Epson WorkForce Pro WF-4720 series User manual

User's Guide
NPD5602-03 EN

Copyright
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of
Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained
herein. Neither is any liability assumed for damages resulting from the use of the information herein. e
information contained herein is designed only for use with this Epson product. Epson is not responsible for any
use of this information as applied to other products.
Neither Seiko Epson Corporation nor its aliates shall be liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or
abuse of this product or unauthorized modications, repairs, or alterations to this product, or (excluding the U.S.)
failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions.
Seiko Epson Corporation and its aliates shall not be liable for any damages or problems arising from the use of
any options or any consumable products other than those designated as Original Epson Products or Epson
Approved Products by Seiko Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko
Epson Corporation.
© 2016 Seiko Epson Corporation. All rights reserved.
e contents of this manual and the specications of this product are subject to change without notice.
User's Guide
Copyright
2

Trademarks
❏EPSON
®
is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a
trademark of Seiko Epson Corporation.
❏Epson Scan 2 soware is based in part on the work of the Independent JPEG Group.
❏libti
Copyright © 1988-1997 Sam Leer
Copyright © 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this soware and its documentation for any purpose is
hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in
all copies of the soware and related documentation, and (ii) the names of Sam Leer and Silicon Graphics
may not be used in any advertising or publicity relating to the soware without the specic, prior written
permission of Sam Leer and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED
OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
❏Microso
®
, Windows
®
, and Windows Vista
®
are registered trademarks of Microso Corporation.
❏Apple, Macintosh, Mac OS, OS X, Bonjour, Safari, iPad, iPhone, iPod touch, and iTunes are trademarks of Apple
Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.
❏Google Cloud Print™, Chrome™, Chrome OS™, and Android™ are trademarks of Google Inc.
❏Adobe and Adobe Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
❏e N-Mark is a trademark or registered trademark of NFC Forum, Inc. in the United States and in other
countries.
❏Intel
®
is a registered trademark of Intel Corporation.
❏General Notice: Other product names used herein are for identication purposes only and may be trademarks
of their respective owners. Epson disclaims any and all rights in those marks.
User's Guide
Trademarks
3

Contents
Copyright
Trademarks
About This Manual
IntroductiontotheManuals...................9
MarksandSymbols.........................9
DescriptionsUsedinthisManual..............10
OperatingSystemReferences.................10
Important Instructions
SafetyInstructions.........................11
PrinterAdvisoriesandWarnings.............. 12
Advisories and Warnings for Setting Up/
UsingthePrinter........................12
Advisories and Warnings for Using the
PrinterwithaWirelessConnection...........13
Advisories and Warnings for Using the
Touchscreen........................... 13
ProtectingYourPersonalInformation...........13
Printer Basics
PartNamesandFunctions...................14
ControlPanel............................ 17
ButtonsandLights.......................17
Basic Screen Conguration.................18
TouchScreenOperations..................18
IconsdisplayedintheLCDScreen........... 19
EnteringCharacters......................20
ViewingAnimations......................21
RegisteringYourFavoriteSettingsasaPreset......22
MenuOptionsforPreset.................. 22
Network Settings
NetworkConnectionTypes.................. 23
EthernetConnection.....................23
Wi-FiConnection....................... 23
Wi-FiDirect(SimpleAP)Connection.........24
ConnectingtoaComputer...................24
ConnectingtoaSmartDevice................ 26
MakingWi-FiSettingsfromthePrinter..........26
MakingWi-FiSettingsManually.............27
Making Wi-Fi Settings by Push Button Setup
(WPS)................................28
Making Wi-Fi Settings by PIN Code Setup
(WPS)................................29
Making Wi-Fi Direct (Simple AP)
ConnectionSettings......................30
MakingAdvancedNetworkSettings..........31
CheckingtheNetworkConnectionStatus........32
NetworkIcon...........................33
Checking Detailed Network Information
fromtheControlPanel....................33
PrintingaNetworkConnectionReport........33
PrintingaNetworkStatusSheet.............37
ReplacingorAddingNewAccessPoints.........38
Changing the Connection Method to a Computer. . 38
Changing the Network Connection to Ethernet
fromtheControlPanel......................40
DisablingWi-FifromtheControlPanel..........40
Disconnecting Wi-Fi Direct (Simple AP)
ConnectionfromtheControlPanel............ 40
Restoring the Network Settings from the
ControlPanel............................ 41
Loading Paper
PaperHandlingPrecautions..................42
AvailablePaperandCapacities................43
ListofPaperType......................... 44
LoadingPaperinthePaperCassette............45
Placing Originals
AvailableOriginalsfortheADF............... 49
PlacingOriginalsontheADF.................49
Placing Originals on the ADF for 2-up Copying. .51
Placing Originals on the Scanner Glass. . . . . . . . . . 51
Managing Contacts
RegisteringorEditingContacts............... 53
RegisteringorEditingGroupedContacts........ 53
RegisterContactsonaComputer..............54
DestinationSettingItems..................54
RegisteringDestinationsasaGroup..........55
Exporting and Importing Contacts Using a
Computer...............................56
ExporttheContacts......................56
User's Guide
Contents
4

ImporttheContacts......................56
Printing
PrintingfromtheControlPanel...............58
Printing JPEG Files from a Memory Device. . . . . 58
Printing TIFF Files from a Memory Device. . . . . 59
MenuOptionsforMemoryDevice...........59
PrintingfromaComputer................... 61
PrintingBasics-Windows.................61
PrintingBasics-MacOSX.................63
Printingon2-Sides.......................65
PrintingSeveralPagesonOneSheet..........67
PrintingtoFitthePaperSize................68
Printing Multiple Files Together (for
WindowsOnly).........................70
Printing One Image on Multiple Sheets to
CreateaPoster(forWindowsOnly).......... 71
PrintingUsingAdvancedFeatures........... 77
Printing Photos Using Epson Easy Photo Print. . 80
PrintingfromSmartDevices................. 80
UsingEpsoniPrint.......................80
UsingAirPrint..........................83
CancelingPrinting.........................84
CancelingPrinting-ControlPanel...........84
CancelingPrinting-Windows.............. 84
CancelingPrinting-MacOSX..............84
Copying
CopyingBasics........................... 86
BasicMenuOptionsforCopying............ 86
AdvancedMenuOptionsforCopying.........87
Scanning
ScanningUsingtheControlPanel..............89
Scanning to a Network Folder or FTP Server. . . . 89
ScanningtoanEmail.....................91
ScanningtoaComputer(EventManager)......94
ScanningtoaMemoryDevice.............. 97
ScanningtotheCloud....................99
ScanningtoaComputer(WSD)............101
ScanningfromaComputer..................103
ScanningUsingEpsonScan2..............103
ScanningfromSmartDevices................106
InstallingEpsoniPrint...................106
ScanningUsingEpsoniPrint...............106
Scanning by Touching Smart Devices to the
NFCTag.............................107
Faxing
SettingUpaFax..........................109
ConnectingtoaPhoneLine...............109
MakingBasicFaxSettings.................112
SendingFaxes........................... 116
BasicFaxSendingOperations..............116
VariousWaysofSendingFaxes.............118
ReceivingFaxes..........................120
SettingReceiveMode....................120
VariousWaysofReceivingFaxes............121
SavingofReceivedFaxes..................123
UsingOtherFaxingFeatures.................127
PrintingFaxReportandList...............127
SettingSecurityforFaxing................128
MenuOptionsforFaxMode.................128
Recipient.............................128
FaxSettings...........................128
More................................130
MenuOptionsforFaxSettings...............130
CheckFaxConnection...................131
FaxSettingWizard......................131
ReceiveSettings........................131
ReportSettings........................ 133
BasicSettings..........................133
SecuritySettings........................134
MenuOptionsforUserSettings.............. 134
MenuOptionsforInbox....................135
Replacing Ink Cartridges and Other
Consumables
Checking the Status of the Remaining Ink and
theMaintenanceBox......................136
Checking the Status of the Remaining Ink
and the Maintenance Box - Control Panel. . . . . 136
Checking the Status of the Remaining Ink
andtheMaintenanceBox-Windows.........136
Checking the Status of the Remaining Ink
andtheMaintenanceBox-MacOSX........136
InkCartridgeCodes.......................137
InkCartridgeHandlingPrecautions...........137
ReplacingInkCartridges................... 140
MaintenanceBoxCode.....................140
MaintenanceBoxHandlingPrecautions........ 140
ReplacingtheMaintenanceBox.............. 141
TemporarilyPrintingwithBlackInk...........141
Temporarily Printing with Black Ink - Windows 142
User's Guide
Contents
5

Temporarily Printing with Black Ink -
MacOSX............................ 143
Conserving Black Ink when the Black Ink Is
Low(forWindowsOnly)................... 143
Maintaining the Printer
CheckingandCleaningthePrintHead.........145
Checking and Cleaning the Print Head -
ControlPanel..........................145
Checking and Cleaning the Print Head -
Windows.............................146
Checking and Cleaning the Print Head - Mac
OSX................................146
AligningthePrintHead....................146
Aligning the Print Head - Control Panel. . . . . . 147
CleaningthePaperPathforInkSmears.........148
CleaningtheADF........................ 148
CleaningtheScannerGlass..................150
SavingPower............................151
SavingPower-ControlPanel..............151
Menu Options for Settings
MenuOptionsforGeneralSettings............153
BasicSettings..........................153
PrinterSettings........................ 154
NetworkSettings.......................156
WebServiceSettings.................... 157
MenuOptionsforSupplyStatus..............158
MenuOptionsforMaintenance.............. 158
PrintHeadNozzleCheck:.................158
PrintHeadCleaning:....................158
PrintHeadAlignment:...................158
InkCartridgeReplacement:............... 159
PaperGuideCleaning:...................159
MenuOptionsforPrintStatusSheet...........159
CongurationStatusSheet:................159
SupplyStatusSheet:.....................159
UsageHistorySheet:.....................159
MenuOptionsforPrintCounter..............159
MenuOptionsforUserSettings.............. 160
MenuOptionsforRestoreDefaultSettings...... 160
MenuOptionsforFirmwareUpdate...........160
Update:..............................160
Notication:.......................... 160
Network Service and Software
Information
EpsonConnectService.....................161
WebCong.............................161
Running Web Cong on a Web Browser. . . . . . 162
RunningWebCongonWindows.......... 162
RunningWebCongonMacOSX..........163
WindowsPrinterDriver....................163
Restricting Settings for the Windows Printer
Driver...............................164
Making Operation Settings for the Windows
PrinterDriver......................... 164
MacOSXPrinterDriver................... 165
Making Operation Settings for the Mac OS X
PrinterDriver......................... 165
EpsonScan2(ScannerDriver)...............166
EpsonEventManager......................166
PC-FAXDriver(FaxDriver).................167
FAXUtility............................. 167
EpsonEasyPhotoPrint.................... 168
EPSON Soware Updater...................169
EpsonNetCong.........................169
UninstallingApplications...................170
UninstallingApplications-Windows.........170
UninstallingApplications-MacOSX........171
InstallingApplications.....................171
UpdatingApplicationsandFirmware.......... 172
Updating the Printer's Firmware using the
ControlPanel..........................172
Solving Problems
CheckingthePrinterStatus..................174
Checking Messages on the LCD Screen. . . . . . . 174
CheckingthePrinterStatus-Windows.......175
CheckingthePrinterStatus-MacOSX.......175
Checking the Soware Status................ 175
RemovingJammedPaper...................176
PaperDoesNotFeedCorrectly...............176
PaperJams............................177
PaperFeedsataSlant....................177
Several Sheets of Paper are Fed at a Time. . . . . . 177
OriginalDoesNotFeedintheADF..........177
PowerandControlPanelProblems............178
PowerDoesNotTurnOn.................178
PowerDoesNotTurnO.................178
PowerTurnsOAutomatically.............178
User's Guide
Contents
6

LCDScreenGetsDark...................179
TouchScreenDoesNotRespond............179
CannotPrintfromaComputer...............179
WhenYouCannotMakeNetworkSettings...... 180
Cannot Connect from Devices Even ough
NetworkSettingsareNoProblems.......... 180
Checking the SSID Connected to the Printer. . . 182
CheckingtheSSIDfortheComputer.........182
Suddenly the Printer Cannot Print over a
NetworkConnection......................183
Suddenly the Printer Cannot Print Using a USB
Connection.............................184
CannotPrintfromaniPhoneoriPad.......... 184
PrintoutProblems........................184
PrintoutisScuedorColorisMissing........184
BandingorUnexpectedColorsAppear.......185
Colored Banding Appears at Intervals of
Approximately3.3cm....................185
Blurry Prints, Vertical Banding, or
Misalignment..........................186
PrintQualityisPoor.....................186
PaperIsSmearedorScued...............187
Paper is Smeared During Automatic 2-Sided
Printing..............................188
PrintedPhotosareSticky.................188
Images or Photos are Printed in Unexpected
Colors...............................189
CannotPrintWithoutMargins.............189
Edges of the Image are Cropped During
BorderlessPrinting......................189
e Position, Size, or Margins of the Printout
AreIncorrect..........................190
Printed Characters Are Incorrect or Garbled. . . 190
ePrintedImageIsInverted..............190
Mosaic-LikePatternsinthePrints...........191
Uneven Colors, Smears, Dots, or Straight
LinesAppearintheCopiedImage...........191
Moiré (Cross-Hatch) Patterns Appear in the
CopiedImage......................... 191
An Image of the Reverse Side of the Original
AppearsintheCopiedImage.............. 191
e Printout Problem Could Not be Cleared. . . 191
OtherPrintingProblems................... 192
PrintingIsTooSlow.....................192
Printing Slows Down Dramatically During
ContinuousPrinting.....................192
Cannot Cancel Printing from a Computer
RunningMacOSXv10.6.8................192
CannotStartScanning.....................193
ScannedImageProblems...................194
Uneven Colors, Dirt, Spots, and so on Appear
whenScanningfromtheScannerGlass.......194
Straight Lines Appear when Scanning from
ADF................................194
eImageQualityIsRough...............194
Oset Appears in the Background of Images. . . 194
TextisBlurred.........................195
Moiré Patterns (Web-Like Shadows) Appear. . . 195
Cannot Scan the Correct Area on the
ScannerGlass..........................195
Text is Not Recognized Correctly when
SavingasaSearchablePDF................196
Cannot Solve Problems in the Scanned Image. . 196
OtherScanningProblems...................197
ScanningSpeedIsSlow...................197
Cannot Send the Scanned Image by Email. . . . . 197
Scanning Stops when Scanning to PDF/
Multi-TIFF........................... 197
Problems when Sending and Receiving Faxes. . . . .198
CannotSendorReceiveFaxes..............198
CannotSendFaxes......................199
Cannot Send Faxes to a Specic Recipient. . . . . 199
CannotSendFaxesataSpeciedTime....... 200
CannotReceiveFaxes....................200
Cannot Save Received Faxes to a Memory
Device...............................200
MemoryFullErrorOccurs................200
SentFaxQualityIsPoor..................201
FaxesAreSentattheWrongSize............201
ReceivedFaxQualityIsPoor...............202
ReceivedFaxesAreNotPrinted............ 202
Pages are Blank or only a Small Amount of
Text is Printed on the Second Page in
ReceivedFaxes.........................202
OtherFaxingProblems.....................202
Cannot Make Calls on the Connected
Telephone............................202
Answering Machine Cannot Answer Voice
Calls................................203
Sender's Fax Number Not Displayed on
Received Faxes or the Number Is Wrong. . . . . . 203
OtherProblems..........................203
Slight Electric Shock when Touching the
Printer...............................203
OperationSoundsAreLoud...............203
eDateandTimeAreIncorrect........... 203
MemoryDeviceIsnotRecognized..........204
CannotSaveDatatoaMemoryDevice.......204
Application Is Blocked by a Firewall (for
WindowsOnly)........................204
"!" Is Displayed on the Photo Selection Screen. . 204
User's Guide
Contents
7

Appendix
TechnicalSpecications....................205
Printer Specications....................205
Scanner Specications...................206
InterfaceSpecications...................206
FaxSpecications.......................207
NetworkFunctionList...................207
Wi - Fi Specications.....................209
EthernetSpecications...................209
SecurityProtocol.......................210
Supported ird PartyServices.............210
External USB Device Specications..........210
SupportedDataSpecications..............210
Dimensions...........................211
Electrical Specications.................. 212
Environmental Specications..............213
SystemRequirements....................213
RegulatoryInformation....................214
StandardsandApprovals................. 214
GermanBlueAngel.....................215
RestrictionsonCopying..................215
TransportingthePrinter....................215
Accessing an External USB Device From a
Computer..............................217
Restricting Access to an External USB Device
FromaComputer.......................218
UsinganEmailServer..................... 218
ConguringMailServer..................219
EmailServerSettingItems................220
CheckinganEmailServerConnection....... 220
WheretoGetHelp........................222
TechnicalSupportWebSite................222
ContactingEpsonSupport................222
User's Guide
Contents
8

About This Manual
Introduction to the Manuals
e following manuals are supplied with your Epson printer. As well as the manuals, check the various types of
help information available from the printer itself or from the Epson soware applications.
❏Important Safety Instructions (paper manual)
Provides you with instructions to ensure the safe use of this printer.
❏Start Here (paper manual)
Provides you with information on setting up the printer, installing the soware, using the printer, and so on.
❏User's Guide (digital manual)
is manual. Provides overall information and instructions on using the printer, on network settings when
using the printer on a network, and on solving problems.
You can obtain the latest versions of the above manuals with the following methods.
❏Paper manual
Visit the Epson Europe support website at http://www.epson.eu/Support, or the Epson worldwide support
website at http://support.epson.net/.
❏Digital manual
Start EPSON Soware Updater on your computer. EPSON Soware Updater checks for available updates of
Epson soware applications and the digital manuals, and allows you to download the latest ones.
Related Information
&“EPSON Soware Updater” on page 169
Marks and Symbols
!
Caution:
Instructions that must be followed carefully to avoid bodily injury.
c
Important:
Instructions that must be observed to avoid damage to your equipment.
Note:
Provides complementary and reference information.
& Related Information
Links to related sections.
User's Guide
About This Manual
9

Descriptions Used in this Manual
❏Screenshots of the printer driver and the Epson Scan 2 (scanner driver) screens are from Windows 10 or Mac
OS X v10.11.x. e content displayed on the screens varies depending on the model and situation.
❏Illustrations of the printer used in this manual are examples only. Although there may be slight dierences
depending on the model, the method of operation is the same.
❏Some of the menu items on the LCD screen vary depending on the model and settings.
Operating System References
Windows
In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista",
"Windows XP", "Windows Server 2012 R2", "Windows Server 2012", "Windows Server 2008 R2", "Windows Server
2008", "Windows Server 2003 R2", and "Windows Server 2003" refer to the following operating systems.
Additionally, "Windows" is used to refer to all versions.
❏Microso
®
Wi n d o w s
®
10 operating system
❏Microso
®
Wi n d o w s
®
8.1 operating system
❏Microso
®
Wi n d o w s
®
8 operating system
❏Microso
®
Wi n d o w s
®
7 operating system
❏Microso
®
Wi n d o w s Vi s t a
®
operating system
❏Microso
®
Wi n d o w s
®
XP operating system
❏Microso
®
Wi n d o w s
®
XP Professional x64 Edition operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2012 R2 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2012 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2008 R2 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2008 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2003 R2 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2003 operating system
Mac OS X
In this manual, "Mac OS X v10.11.x" refers to OS X El Capitan, "Mac OS X v10.10.x" refers to OS X Yosemite, "Mac
OS X v10.9.x" refers to OS X Mavericks, and "Mac OS X v10.8.x" refers to OS X Mountain Lion. Additionally, "Mac
OS X" is used to refer to "Mac OS X v10.11.x", "Mac OS X v10.10.x", "Mac OS X v10.9.x", "Mac OS X v10.8.x", "Mac
OS X v10.7.x", and "Mac OS X v10.6.8".
User's Guide
About This Manual
10

Important Instructions
Safety Instructions
Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future
reference. Also, be sure to follow all warnings and instructions marked on the printer.
❏Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following
Web site to learn the meaning of the symbols.
http://support.epson.net/symbols
❏Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of
other cords with this printer or the use of the supplied power cord with other equipment may result in re or
electric shock.
❏Be sure your AC power cord meets the relevant local safety standard.
❏Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specically explained in the printer's manuals.
❏Unplug the printer and refer servicing to qualied service personnel under the following conditions:
e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing
damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
❏Place the printer near a wall outlet where the plug can be easily unplugged.
❏Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations
subject to shocks, vibrations, high temperature or humidity.
❏Take care not to spill liquid on the printer and not to handle the printer with wet hands.
❏Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely
aect the operation of cardiac pacemakers.
❏If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with
water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.
❏Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.
❏Do not use a telephone to report a gas leak in the vicinity of the leak.
❏Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.
❏If ink gets on your skin, wash the area thoroughly with soap and water.
❏If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer
a thorough ushing, see a doctor immediately.
❏If ink gets into your mouth, see a doctor right away.
❏Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your
skin.
❏Do not shake ink cartridges too vigorously and do not drop them. Also, be careful not to squeeze them or tear
their labels. Doing so may cause ink leakage.
❏Keep ink cartridges and maintenance box out of the reach of children.
User's Guide
Important Instructions
11

Printer Advisories and Warnings
Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this
manual for future reference.
Advisories and Warnings for Setting Up/Using the Printer
❏Do not block or cover the vents and openings in the printer.
❏Use only the type of power source indicated on the printer's label.
❏Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.
❏Avoid electrical outlets controlled by wall switches or automatic timers.
❏Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over.
Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter
and leave the transformer.
❏If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.
❏If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the printer.
❏When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation
may damage both devices connected by the cable.
❏Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer
will not operate properly if it is tilted at an angle.
❏When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
❏Allow space above the printer so that you can fully raise the document cover.
❏Leave enough space in front of the printer for the paper to be fully ejected.
❏Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct
sunlight, strong light, or heat sources.
❏Do not insert objects through the slots in the printer.
❏Do not put your hand inside the printer during printing.
❏Do not touch the white at cable inside the printer.
❏Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause re.
❏Do not move the print head by hand; otherwise, you may damage the printer.
❏Be careful not to trap your ngers when closing the scanner unit.
❏Do not press too hard on the scanner glass when placing the originals.
❏Always turn the printer o using the
P button. Do not unplug the printer or turn o the power at the outlet
until the
P light stops ashing.
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Important Instructions
12

❏Before transporting the printer, make sure that the print head is in the home (far right) position and the ink
cartridges are in place.
❏If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical
outlet.
Advisories and Warnings for Using the Printer with a Wireless
Connection
❏Radio waves from this printer may negatively aect the operation of medical electronic equipment, causing
them to malfunction. When using this printer inside medical facilities or near medical equipment, follow
directions from the authorized personnel representing the medical facilities, and follow all posted warnings and
directions on the medical equipment.
❏Radio waves from this printer may negatively aect the operation of automatically controlled devices such as
automatic doors or re alarms, and could lead to accidents due to malfunction. When using this printer near
automatically controlled devices, follow all posted warnings and directions on these devices.
Advisories and Warnings for Using the Touchscreen
❏e LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. ese are normal and do not indicate that it is damaged in any way.
❏Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.
❏e exterior cover of the touchscreen could break if it receives a heavy impact. Contact your dealer if the panel
surface chips or cracks, and do not touch or attempt to remove the broken pieces.
❏Press the touchscreen gently with your nger. Do not press force or operate with your nails.
❏Do not use sharp objects such as ball point pens or sharp pencils to perform operations.
❏Condensation inside the touchscreen due to abrupt changes in temperature or humidity may cause
performance to deteriorate.
Protecting Your Personal Information
When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's
memory by selecting Settings > Restore Default Settings > Clear All Data and Settings on the control panel.
User's Guide
Important Instructions
13

Printer Basics
Part Names and Functions
AADF (Automatic Document Feeder) cover Open when removing jammed originals in the ADF.
BADF input tray Feeds originals automatically.
CADF edge guide Feeds originals straight into the printer. Slide to the
edge of the originals.
DADF document support Supports originals over A4 size .
EADF output tray Holds originals ejected from the ADF.
FPaper cassette 1 or Paper cassette Loads paper.
GPaper cassette 2 Available models only.
Loads paper.
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Printer Basics
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AOutput tray Holds the ejected paper.
BEdge guides Feeds the paper straight into the printer. Slide to the
edges of the paper.
CPaper cassette Loads paper.
ADocument cover Blocks external light while scanning.
BScanner glass Place the originals.
CControl panel Indicates the printer's status and allows you to make
print settings.
DExternal interface USB port Connects memory devices.
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Printer Basics
15

AScanner unit Scans placed originals. Open when replacing ink
cartridges or removing jammed paper inside the
printer.
BInk cartridge holder Install the ink cartridges. Ink is ejected from the print
head nozzles underneath.
ARear cover Remove when removing jammed paper.
BLAN port Connects a LAN cable.
CUSB port Connects a USB cable.
DAC inlet Connects the power cord.
ELINE port Connects a phone line.
FEXT. port Connects external phone devices.
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Printer Basics
16

Control Panel
Buttons and Lights
ATurns the printer on or o.
Unplug the power cord when the power light is o.
BPass a smart device over this mark to print or scan from the smart device directly.
CTurns on when received documents that have not yet been read, printed, or saved, are stored in the printer's
memory.
DDisplays the Supply Status screen.
You can check the approximate ink levels and the approximate service life of the maintenance box. You can also
replace the ink cartridges or print the Supply Status Sheet.
EDisplays the Network Connection Settings screen.
Tap the icon to check and change the current settings .
FDisplays the Device Sound Settings screen. You can set Mute and Quiet Mode. You can also access the Sound
menu from this screen.
GDisplays the list of settings registered to the Preset.
You can also register new favorite settings.
HDisplays the home screen.
IDisplays menus and messages.
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Printer Basics
17

JDisplays the solutions when you are in trouble.
Related Information
&“Sound:” on page 153
&“Registering Your Favorite Settings as a Preset” on page 22
Basic Screen Conguration
AIndicates items that have been setup for the printer as icons. Tap to check the current settings or access each setting
menu.
This action bar is displayed on the home screen only.
BDisplays each mode.
CSwitch tabs.
DIndicates the setting items. Tap each item to set or change the settings.
The grayed out items are not available. Tap the item to check why they are unavailable.
EExecute the current settings. Available functions vary depending on each mode.
This action bar is displayed on the basic settings tab only.
Touch Screen Operations
e touchscreen is compatible with the following operations.
Tap Press or select the items or the icons.
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Printer Basics
18

Flick Scroll the screen swiftly.
Slide Hold and move the items around.
Icons displayed in the LCD Screen
e following icons are displayed on the LCD screen depending on the printer's status.
Indicates the status of consumables.
Tap the icon to check the approximate ink levels. You can also replace the ink cartridges or print the
Supply Status Sheet.
Indicates the network connection status.
Tap the icon to check and change the current settings. This is the shortcut for the following menu.
Settings > General Settings > Network Settings > Wi-Fi Setup
The printer is not connected to a wired (Ethernet) network or unset it.
The printer is connected to a wired (Ethernet) network.
The printer is not connected to a wireless (Wi-Fi) network.
The printer is searching for SSID, unset IP address, or having a problem with a wireless (Wi-Fi)
network.
The printer is connected to a wireless (Wi-Fi) network.
The number of bars indicates the signal strength of the connection. The more bars there are, the
stronger the connection.
The printer is not connected to a wireless (Wi-Fi) network in Wi-Fi Direct (Simple AP) mode.
The printer is connected to a wireless (Wi-Fi) network in Wi-Fi Direct (Simple AP) mode.
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Printer Basics
19

Displays the Device Sound Settings screen. You can set Mute and Quiet Mode.
You can also access the Sound menu from this screen. This is the shortcut for the following menu.
Settings > General Settings > Basic Settings > Sound
Indicates whether or not Quiet Mode is set for the printer. When this feature is enabled, the noise
made by printer operations is reduced, but print speed may slow down. However, noises may not
be reduced depending on the selected paper type and print quality.
Indicates that Mute is set for the printer.
Displays the list of settings registered to the Preset.
You can also register new favorite settings.
Displays the Fax Data Information screen.
Indicates that there is additional information. Tap the icon to displays the message.
Indicates a problem with the items. Tap the icon to check how to solve the problem.
Indicates that there is data that has not yet been read, printed, or saved. The number displayed indicates
the number of data items.
Related Information
&“Sound:” on page 153
&“Registering Your Favorite Settings as a Preset” on page 22
Entering Characters
You can enter characters and symbols by using on-screen keyboard when you register a contact, make network
settings, and so on.
Note:
Available icons vary depending on the setting item.
AIndicates the character count.
BMoves the cursor to the input position.
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Printer Basics
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