france telecom 4035 User manual

1
First
User's guide
4035 telephone
couverture-nouvelle-charte.fm Page 1 Jeudi, 27. mai 2004 3:49 15

2
How to use this guide ?
2
How
You have a 4035 digital telephone. The large display, navigator and alphabetic
keypad will help you use your telephone easily and make optimum use of the many
functions offered.
These symbols can be supplemented by small icons or text.
The features described in this manual and indicated with an asterisk (*) can only
be accessed with some software versions.
•Actions •Keypad
Lift the receiver. Numeric keypad.
Hang up. Alphabetic keypad.
Description of an action
or context.
Specific key on numeric
keypad.
•Navigator •Audio keys
Move the navigation key
up, down, to the left or
to the right.
Loudspeaker.
Hands free.
Adjustment “reduce”.
•Display and display keys Adjustment “increase”.
Partial view of display. •Other fixed keys
Display key. Fixed key.
•Programmable keys and icons MENU key.
Line key. •Other symbols used
Icon corresponding to
key.
Alternative to action
sequence.
Key programmed by
technician to access
service.
Important information.
Smith John
OR
AADGR000-005
For more details, please contact your France Télécom installer.

3
Contents
3
Toc
Getting to know your telephone . . . . . . . . . . . . p. 4
1. Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6
Identify the terminal you are on. Making and receiving a call.
Initializing your voice mailbox. Consulting your voice mailbox.
Adjusting your telephone settings: ringer and brightness.
Programming direct call keys. Installing the programmable key
label.
2. Using your telephone . . . . . . . . . . . . . . . . . . . . . p. 9
Making a call. Receiving a call. Using call by name. Calling from
your personal directory. Redialling*. Requesting automatic
callback if internal number is busy.
3. During a conversation . . . . . . . . . . . . . . . . . . . . p. 11
Sending DTMF signals. Calling a second person during a
conversation. Receiving a second call. Switching between two
calls (Broker call). Transferring a call. Three-way conference.
Store a number*.
4. Programming your telephone . . . . . . . . . . . . . . p. 13
Programming your personal directory. Customising your voice
greeting. Personal assistant : reaching you with one number only.
Modifying your personal code.
5. Keep in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 15
Diverting your calls to your voice message service. When you
return, consult recorded messages. Divert your calls to another
number. When you return, cancel all diversions. Activate/disable
the personal assistant.
6. Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
Call pick-up. Answering the general bell. Manager/secretary
filtering. Send a voice message copy.
Declaration of conformity . . . . . . . . . . . . . . . . . p. 19
generated

Getting to know your telephone
4
Telephone
n Navigator
Lets you browse through several pages of
the display and select a line (the bottom line
is implicitly active).
Top line
Previous
page Next page
Bottom line
Light indicating mes-
sages received.
n Guide key
This key lets you:
•obtain information about the
telephone
•program the keys
Mute key so that
your correspondent
can no longer hear
you.
Alphabetic keypad
Protected by a flap, used for call
by name, message service and
programming. You have a self-ad-
hesive
'Memo' label to stick insi-
de the flap.
n Audio keys
Loudspeaker:
to share a conversation
to reduce louds-
peaker or recei-
ver volume
to increase louds-
peaker or recei-
ver volume
Hands free:
to make or answer a call without lif-
ting the receiver
isplay and display keys
2 lines and several pages giving information on your co
le through the keys associated with the lines of the displa
call required number Dive
r
ber
Prohibit outside calls. Displ
a
quire
d
Make an appointment. Cust
o
Pick up a call to another number. Prog
r
Divert
Read+
Custo
Operat
ammable keys and icons
tivate a service or manage your calls.
ociated with each of these keys:
ons:
Incoming call (flashing).
Call in progress
Call on hold.
Call on common hold.
tion icons:
Function active
Function requiring action.
Terminal or line busy.
med function keys:
Divert your calls to another terminal.
Access the various mail services.
Access your personal directory.
Transfer call to another terminal.
Make an ISDN call.
Hang-up key
To terminate a call or
programming.
AADGR000-010
n

5
Telephone
f
e
n Guide key
This key lets you:
•obtain information about the
telephone
•program the keys
you. Alphabetic keypad
Protected by a flap, used for call
by name, message service and
programming. You have a self-ad-
hesive
'Memo' label to stick insi-
de the flap.
o
increase louds-
e
aker or recei-
e
r volume
u
t lif-
n Display and display keys
Displays 2 lines and several pages giving information on your correspondent and the functions
available through the keys associated with the lines of the display screen.
Call required number.Divert your calls to anothernumber.
Prohibit outside calls. Display more information if required.
Make an appointment. Customize your terminal.
Pick up a call to another number. Programme company data.
StoreN
Divert
Lock
Read+
Appmnt
Custo
PickUp
Operat
n Programmable keys and icons
To make a call, activate a service or manage your calls.
Icons are associated with each of these keys:
Call icons:
Incoming call (flashing).
Call in progress.
Call on hold.
Call on common hold.
Function icons:
Function active.
Function requiring action.
Terminal or line busy.
Preprogrammed function keys:
Divert your calls to another terminal.
Access the various mail services.
Access your personal directory.
Transfer call to another terminal.
Make an ISDN call.
generated

6
Getting started
1
6
Other
1.1 Identify the terminal you are on
1.2 Making and receiving a call
•To make a call:
•To answer:
1.3 Initializing your voice mailbox
Press this key twice.
lift the
receiver
hands free for an
outside line
dial the number for
your call
lift the
receiver
hands free
OR
OR
light flashes enter your personal code then
record your name according to voice
guide instructions
Your personal code is used to access your oice mailbox
and to lock your telephone.
AADGR010-010
AADGR010-020
AADGR010-030

1
7
Getting started
7
Get
1.4 onsulting your voice mailbox
1.5 Adjusting your telephone settings: ringer and
brightness
personal code
display the correspondent’s
identity
select message
Voice Ms
Next
OR
Prev
Play
press repeatedly on
Custo Set Melody
OR
Cntrst Melody
OR
Level+
OR
Screen
OR
Icon
OK
AADGR010-040
AADGR010-050

8
1
8
1.6 Programming direct call keys
1.7 Installing the programmable key label
A printed label is supplied with the terminal. This should be installed beneath the
programmable keys.
press programmed
key
present value of
selected key
enter the
number
0_. . . . . . .
OK
1. Insert a flat “ blade ” into the slot (1 slot per key block).
2. Raise the cover.
3. Slide the printed label into position.
4. Replace the cover.
AADGR010-060
AADGR010-070

9
Using your telephone
2
9
Other
2.1 Making a call
2.2 Receiving a call
2.3 Using call by name
lift the receiver hands free programmed line
key
dial the
number for
your call
For an outside line, dial '0' before the number .
For the operator, dial '9'.
OR OR OR
lift the receiver hands free
OR
display the correspondent’s
identity
enter the first
letters of the
name
Send
AADGR020-010
AADGR020-020
AADGR020-030

10
2
10
2.4 alling from your personal directory
2.5 Redialling*
2.6 Requesting automatic callback if internal number is
busy
display directory first
ten numbers
navigate in the
name list
call the chosen
correspondent
To program your personal directory, refer to the
paragraph 'Programming your personal directory'.
Helen
select the
'Redial'
function
select the No. in the last ten issued call required
number
Redial Next
OR
Prev
Call
your correspondent does
not reply
¤Cback
AADGR020-040
AADGR020-050
AADGR020-060

11
During a con ersation
3
11
Other
During a conversation, different operations like calling a second person or
transferring a call to another number can be done.
3.1 Sending DTMF signals
During a conversation you sometimes have to send DTMF signals, such as with a
voice server, an automated attendant or a remotely consulted answering machine.
The feature is activated by default.
3.2 alling a second person during a conversation
During a conversation, to call a second person.
3.3 Receiving a second call
During a conversation, another person is trying to call you.
during a conversation
to disable to activate
×DTMF ¤DTMF
the first call is on
hold
to disable dial enter the
first letters
of the name
line key
×DTMF
OR OR
the first call is on hold
caller's name or
number flashing for 3
seconds
press line key
Smith John
AADGR030-005
AADGR030-010
AADGR030-020
AADGR030-030

12
3
12
3.4 Switching between two calls (Broker call)
During a conversation, a second call is on hold.
To accept the second call:
3.5 Transferring a call
During a conversation, to transfer the call to another number.
3.6 Three-way conference
During a conversation, a second call is on hold.
3.7 Store a number*
To store the displayed number in the personal directory while a communication
is in progress:
the first call is on hold
press line key
to disable number
called
transfer
×DTMF
OR
Transf
three-way
conference
cancel conference
and return to first
correspondent
hang up on all
correspondent
¤Conf
×Conf
select a record in the
directory
enter the name of
your correspondent
apply
(twice)
»Rep
......
OK
AADGR030-040
AADGR030-050
AADGR030-060
AADGR030-070

13
Programming your telephone
4
13
Other
4.1 Programming your personal directory
4.2 ustomising your voice greeting
You can replace the greeting message by a personal message.
press a display key enter the name of
your correspondent
enter number for
correspondent
......
OK
OK
to start
recording
recording
end of recording apply to return to the default message
Custo
MlBox
Custom
Ready to
record
Record
Recordin ...
Stop
OK
OR
Dfault
Yes
AADGR040-010
AADGR040-020

14
4
14
4.3 Personal assistant: reaching you with one number
only*
*Functionality is subject to software configuration: please contact your France
Telecom installer if you experience any problems.
4.4 Modifying your personal code
Your personal code is used to access your voice mailbox and to lock your
telephone. As long as your voice mailbox has not been initialized, personal code
is 1515.
select type of
diversion
dial number of a
colleague or your
secretary
dial an outside line
number
dial number of your
Mobile 4076 or
DECT
activate/deactivate
transfer to operator
Custo Assist Menu
IntNum ExtNum
Mobile
Operat
old code
(4 digits)
new code
(4 digits)
Custo
Option
Passwd
OK
AADGR040-030
AADGR040-040

15
Keep in touch
5
15
Other
If you do nothing, e-diatonis diverts calls to your voice mailbox.
5.1 Diverting your calls to your voice message service
5.2 When you return, consult recorded messages
The light indicates that messages have been received.
type of diversion
Divert
display number of new and old
messages
personal
code
display name of sender, with date, time and
ranking of message
select message listen to message
erase message call back sender of
message
copy message
Voice
Ms
Prev
OR
Next
OR
Play
OR
Clear
OR
Call
OR
Copy
AADGR050-005
AADGR050-010
AADGR050-020

16
5
16
5.3 Divert your calls to another number
5.4 When you return, cancel all diversions
5.5 Activate/disable the personal assistant
number to
be called
015566....
OK
programme another
type of diversion
OR
apply
Custo
Assist Perso
Assist:OFF
ON/OFF Choice
Perso
Assist:ON
OK
AADGR050-030
AADGR050-040
AADGR050-050

17
Sharing
6
17
Other
6.1 all pick-up
6.2 Answering the general bell
If the operator is absent, to answer incoming calls to the operator.
6.3 Manager/secretary filtering
Please contact your France Telecom installer for software configuration.
number of
telephone ringing
PickUp IndPic
General bell is
ringing
PickUp GenBel
incoming calls are filtered by a
chosen person (secretary, etc.)
“Filter”
programmed key
same key to
cancel
AADGR060-010
AADGR060-020
AADGR060-030

18
6
18
6.4 Send a voice message copy
display number of new and old
messages
personal
code
select message to copy by consecutive
presses
number
called
correspondent’s
name
send message recordacomment
Voice
Ms Next
OR
Prev
Copy
OR
OK Send
OR
Record
AADGR060-040

19
Declaration of conformity
19
howtoc
We,
France Telecom,
6, Place d’Alleray
75505 Paris Cedex 15
hereby declare that we assume the products covered in these instructions to be
compliant with the essential requirements of Directive 1999/5/CE of the European
Parliament and Council.
Any unauthorised modification to the products shall render this declaration of
compliance null and void.
The CE marking indicates that this product complies with the following EC
directives
3EH 21028ZUABEd.02
- 89/336/CEE (electromagnetic compatibility)
- 73/23/CEE (low voltage)
- 1999/5/CE (R&TTE)
AADGR070-010
Standby power consumption = 0,35 W.

4couv
To contact your after sales department, please dial
monday to saturday from 8 a.m to 8 p.m
(except bank holidays)
Notre site internet : http://www.francetelecom.com
France Télécom
6, place d’Alleray - 75505 Paris Cedex 15
S.A. aucapital de9869333 704 € - 380 129 866 - RCSParis