d or use the numeric keypad to select the number of copies you want (up
to 99).
5. Press lor r to change the copy density (lightness or darkness).
6. To change the layout, press xMenu, press uor dto select Paper and Copy
Settings, press OK,press uor dto select Layout,then press OK again.
7. Press uor dto select With Border to leave a small margin around the image or
Borderless (when copying photos onto photo paper) to expand the image all the way
to the edge of the paper (slight cropping may occur). Then press OK.
8. To change paper type, paper size, or any other print settings, press uor dto select the
setting, then press OK. Press uor dto select an option, then press OK. If you are
copying legal-size documents on to letter-size paper, select Reduce/Enlarge, then
select Legal->Letter.
Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be available
depending on the options you choose. See the online User’s Guide for details.
To clear copy settings, press yStop/Reset.
9. After you finish selecting settings, press xMenu to exit the settings menu.
10. Press the B&W or Color xStart button to begin copying. To cancel copying, press
yStop/Reset.

Printing From Your Computer 9
Printing From Your Computer
This section describes the basic steps for printing from a Windows®or Mac computer. For
detailed instructions on printing, see the online User’s Guide.
Printing in Windows
1. Select the print command in your application.
2. Make sure your EPSON product is selected, then click the Preferences or
Properties button.
(If you see a Setup, Printer, or Options button, click it. Then click Preferences or
Properties on the next screen.)
Click here to open
your printer software
Select your EPSON
product

10 Printing in Windows
3. On the Main tab, select the basic print settings. Make sure you choose the correct
Paper Type setting for the paper you are using (see page 12 for details).
Tip: For quick access to the most common settings, select one of the Printing
Presets on the left side of the screen. You can delete these presets or create your
own by clicking the Add/Remove Presets button.
4. For more printing options, click the More Options tab.
Note: For more information about print settings, click Help or see your online
User’s Guide.
5. Click OK to save your settings.
6. Click OK or Print to start printing.
Click here
for quick
access to
preselected
settings
Select your
Document Size
Click here for
2-Sided Printing
Select your
Paper Type